Loudoun Education Alliance of Families (LEAF) Handbook 2023-2024

Loudoun Education Alliance of Families Loudoun County Public Schools

2023-2024 HANDBOOK

Loudoun County Public Schools | 21000 Education Court | Ashburn, VA 20148 https://www.lcps.org/leaf

LEAF Advisory Committee Handbook FOIA Disclosure Statement This handbook is intended to provide a general understanding of LEAF’s mission, protocols, and procedures for the management of the committee. This handbook should not be viewed as a contract or an agreement. The information included in this handbook may be subject to change; however, all policies, rules, and resolutions from which this handbook is derived can be found on the LCPS website.

For more information about FOIA, visit the LCPS FOIA page at https://www.lcps.org/foia.

ONE LCPS: 2027 Strategic Plan for Excellence

5

II

Charter & Bylaws

9

III

Description of Duties for Officers and Members

15

IV

Meeting Material Access

23

V

Resources

27

Robert's Rules of Order LEAF Elevator Pitch Best Practices & Considerations FOIA Guidelines for School Board Advisory Committees Policy Review Information Policy 8070 - LCPS Comments and Complaints

TABLE OF CONTENTS

I

Communication Access Chart LEAF Logo Guidelines Frequently Asked Questions Communications Checklist LEAF School Posting/Handout

LEAF

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ONE LCPS

LEAF

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2027 Strategic Plan for Excellence

OUR VISION: Every student will reach their full potential and achieve their dreams.

OUR MISSION: Empowering all students to make meaningful contributions to the world.

STRATEGIC GOALS Empowered Students: Students will be at the center of our work – valuing all students’ hopes and dreams and preparing them to make meaningful an LCPS Gra dua le of ofi R te contributions to the world. r CO P TO LL N

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Enriched Division: LCPS must be aligned around our core educational mission for students and strengthen trust, listen humbly, value differences, and remain steadfast in ensuring every student is prepared to make meaningful contributions to the world.

Engaged Community: Parents, families, and our community must be a support, guide, ally, and partner; there is no one more deeply invested in the success of students than their families.

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Exemplary Staff: LCPS teachers, administrators, and staff are the most important factor in helping our students after their parents; seeing that staff are esteemed, exemplary, supported, and accountable is vital to student success.

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TRIBUTOR

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CORE VALUES HOLISTIC SUPPORT

Every student should have the support to feel safe, happy, and cared for in school.

RIGOROUS TEACHING & LEARNING All students should be challenged to reach their full potential in the classroom as part of a system that aspires to become the best performing division in the nation.

EQUITY AND OPPORTUNITY

TRUST THROUGH LISTENING

All students and staff should have access to resources, programs, and support that enable a successful future.

All students, staff, and community members should have regular opportunities to be heard in two-way conversations across the division.

INDIVIDUALIZED SUCCESS

CONTINUOUS IMPROVEMENT

All unique strengths, skills, and passions should be celebrated, encouraging diverse pathways that support readiness after graduation.

©2023 All Rights Reserved. Loudoun County Public Schools

A culture of continuous improvement should drive the fulfillment of our mission.

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CHARTER & BYLAWS

LEAF

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A Charter and Bylaws for The Loudoun Education Alliance of Families (LEAF) A parent advisory group to the Loudoun County School Board ________________________________________________________________________________ BACKGROUND: As the primary provider of education in Loudoun County, LCPS seeks to connect and engage with parents outside of their individual student’s experience. The School Board seeks to ensure parental concerns are heard and considered as a regular part of policy making. Community feedback helps to ensure decision-making, and actions taken by the Board are in the best interests of our students and the community.

ARTICLE I – NAME The name of this body shall be the Loudoun Education Alliance of Families for Loudoun County Public Schools (“the Alliance” or “LEAF”).

ARTICLE II – PURPOSE The Loudoun Education Alliance of Families will be an advisory group voice for parents to elevate educational concerns and provide feedback to the board on current or proposed policies or issues facing the School Board.

Responsibilities and goals of LEAF are as follows: ● To be a voice for parents from their school communities providing valuable parental perspective to the School Board. ● To communicate School Board questions, recommendations, or decisions back to their communities. ● To serve as an advisory body, bringing to the School Board’s attention existing or emerging issues expressed by parents in their school community. ● To help develop and shape recommendations on improving student experience in schools.

Parents, guardians and primary caregivers of children attending Loudoun County Public Schools are invited to serve on the Alliance for LCPS for a term of one year in duration. LEAF will meet monthly during the school year to advise the School Board and serve as liaisons to their communities.

Parents have a unique understanding of their children’s experiences and can offer insights about proposed policies, strategies and educational needs. Members of LEAF will share School Board information back to their respective communities, becoming a two-way conduit for information, helping improve student experience.

ARTICLE III – MEMBERSHIP Total Members: Membership of LEAF shall be aligned to provide an equal voice to each of the members of the Loudoun County Public Schools community, with one member nominated by each PTA, PTO, PTSO or other parent organization. Nominations for board approval will come from the following sources: ●

Each school, led by the school’s PTA/PTO/PTSA or other such parent organization, shall nominate one parent for submission as a primary Alliance member and another to serve as alternate. The nominations will be forwarded to the School Board for consideration. Schools represented include the Academies, William O. Robey High School, and The North Star School.

Member selection process: 1.

2.

3.

4.

5.

Volunteers who wish to serve may reach out to their school to submit their name for consideration. They may submit directly to the school organization. If the school organization does not exist, then the school Principal may provide nominations.

All nominees will be placed on nomination list for a General School Board meeting, first as an information item, and then for approval at the next general meeting. The School Board may approve all nominees or may, at its sole discretion, reject a nominee. All School Board discussion of nominees shall comply with open meetings laws.

For the first year, nominations will be required to be forwarded to the Board Chair and Liaison prior to April 20th for inclusion in the April 26th Board Meeting Information Agenda.

Out of cycle nominations and approvals are permitted to fill or replace membership.

Annually, nominations shall be submitted by each school to the Alliance, which will consolidate the list and submit to the School Board for information prior to the first General School Board meeting in May.

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ARTICLE IV - ORGANIZATION 1.

2.

3.

4.

5.

Leadership: The School Board Chair or their appointee shall run the meetings until the organization selects its own leadership.

Term: Members shall serve a term of one year and may be reappointed. Term shall be aligned with the school year, July 1st through June 30th of the following year. In the first year only, if nominees are appointed before July 1st, their appointment shall carry through the 2022-2023 school year.

Qualification: Members may be parents, legal guardians, or other primary caregivers responsible for a student currently attending LCPS. Absences: Regular attendance and participation is expected of all members. Members who miss three meetings without notifying the leadership ahead of time will be removed.

Vacancies: Members whose final student in LCPS graduates or discontinues enrollment at LCPS during their term shall vacate their seat. The school as detailed in Article III will nominate a replacement to finish the term. Should a vacancy occur for any other reason, the vacancy shall be filled by the school as detailed in Article III.

ARTICLE V – RESPONSIBILITIES 1.

Responsibilities of LEAF Members: ○ Attend LEAF meetings. ○ Provide constructive input and feedback from a parental perspective on a variety of school division initiatives and programs. ○ Help identify methods to communicate effectively and provide outreach to parents and legal guardians of students in their schools, including those who may not be fluent in English. ○ Suggest topics for information or presentations helpful to LEAF to further inform parents of programs and opportunities for students. Share this information back to their school communities. ○ Review upcoming policies and provide feedback to the School Board or Board Committee. Feedback shall be consolidated by the Alliance for distribution to school board members. ○ The ability to communicate directly with board members shall be retained by Alliance members. ○ The Alliance shall serve as an advisory, not a decision-making body, making recommendations and encouraging brainstorming. ○ Welcome and respect the opinions and feedback of all parents involved on LEAF. ○ Facilitate communication between and among the parents and parent organizations from different schools across their cluster. ○ When possible, serve as a conduit for sharing innovations and best practices from around their cluster or school for the benefit of the division. ○ Maintain the confidentiality of personally identifiable information of students in accordance with the Family Educational Rights and Privacy Act, 20 USC 1232g.

2.

Responsibilities of School Board Chair: ○ Appoint a School Board member to be a liaison to LEAF, attend LEAF meetings for board member feedback, and report back to LEAF on implementation of recommendations. ○ Until membership has been established, the Chair will schedule monthly meetings February through May and August through November. ○ Schedule a 15-minute presentation/Q&A window for the organization to bring forward discussion items to the full school board (semi-annually).

3.

Responsibilities of LEAF Staff Liaison: ○ Work with the School Board Chair to schedule LEAF meeting agendas for the calendar year, coordinate meetings schedule, and communicate with Alliance and School Board members. ○ Assist with an orientation to be held at LEAF’s first meeting each year, to include Virginia Freedom of Information Act (“VFOIA”) information and guidance for membership. ○ Coordinate with the School Board Chair on issues, initiatives, or programs requested by the Alliance to be presented or discussed at meetings. ○ Coordinate any presentations from staff or other identified subject matter experts to LEAF meetings. ○ Track any recommendations back to appropriate groups/staff for action at the direction of the School Board Chair.

ARTICLE VI – MEETINGS ● ●

LEAF will meet monthly during the school year at the Administration Building located at 21000 Education Court, Ashburn, VA. Due to the size of the group, and possible public attendance, room availability and scheduling may cause the meeting times and days of the week to vary. Meetings will be (recorded) and available to the public.

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● ● ● ● ●

1.

2.

3.

4.

Open Meetings: Meetings will be open to the public with a period of public comment related to agenda for that meeting. Public comment will be as directed by the Alliance leadership.

Notice: Notice of regular meetings, along with the agenda, shall be available to the members three (3) days prior to the scheduled meeting date except in unforeseen circumstances in VFOIA compliance.

Schedule: The inaugural meeting will occur prior to the conclusion of the 2022 School Year. Meeting Dates for the 2022-2023 School Year are planned for: August, September, October, November, February, March, April, and May. In-Person Participation: Subject to the limitations below, meetings must be conducted in person.

Electronic Participation in Light of Disability or Other Medical Condition: When participation by a member (i) with a disability or other medical condition or (ii) who is providing care for a family member with a medical condition: The member must notify the chair of the public body on or before the day of the meeting of the inability to attend due to a temporary or permanent disability or other medical condition that prevents physical attendance or a required need to care for a family member with a medical condition that prevents physical attendance; and The fact of a member's disability or other medical condition or a family member's medical condition that requires the member to provide care for such family member must be recorded in the minutes, but the member's specific disability or medical condition or the family member's specific medical condition will not be recorded in the minutes.

The member's remote participation must be in accordance with the electronic participation process described herein; and Participating remote members’ voices must be heard by all.

When such individual participation is due to a personal matter, such participation is limited by law to two meetings each calendar year or 25 percent of the meetings held per calendar year rounded up to the next whole number, whichever is greater.

This process shall be applied strictly and uniformly, without exception, to the entire membership and without regard to the identity of the member requesting remote participation or the matters that will be considered or voted on at the meeting.

ARTICLE VII – QUORUM Greater than or equal to 25% of the voting members shall constitute a quorum. Each member, less the Chair and the Liaison, shall be counted for quorum and shall have a vote.

ARTICLE VII – AMENDMENTS These Bylaws may be amended at any regular meeting by not less than two-thirds of the total Members of the Alliance, provided that advance notification is provided. A copy of the proposed amendment(s) shall be distributed to the members no later than the previous regular meeting.

ARTICLE VIII – RULES OF ORDER Robert’s Rules of Order, revised, shall govern the conduct of the Committee’s meetings and other procedural matters, to the extent that such rules are applicable and not inconsistent with the provisions of these Bylaws. ________________________________________________________________________________

Modified: 4/1/22 by Board Adopted: 04/05/22 Revised: 04/22/22 by Legal Current Revision: 08/21/23 by Alliance Page 13

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DESCRIPTION OF DUTIES

LEAF

LOUDOUN COUNTY PUBLIC SCHOOLS OFFICE OF THE SUPERINTENDENT 21000 Education Court Ashburn, Virginia 20148 (571) 252-1030

Advisory Committee Guidelines Current LCPS School Board Advisory Committees (Policy 2310, Section D) -

Career and Technical Education Advisory Committee (CTEAC) Gifted Education Advisory Committee (GEAC) Loudoun Education Alliance of Families (LEAF) Minority Student Academic Achievement Committee (MSAAC) Special Education Advisory Committee (SEAC)

Advisory Committee In-Person School Board Update Unless otherwise required by School Board policy or the bylaws of the respective committee, the School Board currently allows School Board Advisory Committees to have the option to present an update to the School Board twice each school year. A minimum of one update each year is expected. In the event the bylaws of an advisory committee call for an oral annual report, it shall be delivered during one of the scheduled updates.

Advisory Committee Update Schedule 23-24 School-Based Membership or Delegates Staff liaisons will collaborate with advisory committee leadership to communicate with school and parent organization leaders to identify school-based members or delegates for the advisory committee. The timeline for recruitment for the following school year will generally be in April or May, with a goal of school board approval in June. Following the initial approval, school-based members or delegates will be appointed in accordance with their respective bylaws and applicable LCPS policies, and approved by the School Board.

Public Facing Communication Each LCPS Advisory Committee staff liaison, in consultation with advisory committee leadership, shall maintain a site on the LCPS website that includes ● Meeting Dates

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LOUDOUN COUNTY PUBLIC SCHOOLS OFFICE OF THE SUPERINTENDENT 21000 Education Court Ashburn, Virginia 20148 (571) 252-1030

● Agendas (posted at least one week prior to the scheduled meeting) for a minimum of 3 years; ● Minutes of all meetings of the Advisory Committee for a minimum of 3 years; ● Current Membership of the Advisory Committee and any subcommittees; ● Charter (if applicable); and ● Current bylaws Email Each Advisory committee will be assigned LCPS email addresses for use by the chair and executive board members.

Virginia Freedom of Information Act (VFOIA) All Advisory Committees within Loudoun County Public Schools are required to comply with the open record requirements of the Virginia Freedom of Information Act, and must provide responsive records regarding the Advisory Committee in the event a FOIA request is received. All Advisory Committees that have been created by the School Board for the purpose of advising the School Board are required to comply with the open meeting requirements of the Virginia Freedom of Information Act (e.g., providing proper notice prior to meetings and maintaining meeting minutes). Advisory committees will receive information on FOIA as part of their orientation or organizational meeting.

Quorum Pursuant to School Board Policy 2310, a quorum shall constitute a majority of the members of the committee, unless the Advisory Committee’s Bylaws/Charter specifies that a quorum may constitute less than a majority of the committee. However, in no case shall a quorum for Advisory Committees be less than twenty-five (25%) of their respective membership.

If a quorum is not reached at a properly called meeting, Advisory Committees may remain convened to discuss informational items. However, they may not properly take a vote on any items unless a quorum is present. In accordance with Robert’s Rules of Order, which all Advisory Committees have adopted to follow in their respective Bylaws/Charter, Advisory Committees may only properly vote if a quorum is present. To

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LOUDOUN COUNTY PUBLIC SCHOOLS OFFICE OF THE SUPERINTENDENT 21000 Education Court Ashburn, Virginia 20148 (571) 252-1030

the extent an Advisory Committee seeks to hold a vote when a quorum is not present, it can otherwise: (i) fix a time to adjourn; (ii) adjourn; (iii) recess; or (iv) take steps to obtain a quorum.

Policy Feedback Members of LEAF, MSAAC, and SEAC are invited to provide feedback on school board policies following their presentation as information items at the relevant school board committee.

Advisory committees are neither required or expected to convene a business meeting (regular or otherwise) prior to having members review policies, nor will such meetings always be practicable. Aside from those policies where non-substantive, technical/conforming changes (e.g., correcting typographical errors, updating applicable legal references, adding cross-references, renumbering, etc.) are being proposed, LCPS's current practice is for every policy under review to be sent out for community and advisory committee membership feedback. This is not required by statute outside of specific policies related to the provision of special education and related services requiring feedback from SEAC. Policies Up for Potential Review in 2023-24

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Loudoun Education Alliance of Families (LEAF) Organization Leadership As of August 2022 Description of Duties for Offices for LEAF (Term: 1-year)

Chair 1.

2.

3.

4.

5.

6.

Serve as chair of the Alliance with the powers and duties usually belonging to such a position; Call and preside at meetings of the Alliance; Assure representation of the Alliance at functions as requested by the Alliance or others; Participate in orientation activities for new members; Appoint one of the Vice Chairs to perform their Chair duties when needed; If the position becomes vacant, the officers of the Alliance may appoint a Vice Chair to the position of Chair for the remainder of the term; and, 7. Attend committee meetings held either in person or virtually.

Vice-Chair of Planning 1. Help coordinate and plan programming for general meeting presentations; 2. Consult with the Chair, Vice-chairs and staff to help direct programming to address the group’s interests, priorities and two-way communications about them; 3. Attend committee meetings held either in person or virtually; and, 4. Discharge any duties delegated to them by the Chair.

Vice-Chair of Membership 1. Help with outreach annually to school parental organizations to submit nominees to the School Board; 2. Help keep a record of member attendance in accordance with the bylaws; 3. Shall provide new member orientation; 4. Attend committee meetings held either in person or virtually; and, 5. Discharge any duties delegated to them by the Chair.

Vice-Chair of Communications 1. Following staff notice of meetings, remind members of scheduled meetings; 2. Communicate with membership about the annual nominations process; 3. Develop and maintain a contact list by Cluster of active members to help facilitate member; communications with each other as needed; 4. Attend committee meetings held either in person or virtually; and, 5. Discharge any duties delegated to them by the Chair.

Secretary * Staff will fulfill these duties until processes for the large group are established.

1. Maintains records of the Advisory Board and ensures effective management of committee records; 2. Take minutes of committee meetings and submit to committee chair and other committee members for review and approval; 3. Participate in other assignments with the committee; 4. Send out calendar reminders to the committee Chairs and representatives; 5. Attend committee meetings held either in person or virtually; and, 6. Discharge any duties delegated to them by the Chair.

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Loudoun Education Alliance of Families (LEAF) As of August 2022 Description of Duties for LEAF members (Term: 1-year) _____________________________________________________________________ LEAF Representatives agree to: ● ● ●

●

● ● ● ● ● ●

Attend LEAF meetings.

Provide constructive input and feedback from a parental perspective on a variety of school division initiatives and programs.

Help identify methods to communicate effectively and provide outreach to parents and legal guardians of students in their schools, including those who may not be fluent in English.

Suggest topics for information or presentations helpful to LEAF to further inform parents of programs and opportunities for students. Share this information back to their school communities.

Review upcoming policies and provide feedback to the School Board or Board Committee. Feedback shared are collected for distribution to school board members.

The ability to communicate directly with board members shall be retained by Alliance members.

The Alliance shall serve as an advisory, not a decision-making body, making recommendations and encouraging brainstorming.

Welcome and respect the opinions and feedback of all parents involved on LEAF. Facilitate communication between and among the parents and parent organizations from different schools across their cluster.

When possible, serve as a conduit for sharing innovations and best practices from around their cluster for the benefit of the division.

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2022 - 2023 Roles and Responsibilities Activity Summary Over the course of a few meetings, LEAF Members were asked to provide insight on, and summarize the areas below. The chart that follows is a summation of Alliance member feedback on the bullets below. ●

● ● ●

Suggest topics for information or presentations helpful to LEAF to further inform parents of programs and opportunities for students. Share this information back to their school communities.

Welcome and respect the opinions and feedback of all parents involved on LEAF. Facilitate communication between and among the parents and parent organizations from different schools across their cluster.

Serve as a conduit for sharing innovations and best practices from around their cluster or school for the benefit of the division.

Feedback Summary: Guiding Principles

Prioritized Tools/Resource Needs

●

Neutrality/Impartiality

●

Centralized place for LEAF info for all to access

●

Consistency of communication

●

Resources to share with schools

●

Empathetic

●

Feedback best practices or how to's

●

Student-centered

●

LEAF Email - best practices

●

Open Mindset

●

LEAF materials to help schools/audiences

●

Trust

●

Establish processes

Topics of discussion Alliance members found important will be incorporated into a calendar to be added to meeting agendas over the course of the year.

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MEETING MATERIALS

LEAF

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Starting in August 2023, all LEAF meeting materials will be accessible on the LEAF webpage (www.lcps.org/leaf), including the agenda.

Materials from 2022-2023 remain on BoardDocs. A direct link is provided on the LEAF webpage.

Information outlining how to access BoardDocs is in this handbook's Resource section.

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LOUDOUN COUNTY PUBLIC SCHOOLS 21000 Education Court Ashburn, VA 20148

SCHOOL BOARD

Loudoun Education Alliance of Families (LEAF) Jeff Morse, Chair ORGANIZATIONAL MEETING - AGENDA

DATE TIME LOCATION 1. Call to Order - LEAF Chair begins the meeting.

2. Public Comment - This time is reserved for anyone (LEAF member or visitor) who would like to make an agenda-topic specific comment, voice a concern, etc. Each speaker will be timed and limited to two (2) minutes.

3. Minutes - MOTION REQUIRED Approval of the previous month’s minutes. If anyone would like something added/changed, a motion would be needed to do so. Then a second motion would be required to approve the agenda with the revision.

4. Information Items - Presentations and Information is provided for updates and education; information items do not require immediate action 5. Action Items - Presentations and Information that will result in the board members taking action in one motion. Discussion may accompany action items.

6. New Business - Any new items to be discussed by the organization.

7. Adjournment - MOTION REQUIRED

This is a sample only.

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RESOURCES

LEAF

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How I Access Board Meeting Agendas Tutorial for Accessing BoardDocs (Text only; scroll or click here for pictured instructions) Meeting materials for the 2023/2024 school year and beyond are found at www.lcps.org leaf.

For access to the 2022-23 inaugural year, please visit Board Docs.

What is BoardDocs?

BoardDocs is online software that archives, stores, and organizes all School Board meeting agendas, minutes, and policies.

How do I access the School Board Meeting Agendas?

There are several options to navigate to the Meetings, Agendas, & Documents page.

Option 1 1. Navigate to the division website, www.lcps.org, and click on the top header labeled “School Board.”

2. Click on “Meetings, Agendas, & Documents,” located on the left side of the main School Board page, then click Enter Public Site.

Option 2 ● Navigate to the division website, www.lcps.org. Hover your mouse over the School Board. In the floating navigation bar, click “Board Meetings and Documents,” then click Enter Public Site.

Once you access the LCPS Meetings page: BoardDocs will redirect to the most updated Meetings listing featured under “Meetings” heading on the right of the page. ● Click on Meetings at the top of the page. Click on the year and then the month of the specific meeting you would like to view. After you click on the meeting you are seeking, you will see an overview of the meeting. To view the agenda, click the button “View the Agenda.” ● The agenda will provide details of the specific meeting. By navigating on the left side, you will see the order of agenda items. If you click on a specific item it will show the detailed description and any additional linked information on the right of the page. ● Once you have selected the School Board or Committee Meeting you are interested in, there is a “Watch Video” option. Here you can listen to an audio recording or watch a video of the meeting depending on what type of meeting it is. ● This is the format used for all School Board meetings. You can also view School Board Policies by navigating on the top of the screen to “Policies.”

How do I Access Board Meeting Agendas? Tutorial for Accessing BoardDocs (with pictures) What is BoardDocs?

BoardDocs is online software that archives, stores, and organizes all school board meeting agendas,minutes, and policies.

How do I access the School Board Meeting Agendas?

There are several options to navigate to the Meetings, Agendas, & Documents page.

Option 1 1. Navigate to the division website, www.lcps.org, and click on the top header labeled “School Board.”

2. Click on “Meetings, Agendas, & Documents,” located on the left side of the main School Board page, then click Enter Public Site.

Option 2 1. Navigate to the division website, www.lcps.org. Hover your mouse over School Board. In the floating navigation bar, click “Board Meetings and Documents”, then click Enter Public Site.

Once you access the LCPS Meetings page: BoardDocs will redirect to the most updated Meetings listing featured under “Meetings” heading on the right of the page.

●

Click on Meetings at the top of the page. Click on the year and then the month of the specific meeting you would like to view. After you click on the meeting you are seeking, you will see an overview of the meeting. To view the agenda click the button “View the Agenda.”

●

The agenda will provide details of the specific meeting. By navigating on the left side, you will see the order of agenda items. If you click on a specific item it will show the detailed description and any additional linked information on the right of the page.

●

Once you have selected the School Board or Committee Meeting you are interested in, there is a “Watch Video” option. Here you can listen to an audio recording or watch a video of the meeting depending on what type of meeting it is.

This is the format used for all School Board meetings. You can also view School Board Policies by navigating on the top of the screen to “Policies.”

●

ROBERT’S RULES OF ORDER CHEAT SHEET FOR NONPROFITS

Robert’s Rules of Order is a manual of parliamentary procedure that governs most organizations with boards of directors. In 1876, Henry Martyn Robert adapted the rules

and practices of Congress to the needs of non-legislative bodies and wrote them in his book, which is still in use today.

ROBERT’S RULES BASICS Types of Motions 1. Main Motion: Introduce a new item.

2. Subsidiary Motion: Change or affect how to handle a main motion (vote on this before main motion). For example: a. Tabling: Used to postpone discussion until the group decides by majority vote to resume discussion. The intent is to take up the motion later in the meeting. b. Postponing: Similar to tabling, except that the motion directs that the matter will be taken up again at a specific date and time. c. Postponing Indefinitely: This effectively kills a motion, because, if adopted, a two-thirds vote is subsequently required to take the matter up again.

3. Privileged Motion: Urgent or important matter unrelated to pending business.

4. Incidental Motion: Questions procedure of other motions (must be considered before the other motion).

5. Renewal Motions: Requires the group to further discuss or dispose of a motion.

For example: a. Reconsider. When the group needs to further discuss a motion that has already been defeated at the same meeting. b. Take from the table. c. Rescind an action.

Robert’s Rules of Order Motion Steps 1. Motion: A member rises or raises a hand to signal the chairperson.

2. Second: Another member seconds the motion.

3. Restate motion: The chairperson restates the motion.

4. Debate: The members debate the motion.

5. Vote: The chairperson restates the motion, and then first asks for affirmative votes, and then negative votes.

6. Announce the vote: The chairperson announces the result of the vote and any instructions.

TIP: If the board is in obvious agreement, the chairperson may save time by stating, “If there is no objection, we will adopt the motion to…” Then wait for any objections. Then say, “Hearing no objections, (state the motion) is adopted.” And then state any instructions.

If a member objects, first ask for debate, then vote and then announce the vote.

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ROBERT’S RULES (con't) Requesting Points of Something Certain situations need attention during the meeting, but they don’t require a motion, second, debate, or voting. It’s permissible to state a point during a meeting where the chairperson needs to handle a situation right away. Board members can declare a Point of Order, Point of Information, Point of Inquiry, or Point of Personal Privilege. ● Point of Order: Draws attention to a breach of rules, improper procedure, breaching of established practices, etc. ● Point of Information: A member may need to bring up an additional point or additional information (in the form of a non-debatable statement) so that the other members can make fully informed votes. ● Point of Inquiry: A member may use a point of inquiry to ask for clarification to make better voting decisions. ● Point of Personal Privilege: A member may use points of personal privilege to address the physical comfort of the setting, such as temperature or noise. Members may also use it to address the accuracy of published reports or the accuracy of a member’s conduct.

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Robert’s Rules of Order Quick-Reference Guide

Robert’s Rules of Order Quick-Reference Guide (continued)

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Robert’s Rules of Order Quick-Reference Guide (continued)

*A member who voted on the prevailing side may make a motion to reconsider something that was already disposed of; however, the reconsidered motion may not be subsequently reconsidered. A motion to reconsider must be made during the same meeting and can extend to a meeting that lasts for more than one day.

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LEAF: The Elevator Pitch Description from the LCPS Website: As the primary provider of education in Loudoun County, LCPS seeks to connect and engage with parents outside of their individual student’s experience. The School Board seeks to ensure parental concerns are heard and considered as a regular part of policy making. Community feedback helps to ensure decision-making, and actions taken by the Board are in the best interests of our students and the community.

(LCPS.org/LEAF)

Sample Elevator Pitch for LEAF Representatives LEAF is a group of deeply committed parents representing and reflecting their respective schools' unique experiences, perspectives and viewpoints. Monthly meetings provide opportunities for exchanging information, providing input and sharing information about educational policies and available resources in their communities to support learning. LEAF representatives are the liaisons between schools and support the inclusion of parent voices in shaping programs, services, strategies and policies.

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The Elevator Pitch What is an Elevator Pitch?

An elevator pitch sums up unique aspects of a topic and gets a conversation started. It is a brief (about 30 seconds) way of introducing a topic, getting across a key point or two, and making a connection with someone. An elevator pitch sums up unique aspects of a topic and gets a conversation started.

A short, preplanned statement, an elevator pitch is designed to promote yourself or a brand, can open the door for additional communication.

Why is it called an Elevator Pitch?

It is called an elevator pitch because it takes roughly the amount of time you would spend riding an elevator with someone.

Who is the audience for an Elevator Pitch?

You should deliver your Elevator Pitch to anyone. However, depending on your needs, the following may provide additional direction. ●

Investors: Ranging from angel investors to corporate investment committees, this audience can provide the money needed to get a project off the ground, or help sustain a project.

●

Supporters: Every project needs a set of supporters. Whether the audience includes team members, community, or potential sponsors, an Elevator Pitch quickly orients people with the need-to-know information about the project.

●

Media: Media can help spread your message. However, it is important that elevator pitch drives the narrative. To do so, it is necessary to get the media’s attention and equip them with a concise description of your product/service they can use when sharing the information.

●

Customers: One of the best places to start any sales pitch is with a statement that explains to the listener why they should pay attention to what you are going to say.

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Best Practices and Considerations for LEAF Representatives Outreach Opportunities ● ● ●

Have a LEAF update section on the PTA/PTO Website Provide PTA/PTO/Principal a template email to send out regarding meeting, summaries, or request for information, etc Email to PTA/PTO/Principal summary of the meeting ○ Use the staff summary email that will follow the meeting as a template ○ Stick to the 5 Ws and H - Who, What, Where, When, Why, How ○ End with next steps

Host a Community Conversation Prior to the meeting ● How will we ensure that the voices of those who have been historically excluded will be represented? ● Who will reach out to invitees? ● What will be the topic(s) and outcome(s) of the community conversation? ● Where will it be held? Who will be responsible for reserving space? ● Who will facilitate? ○ What activities, presentations, or discussions will be included in the agenda? ○ If including PPT slides, check in with whoever is making them to be sure that they are on track.

■ Arrange for a projector, a screen, and speakers (if applicable). ○ Facilitators of the meeting can use the Community Conversations Debrief Protocol to discuss what went well and what could be better next time. Student facilitators can use this same protocol. ● Who will be responsible for arranging a childcare provider to be present? ● Who will arrange for translators to be present, if needed? ● Who will order the refreshments, if applicable? ● Send/post the agenda and all supporting links. ● Reserve meeting space. ● Check in with the facilitator(s) to be sure they are ready. What are their objectives? Do they align with the goal of the meeting?

Day of Meeting ● Arrive early to the venue; set up outdoor signs so that people know where to go. ○ Set out sign-in, chart paper, markers, handouts, etc.

■ Assign a person to direct people to the sign-in sheet to record who attended. ○ Set up all microphones, projectors, or other equipment and check their functionality.

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Best Practices and Considerations for LEAF Representatives (continued) Following the Meeting ● Type up the notes and share them with the community via email posting to a dedicated webpage, or other medium agreed upon by the school administrator. ● Forward sign-in sheet to school administrator(s). ● Type up the notes and share them with school and division personnel so that the community suggestions can be acted upon.

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Loudoun Education Alliance of Families (LEAF) Creating an Alliance Member Email: Considerations and Best Practices ___________________________________________________________________ ●

●

●

Account Profile ○ Username: Be generic but informative (example SchoolNameLEAF@email.com). Use whatever gmail or other email platform you choose. ○ Password: Easy enough to remember, but not to hack. Consider using numbers and special characters as letter substitutes. (example: use zero for an O, a one or ! for an L, a 3 for an E, or a 5 for an S) ○ Contact information: ■ Name: School Name or “Leaf Representative” for the first/last name ■ Birthday: A significant date known by the school ■ Phone Number: This will have to be a cell phone number and may best be suited as the user of the account.

■ Back Up Email: Use one that is easily accessible by the account user. This email is not public and is for security purposes only. ○ Profile picture: School logo or school mascot Access ○ Who will have access to this account?

■ Ensure another parent or staff member is also an administrator. ● LEAF representative alternate? PTA/PTO President?

■ Keep access limited; however, it is important for the email be accessible for emergency and/or continuity purposes Set Up a Signature and Auto Reply ○ Signature: (Example: Include your name, “Leaf Representative”) ○ Auto Reply: Please set up this feature.

■ Example: Thank you for reaching out! Your message is important to us. Someone will get back to you as soon as possible. This volunteer-run account is checked at least (insert time frame - Once a week? Twice a week?) We appreciate your patience. * If you have a concern about a specific teacher, class or school-related issue, please contact the teacher or principal directly. * If this is an emergency, please contact the [insert school name here]’s front office. ○

Include Confidentiality / Privacy Notice CONFIDENTIALITY / PRIVACY NOTICE – This email and attachments may contain confidential and/or legally protected information. If you are not the intended recipient, or the person responsible for providing the information to the intended recipient, you are notified

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●

that any disclosure, copying, distribution of this information, and any other use of or reliance upon it, are strictly prohibited. If you have received this email or attachments in error, please notify the sender immediately. All correspondence with Loudoun Education Alliance of Families (LEAF) and/or Loudoun County Public Schools, including email, may be subject to disclosure in accordance with the Virginia Freedom of Information Act, (VFOIA).

Sending an Email ○ Make the subject inviting and informative so it doesn’t get lost in someone’s email box.

(Example: LEAF Committee Meeting Update) ○ If there is an action step being requested, add the request (Example: Feedback Requested: LEAF Committee Meeting Update)

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FOIA Guidelines For School Board Advisory Committees What is VFOIA? ● The Virginia Freedom of Information Act (VFOIA) is the state law governing access by citizens of Virginia, and with circulation within the Commonwealth, to public records and to meetings of public bodies. VFOIA provides that, subject to some limited exemptions, meetings of public bodies shall be open to the public and public records shall be open for public inspection. All meetings of public bodies and public records are presumed open unless an exemption has been invoked. Loudoun County Public Schools (LCPS) complies with the Virginia Freedom of Information Act. Three or more advisory committee members discussing committee business constitutes a “meeting”, which triggers Freedom of Information Act requirements. ●

Whenever three or more advisory committee members gather (whether formally or informally, and whether in person or electronically) to decide upon or discuss the advisory committee’s work, Freedom of Information Act procedures must be observed.

Freedom of Information Act meeting requirements include the following:

● Written notice of meetings must be posted at least 3 working days before any advisory ●

● ● ● ●

committee meeting. The notice must state the date, time and location of the meeting. Notice should be posted on a public bulletin board, in the staff liaison’s office, and on the web.

Open to the public: All advisory committee meetings and work sessions are public. The Freedom of Information Act has limited exemptions from this requirement; the body has to formally make a motion to invoke an exception. Consult with the staff liaison should questions arise.

Agendas & materials: At least one copy of all agenda packets and materials furnished to members of the advisory committee for a meeting will be made available for inspection by the public at the same time.

Recording meetings: Open meetings of advisory committees may be recorded by the public, provided that it does not interfere with the conduct of the meeting.

Public votes: All decisions made by an advisory committee should be made by recorded public vote. Secret or written ballots are not permitted.

Minutes should be recorded at all public advisory committee meetings. Those minutes should include the meeting date, location and attendees, and a summary of matters discussed and any votes taken. The minutes must be publicly available.

• Minutes (sometimes referred to as notes) are different from Transcripts. Minutes are a concise record of events; providing issues, raises, suggestions, action points and decided outcomes. Transcripts are verbatim written accounts of the speech and discussion; this can apply to meetings, conferences, seminars, video conferences, etc.

Electronic Participation: Electronic participation in public meetings by advisory committee members is generally not allowed. Remote participation requires timely notice to the advisory committee chair and staff liaison so that appropriate arrangements can be made.

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FOIA Guidelines For School Board Advisory Committees (continued) Written communications: All e-mail, notes, written communications or other documents concerning advisory committee business are subject to the Freedom of Information Act. This means that should a member of the public ask to review those documents and communications, advisory committee members are required to produce them for public inspection. Prior to being released, LCPS’ Custodian of Records reviews them to ensure that only those responsive to the request – with redactions should they be necessary – are released. *Some records may be withheld in the entirety under exemptions set forth by the Code of Virginia.

For more information about FOIA, visit the LCPS FOIA page at https://www.lcps.org/Page/241233.

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Policy Review Information LEAF Member Policy Feedback In response to LEAF discussion, staff will provide a summary of the context for the policies up for review. ● Policy review for LEAF members ○ LEAF members are provided dedicated links for providing policy feedback ○ LEAF member comments and feedback provided through these dedicated links are noted for the school board when shared back ○ LEAF members should please add context in their feedback form if they have gathered community feedback; filling out the form will be considered as sharing the information they have gathered; and, ○ LEAF members shall not share their dedicated link with the public or anyone outside of the committee.

Public/Community Policy Feedback Should LEAF members be asked how the general public/members of their school community can provide feedback on policies, below find helpful information. ● Policy Review access is always on the LCPS homepage.

●

The Policy Review process link, https://www.lcps.org/policyreview, will route users directly to the review page. The link to the comment form is included at the top of this page, under the announcement sector.

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A button shortcut to the Policy Review page will be included on individual school websites in the Fall 2022.

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Considerations for Policy and Procedure Review The following questions can be considered by stakeholders during the review process of policies and/or procedures.

1. Does the policy and/or procedure support the learning, achievement and well-being of students and staff and align with the Board’s Mission, Vision and Values?

2. What are the strengths of the policy?

3. What do we want to improve?

4. Is the policy and/or procedure written in plain language that is clear to all staff and our parent and school communities? What changes, if any, are recommended to the wording?

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LCPS Comment and Complaints If LEAF members receive complaints about a school-specific topic, redirect persons to the appropriate office. Complaints involving staff, instruction, discipline, or learning materials should be as follows, as applicable: 1. Teacher (Coach/Director) 2. Principal or Designee 3. Superintendent 4. Board Policy 8070 provides direction on submitting a formal complaint.

LCPS Comment and Complaint Form information from https://www.lcps.org/LCPSCommentandComplaintform Complaints receive a written response within thirty (30) calendar days.

Please review Policy 8070, Written Comments and Complaints, for full guidelines and processes regarding this LCPS Written Comment and Complaint Form.

Note: To receive the most timely response to complaints regarding Special Education concerns, Title IX complaints or transportation issues, please submit directly to that office. ● For complaints and comments based on disability and/or possible Section 504 of the Rehabilitation Act (Section 504) or the Americans with Disabilities Act (ADA), please submit a written grievance with the school division's Section 504 Coordinator. Please see LCPS Regulation 8030-1 for information on how to file a grievance of alleged discrimination. ● Title IX-related matters please submit to the LCPS Title IX Formal Complaint Form. Visit the Title IX page for more information. ● Transportation concerns please submit to the Transportation Concern Registry.

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A. Statement of Principle. The purpose of this policy is to provide guidelines for Loudoun County residents, including parents and students, for offering input, comments, suggestions, and complaints to school officials.

B. Precedence. This policy governs all written comments and complaints not governed by other policies. Procedures enumerated in other policies supersede those created in this policy.

C.

Definitions

1.

“Parents and students” include current students, parents of current students, or other persons who have enrolled a current student.

2.

“Complainant” refers to a Loudoun County resident, including parents and/or students who have submitted a complaint.

3.

“Response” means to provide a written assessment of the complaint. It does not connote a decision, agreement, or resolution. open.

D.

4.

“Business days” refers to days in which LCPS administrative offices are

Procedures for Addressing School-Based Concerns and Complaints

1.

Whenever a complaint is made directly to the School Board, as a whole or to an individual Board member, the individual or group involved will be advised to take their concern to the appropriate staff member.

2.

The Board believes that complaints and grievances are best handled and resolved as close to their origin as possible, and that staff should be given every opportunity to consider the issues and attempt to resolve the problem prior to involvement by the Board. Therefore, the proper channeling of complaints involving staff, instruction, discipline, or learning materials will be as follows, as applicable: a. b. c. d.

Teacher (Coach/Director) Principal or Designee Superintendent Board

3.

School principals shall establish appropriate procedures within their schools for encouraging, soliciting and receiving input, comments, suggestions and complaints from parents and students.

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E.

Comment and Complaint Form

1.

Loudoun County residents with comments or complaints will be provided comment and complaint form developed by the Superintendent.

2.

The comment and complaint form shall be distributed at least once annually to all LCPS parents and students. Additionally, the form shall be physically accessible to Loudoun County residents in each school’s office and electronically accessible either upon request or via LCPS’s and individual schools’ websites.

3. applicable.

The comment and complaint form will record the student’s school, if

4.

The form will include an optional section for the complainant to categorize the complaint. In addition to offering optional preset categories, the form will also provide space for complainants to identify a category that may not be listed.

5.

The School Board shall be provided full unabridged access to comments and complaints received through the LCPS comment and complaint system. A quarterly report summarizing comments and complaints received as well as their resolution status shall be provided to the School Board. All personally identifiable information shall be redacted from reports provided to the School Board.

F.

Timeline

1.

Persons submitting comments and/or complaints will receive an acknowledgement of receipt of a comment and complaint form in writing within 5 business days of receipt.

2.

If a complaint is filed through the Comment and Complaint form, a compliant that concerns a non-school level concern will be assigned to the appropriate department in the division and receive a response within 30 calendar days of its receipt.

If the complaint cannot be resolved at the department level, it will be referred to the superintendent or superintendent’s designee. The decision of the superintendent or the superintendent’s designee is final.

3.

If filed with a principal, the principal or the principal’s designee will provide a written response to complaints promptly, but no later than 30 calendar days of receipt. If the complaint cannot be resolved at the level of the principal, it is referred to the superintendent or superintendent’s designee. The decision of the superintendent or the superintendent’s designee is final.

G. Retaliation. Retaliation against parents, students or residents who file complaints or participate in related processes is strictly prohibited. Any alleged retaliation shall be reviewed and addressed by the appropriate administrator(s).

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H. Multiple Complaints. Multiple complaints regarding the same substantive issue, whether submitted by one or more complainant, may be treated as a single complaint for the purposes of statistical tracking and response requirements.

[Former Policy 8-10] Adopted: 6/24/08 Revised: 1/11/11, 9/10/13 Current Revision: 05/24/22 _____________________________________________________________________________________ _____________________________________________________________________________________

Legal Refs: Code of Virginia, 1950, as amended, §§ 22.1-87, 22.1-253.13:7 Cross Refs: Policy 1035, School Board Norms, Protocols and Violations Policy 2010, Legal Status, Authority, Powers and Duties Policy 2350, Appeal of Administrative Decisions Policy 2530, Board-Staff Communications Regulation 5045, Selection, Review And Challenge Of Instructional Resources Policy 7014, Environments Free From Harassment, Discrimination, and Abuse Regulation 7014, Environments Free From Harassment, Discrimination, and Abuse Policy 7016, Employee Complaints Policy 7018, Procedure for Adjusting Grievances Policy 7024, Classified Employee Dismissal and Demotion Grievance Procedures Regulation 8035, Title IX, Sex-Based Discrimination, Sexual Harassment

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School Community

General Information only.

Subject to Change

LEAF Communications Access Chart

General Information only.

Subject to Change

Communication Flow: LEAF Representation to their Community

GRAPHIC GUIDELINES When used properly, the guidelines found within will help maintain graphic and message continuity, protect use of assets, and help build powerful, relevant messaging across LCPS. Why is this necessary? Proprietary graphics and graphics, approved typefaces, the visuals we choose and the words we use are important to every part of LEAF’s brand, and to LCPS. Following the guidelines and expectations in this document will help LEAF members speak with a single, influential voice to generate bold, engaging communications, build strong bonds with communities, and preserve the LEAF brand for years to come.

PRIMARY GRAPHIC These are the go-to graphics for all LEAF communications; it is essential that the graphic is always applied with care and respect.

Example A

Example B

SECONDARY/ALTERNATIVE GRAPHICS LEAF also has an icon mark that can be used in situations where legibility at small screen sizes becomes challenging.

Example A

Example B

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CLEAR SPACE To ensure the distinction and legibility of the graphic, the graphic should include a perimeter of clear space to prevent the image from competing graphic elements, like text or photography, that may divert attention from the graphic. Clear space is measured using the height of the leaf icon in the graphic [as shown] the graphic, emblem, or identifiable typography are only graphic elements that should appear inside LEAF clear space.

MINIMUM SIZE Minimum size refers to the smallest dimensions allowed for the LEAF graphic. The minimum sizes for each configuration of the graphic are listed below.

For print: [100px minimum] ● Business cards: 0.75” inch ● Letterhead: Height: 120px

For web: 35 pixel minimum Social Media Profile Pictures ● Instagram: 110px ● Facebook: 170px ● Twitter: 400px ● Linkedin: 400px

For print: [2 inch minimum] Apparel (Screenprint) ● Left Chest maximum: 5in x 5in ● Other Merchandise/Promotional Products: Defer to vendor for maximum size constraints CORRECT GRAPHIC USAGE The graphic can be placed on a background with one of the colors from the primary or secondary color palette, as well as white, black, or gray. The graphic can also be placed on images, but must have enough contrast between itself and other images for acceptable readability. Whenever possible, the graphic should be used in white when placed on imagery.

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INCORRECT GRAPHIC USAGE The LEAF graphic should not be adjusted or edited in any way. Here are some examples of what not to do: ● Do not change the colors of the graphic. ● Do not place elements in the graphic clear space. ● Do not condense, expand, or distort the graphic in a manner to change its proportions; do not resize any individual elements of the graphic. ● Do not add a drop shadow, bevel and emboss, inner glow, or any other text effects to the graphic. ● Do not place the graphic on top of an image with poor contrast and readability. ● Do not resize any individual elements of the graphic. ● Do not rotate or crop the graphic.

BRAND COLOR PALETTE The LEAF color scheme has one primary color. In order to meet ADA compliant color accessibility guidelines, the LEAF graphic does not include secondary or tertiary alternatives colors. However, white, black, and gray are also allowed to be used in lieu of the green.

LEAF Color Scheme

Hex #007A3F RGB (0,122, 63) CMYK (89, 27, 100, 15)

LCPS expects thoughtful consideration and restraint when using the LEAF graphic so that the committee does not lose its visual identity.

PRIMARY TYPEFACES Consistent use of typography helps to make the committee’s brand identity strong and cohesive across all applications. While there is no fixed ADA font size requirement, it is widely understood that accessible ADA compliant fonts are clear, clean, and distinguishable as opposed to cursive or handwriting styles.

Many standard and widely available fonts score highly for web accessibility, while also reflecting the preferred professional image of Loudoun County Public Schools. The preferred typefaces for LEAF are as follows:

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PRIMARY TYPEFACES

SECONDARY TYPEFACES Options when primary brand fonts are unavailable and a standard font must be used.

CANVA TYPEFACES Options when primary brand fonts are unavailable and a standard font must be used.

Typeface should work in concert with the LCPS brand, and depict LCPS as a modern, professional, and dynamic Division. The primary and secondary fonts should be priority.

If they are not available, the following is recommended: ● Clean and classic faces, with a preference for sans-serif fonts ● Other support fonts commonly used include Tiempos (serif), BentonSans, and BentonSans Condensed and Compressed (sans serif) ● Legible font sizing: 9–12 point for print body copy; 12–16 pixels for web body copy ● Use 14–16 pixels for long-form digital copy ● Avoid fonts that are overly stylized ● Avoid using type with drop shadows ● Avoid outlining type ● Avoid excessive condensing, tracking, horizontal scaling

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Frequently Asked Questions about LEAF How are LEAF representatives decided upon?

Please see the information provided in the bylaws.

How do we contact the LEAF Chair and/or Officers?

LEAF Chair and/or Officers will provide a dedicated email for LEAF Communication.

Why is there such a large time gap between November and February?

There are limited school board meetings during the months of November and and December with holidays and breaks. January is dedicated to the reorganization of the Board and its new members can join LEAF thereafter.

Are translations available?

Upon request How is the feedback provided by LEAF members passed on to the Board?

The data, via online feedback form, spreadsheet or other documentation are shared with the corresponding committees who then share with the board, accordingly.

How will the gaps in LEAF representation be addressed?

The membership chair will monitor representation and reach out to schools as appropriate.

When should representatives bring up issues/topics that may not be on the agenda?

New items that relate to the committee, as a whole, can be brought up during the New Business item on the agenda, or shared with the Chair in advance of the meeting. Individual concerns should be directed to the appropriate staff member.

How does LEAF differ from MSAAC? LEAF representation is made up of parents, only. MSAAC includes all stakeholders (parents, community members, business partners, and staff).

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Communication Checklist

Meet with school admin and/or PTA/PTO to learn about communication channels to join.

Identify your target audience.

Establish an email for contact purposes.

Develop an outreach plan: Who should be briefed?

Are there regular PTA/PTO/staff meetings at which you could present?

Is there a centralized location to post information?

Create a timeline.

What are your deadlines and goals?

Are there specific times of the year that are crucial for outreach?

When are the PTA/PTO meetings?

Are there other outreach opportunities in the community? * If the PTA is not active, work with the Principal on communication and opportunities.

Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148

https://www.lcps.org/leaf

© 2023 All Rights Reserved. Loudoun County Public Schools

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Loudoun Education Alliance of Families Loudoun County Public Schools

ADVOCACY To be a voice for parents from their school communities providing valuable parental perspective to the School Board.

COMMUNICATION To communicate School Board questions, recommendations, or decisions back to their communities.

PARTNERSHIP To serve as an advisory body, bringing to the School Board’s attention existing or emerging issues expressed by parents in their school community.

IDEATION To help develop and shape recommendations on improving experience in schools for all.

Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148

https://www.lcps.org/leaf © 2023 All Rights Reserved. Loudoun County Public Schools

Your LEAF Representative is:

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Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148

LEAF Handbook Feedback Link https://bit.ly/LEAFHandbookFB © 2023 All Rights Reserved. Loudoun County Public Schools