KidKare Accounting Handbook

KidKare Accounting

Control your time. Control your destiny.

Just click and go!

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www.kidkare.com

Kidkare Accounting provides automated, recurring invoicing for home childcare providers. Control your time and your destiny by keeping track of all your business expenses in one easy-to-access place, and never sweat tax time again. Just click and go!

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We know you’re a small business and you have a lot on your plate.

That’s why we’ve made billing parents and tracking your expenses easier than ever. Automate your billing process and never chase late payments again.

Our enhancements: Manage Business Finances

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Accept Payments Online with ePay

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Issue Refunds

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Account Details

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Split Payments Between Parents

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Automate Invoices

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Parent Portal

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Message Tool

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Track Expenses

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Enroll Kids & Track Attendance

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Plan & Record Meals

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KidKare Reports

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KidKare Support

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Manage Your Finances With Ease Finances at your fingertips

KidKare Accounting allows you to manage your business finances with ease. It's intuitive, powerful, and can be used on any device.

As a childcare provider, you have a lot to do and

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not enough time to do it. Why keep juggling

paper invoices, receipts, and other financial

documentation? Control your time and your destiny with KidKare Account’s powerful

invoicing and expenses features. Everything is

in one easy-to-access place—right at your fingertips.

Plus, never sweat tax time again with KidKare Accounting’s extensive tax reports and Time/Space calculation feature.

Learning Materials

Click the buttons below to learn more!

Set Up Accounting Manage Invoices

Manage Participant Accounts

Manage Other Income

Use ePay

Manage Expenses

Calculate Time-Space % Record Payments

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Get Your Time Back With KidKare

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Accept payments online

Get paid on time, quickly, and conveniently with KidKare Accounting and ePay.

KidKare ePay allows payers to pay their invoices electronically with a credit

card, or with ACH. Once you set up ePay, parents can also set up AutoPay so

invoices are paid automatically. Money is deposited directly into your account, so you do not have to worry about depositing checks or cash. Since payers can see their invoices online, you also no longer need to print invoices.

With ePay:

- Invoice Families

- Families Pay Online

- Money Deposits to Your Account

- Invoices are Marked Paid Automatically

Learning Materials

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How KidKare ePay Works?

Create & Verify a KidKare ePay Account Approve Payers for KidKare ePay Edit Your Stripe ePay Account Use the Stripe Dashboard

Guarantee Accurate & Timely Refunds Refunding money becomes a breeze

KidKare Accounting will give your business the ability to refund cash, checks, or credit to an account when necessary.

Overpayment has never been easier to fix! With

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KidKare Accounting, refund parent payments via cash, check, or account credit. All refunds are recorded in your KidKare Accounting

system, so you can rest easy knowing that any mistakes are easy to fix and your records are well-organized. The best part? It’s just a click away.

Learning Materials

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Record Refunds

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Save Time Tracking Information Manage participants’ accounts with ease

Set up billing for participants, manage payers, and payment methods, etc. in one easy-to-access place.

Manage all aspects of billing, invoices, and payments for

participants' accounts with an

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easy-to-navigate dashboard.

As a bonus, you can maintain billing information for participants without changing their enrollment records.

Learning Materials

Click the buttons below to learn more!

Manage Participants Accounts

Manage Agencies

Set a Default Rate Invoices

Split Payments Between Payers

Manage Account Credits

Send a Statement of Account

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Bill for Unique Families & Situations Easily split payments between parents

Split payments between parents, agencies, guardians, and so on by dollar amount or percentage with KidKare Accounting.

Each family has their own unique makeup.

Easily split payments between parents—so parents can choose how they want to pay.

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Everyone gets their own invoice and statement of account.

Need to bill for agencies or subsidies? You can

do that, too! Track payments with statement of

account and list of itemized payments for each of your payers throughout the year.

Learning Materials

Click the buttons below to learn more!

Set Up Siblings

Designate Payers for Invoices

Edit Participants Enrollment Information

Manage Agencies

Split Payments Between Payers

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Reduce Billing Stress Automate your billing processes

Ever wish you had an extra pair of hands to help with your administrative tasks?

We understand how hectic a day can be when running a childcare business.

We're here to make life easier for you by taking care your invoicing needs. With our set-it-and-forget-it recurring

invoices, you can automate your billing

processes. Parents receive an invoice on a schedule you set. Combine recurring

invoices with ePay and just click, go, and get paid.

Learning Materials

Click the buttons below to learn more!

Create Recurring Invoices Approve Payers for ePay Manage Guardians Create an Invoice

Record Invoice Payments Manage Invoices

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Satisfied Customers 10 Are Happy Customers Parent portal is an easy-to-use service

This feature will give peace of mind to your parents and you will never have to wait for payments ever again.

Parents are busy people. They have to balance the demands of work, family life, and managing their children. You can help make things easier for them by offering KidKare Accounting with a parent portal.

Designate parent-guardians as Payers and give them access to their very own portal, where they can view and pay their invoices. With ePay in hand, parents have the option to opt-in to AutoPay—no more forgetting payments.

Do your parents also enjoy child updates during the day? Send them messages with updates! They can see and respond to your messages right from KidKare.

Learning Materials For Parents/Guardians

Click the buttons below to learn more!

Learning Materials For Providers Click the buttons below to learn more!

Pay Invoices For Parents/Guardians

Set Up AutoPay for Parents/Guardians

Designate Payers for Invoices

Renew Enrollment for Parents/Guardians

Parent Portal Handbook

Manage Messages for Parents/Guardians

Reports for Parents/Guardians

Stay Connected To Families With Ease

The Messages tool makes it easy to keep in touch with families

You can message families individually, in small groups, or you can send one message to all families for active participants at the same time.

When messaging families, you also have the

option to attach planned menus and include a survey to which families can respond. These

surveys can be used to plan attendance, screen for COVID-19 symptoms, or gather any other information you need from parents.

Learning Materials

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Send Messages View Received Messages View Sent Messages

View Message Reports View & Update Contacts

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Take The Pain Out Of Tax Time

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Start recording your expenses

With KidKare Accounting, you can track all of your business expenses in one easy-to-access place, and never sweat tax time again!

Tax season is a stressful time of year. It's a hassle to keep track of everything,

and people often get overwhelmed with all the information they're supposed to keep up with.

Start recording your expenses today and enjoy an easy tax season with

KidKare Accounting. You'll have peace of mind, knowing that your information is all in one place.

During tax season, all you have to do is generate a few reports and the information for your childcare business is ready to go.

Learning Materials

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Manage Expenses

Record Expenses

Track Food & Vehicle Expenses Calculate Time-Space%

Enroll Kids & Track Attendance Easily Check-in & check-out with a single click

With just a few steps, you can create and manage child profiles for your business.

KidKare Accounting makes running your

childcare business much easier! Our software, also allows you to manage attendance by

providing you with an easy way to check-in and check-out your children.

Learning Materials

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Enroll & Manage Participants Manage Attendance

Record Temperatures During Check-In

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Plan & Record Meals Easily

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Be able to track meals counts & food expenses

Whether you are on the Food Program or not, you can still deduct the meals and snacks you serve throughout the year.

KidKare Accounting keeps track of each meal and snack offered to each child, schedules menus, and tracks food-related expenses.

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It's a quick and easy solution that will make your life easier.

Learning Materials

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Manage Meals & Menus

Track Food Expenses

Print the Food Served Report Menu Planning Reports

Start Saving Money & Time

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With KidKare Reports

With KidKare Reports, you'll have accurate records of your childcare business every step of the way.

Running a childcare business can be a tough and time-consuming job, but not if you have the right

tools. With KidKare Accounting you'll have access to numerous reports that provide accurate

records of your day-to-day operations. Better yet, you'll be able to identify risk areas before they

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become costly problems.

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This means that when tax time rolls around you'll save more money, because less time is spent

hunting for the information needed to file your

taxes. It's all right here in our incredibly organized reports.

Learning Materials

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Accounting Reports

Participants Reports

Claim Statement Reports

Meals & Attendance Reports

Menu Planning Reports

Review Reports Worksheets

Our Support Team Is Here For You How can we help you?

Your KidKare Accounting subscription comes with access to different support tools.

We offer different ways for you to learn about

KidKare Accounting software quickly, including articles, live chat, and in-app tutorials.

Once you become a customer, you will be able to access our different support tools! In our Knowledge Base, you will find articles that teach you how to use the software

step-by-step. Our Live Chat allows you to get

help while using the software. And, our in-app guides walk you through setting up KidKare Accounting.

Learning Materials

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Knowledge Base Live Chat

App-Guides

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