12 minute read
Orange County
Name Action Committee Term-End Date Lisa Varouxis Alternate Communications Renee D’Antonio Voting ECC September 20, 2025 Chris Cain Voting ECC September 20, 2025 Leonard Musgrove Voting ECC September 20, 2025 Bob Schwartz Alternate ECC September 20, 2023 John Keating Alternate ECC September 20, 2023 Pete Brown Voting External Affairs September 20, 2025 Allie Felder Alternate External Affairs September 20, 2025 Emily Slunt Voting to Alternate External Affairs Bill Hol Voting External Affairs September 20, 2025 Roseanna Conlon Alternate Finance Jane Haltmaier Voting* Finance February 24, 2025 Bob Hoh Voting* Finance October 15, 2025 Gregory Stoner Alternate Fitness Virginia Smith Voting Fitness September 20, 2025 Bill Halpin Advisor Golf Clifton Wilks Voting Honor Awards September 20, 2025 Leif Henecke Resigned**Lakes Clifton Wilks Alternate Legal & Compliance Peggy (Emily) SchullVoting Legal & Compliance September 14, 2025 Fay Potter Voting* Legal & Compliance September 14, 2025 Jennifer Zukowski Alternate Maintenance & Ecology Clifton Wilks Alternate Rules Dianna DiPasquale Voting Safety & Security September 20, 2025 Barbara Consentino Voting* Safety & Security November 12, 2024 Patrick Donovan Resigned Safety & Security David Jackson Term of Service Safety & Security Dan Porter Alternate Safety & Security James Pena Voting Safety & Security September 20, 2025
__________ *Term Extended. **Elected to the Board.
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C. Board Retreat Recap
President Vickery provided a summary of the 3-day Board Retreat held last week. The Board received a legal briefing from LOWA counsel and drafted five new goals for the Board year. They discussed several major issues including consideration of converting all Tar and Chip roads to asphalt, and Clubhouse renovations. The External Affairs Committee was tasked with tracking progress of the proposed Wilderness Crossing development on Route 3. The Board was in favor of reviving the Coffee & Conversation sessions with members every 2 months starting in October. 5.2 General Manager’s Report A. Coronavirus and LOWA
Staff is now 93% fully vaccinated. Orange County is now back in the lowtransmission risk category and no action is indicated at this time. B. July and August Financials
In August we collected $222,958 in FY2022/23 year lot assessments, for a total of $6,344,123, or 80.7% of total lot assessments billed. As of August 31, the preliminary Unaudited Income Statement Budget-to-Actual Comparison Summary showed a favorable variance of $235,422, primarily the result of unbudgeted NCR receipts. The delinquency rate at the end of August was 4.7%, compared to 5.7% at this time last year.
The General Manager reviewed the performance of the individual amenities at the end of July and August as compared to budget. At the end of July, we had a favorable overall variance of $255,286; at the end of August this was $235,422. Security is running a negative variance from budget and will need attention.
Finance Director Charles Maneval reported LOWA’s financial results for the first four months of FY2022/23 came in better than budget by $235,422, but the variances were not what was expected. Outlook for the rest of the year remains optimistic, but cautious. While our current overall financial condition remains solid, we will need to remain focused to achieve our overall budget goals. Rising product and labor costs, lower than expected amenity participation, and recruiting challenges all helped contribute to negative variances to budget for several amenities.
The focus going forward will be on reversing these trends through a combination of price adjustments, automation, cost reduction/elimination and reviews of amenity utilization. C. Budget Guidelines
The Finance Committee forwarded their draft Budget Guidelines to the Board on September 12 for consideration of adoption at the October 1 Board meeting. Committee Chair Jane Haltmaier, present via Zoom, provided details on the factors the Committee considered in preparing the draft of the next budget, which is quite similar to the current one. D. Lakes Management Update
The Maintenance staff and Environmental Resources Manager installed new “Boating Reminder” signs at the marina boat ramps. Clubhouse Beach reopened for swimming on September 1. A Use Advisory was issued this week for Keaton’s Lake due to a blue-green algae bloom which is being treated. 5.3 Committee Liaison Reports: None. 5.4 Committee Reports A. Elections Committee
Committee Chair Leighton Cumming reported the work of the Committee this year is considerably less with electronic voting through VoteNOW reporting the bulk of ballots cast. A total of 1070 ballots were cast, which exceeded the quorum requirement of 800. Voter education on how proxy ballots are handled helped reduce the number of proxy ballots cast. The Committee held the Candidate Forum on July 31st which was well attended. B. Pools and Community Activities (Rescheduled to October 1, 2022)
Recess: President Vickery called for a short recess at 5:09 p.m., and called the meeting back into Open Session at 5:17 p.m.
6. UNFINISHED BUSINESS 6.1 Consideration of Accepting the Main Gate/Third Gate Final Report from A. Morton Thomas and Associates, Inc. (D-22-106)
Motion by Rappoport, passed unanimously, that the Board accept the Main Gate/Third Gate Final Report from A. Morton Thomas and Associates, Inc. dated September 13, 2022. 6.2A Consideration of Adopting a Resolution Amending Regulation IV.B: Individual Behavior, Regarding Happy Tails Dog Park. (Resolution 2022-26) (D-22-107)
Motion by Diercks, passed unanimously, that the Board adopt Resolution 2022-26, a Policy Resolution, amending Regulation IV.B: Individual Behavior, regarding Happy Tails Dog Park, effective immediately.
6.2B Consideration of Adopting Happy Tails Dog Park Rules Dated September 21, 2022. (D-22-108)
Motion by Diercks, passed unanimously, that the Board adopt the Happy Tails Dog Park Rules dated September 21, 2022, effective immediately. 6.3 Consideration of Modifying Main Gate Operations to Enable Overnight Closure and Electronic Attendant for Guest Entry Using TEKWave AllBox. (Resolution 2022-29)
Motion by Rappoport that the Board adopt Resolution 2022-29, an Administrative Resolution, modifying Main Gate operations to enable overnight closure and electronic attendant for guest entry using TEKWave AllBox from 12 midnight to 6:00 a.m., beginning December 1, 2022.
Motion by Diercks, passed unanimously, to hold discussion only today and postpone consideration of this item to the October 1, 2022 Board meeting. Original motion was withdrawn.
7. NEW BUSINESS 7.1 Consideration of Approving Employee Health Insurance Program for November 1, 2022 through October 31, 2023. (D-22-109)
Motion by Diercks, passed unanimously, that the Board approve the Employee Health Insurance Program for November 1, 2022 through October 31, 2023 as follows: Health Insurance--Optima; Dental Insurance--Anthem; Term Life, Employee Accidental Death & Dismemberment and Long-term Disability--Mutual of Omaha; Employee Assistance Program (EAP)--Optima; Short-term Disability--Mutual of Omaha; Critical Illness and Accident-Allstate; and Eye Care--Ameritas. 7.2 Consideration of Approving Atlantic Union Bank and Trust Corporate Authorization Resolution. (D-22-110)
Motion by Diercks, passed unanimously, that the Board approve the Atlantic Union Bank and Trust Corporate Authorization Resolution. 7.3 Consideration of Approving CIT Bank (Commercial Investment Trust) Corporate Authorization Resolution. (D-22-111)
Motion by Diercks, passed unanimously, that the Board approve the CIT Bank (Commercial Investment Trust) Corporate Authorization Resolution. 7.4 Consideration of Approving Village Bank Corporate Authorization Resolution. (D-22-112)
Motion by Diercks, passed unanimously, that the Board approve the Village Bank Corporate Authorization Resolution. 7.5 Consideration of Authorizing Guidelines for Booking Advance Tee Times. (Resolution 2022-27) (D-22-113)
Motion by Olson, passed unanimously, that the Board adopt Resolution 2022-27, an Administrative Resolution, authorizing guidelines for booking advanced tee times, as corrected.
7.6 Consideration of Adopting a Resolution Regarding Non-member Access and Play at the Lake of the Woods Golf Course and Determining the Lake of the Woods Golf Course Rates to be Published in the Upcoming 2023 Virginia State Golf Association VIP Golf Booklet. (Resolution 2022-28) (D-22-114)
Motion by Olson, passed unanimously, that the Board adopt Resolution 2022-28, an Administrative Resolution, regarding non-member access and play at Lake of the Woods Golf Course and determining the Lake of the Woods Golf Course rates to be published in the upcoming 2023 Virginia State Golf Association VIP Golf Booklet, as corrected. 7.7 Consideration of Adopting Amendments to Nominating Committee Charter.
Motion by Kay that the Board adopt amendments to the Nominating Committee Charter.
Motion by Kay, passed unanimously, to postpone consideration to the October 19, 2022 Board meeting. 7.8 Consideration of Adopting Amendments to Elections Committee Charter. (D-22-115)
Motion by Henecke, passed unanimously, that the Board adopt the amendments to the Elections Committee Charter. 7.9 Consideration of Accepting the Finance Committee Proposal to Study LOWA’s Future Financing Needs. (D-22-116)
Motion by Diercks, passed unanimously, that the Board accept the Finance Committee proposal to study LOWA’s future financing needs.
Motion by Diercks, passed unanimously, to amend the motion to include in the study “Identifying and developing revenue sources to address changing future revenue streams.”
Vote on the original motion as amended passed unanimously. 7.10 Consideration of Lot Violation Enforcement and Entering Lots for Maintenance. (D-22-117)
Motion by Kay, passed unanimously, that the Board declare a continuing violation of the Restrictive Covenants exists on the lots in Cases #22-092102 and 22-0921-03, and the Board suspend the voting rights and use of the recreational amenities, including the Main and Back automatic gates, until the violation is corrected, in accordance with Section 12.G.b of the Restrictive Covenants, effective October 3, 2022. I further move that the Board authorize management to send a legal demand letter to bring the lot into compliance.
Motion by Kay, passed unanimously, that the Board approve entry to the lot in Case #22-0921-04 and Case #22-0921-05 on or after September 21, 2022 to perform maintenance as stipulated in the ECC Chair’s letters to the individual lot owner; and that the property be billed for the cost related to such work in accordance with Paragraph 14 of the Restrictive Covenants. 7.11 Consideration of Accepting All Committee Annual Reports. (D-22-118)
Motion by Rappoport, passed unanimously, that the Board accept all Committee Annual Reports.
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8. Director Comments: Members were reminded the comment period is now open on the Wake-boating survey, and to sign up for e-mail blasts from LOWA to get timely information and not e-mail the Board unnecessarily.
9. Scheduled Meetings Regular Board of Directors Meeting: Saturday, October 1, 2022 in the Community Center. Executive Session: 8:30 a.m. Open Session: 10:00 a.m. Regular Board of Directors Meeting: Wednesday, October 19, 2022 in the Community Center. Executive Session: 1:00 p.m. Open Session: 2:00 p.m.
10. Adjournment Motion by Kay, passed unanimously, to adjourn the meeting at 6:39 p.m.
Leif Henecke, LOWA Secretary
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AARP Chapter 5239 Yard Sale Oct. 8, 9 AM to 1PM at Sweetbriar Pavilion. All proceeds benefit local needs. Jewels from the family chest, holiday decor to entertain, books to enrich those winter evenings when Thursday night football has morphed into endless commercials promoting reruns; those and many other treasures invite you to come and browse. AARP’s “fun” raising efforts have been hampered by the pandemic, and we aim to rebuild our treasury to fund a few of the community needs we have met in the past. So, every dollar you spend will stay here in the community.
Looking ahead, we have a double feature for our next program on Monday, Oct. 17, at 10 AM in the Clubhouse. A behind-the-scenes look at life in a submarine by Captain (Ret’d) Lee Frame; and Jamie McGuire, LOWA Digital Projects Coordinator, who will introduce us to the use of TEKControl to facilitate admitting guests through Security and the use of a TEKControl device called the AllBox to check in guests from 10 PM to 6 AM.
AARP meets the third Monday of the month in the Great Hall of the Clubhouse at 9:30 AM for coffee, treats and socialization. The meeting starts at 10 AM. Visitors are welcome, and no reservation is necessary.
Finally, it is late, but Christmas in the Smokies can accommodate a few more. Go to www.AARP5239.org for tours and travel.
Participants enjoy the Dance Meet Up.
Photo by Ginny Biggs
Join us at our monthly Dance Meet Up on the first Thursday of the month from 7 to 9 PM, at the Community Center. This free dance club is for anyone who likes to dance! DJ Ron plays lots of different type dance songs, and you might even learn a line dance or two! Feel free to bring a snack to share. Visit our Facebook page DanceMeetUp.
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