Bulk Briefing Document

H&S Briefing This Health and Safety briefing applies to all employees within the business. Please read carefully through the briefing before starting work at BULK POWDERS™. Should you have any questions, please direct these towards your trainer or manager on your first day.

This briefing covers key policies in our Health and Safety Manual, excluding Fire Safety which is covered separately. Further job specific safety training will be carried out with employees that require it.

MANUAL HANDLING Your role may require you to manually lift, push, pull and carry. This should be carried out in a safe manner at all times. You have a legal obligation to use devices made available and to conform to instructions given to you on manual handling.

Please follow the simple steps below every time you need to move an item: 1. Can you avoid lifting it? Can a mechanical aid be used instead e.g. forklift, pump truck.

2. Is it too heavy? Avoid lifting, pulling or pushing anything you believe to be too heavy or too large for you to safely move yourself, instead ask for help from a colleague or use a mechanical aid.

3. Can you reach? Do not over stretch to reach an item above you, ask for help or use a ladder.

How to lift safely:

H&S Briefing (Aug 2018)

FORKLIFT AWARENESS Forklifts operate in both the warehouse and production environment. Forklifts are only operated by those trained and licenced to do so. We provide barriers and clear walkways for employees to avoid forklifts and employees working in the same space. However in some areas, when picking in the warehouse or in the main blending room of the production facility, forklifts do operate in the same area.

Caution should always be taken in the warehouse/production environments and you are required to stay clear of the forklift when in operation. High visibility vests are provided and should be worn at all times in the warehouse.

WORKING AT HEIGHT Employees working in the warehouse may at times need to use ladders to access products stored on shelves out of reach.

Ladders should not be used by any worker until full training has been given on how to operate and use the ladders safely.

ALLERGENS BULK POWDERS™ is a food manufacturing and storage environment and therefore you will come into contact with allergens. You should be aware of these allergens for your own safety and that of our customers. The 14 recognised allergens are as follows:

Your Safety If you believe you have an allergy or an adverse reaction to any of the above, please ensure your line manager is aware. Depending on the nature of the allergy, allergens do not always have to be consumed to cause a reaction, therefore please take extra care when handling or packing items containing foods you may be allergic to.

If you believe you are suffering from an allergic reaction, inform the on-duty first aider immediately.

Customer Safety

H&S Briefing (Aug 2018)

As a food manufacturer, cross-contamination of allergens needs to be prevented. Potential sources of cross-contamination include people, storage, manufacturing process, equipment and cleaning.

Cross-contamination from all sources can be and are controlled by the business; from ensuring employees wear the correct protective clothing when in direct contact with products to ensuring the correct processes and cleaning procedures are followed. Those working directly with food products will receive further training on how to control allergen risks.

PERSONAL PROTECTIVE EQUIPMENT (PPE) Although we take all reasonable precautions to reduce exposure to workplace hazards, there are areas in the business that we do provide personal protective equipment (PPE).

Employees working in or entering the warehouse are required to wear a high-visibility vest and safety steel-capped boots at all times.

Employees working in the production facility are required to wear overcoats, hairnets, snoods, safety shoes/shoe covers, gloves, aprons and sleeve covers. These should be put on in the gowning room and no one should enter the main facility without this necessary protective clothing.

All employees in these areas will be instructed on how to wear their PPE correctly. PPE should be worn as instructed and any defects must be reported immediately.

FIRST AID BULK POWDERS™ have trained first aiders on site at all times. The first aiders are indicated on the green First Aid signs displayed around the building. On your first day, you will be shown where your nearest first aid box is.

If you require access to first aid, please always speak to the on-duty first aider in the first instance.

If there is an accident or near miss at work, this must be reported either to your line manager or onduty first aider immediately.

HOUSEKEEPING In order to prevent slip, trips and falls in the workplace, it is essential that the work environment is kept tidy and free of hazards e.g. spillages, rubbish on floor, rugs/matts lifting, and trailing cables.

Everyone has a responsibility to keep their work area tidy and follow the guidelines set out below: -

Store away items that are not being used Store waste in the bins provided and pick up any waste dropped on the floor Heavy items should not be placed on top of cabinets or cupboards as they may fall Passages, stairways, entrances and exits (especially fire exits) should be kept clear Spillages (liquid or powder) should be clearer up immediately Leads and cables should be covered or moved to avoid crossing a pedestrian route Damaged floors should be reported to your line manager

H&S Briefing (Aug 2018)

YOUR RESPONSIBILTY Please read the following statements carefully and ensure you fully understand what is expected of you. If there is anything you do not understand or need further clarity on, please do not sign until you have spoken to your trainer on your induction.

Please indicate your understanding and commitment to comply with the Company policies by signing by each statement: I have read and understood the training briefings contained within this document.

I will act within these Company policies and guidance.

I will take reasonable care of my own health and safety and that of other employees.

I will wear my protective clothing as instructed.

I will not use any equipment or machinery without having had the appropriate training on how to use it safely.

I will report all accidents and near misses to my supervisor or manager immediately.

I will report defective equipment and machinery or unsafe conditions to my manager. I will not use any equipment or carry out any task that I believe to be unsafe.

I will ensure my work place is maintained in a clean and tidy condition; ensuring anything dropped on the floor is picked up or cleared away immediately. Items placed on surfaces or shelves will be placed safely ensuring they cannot fall.

Print Name: Department: Date:

H&S Briefing (Aug 2018)

Emergency Evacuation Procedure ACTION TO BE TAKEN ON DISCOVERY OF A FIRE 1. If you discover a fire, raise the alarm immediately by using the nearest fire alarm call point.

2. Do not try to tackle the fire unless professionally trained to do so. Fire extinguishers should only be used if your escape route is blocked by fire.

3. The fire service should be called by the responsible person to every outbreak or suspected outbreak of fire no matter how small.

4. The fire service should still attend even if the fire appears to have self-extinguished.

EVACUATION PROCEDURE ON HEARING THE FIRE ALARM 1. All employees should leave the building immediately by the nearest available exit and proceed to a designated assembly point without stopping to collect personal belongings.

2. Employees should ensure that any visitors within their zone of operation leave the building promptly and are accompanied by a staff member.

3. Please be aware that some members of staff may need assistance in evacuating the building.

4. If safe to do so, each area should be checked by the fire marshals as they leave the premises, checking toilets on their way out to ensure total evacuation. Always ensure when doing this you are continually moving towards a place of safety and towards the fire exit.

5. Do not delay your own evacuation if you encounter someone who refuses to leave.

6. A register should be taken at the assembly point to establish whether all staff are accounted for. If anyone is reported missing this information should be passed to a manager and the fire service without delay.

7. In no circumstances should search parties be organised to search the premises for missing persons.

8. Do not re-enter the building until you are instructed to do so and it is safe to re-occupy the buildings.

EVACUATION ROUTES Evacuation signage is placed all around the building therefore please use this as a guide. All fire exits and assembly points will be pointed out on every employee’s first day. ●

There are 7 evacuation points on the ground floor; 2 at either end of the warehouse and 3 exiting to the front of the building including the staff entrance.

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The first-floor offices have two main exits down staircases at both ends of the building.

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The fire assembly point can be found in the car park as marked by the fire assembly point sign.

(V2 – Sept 2015)

Worker Induction

Agency_________________

Name ____________________

Date of start ____________

Department _______________

Manager _____________

Induction Equipment Receipt Access card issued Worker supplied with/wearing PPE for work environment -

-

Warehouse: hi-vis vest and safety steel-capped boots Production: coat, shoe covers, hair net, gloves, sleeve covers and aprons

Health and Safety Evacuation Procedure (separate training document)

Signed:

H&S Briefing (separate training document)

Signed:

Worker shown location of fire exits and fire assembly point Worker informed of first aiders and location of first aid box Key Company Policies Smoking policy -

No smoking on the premises other than in the designated smoking area

Food and Drink Policy -

No food or drink allowed in production at any time including the changing room – water fountain provided

-

No food to be taken into warehouse and only drinks in sealable containers allowed at pack stations e.g. bottles of water with lid

Worker Induction Aug 2018

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Mobile Phone Policy -

No mobile phone to be taken into the warehouse or production

-

To be kept in locker if provided or with supervisor

Security Policy -

Please be aware CCTV covers the entire premises, internally and externally, for security and safety purposes

-

All temporary access card should be signed for at the start of the shift and returned each day to the supervisor before leaving the premises

Confirmation of induction You are signing to indicate you have been taken through all elements of the induction and fully understand the briefings you have been given on H&S in the workplace and the Company Policies.

Temporary Worker:

Signed: ______________________ Date: __________