KidKare Food Program - Handbook

KidKare Food Program

The fastest way for childcare centers to process their CACFP claims.

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Single Site Center

Single Site Center

ABC Childcare

www.kidkare.com

ABC Childcare

Table of contents Set Up Your Site

4

Enroll & Manage Children

5

Record Attendance & Meal Counts

6

Manage Your Food List

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Plan & Record Menus

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Manage Grain Ounce Equivalents

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Track Receipts & Milk

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Manage Calendars

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Calculate & Manage Claims

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Stay Connected to Families with Ease

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Our Support Team is Here for You

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Set Up Your Site

4

Have more control than before—in less time.

Manage staff, user permissions, licensing details, and CACFP details in one central location.

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When it comes to managing your business

and CACFP, it’s important to know who can

Single Site Center

access what data in your program. Center

admins can create users and assign custom roles and/or permissions to each, so staff

can only see what they need to see. Admins also manage their center’s licensing details and specific details that affect their CACFP

claims, such as approved meals, approved mealtimes, and so on.

Learning Materials Click the buttons below to learn more!

Update Your Site Details Add Users

Set User Permissions Manage User Accounts

MICHELLE PETERS

Daniel Torres

ABC Childcare

Enroll & Manage Children

5

Create and manage child profiles with just a few steps.

No more paper, no more cost of storage, no more missing documents.

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Single Site Center

When enrolling children, you have choices:

manually enter child information into KidKare,

send eForms to parents, or import children. No matter which way you go, paper is taken out

of the equation. Need to make changes later?

No problem! Users with the appropriate

permissions can update child information, when needed.

Learning Materials Click the buttons below to learn more!

Add Participants Online Using eForms Import Participants

Add Participants Manually Activate Pending Participants Edit Participant Details

MICHELLE PETERS

Daniel Torres

ABC Childcare

Record Attendance & Meal Counts

6

Mark attendance and meal counts with two simple clicks.

It’s a quick and easy solution that will make your life easier.

We know attendance and meal counts are the heart of CACFP—this is how you get reimbursed! Teachers can easily tap a

child’s name to mark them in for the day.

Return later and tap the fork and knife icon

to record a meal count for that child. As staff continue to serve meals throughout the day, keep coming back and tapping the fork and knife icon.

Learning Materials Click the buttons below to learn more!

Record Attendance & Meal Counts

Use Select All to Record Meal Counts Record Temperatures with Daily Attendance Correct Daily Attendance

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Single Site Center

ABC Childcare

Manage Your Food List

7

Managing your food list has never been easier.

Decide what foods can and cannot be served at your center—and enforce it.

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Single Site

KidKare Food Program comes with a standard food list that you can then

update with certain approved foods for your center. Set food rules for certain

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food combinations or frequency, and

categorize your foods for easy reference when recording menus later.

Learning Materials Click the buttons below to learn more!

Add and Edit Foods Remove Foods

Manage Food Rules Manage Food Categories Remove Foods

Export Your Food List

Daniel Torres

ABC Childcare

Plan & Record Menus

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Record creditable meal components and create menu plans for later.

Remain in compliance with CACFP policies without worry.

Record infant and non-infant meals separately to meet meal pattern

requirements for each. You can plan all

menus for the day, estimate attendance to see estimated required quantities,

and print menu production records from the same page. Set up menu templates for even faster meal planning!

Learning Materials Click the buttons below to learn more!

Record Daily Menus

Create Menu Templates Estimate Attendance Menu Production Record

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Single Site Center

ABC Childcare

Manage Grain Ounce Equivalents

9

Grain ounce equivalents are easy in KidKare.

Input nutrition label information for your grains—KidKare calculates the grain ounce equivalents for you.

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Manage grain ounce equivalents on

your food list for default measurements.

Account for differences between brands at the menu level by using the ounce equivalents override calculator. No matter what you buy, we have you covered.

Learning Materials Click the buttons below to learn more!

Grains Ounce Equivalents Infographic Enable Grain ounce Equivalents

Manage Grains Ounce Equivalents Calculations Override Grains Ounce Equivalents Calculations

MICHELLE PETERS

Daniel Torres

ABC Childcare

Track Receipts & Milk

10

Make milk magic with receipts and the milk audit.

You can now track your milk usage in a snap.

Record milk purchases—we can convert all units to gallons for you—and other food

program expenses directly into KidKare.

The Milk Audit gives you a comprehensive look at your milk stores and identifies any upcoming shortages, based on the milk purchases and attendance you’ve recorded.

Learning Materials Click the buttons below to learn more!

Manage Vendors Enter Expenses

Review the Milk Audit

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Single Site Center

ABC Childcare

Manage Calendars

11

Keep track of important dates with KidKare calendar.

Copy & paste menus for entire months and mark school out days.

Manage menus and school out days on two

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Single Site Center

separate calendars: the Menu Calendar

and the Calendar. When you set school out days, you are not prompted to mark

school-aged children as out of school

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when recording attendance. With the Menu Calendar, you can see what meals you’ve recorded for any given day, as well as

whether you’ve estimated attendance, and you can copy and paste an entire month’s worth of menus.

Learning Materials Click the buttons below to learn more!

Understand the Menu Calendar Copy & Paste Menus

Manage School Out Days

Daniel Torres

ABC Childcare

Calculate & Manage Claims

12

Save time and money by directly calculating claims.

Run over 200 instant edit checks against you claim and catch errors before you submit to your state.

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Single Site Center

ABC Childcare

Calculate your monthly food program claims with a single click. KidKare runs over 200 edit checks against each claim and provides an error report showing any disallowed or

warned meals/children. You can make

necessary adjustments and recalculate, as

needed. When you’ve submitted your claim information to the state, mark the claim as

submitted so no changes can be made. Once the state reimburses you, record your payments.

Learning Materials Click the buttons below to learn more!

Calculate Claims

Recalculate Claims Adjust Claim Counts Mark Claims as Submitted

Record Payments from the State View Claim History

View the Claim Change Log

Stay Connected to Families with Ease

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The Messages tool makes it easy to keep in touch with families.

You can message families individually, in small groups, or you can send one message to all families for active participants at the same time.

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Single Site Center

When messaging families, you also have the option to attach planned menus and

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include a survey to which families can

respond. These surveys can be used to

plan attendance, screen for illness, or to gather any other information you need from parents.

Learning Materials Click the buttons below to learn more!

Send Messages

View Received Messages View Sent Messages

View Message Reports View & Update Contacts

Daniel Torres

ABC Childcare

Our Support Team is Here for You How can we help you?

Your KidKare Food Program subscription comes with access to different support tools.

We offer different ways for you to learn about KidKare

software quickly, including articles, live chat, and in-app tutorials.

In our Knowledge Base, you will find articles that teach

you how to use the software step-by-step. Our Live Chat allows you to get help while using the software. And, our in-app guides walk you through setting everything up.

Last, but not least, you can always email our team at support@kidkare.com to open a ticket.

Learning Materials Click the buttons below to learn more!

Knowledge Base Live Chat

App-Guides

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