Naemsp 17 marketing prospectus rwfnl

NAEMSP

速

2017

Annual Meeting

Specialty Workshops, Scientific Assembly and Trade Show

Marketing RegistrationProspectus Brochure

January 21-26, 2017 Hyatt Regency New Orleans

New Orleans, Louisiana

1

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® is looking forward to its 2017 Annual Meeting in New Orleans, Louisiana. This meeting will provide a forum for discussion on improving the quality of out-ofhospital emergency medical care. Speakers will discuss cutting-edge issues important to the future of EMS and present new ideas, concepts and position statements vital to EMS professionals preparing to work in the EMS systems of the future.

Who Attends?

The Annual Meeting has continued to grow each year, with more than 800 attendees – 55% physicians, 15% physician residents/fellows, 22% professionals, 4% International and 4% students. This is your opportunity to reach NAEMSP® members: the decision makers, administrators and medical directors who directly impact EMS systems. Our medical director members are the key decision makers on the products, protocols and services their prehospital emergency medical system uses.

Past attendees include medical directors from all over the U.S. as well as Canada, Korea, Singapore, Taiwan, Ireland, Australia, China, France, Italy, Japan, Saudi Arabia, Switzerland and the UK. There is no other

meeting that will gather so many medical directors in one place. Don’t miss your chance to promote your products and services!

Jan. 24-26, 2017

Hyatt Regency New Orleans 601 Loyola Ave. New Orleans, LA 70113 neworleans.hyatt.com Hotel reservations will not be available until conference registration has opened.

The reservation link will be provided to company contacts in October 2016.

NAEMSP® Important Dates: Nov. 4, 2016 Early bird exhibitor cutoff ($100 Discount)

Nov. 11, 2016 Deadline to submit meeting support & advertising application

Nov. 11, 2016 Deadline for conference support commitments

All descriptions and logos due to be guaranteed in the Exhibitor Guide Deadline to submit company logo for syllabus/website advertising

Dec. 16, 2016 Late exhibitor deadline (all applications received after this date incur late fee) Dec. 23, 2016 Booth representative forms due Dec. 31, 2016 Hotel room reservation deadline

Deadline to submit print- or pressquality artwork for advertising

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

2

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® offers several ways to increase your organization’s visibility to conference attendees. NAEMSP® Annual Meeting support, advertising and exhibiting continue to be the best value for marketing opportunities in the industry. These opportunities are outlined here for your review. Using any or all of them will help better connect your company’s products or services to our meeting attendees.

Deadline for conference support commitments is November 11.

Conference Support of an NAEMSP® Event/Giveaways* Supporting an NAEMSP® event is the most effective way to show your potential/current customers that you support them. NAEMSP® offers many different levels of support, and because registrations, advertising and various levels of recognition are included as part of the fee, sponsorship remains the best “bang for the buck” available. See page 3 for more information.

Platinum Level

Gold Level

Silver Level

Bronze Level

Conference Registrations

3

2

1

One set of Post-Conference Registration Labels

✓

✓

✓

✓

Verbal Acknowledgement and Signage at the Awards Luncheon

✓

✓

✓

✓

Extensive Recognition: Signage, Printed Materials, Website

✓

✓

✓

✓

*NAEMSP® is a 501c(6) organization and any support given to NAEMSP® is not tax deductible.

Exhibit Booth Exhibit booth fees include two exhibit hall only booth representive badges, which include entrance to all events held within the exhibit hall. These badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive continuing education hours. Each booth also receives the NAEMSP®-discounted sleeping room rate (based on availability at the time of booking) and security during the hours the exhibit hall is open. The exhibit space is an 8’ × 10’ area for you to display and/or demonstrate your company’s products and services. Pipe and drape will be provided.

Additional Booth Representatives Additional booth representative badges can be purchased for $175 each and include access to the exhibit hall and entrance to all events held in the exhibit hall during exhibit days. A Booth Representative Form will be provided to you approximately six weeks prior to the meeting for you to register your specific booth representatives. You may pay for the additional representatives at that time. Please do not include payment for additional representatives with this booth reservation form.

Advertising in the Exhibit Guide The NAEMSP® Exhibit Guide is distributed to all individuals registered for the conference. This guide includes meeting timetables, exhibit descriptions and other essential information.

The Exhibit Guide is 8½“ x 11“ in size with a glossy cover and non-glossy text pages. Full-page ads are $500; half-page ads are $325, and quarterpage ads are $225. A full-page ad on the inside front cover or back cover of the guide is $700.

Ads must be provided in a color, press-quality PDF file to infoNAEMSP@NAEMSP.org by Nov. 11, 2016.

Conference Mailing List One-time use Mailing List* – $300 Pre-Conference Lists will be emailed approximately one week after the late conference registration deadline.

Post-Conference Lists will be emailed approximately Feb 20, 2017. * mailing addresses only, emails not included

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

3

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

Conference Support Opportunities Below is a detailed list of the conference support opportunities for the 2017 Annual Meeting. Support is accepted on a first-come, first-serve basis. NAEMSP® will attempt to meet your request; however, we cannot guarantee availability. If you are interested in partial support of one of these options, please contact Stephanie Newman at snewman@kellencompany.com. We appreciate your support of the 2017 Annual Meeting and NAEMSP®!

Platinum Level

Silver Level

• •

• •

• • •

Verbal acknowledgement and signage at Awards Luncheon Extensive recognition and signage as Platinum Level supporter, including recognition in marketing brochures, website and conference program Three complimentary conference registrations One post-conference, one-time use mailing list Acknowledgment of support in association publications and on the website

Activity / Item Options 1. Monday Evening Welcome Reception in Exhibit Hall – $15,000 2. Thursday Awards Luncheon – $12,000 3. Water Bottles – $10,000 Includes company logo on reusable water bottle distributed to all attendees 4. Happy Hour Reception – $10,000 Gain more dedicated time with attendees by providing cocktails and beverages after session hours.

Gold Level • • • •

Verbal acknowledgement and signage at Awards Luncheon Extensive recognition and signage as Gold Level supporter, including recognition in marketing brochures, website and conference program Two complimentary conference registrations One post-conference, one-time use mailing list

Activity / Item Options 5. Conference Tote Bags/Padfolios – $8,000 Quality tote bag or padfolio with your logo and NAEMSP®’s logo 6. Conference Smart Phone App – $8,000 Cutting-edge smart phone application can include sponsor logo banner 7. International Speaker Grant – $6,000 Donate a minimum of $6,000 to the international speaker grant fund. Support will help cover the speakers’ travel expenses for this event.

8. Continental Breakfast – $5,000 each (3)* Price includes assorted rolls and Danish, hard boiled eggs, coffee, tea and juice. Three days available.

9. Audio/Visual – $5,000 Includes your company logo on each meeting room screen at the beginning and end of each session 10. Hotel Key Cards – $7,000 Includes your logo on each attendee’s hotel room key 11. Lanyards – $5,000 Quality lanyard with your logo and NAEMSP®’s logo. (NAEMSP® to produce the item)

• •

Verbal acknowledgement and signage at Awards Luncheon Extensive recognition and signage as Silver Level supporter, including recognition in marketing brochures, website and conference program One complimentary conference registration One post-conference, one-time use mailing list

Activity / Item Options 12. M eeting Signage – $4,000 All meeting room signs will contain your logo and company name.

13. R efreshment Breaks – $3,500 each (6)* Price includes coffee, tea, soda and a snack. Three A.M. and three P.M. breaks are available.

14. A nnual Keynote Address – $3,000 Cover the keynote speaker expenses for this event.

Bronze Level • • •

Verbal acknowledgement and signage at Awards Luncheon Extensive recognition and signage as Bronze Level supporter, including recognition in marketing brochures, website and conference program One post-conference, one-time use mailing list

Activity / Item Options 15. Speaker Grant – $2,500 Donate a minimum of $2,500 to the speaker grant fund.

16. Abstract Award – $2,000 each (4) Awards will be given for abstracts in the following four categories: Best Resident/Fellow Presentation, Best EMS Professional Presentation, Best Scientific Presentation and Best Poster Presentation. To specify a specific award to underwrite, contact NAEMSP®.

17. Promotional Item in Bag – $1,500 (6) Provide a promotional item to be stuffed with the meeting items. Item must be approved by the NAEMSP® Executive Office. Item must be produced by supporter unless other arrangements are made with NAEMSP®.

Limit of 6 (Example: pen, notepad, bookmark)

Please submit your company logo in EPS format (preferred), and a 300 dpi JPG or TIF file to info-naemsp@naemsp.org by November 11, 2016.

*NAEMSP® will contact you to select the day of your breakfast or day/time of your break.

Please contact the NAEMSP® Executive Office for menu selections and cost of additional items if so desired.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

4

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® 2017 Meeting Support & Advertising Due Nov. 11, 2016 STEP ONE: Contact Information Please print legibly and complete all information below. Information will be included in materials distributed to registrants on-site.

Company Name Contact Name and Credentials Address City

State Zip

Phone Fax Email

Website Address

STEP TWO: Conference Support Level

Level of Support: ❑ Platinum ❑ Gold ❑ Silver ❑ Bronze Number of the activity/item you wish to support from Page 3: __________ Amount: $ ___________

STEP THREE: Exhibit Space

In order to purchase an exhibit space you must complete the Exhibit Application Form on page 8 and submit the appropriate fees.

STEP FOUR: Advertising in Exhibit Guide

STEP SEVEN: Send in Your Conference Support & Advertising Form Fax: Fax completed form with credit card payment information to: 913-222-8606.

Mail: Mail completed form and appropriate fees to: NAEMSP® Executive Office

P.O. Box 19570

Lenexa, KS 66285

All ads must be submitted in color. ❑ Back cover.....................................................................................$1,500

❑ Inside front cover...........................................................................$1,500

Sponsorship Contact Stephanie Newman at Questions: snewman@kellencompany.com

❑ Full page...........................................................................................$500 ❑ 1/2 page............................................................................................$325 ❑ 1/4 page............................................................................................$225 ❑ One-time use Pre-Conference Mailing List.......................................$300 ❑ One-time use Post-Conference Mailing List.....................................$300 Lists do not include phone numbers or emails.

STEP FIVE: Total Fees

Total Conference Support (step 2)

$ _________

Total Advertising (step 4)

$ _________

TOTAL PAYMENT ENCLOSED

$ _________

STEP SIX: Method of Payment

All funds MUST be submitted on a U.S. bank in U.S. funds.

NAEMSP® does not accept purchase orders or invoice for services.

NAEMSP® Tax ID 57-0820621 ❑ Check made payable to NAEMSP – check # _______________________ ®

Charge payment to the following credit card: ❑ American Express ❑ VISA ❑ MasterCard ❑ DISCOVER Credit Card Number

Please DO NOT mail AND fax your forms.

STEP EIGHT: Complimentary Registrations Complimentary conference registrations are included in the Platinum (3), Gold (2) and Silver (1) level sponsorship packages.

In order to receive CME credit, complimentary registrants must complete a paper registration form found on www.naemsp.org coming this fall and write in the payment section, “Comp per <name of company>.” Attendees will not be registered for the conference unless the Executive Office receives a registration form prior to the final pre-registration cutoff date.

STEP NINE: Important Dates NOVEMBER 11, 2016: Deadline to submit meeting support & advertising application NOVEMBER 11, 2016: Deadline to submit print- or press-quality artwork for advertising NOVEMBER 11, 2016: Deadline to submit company logos and descriptions

Expiration Date

Name as it appears on Card: Signature Date ❑ Please send a receipt to email address: ____________________________

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

5

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® Exhibit Opportunities

Please Note

Exhibit Booth Prices Type

Early Bird – Nov. 4

Late – Dec. 16

Additional Fee (Dec. 16 – Show)

Preferred

$2,000

$2,100

Late Rate +$250

Regular

$1,550

$1,650

Late Rate +$250

Non-Profit

$600

$600

Late Rate +$250

Booth Size

8’ × 10’

Preferred (P) Booth Cost

$2,000/$2,100

For-Profit Booth Cost

$1,550/$1,650

Not-For-Profit Booth Cost

$600

Official Service Contractor Viper Tradeshow Services 816-591-6024 Booth Reservation Due Date

Friday, November 4, 2016

Exhibit Guide Guarantee Deadline

Friday, November 11, 2016

Booth Late Deadline

Friday, December 16, 2016

Past Deadline Fee

Saturday, December 17 – show, $250 late fee in addition to late rate

Without exception, exhibitors must follow the set-up and teardown times indicated in NAEMSP® plans and correspondence. Exhibitors must have their booths set and ready by the times indicated in booth confirmation letters. If exhibitors have not checked in 30 minutes prior to close of set-up and begun to set up their booth, set-up labor will be forced at prevailing labor rates.

Exhibitors may not dismantle their booths earlier than the close of the show. Exhibitors who make earlier flight plans must arrange for another party to dismantle their booth. There are NO EXCEPTIONS to this policy. There will be a $250 penalty for early dismantling.

Each 8’ × 10’ booth includes pipe, drape and a one-line identification sign. All other materials, including electricity, booth furnishings and freight handling, must be ordered through Viper Tradeshow Services, the official service contractor for the Annual Meeting. Notfor-profit exhibit booths may be located outside the exhibit hall. All locations will be carpeted.

Preferred booth space is indicated on the Exhibit Floor Plan with the symbol (P). This symbol indicates booth space that is preferable because of its location. These locations are expected to have high exhibit traffic due to the placement of meals and refreshment breaks nearby. Please note that booth assignments will not be made until after the early bird deadline, with conference supporters receiving first priority and then on a first-come, first-serve basis.

Those organizations applying for not-for-profit booth space are required to submit an IRS verification letter of their not-for-profit status.

Exhibit Application Due Date The early bird due date to reserve exhibit booth space is Friday, November 4, 2016, which includes a $100 discount. The late booth registration deadline is Friday, December 16, 2016. After this date, exhibit applications will be accepted based on space availability.

There will also be a late fee of $250 charged in addition to the late-rate booth fee. All descriptions and logos submitted after Friday, November 11, 2016 are NOT guaranteed to be included in the Exhibit Guide.

Official Service Contractor Viper Tradeshow Services is the official service contractor for the 2017 NAEMSP® Annual Meeting. Once you receive your booth application confirmation, the information will be forwarded to Viper Tradeshow Services, and an exhibitor packet will be sent to you.

Booths will not be assigned until after December 16, 2016. All booth assignments will automatically be sent to Viper and will be updated in their system. You do not need to update Viper with your booth number should you receive it after décor is ordered.

All shipments are to be sent through Viper Tradeshow Services. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT DIRECTLY TO THE HOTEL. IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. Contact Belinda Schlueter, Show Coordinator, at Viper Tradeshow Services, at 816-591-6024 or Belinda@vipertradeshow.com.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

6

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

Exhibit Hall Hours Monday, January 23, 2017 Exhibit Hall Move-In: 8:00 a.m. – 5:00 p.m.

Welcome Reception – Exhibits Open 6:45 p.m. – 8:45 p.m.

Tuesday, January 24, 2017 Exhibits Open: 10:00 a.m. – 4:15 p.m.

Dedicated Exhibit Hours 10:30 a.m. – 10:50 a.m.

Refreshment Break 12:05 p.m. – 1:00 p.m.

Boxed Lunches 3:15 p.m. – 3:45 p.m.

Refreshment Break Wednesday, January 25, 2017 Exhibits Open: 9:00 a.m. – 1:30 p.m.

Dedicated Exhibit Hours: 9:30 a.m. – 10:00 a.m.

Refreshment Break 12:15 p.m. – 1:30 p.m.

Boxed Lunches Move-Out: 1:30 p.m. –5:00 p.m.

This Schedule is Subject To Change.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

7

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® Exhibit Application STEP ONE: Contact Information This document is a fillable form, to avoid errors in the data entry process please complete all information below electronically. Information provided on this form will be used in publications distributed on-site.

Company Name Address City

State Zip

General Phone

General Fax

General Email

Website Address

Contact Name Contact Direct Phone

Contact Direct Email

STEP TWO: Description of Products & Services & Logos A description of the products or services you will be exhibiting will be included in the Exhibit Guide. Email your description (50 words or less) to carnold@kellencompany.com. In addition, please include a high-res .jpg logo. Sponsors, please send logos in both .jpg and .eps file formats.

All descriptions and logos are due no later than Nov. 11, 2016, in order to be guaranteed in the Exhibit Guide.

STEP THREE: Exhibit Space Selection NAEMSP® will make its best effort to accommodate your request. Booths will not be assigned until after Dec. 16, 2016. ____# 8' × 10' preferred (P) booth(s) @ $2,000 early bird (until Nov. 4) / $2,100 each (until Nov. 4) ____# 8' × 10' booth(s) @ $1,550 early bird (after Nov. 4) / $1,650 each (after Nov. 4) ____# 8' × 10' not-for-profit booth(s) @ $600 each ____# $250 Late Reservation Fee for applications received after Dec. 16, 2016 1st Choice: _____________________________________________ 2nd Choice: ____________________________________________________ 3rd Choice:_____________________________________________ 4th Choice:______________________________________________________ List any exhibitors you DO NOT wish to be near:_____________________________________________________________________________ STEP FOUR: Policies & Procedures (please read the policies and procedures on page 8) I have read and understand, and my company agrees to adhere to, the policies and procedures listed in this document and will share this information with the company representative that will be on-site.

Signature

STEP SEVEN: Send in Your Application

STEP FIVE: Total Fees Total Exhibit Space Selection (Step 3)

$__________

TOTAL PAYMENT ENCLOSED $__________ STEP SIX: Method of Payment All funds MUST be submitted on a U.S. bank in U.S. funds. NAEMSP® does not accept purchase orders or invoice for services.

NAEMSP® Tax ID 57-0820621 ❑ Check made payable to NAEMSP® – check #_______________________ Charge payment to the following credit card: ❑ American Express ❑ VISA ❑ MasterCard ❑ DISCOVER

Fax: Fax completed application form and credit card payment information to: 913-222-8606.

Mail: Mail completed application form and appropriate fees to: NAEMSP® Executive Office

P.O. Box 19570, Lenexa, KS 66285 Please DO NOT mail AND fax your application.

Exhibitor Contact Caitlin Arnold at Questions: carnold@kellencompany.com.

STEP EIGHT: IMPORTANT DATES

Credit Card Number Expiration Date

Nov. 4, 2016:

Early Bird Deadline ($100 Discount)

Name as it appears on Card

Nov. 11, 2016:

eadline to submit logos and descriptions D to be guaranteed in the Exhibitor Guide

Signature Date

Dec. 16, 2016:

Exhibit Application Deadline

❑ Please send a receipt to name and email address listed above.

After Deadline: Late rate plus $250 additional fee After Dec. 16, 2016: Booths are assigned

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

8

Marketing Prospectus

Policies and Procedures

NAEMSP® 2017 Annual Meeting Please retain a copy for your records.

1. Exhibit Representatives

Each exhibit booth includes two exhibit hall only booth representative badges. These badges do not include conference registrations. Exhibit booth representatives must register as full conference or single-day registrants at the prevailing rates in order to receive contact hours. Additional booth representative badges may be purchased for $175 each. Exhibit hall only badges receive access to the exhibit hall and meals held within the exhibit hall only.

2. Assignment of Space Booths will be assigned after Dec. 16, 2016 upon a first-come, first-serve basis and based on sponsorship levels. Every effort will be made to respect the exhibitors’ space choices whenever possible, but NAEMSP®’s (hereafter known as “exhibit management”) decisions shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort.

3. Payment Full payment made payable to NAEMSP® is required with this contract. Mail to NAEMSP®, P.O. Box 19570, Lenexa, KS 66285, USA. All telephone inquiries: 1-800-228-3677, Fax 913-222-8606. International funds must be submitted in U.S. equivalents and drawn on a U.S. bank.

4. Eligible Exhibits

Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exposition.

5. Refund for Cancellation Should the exhibitor be unable to occupy and use the contracted exhibit space, exhibitor shall promptly notify exhibit management. All sums paid by the exhibitor, less a service charge of 50 percent, will be refunded prior to Dec. 16, 2016. No refund for cancellation will be made on or after Dec. 17, 2016.

6. Booth Equipment and Services Includes the following: an 8’ × 10’ deluxe booth consisting of polished aluminized telescopic frames with flameproof fabrics. Backdrops are 8’ high. Side dividers are 3’ high. A 7” × 44” ID sign, indicating booth number and company name will be provided for all exhibitors.

7. Contractor Service Information

In the best interest of the exhibitors, exhibit management has selected certain firms to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with rules and regulations concerning local unions having agreement with the exposition facility or with authorized contractors employed by show management.

Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitors’ Service Manual, to be forwarded after exhibit booth space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors.

8. Security Guard service will be provided by exhibit management during the hours the show is closed. However, each exhibitor should make provisions to safeguard his or her goods from the time they are placed in the booth until the time they are removed.

NAEMSP® will not be responsible for loss or damage due to any cause. Do not leave laptop computers or other valuable equipment in the exhibit hall unattended; exhibit management will not be responsible for loss or damage.

9. Booth Construction and Arrangement

Exhibits shall be arranged so as not to obstruct the general view nor hide the exhibits of others. Plans for specially built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered.

Regular and specially built back walls, including signs, may not exceed an overall height of 8’. The maximum booth height of 8’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 3’, except for product and equipment on display which in itself exceeds this height.

10. No dismantling will be permitted before closing time.

It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper.

Exhibitors must check-in and have booth set up by timelines given. Booth set-up will be forced at prevailing labor rates if exhibitor has not checked in at least 30 minutes prior to the set-up deadline. No exhibitor shall have the right prior to closing of exposition to pack or remove articles in exhibit. There are NO exceptions to this policy. There will be a $250 penalty for early dismantling.

11. Use of Exhibit Space Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business.

No persons, firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate

its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible. Names for representatives must be submitted by Friday, Dec. 23, 2016.

13. Restrictions Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibition. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management.

14. Exhibitor Activities Company/Exhibitor agrees not to schedule or conduct any outside activity including, but not limited to, receptions, seminars, symposia and hospitality suites that are in conflict with the official program of the NAEMSP®, whether such activities are held at or away from the hotel, except with written approval of exhibit management.

Company/Exhibitor will submit to exhibit management one Affiliate Group Events Form per meeting no later than Dec. 16, 2016, detailing any program the exhibitor intends to hold at or in conjunction with the conference.

15. Responsibility If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance

The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability NAEMSP®, Viper Tradeshow Services, the Hyatt Regency New Orleans, and Kellen, its agents or employees shall not be responsible for any loss, theft or damage to the property of the exhibitor, its employees, or representatives. Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever; if the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the Hyatt Regency New Orleans and shall indemnify and hold harmless the Resort agents, servants and employees from any and all such losses, damages and claims.

Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exposition In the event that the premises where the exposition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, terrorism, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exposition.

In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exposition, including a reserve for future claims and expenses in connection therewith.

19. Management Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems proper to assure the success of the exposition.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

9

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

NAEMSP® Affiliate Group Events Please complete one form for each function requested.

All forms must be received by December 16, 2016 to be considered and booked.

Please Note: Affiliate Group Events are not allowed to be scheduled during educational sessions.

Company Name

Contact Name

Address

City

State Zip

Telephone Email

Type of Event: ❑ Meeting ❑ Hospitality Suite ❑ Other ___________________________________________________________________________________ Preferred Date of Event: _____________________________________ Preferred Time of Event: (Begin & End) ________________________________________ Number of Attendees: ____________ Type of Setup: ❑ Classroom ❑ Rounds ❑ Theater ❑ Conference ❑ Hollow Square ❑ U-Shape Name of Event: ________________________________________________________________________________________________________________________ Purpose of Function: ___________________________________________________________________________________________________________________

Function Fee Schedule The following fees apply to affiliate group meetings held in conjunction with the NAEMSP® 2017 Annual Meeting at the Hyatt Regency New Orleans.

Hospitality Suite prices vary according to hotel availability.

Pricing Less than 750 square feet -- $250

2,501 square feet or more -- $750

751-1,500 square feet -- $350

Non-Exhibiting Company -- $1,500

1,501-2,500 square feet -- $500 Payment information will be sent with a room availability email from the Meeting Planner after this form has been received.

Please email this form to the Caitlin Arnold at carnold@kellencompany.com. When your event is approved and space availability is confirmed, you will be sent an email including payment information. Meeting space and hospitality suites will not be confirmed until payment is received. If function is cancelled, fees are non-refundable.

Please note: based on space restrictions, we may not be able to accomodate your request.

If space is unavailable during your requested date or time, we will provide you with an alternative.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

10

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

Hotel Information Transportation Information

January 23-26, 2017 Hyatt Regency New Orleans 601 Loyola Ave. New Orleans, LA 70113 neworleans.hyatt.com

The Hyatt Regency does not provide shuttle service.

Taxi

Taxis are approximately $28 plus gratuity.

Please note: Hotel Reservations will not be available until the Meeting Registration Brochure is released in the early fall.

The reservation link will be emailed to the company contact in October 2016.

Rate: $241, including guestroom and meeting space Internet for the duration of stay

Downtown Transportation

Numerous streetcar lines, including the Loyola Avenue Streetcar which passes directly in front the hotel, can take travelers on a scenic tour of New Orleans’ most famed attractions, including the famed French Quarter, Bourbon Street and Garden District.

Streetcar fare is $1.25 each way and Jazzy Passes for unlimited rides are $3 per day.

Deadline: Book by December 31, 2016, to receive the group rate.

Experience the Big Easy like never before at the Hyatt Regency New Orleans. Located in a prime downtown location, the hotel is steps away from the Mercedes-Benz Superdome, Smoothie King Center and Champions Square – and just blocks from the historic French Quarter New Orleans, Ernest N. Morial Convention Center and the Mississippi Riverfront. Sit back and relax while sightseeing on the Loyola Avenue Streetcar, which passes directly in front of the hotel, or take a walk to the numerous fine art galleries in the nearby Art District.

When making room reservations for your company’s staff, please do not book more rooms than necessary. Holding a block of rooms that will be cancelled in the last month prior to the meeting may keep many attendees from staying at the headquarters hotel and cause the organization to lose revenue.

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

11

Marketing Prospectus

NAEMSP® 2017 Annual Meeting

Previous Exhibitors Acadian Ambulance/National EMS Academy

Cryothermic Systems, Inc.

JEMS

Pulmodyne

Cyanide Poisoning Treatment Coalition

Johnson County (KS) EMS

Pulsara Pyng Medical Corporation

Advanced Circulatory Systems, Inc.

DirectorShield – The Physicians Advocate, LLC

Jones and Bartlett Learning

Quikclot

Advanced Data Processing, Inc.

Ecolab

Journal of Special Operations Medicine

Advanced Hazmat Life Support

EMCOOLS Corporations

Advocates for EMS

Emergency Preparedness Systems, Inc.

King Systems Corporation

SAM® Medical Products

Emergency Services Insurance Program

Kwikpoint

Sepracor

Laerdal Medical Corporation

Sonosim, Inc.

LifeBot

Sonosite, Inc.

Life Core Technologies

Southmedic, Inc.

Masimo Medical Devices International

Special Operations Medical Association

Medivance, Inc.

Splash Medical Devices, LLC

Medtronic

STAT Medical Education

Medusa Medical Technologies, Inc.

Sudden Cardiac Arrest Foundation

Mercury Medical®

TASER International

Meridian Medical Technologies, Inc.

Taylor & Francis

Michigan Instruments, Inc.

Teleflex

Moore Medical

TEMS Solutions

National Association of Emergency Medical Technicians

TEMS Solutions, LLC-SWAT-T

Acid Remap LLC Adrenal Insufficiency United

Ahura Scientific, Inc. AI Medical Devices Air Evac Lifeteam Airon Corporation

Emergent Respiratory Products, Inc.

Airtraq, LLC

EMS Assurance

Allied Healthcare Products, Inc.

EMSCQI.com, Inc.

American Academy of Emergency Medicine

EMS Innovations, Inc.

American College of Emergency Physicians American Heart Association / American Stroke Association

EMS Magazine EMS Technology Solutions, LLC EMS World EMSystems

American Medical Response/ Global Medical Response

Enerspect Medical Solutions

Applied Therapeutics, Inc.

ESO Solutions

Armstrong Medical Industries, Inc.

Ferno

Athena GTX Atrus, Inc.

First Responder Network Authority (FirstNet)

Banyan International

FirstWatch

Basic Trauma Life Support International

Fujitsu

Beeken Biomedical

General Devices

Behavioral Healthcare Providers

Hartwell Medical

Beyond Lucid Technologies, Inc.

Hemcon, Inc.

Board for Critical Care Transport Paramedic Certification (BCCTPC)

HHS Office of Public Health Emergency Preparedness

BOMImed Ltd.

Image Trend, Inc.

Bound Tree Medical, LLC Calgonate Corp.

Cardiac Science Corporation

Engineered Medical Systems

Genentech, Inc.

iLIANT Corporation Immediate Trial Center for Cardiovascular Health Service Research

Karl Storz Endoscopy – American, Inc.

National Board of Diving & Hyperbaric Medical Technology National Disaster Life Support Foundation National Drowning Prevention Alliance

The Optima Corporation

TWIAGE

National Registry of EMTs Navajo Area IHS NEMSIS (National EMS Information Systems)

Tropos Networks UE Medical Devices, Inc. Union Springs Pharmaceuticals University of Florida USSC Valor Seating

Nephron Pharmaceuticals Corporation

V4EMS, Inc. (Ambu SmartMan®)

Nexus Dx, Inc

Vestagen Technical Textiles

Nonin Medical

VidaCare Corporation

North American Rescue

Vitaid, Ltd.

NREMT

Vygon USA

NuMask, Inc.

Water-Jel Technologies

O-Two Medical Technologies, Inc.

Wolfe Tory Medical World Advancement Technology for EMA and Rescue, Inc.

InfraScan Inc

Center for Domestic Preparedness

Innovative Trauma Care

Center for Patient Safety

Inovise Medical Inc.

Centers for Disease Control and Prevention

Interdev Technologies

OptiSTAT

Certa Dose, Inc.

Intermedix International Academies of Emergency Dispatch (IAED)

Pediatric Emergency Standards, Inc. Pelvic Binder, Inc.

International Trauma Life Support

Pepid, LLC

Intersurgical

PerSys Medical

IntuBrite, LCC

Philips Healthcare

IRRIMAX Corporation

Physio-Control

iSimulate

Priority Dispatch Corporation

Covidien

The National EMS Preparedness Initiative/The Homeland Security Policy Institute at The George Washington University

National HIV/AIDS Clinicians’ Consultation Center UCSF

CECBEMS

Committee on Accreditation of Education Programs for EMS Professionals (CoAEMSP)

Teva Select Brands/Teva Pharmaceuticals

Tri-anim Health Services, Inc.

Impact Instrumentation, Inc.

Commission on Accreditation of Ambulance Services (CAAS)

Respironics, Inc. (Caradyne)

National Healthcare Coalition Resource Center

CARES: Cardiac Arrest Registry to Enhance Survival

Informa Healthcare

ReddiNett DIV Hospital Association of So. California

NAEMSP® Exhibitor Hotline 800-228-3677 – www.naemsp.org

Verathon Medical

Z-Medica ZOLL Medical Corporation