FA B R I K A M
LEGISLATIVE & COUNCIL CONTRIBUTIONS BUDGET 2019
Council Pay In 2019
COLA‐ 3 %
2
Increase in CRA Deductions
What is Planned for Council in 2019?
Council Meetings
Committee of the Whole Meetings
18 Council Meetings dates approved at the October 23, 2018 Organizational Meeting.
9 Committee of the Whole Meeting dates approved at the
Municipal Planning Commission Meetings 12 Municipal Planning Commission Meeting dates approved at
Council Strategic Planning Sessions
the October 23, 2018 Organizational Meeting.
organized for February 18‐21 and the second will be organized when new CAO is in place.
October 23, 2018 Organizational Meeting.
2 sessions budgeted for in 2019. First one is booked and
Conferences in 2019 Event
Dates
Location
Agricultural Service Board Conference
Jan 21‐23
Calgary
Brownlee Law Seminar
February
Calgary
Reynolds Mirth Richards & Farmer Law Seminar
Feb 1, 2019
Airdrie
Central RMA (District 2) Spring Meeting
Feb 1, 2019
Stettler County
Canadian Badlands Conference
March 2019
Location Unknown
RMA Spring Convention
March 2019
Edmonton
Alberta Seniors Communities & Housing Convention
April 15‐17
River Cree Resort
Alberta Rural Physician Action Plan Conference
Date Unknown
Location Unknown
FCM
May 3‐ June 2
Quebec City, QC
Waste Reduction Conference
October 2‐4
Jasper
AUMA Conference
Sept 25‐27
Edmonton
Central RMA (District 2) Fall Meeting
October 18
MD of Big Horn
RMA Fall Convention
November 12‐15
Edmonton
4 FCSS Convention
November
Edmonton
Elected Officials Courses
2019 Dates Unknown
Locations Unknown
New Expenditures in 2019
Meeting Management System Vehicle Wrap for Parade Season
New Administration Vehicle will get wrapped with the new branding and to advertise Kneehill County’s 75th Anniversary. This vehicle will also be the parade vehicle for Council.
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The purpose of the new meeting management system is to create efficiencies for staff that are involved in the meeting management process. It includes: • Full legislative meeting support, robust end‐to‐ end pre and post meeting management, and user configurable workflow support • Live meeting support, including roll call, minute capture, electronic voting, quorum etc.. • Integrated Action Log for post‐meeting follow‐ up and staff direction • Flexible video streaming and archival options • Seamless and accessible publishing of meeting documents • Tracking and reporting of post meeting actions
Municipal World Subscriptions for Council
Council will receive their own copy of Municipal World and Municipal World Journal. Municipal World is a great tool to enhance Councillors Knowledge, and to keep Council connected and up to date on important and emerging issues in the municipal sector.
New Expenditures in 2019 Cont’d
Chief Administrative Officer Recruitment Budget money has been allocated for the recruitment of a new CAO in 2019 due to a vacancy occurring in this position.
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Council Contributions Through Policy
Policy # 15‐1, 100 Year Farm and
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Berdahl Family receiving 100 Year Farm & Ranch Award April 2018.
Ranch Award, $3800 Policy #15‐3, Community Grants to Non‐Profit, $50,000 Policy #15‐5, Scholarship, $4,000 Policy #15‐7, Rec Community Arts and Culture, $10,000 Policy #15‐10, Youth Sponsorship, $10,000 Policy # 15‐13, Rural Community Halls, $23,147
Other Council Contributions Torrington Arena‐ $20,000 Airport Agreement ‐ $25,000 STARS, 5 year commitment $3,000 Acme Alumni Gymnasium Project, $50,000 Arts Academy, 4 year commitment $1,000
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Kneehill County providing the Village of Carbon $200,000 to be used for flood mitigation. (Motion 161/18)
Questions?
Budget 2019 Presented November 13, 2018
Newsletters (printing $17,200 newspapers) 4 editions budgeted for in 2019 Public Consultation (facilities, speaker, food, advertising $8,170) includes ratepayer meetings, public consultations on various initiatives by Council including budget 2020 Other Initiatives (advertising, printing $2,300) Best Practices ie: Community Engagement Contests Various brochures, display showcases
• Facebook • Gained 217 followers to 776 • Posts are “organic” with no paid boosts to date • Highest engagement on during flooding with over 7,000 reached.
• Twitter • Tweet all decision making Council motions live. • 279 followers to date
Instagram Photography of Kneehill
County landscapes 189 followers, up by 100 from last year
• Launch of new Website in 2019 ($40,000 – Non-Tangible Capital Asset Project, carry forward from 2018 not yet completed)
• Continuously improving and updating the site, daily posts • Expectations of new site will include integrated videos, clearer navigation paths through a simpler design, mobile app capability. • Share Kneehill! Promotion of successes across all mediums
• Branding $103,000 • The total cost of Branding with a new logo is estimated • This cost could be split out into 3-5 years in order to achieve complete logo change out and marketing of new brand.
• 75th Anniversary Celebration $20,000 • The cost of the celebration includes all rentals and food for approximately 600 people.
• Highway Signage $234,000 • Whether we change the logo or not, highway signage will need to be replaced in the next two years due to wear. The anniversary may be a good time for a refresh.
2019 Budget
OVERVIEW
Operating Staff Transportation – Roads Transportation - Bridges
Capital Projects
Hamlets Roads Equipment Bridges Facilities
OPERATING:
Staff
Transportation Department consists of 34 Full Time Permanent staff:
Road Supervisors Grader Operators Gravel Truck Operators Culvert Crew Brushing Crew Dirt Trail Crew
Manager of Transportation Purchasing and Procurement Administrative Assistant Addition of new Facilities Maintenance personal (38 facilities)
5 Maintenance Shop staff:
Shop Supervisor Mechanics Welder
Highway patching Crack Sealing Bridge Maintenance Brushing Dirt trails
1 Seasonal contract addition:
4 Administration staff:
8 Seasonal staff:
25 Outside staff:
Oil/Gas industry Road Inspector personal for approaches and crossings Inspections for Drilling Rigs: 2016 (12 months) = 49 2018 (10 months) = 82 Inspections for Approaches and Crossings: 2016 (12 months) = 47 2018 (10 months) = 140
Salaries/Benefits: $3,824,164
OPERATING:
Transportation - Roads
Road Maintenance: $131,000 Major Maintenance Equipment Rental Crop Damage and Borrow Pit Compensation
Gravel: $5,400
Stockpile Lease Agreements
Grader: $675,000
3 Contract Grader Divisions
Contract expires April 2021 Increase due to new contract started in May 2018
OPERATING:
General Services: $306,809
Transportation - Roads
Training Freight Roadata Inspections Surveys Building Repair & Maintenance Contract Equipment Repairs Insurance Janitorial
Material Goods - Fuel: $875,000
Operations
OPERATING:
Transportation - Roads
Material Goods - Ground: $313,000
Sand & Salt, Road Chemicals Grass Seed Dust Control Paving/Curb/Sidewalk Signs Fencing Material Culverts
OPERATING:
Material Goods – Shop: $817,500
Transportation - Roads
General Goods and Supplies Protective Clothing and Safety Supplies Shop Supplies Vehicle and Equipment Parts and Supplies Tires Grader Blades
Material Goods – Utilities: $184,472
Street Lighting Water/Sewer/Garbage Gas/Heat Power Telephone
OPERATING:
Transportation - Roads
Total Transportation Operating Expense:
$7,132,345
OPERATING: Transportation - Bridges
Bridges: $136,250
Engineering, BIM Inspections Major Maintenance Rip rap, struts, caps, deck repairs, coring
Total Bridge Operating Expense:
$136,250
CAPITAL PROJECTS: - Hamlets - Roads - Gravel - Equipment - Bridges - Facilities
HAMLETS: Swalwell Cape seal roads Total Estimated Cost:
$310,000
ROADS:
New highway signage at main entrances
$234,000
ROAD REBUILD:
Sharples Road, Rge Rd 22-5 #7 from 2015 Kneehill County Road Study Estimated Cost: $3,900,000 Carry forward from 2018
Rge Rd 24-4 / 24-5 #3 from 2015 Kneehill County Road Study Estimated Cost: $4,600,000
Dunphy Bank Stabilization Waiting on Provincial approvals Estimated Cost: $500,000 Carry forward from 2018
ROAD ENGINEERING:
Twp Rd 31-0, from Hwy 21 to Hwy 836 For 2020 Project #3 from 2015 Kneehill County 14 Year Road Study Estimated Cost: $150,000
MICRO SURFACE: Twp 30-4, east of Hwy 806 Rge Rd 25-4, Twp Rd 30-4 to 31-0 Micro-surface 19 km
Estimated Cost: $925,000
Rge Rd 25-1 (Gorr Road) Micro-surface 2016
SHOULDER PULL CONTRACT:
72 km South area – Carbon/Swalwell, correction line south Estimated Cost: $850,000
GRAVEL PURCHASE & SUPPLY: No new gravel purchases in 2019. Currently have a five year supply, over 630,000 tonnes of road crush on the ground. Currently seeking approvals from the Province to extract gravel from SE 16-32-26 W4M.
Torrington Stockpile 2016
CAPITAL EQUIPMENT:
BRIDGES ï‚— Estimated Cost:
$1,000,000
FACILITIES
FCSS New boiler $15,000 LED lighting & ceiling tile
replacement $13,000
Administration Building Surge protector $14,000 North perimeter fence
$10,000
Shop New Tig/Mig Welder
$15,000
Environmental Services Budget 2019
WATER AND WASTEWATER OPERATIONAL BUDGET Memberships/Conferences $7,800 - AWWOA/AWWA Association Memberships - Annual Operator Seminar - Industry Related Courses for Operators
Engineering $10,000 - Water Modelling - Crossing Agreements
Sewer Flushing $10,500 - Sewer main flushing in Torrington, Swalwell and Wimborne
Materials/Goods/Supplies/Utilities $105,282 - Meter Lift Pits for new service installations - Water Meters - Sodium Hypochlorite - HDPE Waterline and Tracer Wire - Fuel - Tools
Water Testing/Lagoon Treatment $13,400 - Annual Chemical and Pesticide Testing - Quarterly Trihalomethane Testing - Annual Lead Testing - Waste-Go Lagoon Digestor - Lagoon sampling
Alarm Monitoring/Alberta 1st Call $4,440 - After-hours alarm monitoring at pumphouses - 3rd party notification system for alerting close proximity digging activity
SOLID WASTE OPERATIONAL BUDGET Memberships/Conferences $4,500 - SWANA Annual Operator Conference - Annual RCA Conference - Annual SWANA membership dues
Exterior Improvements $2,000 - Reside and re-shingle the attendant shack at the Carbon Transfer Site
Hamlet Garbage Collection $65,564 - Current contract with The Town of Trochu - Garbage is collected in Torrington, Swalwell Huxley, Wimborne and Sunnyslope. - Collection is scheduled once per week
Non-Kneehill County Transfer Sites $42,448 - Agreements with the Town of Trochu and the Village of Acme to help with operational costs of the two sites.
Transfer Site Expenses $25,905 - Port-a-Potty’s - Utilities - Telephone - Added security/lighting at Torrington Site
Groundwater Testing $800 - Analyze groundwater around landfill cell as per Code of Practice
Hazardous Waste Round-up $2,200 - In conjunction with the Town of Three Hills, is a yearly initiative for County residents to properly dispose of hazardous material
CAPITAL PROJECTS Swalwell Lagoon All-Weather Access Recommendation from the Lagoon Easement study completed by WSP $350,000 budget includes: - Construct access road and reservoir outlet crossing - Alterations to existing fence required - Land costs - Engineering and Environmental Assessments
CAPITAL PROJECTS Pumphouse and Reservoir Fencing Identified through the Drinking Water Safety Plan. Fencing was identified as a barrier to vandalism, theft and tampering. Each of these sites, other than Huxley have outside back-up generators Fencing would not hinder the use and operation of the bulk fills if present $100,000 Budget includes: - 6 foot Chain link fencing with barbed wire top - Vehicle gate for access - Man gate for access Sites identified for fencing include: - Huxley Pumphouse - Huxley Reservoir - Wimborne Pumphouse and Reservoir - Torrington Pumphouse and Reservoir - Selkirk Pumphouse and Reservoir - Gamble Pumphouse and Reservoir - Sunnyslope Pumphouse and Reservoir
Future Projects Identified * Bulkwater Station Hardware and Software Upgrade * Torrington Lagoon Upgrades * Replace Sewer Main in Torrington on 2nd Ave between Hwy 27 and Centre Street * Additional Transtor bin at the Torrington Transfer Site * Wimborne Lagoon Upgrades
Questions
2019 Cemetery Budget Highlights
ASB Budget 2019
2019 ASB Budget Highlights Revenue • Adjusted revenues to reflect current income
Contract & General Services • Reduced board member fees for 2019 ASB Conference • Adjusted Memberships and Subscriptions for Farm Safety Centre. • Adjusted Public Lands Mowing as per tender rates.
2019 ASB Budget Highlights Materials, Goods, Supplies & Utilities • Adjusted fuel to reflect roadside shoulder spray program • Adjusted Extension programming for ASB County Market & Long Table • Adjusted Public Land Weed Control to reflect the reapplication of shoulder spray program. ($90,000) • Adjusted Pesticide for resale for 2% Liquid Strychnine Gopher Control
Parks Budget 2019
2019 Parks Budget Highlights Revenue • Increased revenues to reflect current income
Salaries Wages & Benefits • Adjusted to reflect reduction in seasonal hours and merging 2 seasonal positions into 1 full-time position
Contract & General Services • Adjusted some GL based on inflation and current rates • Adjusted Insurance to reflect the Torrington Arena • Adjusted Keivers Management fees based on current agreement
2019 Parks Budget Highlights Materials, Goods, Supplies & Utilities • Adjusted Orkney Water, Sewer, Garbage to reflect usage • Adjusted Horseshoe Canyon line items to reflect actual upkeep and maintenance costs
2019 Capital Projects Keivers Lake Chalet
• Constructed in late 70’s early 80’s • Purchased used and installed in May of 2009 • Replaced siding and windows in 2015/16 • The chalet requires much needed renovations. • Current space on main floor is roughly 240 sq2 and 230 sq2 upstairs. • Conflicted use, as it is both private living quarters and a welcoming business space.
2019 Capital Projects Keivers Lake Chalet Opportunities • A new revenue stream for the campground • Return guests • Improving guest safety and convenience by reducing traffic in and out of the site • Increased camp ground usage and revenue
• Park Host retention and attraction
2019 Capital Projects Keivers Lake Chalet
Challenges • Continue public intrusion into private accommodations • Park Host retention • Patrons have to leave site to acquire goods
• Continued requests for retail • Potential business and revenue loss
2019 Capital Projects Keivers Lake Chalet
Options 1.
Convert chalet to office and retail space and reconnect water and power to back Park Host RV stall, roughly $25,000 plus negotiated adjustment to current agreement.
2.
Purchase a Park Host cabin including utility hook ups estimated $70,000, and convert chalet into office and retail space roughly $20,000.
3.
Renovate chalet for continued Park host accommodations $40,000. Recommend option #1
2019 Capital Projects Horseshoe Canyon
• Crosswalk and reduced speed signage • Estimated $20,000
Capital Equipment • Replacement • • •
1- ½ ton is being replaced in Parks 1 -mower in parks ASB No-Till Drill is being replaced, increased $45,000 to current price $115,000
Planning Budget 2019
Prepared by Barb Hazelton
Where we are - Statistics Changes to Land Use Bylaw – Evidenced in Statistics 2015
2016
2017 283 242 199
78
87
58 23
32
33 1
Development
Subdivision
2
7
Redesignation
1 Safety Codes
3
11
Enforcement
Where we are Potential changes to the Planning Operating Budget • Additional 2/3 position • Development Officer • Safety Codes Officer • Safety Code Permits – additional $40,000 revenue • Increase in legal budget – additional $50,000
Photo Credit: Brandy Hay Morgan
2019 Budget Highlights: Continued training for all staff (First Aid, WHMIS),
OH&S staff training, Leadership in Safety Training Internal audit for 2019, (2018 COR External Audit 92%) Safety supplies including fire extinguisher inspections, AED’s in buildings Our Goal: Implement our Contractor Safety process,
fully integrate Fire Fighters into our Safety Program.
2018 Highlights (to Oct 31) – 2 Full Time Level 1 Community Peace Officers & 1 FT Level 2 CPO
53,300 kilometers of patrols throughout County to Oct 31 Warnings and Violations (20) Contact & Bylaw Reports (36) Community Service Events (Discovery Nights, Parades,
Commercial Vehicle – Farm Equipment Courses) Fire and RCMP mutual aid (5) Emergency Events – Spring flooding
1. Enhanced RCMP Officer - $156,000, includes vehicle. Duties as outlined in the MOU between County and RCMP Primary Detachment, however officer can cross department boundaries (ie: Can focus on our entire County, not just Three Hills Detachment boundaries). The funding municipality would work closely with RCMP to set objectives, purpose and hours. Focus options: Crime Reduction (through intelligence-based and investigative policing), School Resource Officer, General Investigative Officer General Investigation Officer (plain clothes)- Highly recommended by Red Deer County PS Manager. Could take 1-2 years to get in detachment due to demand
As per Council’s direction from February 2018 Strategic Planning Session, research options for additional Level 1 CPO or Enhanced RCMP Officer focusing on Rural Crime Prevention.
2. CPO Level 1 Officer Employee -
$100,000, including benefits + $65,000 initial capital for vehicle. We have complete control over the employee Other costs associated include fuel, overtime, radio, training Operate within our winter and summer scheduled hours only
2019 Budget Highlights: Training increase for Business Continuity Plan and
ER Plan Exercises, supplies as part of preparation Continued work with Kneehill Regional Emergency Management Agency partners Provincial funding through Disaster Recovery Program for 2018 Spring Flood unknown to date. Second round of applications submitted by January 2019 for infrastructure repairs, internal cost of flood response to be reimbursed.
2019 Operating Budget: $51,600 for expenses for Torrington includes
turnout gear, mask fitting, testing on equipment, safety supplies, radios, firefighting tools. $214,000 in Mutual Aid Agreement funding (expires Dec. 2018) to Acme, Carbon, Linden, Three Hills and Trochu $10,000 in Mutual Aid Agreement with Drumheller $5,000 for AB Firefighters Curling Provincials Sponsor $40,000 from 2018 unfinished renovations Torrington Hall
2019 Capital: $1,050,000 full cost on 2 Fire Engines
(funded through Capital Replacement Plan) $50,000 Radio Communications – Assessment (Non-TCA) $60,000 Radio Communications – Tower, radio adjustments $124,000 Self-Contained Breathing Apparatus, including compressor for bottle fills. Torrington has a old SCBA system, needs updating.
2019 Capital: NEW: 2 Brush trucks at $200,000 each (place one in north and one in south) NEW: $80,000 emergency trailer Recommendation to defer these purchases until further review has been
completed on fire services.
Strategic Plan 2015-2018: Safe & Viable Communities Council recognizes the key to developing communities is the people who live in them. Their needs and wants vary and balancing these is important for viable and sustainable communities. ď ľ