The Big Event 2019 Annual Report

One big day.

One big thanks.

2019 Annual Report THE BIG EVENT April 27, 2019

1,564 KU students, faculty and staff members volunteered at 184 locations across the Lawrence community during the ninth annual The Big Event at KU. At homes, schools, community agencies, public parks, churches, and downtown businesses, representatives from the KU community said “thank you” to their neighbors in Lawrence. Raking leaves, painting fences, cleaning garages, and completing other small tasks is our way of showing our appreciation and giving back to the town that has supported University of Kansas students for over 150 years.

MISSION

The Big Event functions to unite all facets of the University community: students, faculty, and staff, in a single day of service open to all members of the Lawrence community. Through this service, The Big Event strives to also be a contributor in students’ educational experience through the promotion of service learning for all student volunteers and the 12 student leaders that dedicate their year to plan and execute the event.

A volunteer group (CAN WE CONFIRM WHO) showing off the huge quantity of leaves and yard waste they bagged

2019 ASSESSMENT 209,764

The economic impact generated by the nearly 2,000 volunteers providing 4 hours of service to 272 locations in 2019. The Big Event makes a signficant economic impact within the Lawrence community while operating on an eintirely fundraised budget of $12,035.93.

91%

of Lawrence community members responded to The Big Event jobsite manager survey that they had an above average or excellent overall experience with The Big Event. The survey received 70% response.

62%

of Lawrence community members responded that they strongly agreed that the event helped them feel more connected to the campus and the KU Community.

96%

of KU volunteer respondents agreed or strongly agreed that their participation in The Big Event helped them feel more connected to the KU community. Nearly 97% of respondents agreed or strongly agreed that their participation helped them feel more connected the the Lawrence community.

♥

97%

of respondents to the KU volunteer survey agreed or strongly agreed that based on their participation in The Big Event, they plan on continuing to volunteer while at KU. This is a 10% increase over 2018 responses.

“

My four volunteers were outstanding! My yard was transformnend. They certainly enhanced my life and I’m so grateful. Thank you for organizing this amazing blessing.

- 2019 Jobsite Manager

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Volunteers were able to pickup tools from the basement of the Burge Union creating a more fluid process.

2019 ACCOMPLISHMENTS - The Big Event helps students increase connections to their environments. 89% of volunteer survey respondents indicated that participation in The Big Event helped them feel more connected and part of the KU community. 90% of respondents felt more connected to the Lawrence community.

- 22% of jobsite managers indicated that this was their first year requesting volunteers. While our primary jobsite base continues to be returning sites, the past three years saw new sites registered in neighborhoods with low or no previous participation.

- 63% of jobsite managers report being over the age of 65 while 83% of all respondents identify as female.

Survey open response feedback offers an outpouring of gratitude for completing work that had become challenging for aging populations in our community.

- The three most selected survey options for how volunteering for The Big Event impacted volunteers were that The Big Event supported my connection to the Lawrence community (74%), that it enhanced their college experience (58%) and that they met new people or made new friends (53%). Following those categories, volunteers felt that The Big Event relieved stress and that it fosters a culture of community inclusion, social justice, and equity.

2019 OPPORTUNITIES - Based on self-reported 2019 volunteer survey responses, The Big Event volunteers are volunteering less outside of this event creating opportunity for additional engagement. 20% of 2018 volunteers indicated that they volunteer more than 10 times a year while only 14% responded similarly in 2019.

Additionally, 19% of 2019 volunteers indicated that The Big Event was their first time participating in service while at KU. - 78% of volunteers responded that they registered because their student group was volunteering together. Student org outreach and engagement needs to be a focus for the 2020 planning team.

- 62% of 2019 volunteers self-reported their class standing as Freshman or Sophmore and 32% reported Junior or Senior with only 10% of that being seniors.

There is an opportunity for developing The Big Event tradition to level out decreased participation in upper classmen.

- With 29% of survey respondents indicating their class standing as Freshman and 52% of respondents indicating they live on campus, our partnership with KU Housing continues to be important. Improving ease of registration and Residence Hall messaging should remain a continued focus in 2020.

SCOPE OF IMPACT

The Big Event ‘s Lawrence

Scenic Riverway 5

Pinckney 9

Deerfield 2

Monterey 2

North Lawrence 23

Briarwood 2

Gateway Gateway 1

Hillcrest 8

Quail Run 15 West Lawrence 14

Old West Lawrence 4

Downtown 1

Sunset Hills 7

East Lawrence 8

Perry Park 3 Western Hills 2

West Hills 4 Raintree 1

Brook Creek 14

University Heights 3

Westwood 0 Campus 4

University Babcock 2 Place 3

Barker 5

Centennial 2 Schwegler 6 Breezedale 2

Sunflower 2 Indian Hills 8

Park Hill 0

Prairie Park 11

Prairie Meadows 8

“

QUOTE FROM BAILEE Tammy Stauffer 2018 Executive Director

” The Big Event Executive Director, Connor Dougan, and Logistics Director, Jacob Hammil prepare to kickoff the event with Coach Miles.

EVENT COSTS Tools (4%)

This is not a drill!

Marketing and Print Materials (5%) Day-of Logistics (2%)

Tool Storage (19%)

Shirts to Identify Volunteers (70%)

Tools

$469.72

Marketing and Print Materials

$626.22

Buttons, posters, signage, etc.

Day-Of Logistics

$260.00

Stage, sound, power, trucks

Shirts to Identify $8,437.00 Volunteers Tool Storage

$2,256.99

Required for liability to idenfity registered volunteers Sitebox storage container

Total $12,035.93

2018 SPONSORS Wheelbarrow Level

Individual Sponsors

KIND KU Bookstore KU Dining (Liberty Fruit, Sysco, Roasterie) KU Memorial Union Pepsi Royal Crest Lanes Student Union Activities (SUA)

One day. One KU.

Shovel Level Association of University Residence Halls (AURH) Hallmark KU Alumni Association KU University Honors Program McDonalds Volunteer Kansas Leaf Bag Level KU Center for Service Learning

Kirsten Andrews Melissa Manning JJ O’Toole Curran Day of Giving Jennifer Alderdice Quinn Harold Joe Harvey Hayley Loufek

Bailee Myers JJ O’Toole Curran Sally Rocque Brent Terry

THANK YOU to our 2019 sponsors!

Your generosity makes service possible!

Glove Level Eileen’s Cookies Freezing Moo Jeffersons Neighborhood Association (WHICH ONE) Panera Papa Kenos Pita Pit

FOLLOW US @thebigeventku thebigeventku.com

Contact Name: ...........................................................................................................................................

Organization or Business Name: .......................................................................................................

Address: ........................................................................................................................................................

City: ....................................................... State: ....................................................... Zip: ...........................

Phone Number: ................................................ Email Address:.........................................................

Signature: .............................................................................................................. Date:...........................

Value of Donation/Item: .......................................................................................................................

Item(s) Donated: ........................................................................................................................................

IN-KIND (goods or services such as food, tools, etc): Monetary worth of item will be calculated and applied as below.

GLOVE ($0 - $149): Recognized at thebigeventku.com and in emails to volunteers.

LEAF BAGS ($150 - $349): Logo displayed on website with a link to sponsors website and printed on the thank you page included in volunteer information packets.

LOPPER ($350 - $549): Shout out on social media and at our event kick off.

SHOVEL ($550 - $749): Logo printed on participant T-shirt and included on all promotional material.

RAKE ($750 - $999): Logo printed on participant T-shirt and included on all promotional material. Sponsor is invited to the event kick-off to distribute promotional materials.

WHEELBARROW ($1000+): The Big Event would love to discuss a sponsorship package to accommodate your generous contribution.

thebigeventku.com/sponsor

2019 LEADERSHIP TEAM The 2019 planning team dedicated more than 1,848 hours of volunteer service over the course of their term.

Director of Community Relations Belinda Flores

Executive Director Connor Dougan

Director of Campus Relations Jaret Rangle

Director of Marketing Jordan Arnold

Community Outreach Coordinators Ali Boresow PaChee Lor

Co-Directors of Logistics and Development Jacob Hammil & Anna Rocque

Campus Outreach Coordinators Grant Elias Samantha Leyerle Natalie Opich

2020 LEADERSHIP TEAM Executive director

Can you dig it?

Belinda Flores

directors Community Relations Ali Boresow

Logistics and Development Jacob Hammil

Marketing Ryan Speert

Campus Relations Natalie Opich

Coordinators Community Outreach Jody Cho Julia Stopperan Kennedy Renfro

Database PaChee Lor

Logistics Kylee Hipp Lauren Terry

Marketing Anita Song

Internal Development Chelney Camerson

Recruitment Grant Elias Louis Johnson

SAVE THE DATE: APRIL 18, 2020