Department Budget Presentation

FA B R I K A M

LEGISLATIVE & COUNCIL CONTRIBUTIONS BUDGET 2019

Council Pay In 2019

COLA‐ 3 %

2

Increase in CRA Deductions

What is Planned for Council in 2019?

Council Meetings

Committee of the Whole Meetings

18 Council Meetings dates approved at the October 23, 2018 Organizational Meeting.

9 Committee of the Whole Meeting dates approved at the

Municipal Planning Commission Meetings 12 Municipal Planning Commission Meeting dates approved at

Council Strategic Planning Sessions

the October 23, 2018 Organizational Meeting.

organized for February 18‐21 and the second will be organized when new CAO is in place.

October 23, 2018 Organizational Meeting.

2 sessions budgeted for in 2019. First one is booked and

Conferences in 2019 Event

Dates

Location

Agricultural Service Board Conference

Jan 21‐23

Calgary

Brownlee Law Seminar

February

Calgary

Reynolds Mirth Richards & Farmer Law Seminar

Feb 1, 2019

Airdrie

Central RMA (District 2) Spring Meeting

Feb 1, 2019

Stettler County

Canadian Badlands Conference

March 2019

Location Unknown

RMA Spring Convention

March 2019

Edmonton

Alberta Seniors Communities & Housing Convention

April 15‐17

River Cree Resort

Alberta Rural Physician Action Plan Conference

Date Unknown

Location Unknown

FCM

May 3‐ June 2

Quebec City, QC

Waste Reduction Conference

October 2‐4

Jasper

AUMA Conference

Sept 25‐27

Edmonton

Central RMA (District 2) Fall Meeting

October 18

MD of Big Horn

RMA Fall Convention

November 12‐15

Edmonton

4 FCSS Convention

November

Edmonton

Elected Officials Courses

2019 Dates Unknown

Locations Unknown

New Expenditures in 2019

Meeting Management System Vehicle Wrap for Parade Season

New Administration Vehicle will get wrapped with the new branding and to advertise Kneehill County’s 75th Anniversary. This vehicle will also be the parade vehicle for Council.

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The purpose of the new meeting management system is to create efficiencies for staff that are involved in the meeting management process.

It includes: • Full legislative meeting support, robust end‐to‐ end pre and post meeting management, and user configurable workflow support • Live meeting support, including roll call, minute capture, electronic voting, quorum etc..

• Integrated Action Log for post‐meeting follow‐ up and staff direction • Flexible video streaming and archival options • Seamless and accessible publishing of meeting documents • Tracking and reporting of post meeting actions

Municipal World Subscriptions for Council

Council will receive their own copy of Municipal World and Municipal World Journal. Municipal World is a great tool to enhance Councillors Knowledge, and to keep Council connected and up to date on important and emerging issues in the municipal sector.

New Expenditures in 2019 Cont’d

Chief Administrative Officer Recruitment Budget money has been allocated for the recruitment of a new CAO in 2019 due to a vacancy occurring in this position.

6

Council Contributions Through Policy

 Policy # 15‐1, 100 Year Farm and

7

Berdahl Family receiving 100 Year Farm & Ranch Award April 2018.

Ranch Award, $3800  Policy #15‐3, Community Grants to Non‐Profit, $50,000  Policy #15‐5, Scholarship, $4,000  Policy #15‐7, Rec Community Arts and Culture, $10,000  Policy #15‐10, Youth Sponsorship, $10,000  Policy # 15‐13, Rural Community Halls, $23,147

Other Council Contributions  Torrington Arena‐ $20,000  Airport Agreement ‐ $25,000  STARS, 5 year commitment $3,000  Acme Alumni Gymnasium Project, $50,000  Arts Academy, 4 year commitment $1,000

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Kneehill County providing the Village of Carbon $200,000 to be used for flood mitigation.

(Motion 161/18)

Questions?

Budget 2019 Presented November 13, 2018

 Newsletters (printing $17,200 newspapers)  4 editions budgeted for in 2019  Public Consultation (facilities, speaker, food, advertising $8,170)  includes ratepayer meetings, public consultations on various initiatives by Council including budget 2020  Other Initiatives (advertising, printing $2,300)  Best Practices ie: Community Engagement Contests  Various brochures, display showcases

• Facebook • Gained 217 followers to 776 • Posts are “organic” with no paid boosts to date • Highest engagement on during flooding with over 7,000 reached.

• Twitter • Tweet all decision making Council motions live.

• 279 followers to date

 Instagram  Photography of Kneehill

County landscapes  189 followers, up by 100 from last year

• Launch of new Website in 2019 ($40,000 – Non-Tangible Capital Asset Project, carry forward from 2018 not yet completed)

• Continuously improving and updating the site, daily posts • Expectations of new site will include integrated videos, clearer navigation paths through a simpler design, mobile app capability.

• Share Kneehill! Promotion of successes across all mediums

• Branding $103,000 • The total cost of Branding with a new logo is estimated • This cost could be split out into 3-5 years in order to achieve complete logo change out and marketing of new brand.

• 75th Anniversary Celebration $20,000 • The cost of the celebration includes all rentals and food for approximately 600 people.

• Highway Signage $234,000 • Whether we change the logo or not, highway signage will need to be replaced in the next two years due to wear. The anniversary may be a good time for a refresh.

2019 Budget

OVERVIEW 

Operating  Staff  Transportation – Roads  Transportation - Bridges



Capital Projects     

Hamlets Roads Equipment Bridges Facilities

OPERATING: 

Staff

Transportation Department consists of 34 Full Time Permanent staff: 



Road Supervisors Grader Operators Gravel Truck Operators Culvert Crew Brushing Crew Dirt Trail Crew





Manager of Transportation Purchasing and Procurement Administrative Assistant Addition of new Facilities Maintenance personal (38 facilities)



5 Maintenance Shop staff:   

Shop Supervisor Mechanics Welder



Highway patching Crack Sealing Bridge Maintenance Brushing Dirt trails

1 Seasonal contract addition: 

4 Administration staff:    

8 Seasonal staff:     

25 Outside staff:      





Oil/Gas industry Road Inspector personal for approaches and crossings Inspections for Drilling Rigs: 2016 (12 months) = 49 2018 (10 months) = 82 Inspections for Approaches and Crossings: 2016 (12 months) = 47 2018 (10 months) = 140

Salaries/Benefits: $3,824,164

OPERATING: 

Transportation - Roads

Road Maintenance: $131,000 Major Maintenance  Equipment Rental  Crop Damage and Borrow Pit Compensation 



Gravel: $5,400 



Stockpile Lease Agreements

Grader: $675,000 

3 Contract Grader Divisions  

Contract expires April 2021 Increase due to new contract started in May 2018

OPERATING: 

General Services: $306,809        



Transportation - Roads

Training Freight Roadata Inspections Surveys Building Repair & Maintenance Contract Equipment Repairs Insurance Janitorial

Material Goods - Fuel: $875,000 

Operations

OPERATING: 

Transportation - Roads

Material Goods - Ground: $313,000       

Sand & Salt, Road Chemicals Grass Seed Dust Control Paving/Curb/Sidewalk Signs Fencing Material Culverts

OPERATING: 

Material Goods – Shop: $817,500      



Transportation - Roads

General Goods and Supplies Protective Clothing and Safety Supplies Shop Supplies Vehicle and Equipment Parts and Supplies Tires Grader Blades

Material Goods – Utilities: $184,472     

Street Lighting Water/Sewer/Garbage Gas/Heat Power Telephone

OPERATING: 

Transportation - Roads

Total Transportation Operating Expense: 

$7,132,345

OPERATING: Transportation - Bridges 

Bridges: $136,250   



Engineering, BIM Inspections Major Maintenance Rip rap, struts, caps, deck repairs, coring

Total Bridge Operating Expense: 

$136,250

CAPITAL PROJECTS: - Hamlets - Roads - Gravel - Equipment - Bridges - Facilities

HAMLETS: Swalwell  Cape seal roads  Total Estimated Cost:

$310,000

ROADS: 

New highway signage at main entrances 

$234,000

ROAD REBUILD: 

Sharples Road, Rge Rd 22-5  #7 from 2015 Kneehill County Road Study  Estimated Cost: $3,900,000  Carry forward from 2018



Rge Rd 24-4 / 24-5  #3 from 2015 Kneehill County Road Study  Estimated Cost: $4,600,000



Dunphy Bank Stabilization  Waiting on Provincial approvals  Estimated Cost: $500,000  Carry forward from 2018

ROAD ENGINEERING: 

Twp Rd 31-0, from Hwy 21 to Hwy 836  For 2020 Project  #3 from 2015 Kneehill County 14 Year Road Study  Estimated Cost: $150,000

MICRO SURFACE:  Twp 30-4, east of Hwy 806  Rge Rd 25-4, Twp Rd 30-4 to 31-0  Micro-surface 19 km



Estimated Cost: $925,000

Rge Rd 25-1 (Gorr Road) Micro-surface 2016

SHOULDER PULL CONTRACT:   

72 km South area – Carbon/Swalwell, correction line south Estimated Cost: $850,000

GRAVEL PURCHASE & SUPPLY: No new gravel purchases in 2019.  Currently have a five year supply, over 630,000 tonnes of road crush on the ground.  Currently seeking approvals from the Province to extract gravel from SE 16-32-26 W4M. 

Torrington Stockpile 2016

CAPITAL EQUIPMENT:

BRIDGES ï‚— Estimated Cost:

$1,000,000

FACILITIES 

FCSS  New boiler $15,000  LED lighting & ceiling tile

replacement $13,000 

Administration Building  Surge protector $14,000  North perimeter fence

$10,000 

Shop  New Tig/Mig Welder

$15,000

Environmental Services Budget 2019

WATER AND WASTEWATER OPERATIONAL BUDGET Memberships/Conferences  $7,800 - AWWOA/AWWA Association Memberships - Annual Operator Seminar - Industry Related Courses for Operators

Engineering  $10,000 - Water Modelling - Crossing Agreements

Sewer Flushing  $10,500 - Sewer main flushing in Torrington, Swalwell and Wimborne

Materials/Goods/Supplies/Utilities  $105,282 - Meter Lift Pits for new service installations - Water Meters - Sodium Hypochlorite - HDPE Waterline and Tracer Wire - Fuel - Tools

Water Testing/Lagoon Treatment  $13,400 - Annual Chemical and Pesticide Testing - Quarterly Trihalomethane Testing - Annual Lead Testing - Waste-Go Lagoon Digestor - Lagoon sampling

Alarm Monitoring/Alberta 1st Call  $4,440 - After-hours alarm monitoring at pumphouses - 3rd party notification system for alerting close proximity digging activity

SOLID WASTE OPERATIONAL BUDGET Memberships/Conferences  $4,500 - SWANA Annual Operator Conference - Annual RCA Conference - Annual SWANA membership dues

Exterior Improvements  $2,000 - Reside and re-shingle the attendant shack at the Carbon Transfer Site

Hamlet Garbage Collection  $65,564 - Current contract with The Town of Trochu - Garbage is collected in Torrington, Swalwell Huxley, Wimborne and Sunnyslope.

- Collection is scheduled once per week

Non-Kneehill County Transfer Sites  $42,448 - Agreements with the Town of Trochu and the Village of Acme to help with operational costs of the two sites.

Transfer Site Expenses  $25,905 - Port-a-Potty’s - Utilities - Telephone - Added security/lighting at Torrington Site

Groundwater Testing  $800 - Analyze groundwater around landfill cell as per Code of Practice

Hazardous Waste Round-up  $2,200 - In conjunction with the Town of Three Hills, is a yearly initiative for County residents to properly dispose of hazardous material

CAPITAL PROJECTS Swalwell Lagoon All-Weather Access Recommendation from the Lagoon Easement study completed by WSP $350,000 budget includes: - Construct access road and reservoir outlet crossing - Alterations to existing fence required - Land costs - Engineering and Environmental Assessments

CAPITAL PROJECTS Pumphouse and Reservoir Fencing Identified through the Drinking Water Safety Plan. Fencing was identified as a barrier to vandalism, theft and tampering.

Each of these sites, other than Huxley have outside back-up generators Fencing would not hinder the use and operation of the bulk fills if present $100,000 Budget includes: - 6 foot Chain link fencing with barbed wire top - Vehicle gate for access - Man gate for access Sites identified for fencing include: - Huxley Pumphouse - Huxley Reservoir - Wimborne Pumphouse and Reservoir - Torrington Pumphouse and Reservoir - Selkirk Pumphouse and Reservoir - Gamble Pumphouse and Reservoir - Sunnyslope Pumphouse and Reservoir

Future Projects Identified * Bulkwater Station Hardware and Software Upgrade * Torrington Lagoon Upgrades * Replace Sewer Main in Torrington on 2nd Ave between Hwy 27 and Centre Street * Additional Transtor bin at the Torrington Transfer Site * Wimborne Lagoon Upgrades

Questions

2019 Cemetery Budget Highlights

ASB Budget 2019

2019 ASB Budget Highlights Revenue • Adjusted revenues to reflect current income

Contract & General Services • Reduced board member fees for 2019 ASB Conference • Adjusted Memberships and Subscriptions for Farm Safety Centre.

• Adjusted Public Lands Mowing as per tender rates.

2019 ASB Budget Highlights Materials, Goods, Supplies & Utilities • Adjusted fuel to reflect roadside shoulder spray program • Adjusted Extension programming for ASB County Market & Long Table • Adjusted Public Land Weed Control to reflect the reapplication of shoulder spray program. ($90,000) • Adjusted Pesticide for resale for 2% Liquid Strychnine Gopher Control

Parks Budget 2019

2019 Parks Budget Highlights Revenue • Increased revenues to reflect current income

Salaries Wages & Benefits • Adjusted to reflect reduction in seasonal hours and merging 2 seasonal positions into 1 full-time position

Contract & General Services • Adjusted some GL based on inflation and current rates • Adjusted Insurance to reflect the Torrington Arena • Adjusted Keivers Management fees based on current agreement

2019 Parks Budget Highlights Materials, Goods, Supplies & Utilities • Adjusted Orkney Water, Sewer, Garbage to reflect usage • Adjusted Horseshoe Canyon line items to reflect actual upkeep and maintenance costs

2019 Capital Projects Keivers Lake Chalet

• Constructed in late 70’s early 80’s • Purchased used and installed in May of 2009 • Replaced siding and windows in 2015/16 • The chalet requires much needed renovations.

• Current space on main floor is roughly 240 sq2 and 230 sq2 upstairs.

• Conflicted use, as it is both private living quarters and a welcoming business space.

2019 Capital Projects Keivers Lake Chalet Opportunities • A new revenue stream for the campground • Return guests • Improving guest safety and convenience by reducing traffic in and out of the site • Increased camp ground usage and revenue

• Park Host retention and attraction

2019 Capital Projects Keivers Lake Chalet

Challenges • Continue public intrusion into private accommodations • Park Host retention • Patrons have to leave site to acquire goods

• Continued requests for retail • Potential business and revenue loss

2019 Capital Projects Keivers Lake Chalet

Options 1.

Convert chalet to office and retail space and reconnect water and power to back Park Host RV stall, roughly $25,000 plus negotiated adjustment to current agreement.

2.

Purchase a Park Host cabin including utility hook ups estimated $70,000, and convert chalet into office and retail space roughly $20,000.

3.

Renovate chalet for continued Park host accommodations $40,000.

Recommend option #1

2019 Capital Projects Horseshoe Canyon

• Crosswalk and reduced speed signage • Estimated $20,000

Capital Equipment • Replacement • • •

1- ½ ton is being replaced in Parks 1 -mower in parks ASB No-Till Drill is being replaced, increased $45,000 to current price $115,000

Planning Budget 2019

Prepared by Barb Hazelton

Where we are - Statistics Changes to Land Use Bylaw – Evidenced in Statistics 2015

2016

2017 283 242 199

78

87

58 23

32

33 1

Development

Subdivision

2

7

Redesignation

1 Safety Codes

3

11

Enforcement

Where we are Potential changes to the Planning Operating Budget • Additional 2/3 position • Development Officer • Safety Codes Officer • Safety Code Permits – additional $40,000 revenue • Increase in legal budget – additional $50,000

Photo Credit: Brandy Hay Morgan



2019 Budget Highlights:  Continued training for all staff (First Aid, WHMIS),

OH&S staff training, Leadership in Safety Training  Internal audit for 2019, (2018 COR External Audit 92%)  Safety supplies including fire extinguisher inspections, AED’s in buildings  Our Goal: Implement our Contractor Safety process,

fully integrate Fire Fighters into our Safety Program.



2018 Highlights (to Oct 31) – 2 Full Time Level 1 Community Peace Officers & 1 FT Level 2 CPO

 53,300 kilometers of patrols throughout County to Oct 31  Warnings and Violations (20)  Contact & Bylaw Reports (36)  Community Service Events (Discovery Nights, Parades,

Commercial Vehicle – Farm Equipment Courses)  Fire and RCMP mutual aid (5)  Emergency Events – Spring flooding

 1. Enhanced RCMP Officer - $156,000, includes vehicle.  Duties as outlined in the MOU between County and RCMP Primary Detachment, however officer can cross department boundaries (ie: Can focus on our entire County, not just Three Hills Detachment boundaries).  The funding municipality would work closely with RCMP to set objectives, purpose and hours.  Focus options: Crime Reduction (through intelligence-based and investigative policing), School Resource Officer, General Investigative Officer  General Investigation Officer (plain clothes)- Highly recommended by Red Deer County PS Manager.  Could take 1-2 years to get in detachment due to demand

As per Council’s direction from February 2018 Strategic Planning Session, research options for additional Level 1 CPO or Enhanced RCMP Officer focusing on Rural Crime Prevention.

 2. CPO Level 1 Officer Employee -

$100,000, including benefits + $65,000 initial capital for vehicle.  We have complete control over the employee  Other costs associated include fuel, overtime, radio, training  Operate within our winter and summer scheduled hours only



2019 Budget Highlights:  Training increase for Business Continuity Plan and

ER Plan Exercises, supplies as part of preparation  Continued work with Kneehill Regional Emergency Management Agency partners  Provincial funding through Disaster Recovery Program for 2018 Spring Flood unknown to date.

Second round of applications submitted by January 2019 for infrastructure repairs, internal cost of flood response to be reimbursed.



2019 Operating Budget:  $51,600 for expenses for Torrington includes

   

turnout gear, mask fitting, testing on equipment, safety supplies, radios, firefighting tools. $214,000 in Mutual Aid Agreement funding (expires Dec. 2018) to Acme, Carbon, Linden, Three Hills and Trochu $10,000 in Mutual Aid Agreement with Drumheller $5,000 for AB Firefighters Curling Provincials Sponsor $40,000 from 2018 unfinished renovations Torrington Hall



2019 Capital:  $1,050,000 full cost on 2 Fire Engines

(funded through Capital Replacement Plan)  $50,000 Radio Communications – Assessment (Non-TCA)  $60,000 Radio Communications – Tower, radio adjustments  $124,000 Self-Contained Breathing Apparatus, including compressor for bottle fills. Torrington has a old SCBA system, needs updating.



2019 Capital:  NEW: 2 Brush trucks at $200,000 each (place one in north and one in south)  NEW: $80,000 emergency trailer  Recommendation to defer these purchases until further review has been

completed on fire services.

Strategic Plan 2015-2018: Safe & Viable Communities Council recognizes the key to developing communities is the people who live in them. Their needs and wants vary and balancing these is important for viable and sustainable communities. ď ľ