KEY GUIDE FEBRUARY 2020
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THINGS TO REMEMBER ON ANY CHECKLIST HOSTING THE PERFECT INSTALLATION CEREMONY
KEY CLUB TIP N' TRICKS YOU SHOULD CHECK OUT
CONTENTS
F O
Governor Thaslema Nkrumah
W H A T
I S
A
. . . . ?
District Board
Q U E S T I O N
&
A N S W E R S
President Deandra Livingston
S A M P L E
A G E N D A
DST Stephanie Troncoso
T I P S
N
T R I C K S
Governor Thasleema
F O R M A L
I N V I T A T I O N S
Editorial Design
S P E E C H E S
President Amanda Mingoes
E L B A T
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M E S S A G E
EDITOR MESSAGE This new magazine idea, Key Guide, was created to provided answers to regularly asked questions by presidents. This part of the administrative year is the time for clubs' election, installation and induction. As Governor, I want to do my best by ensuring everyone is aware of the proceeding of each event that is normally planned and executed by club leaders. Key Guide is my succession plan for Key Club Jamaica District. It will be available for every member to read and be educated. Awareness is Key!
Gov Thasleema - 3 -
WHAT IS AN INSTALLATION CEREMONY? By Governor Thasleema Photograph by Yohan Davis
KEY GUIDE
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An Installation is a formal ceremony hosted by each club to retire the previous board and as the word states, install the new board. It is very similar to what is seen on the last Day of DCON when the previous district board walks off the stage and new body walks on. This should be void of any games and activity however it can be done after the adjournment of the meeting. NOMADIC
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KEY CLUB JAMAICA DISTRICT
FREQUENTLY ASKED
QUESTIONS
ALL QUESTION ANSWERED ABOUT INSTALLATION
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WHAT HAPPENS AT AN INSTALLATION CEREMONY? This is dependent on the organizers but the main reason for the ceremony must be carried out. HOW LONG DOES IT LAST? This is varies on the transition of each event stated in your agenda and how long each person will speak for. Normally, I would advise to execute the procedding within an hour; however the duration is dependent on the organizers. WHO MUST YOU INVITE? Read more to find out - 6 -
KEY CLUB JAMAICA DISTRICT
SAMPLE
ITEM SAVE UP TO 65% ON PLANING AN EVENT
ALL CONTENT CONTAINED BELOW IS A BRIEF OUTLINE OF AN INDUCTION CEREMONY. THE CONTENT MAY OR MAY NOT VARY DEPENDING ON WHAT A CLUB DECIDES TO DO DURING THE PLANNING MEETING.
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Agenda Call to Order
President Sue Lee
National Anthem
KC John Brown
Invocations
KC Joey Black
Pledge
KC Aaliyah Johnson
Aims & Objectives
Sec. Sam Reid
Welcome
President Sue Lee
Items/Entertainment
Members Group
Retiring of Old Board
Lieutenant Governor
Installation of New Board
Lieutenant Governor
Item/Entertainment
Members Group
Retirement Speech
IPP Sue Lee
Acceptance Speech
President Andrew Green
Vote of Thanks
Sec Jack Borrows
Adjournment
President Andrew Green
Refreshment
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M A S
E L P
Formal Invitations State intention | Make any request | Say Thank You | Include letter head. Date of Writing the Letter District Board Key Club Jamaica On behalf of the Key Club of <school’s name> I would like to extend an invitation to attend our installation ceremony on <date> at <venue> It will commence at <time>. It would be a pleasure for you to join us at our installation and we look forward to a prompt and positive response . Sincerely, Club President,
Club Secretary - 10 -
Faculty Advisor
Tips N' Tricks
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IPP means Immediate Past President. The President of the 2019 - 2020 starts the agenda and the President of the incoming administration, 2020 - 2021, terminates the ceremony.
An Induction ceremony is very similar to
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an Installation ceremony. The difference is that you will be not be retiring the board but welcoming the new members by handing them their ID, certificate, handbook and Key Club International badge before reaffirming the Aims and Objectives together.
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Always have an head table at a formal event for the distinguished guest such as your Lieutenant Governor. A head table is comprised of the executive body and distinguished invites. - 9 -
Tips N' Tricks In the email, your recipients may include your LG and LGE, Governor at
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kcjagovernor@gmail.com , your DST at kcjasecretarytreasurer@gmail.com , your administrator at Christopherhumber@yahoo.com your zone coordinators, and sponsoring club (Kiwanian advisors). Attach flyer in the email if there is an email.
An Induction or Installation
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ceremony can have a Guest Speaker if discussed and agreed upon by the planning committee. Typically, an installation planning committee is comprised of the incoming board members and supervised by the outgoing to asses the event planning and executing skills of the incoming board members.
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ACCEPTANCE SPEECH 2020 - 2021 PRESIDENT
RETIREMENT SPEECH
2019 - 2020 PRESIDENT
SPEECHES
2020 - 2021 SECRETARY
VOTE OF THANKS
STARTERSPEECHES
Retirement As the president of the previous administration, I am happy to say it was a joyous time leading; however my time has come to an end. During my administration tenure, my team and I endured many challenges. Although these challenges tested our patience towards each other and as a board, I can proudly say that we preserved. Cohesively, we bonded and made the best of what we had. It was truly a pleasure and as I look unto the leaders you have chosen for the next administration. I know the Key Club of John Brown will do even better to build strong relations with board members, club members and our Kiwanis family for these individuals all have to lead and serve you. Thank you for a tremendous year and endeavors. It has thought me a lot.
Acceptance It is an honour to serve you as the president of John Brown for the year 2019 – 2020. I look forward in piloting this ship into new waters. I plan to work alongside you, the members to accomplish my administrative goals stated and most importantly develop the relationship with my team that I observed from my predecessor. Thank for this opportunity and let's make 2020 - 2021, a memorable year for John Brown's Key Club.
Vote of Thanks I consider it a great privilege to propose a vote of thanks to all the members and distinguished guest who have witnessed this moment as a memorable and successful event. Thank you to the members that work tirelessly to ensure everything was prepared for today, the Lieutenant Governor, for being here to retire and install the administrative body of John Brown School. I can not express how grateful we are of the turn out of today's event and I wish everyone a safe journey home. Thank You! Caring, Our Way Of Life
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KEY GUIDE
Caring, Our Way Of Life
KEY CLUB JAMAICA