2016 ACUA Annual Meeting Marketing Prospectus

Marketing Prospectus

2016 ACUA

ANNUAL CONFERENCE Life’s a Beach with ACUA!

September 11-15, 2016 InterContinental Miami Miami, FL Registration Deadline: July 12, 2016

ACUA 2016: Life’s a Beach with ACUA!

Exhibit at the 2016 ACUA Annual Conference September 11-15, 2016 InterContinental Miami Miami, FL

T

he Association of College and University Auditors (ACUA) is an international professional organization serving institutions of higher education around the world. Since its establishment in 1958, ACUA has provided its members a collegial forum for exchanging and sharing knowledge and generating new ideas. ACUA is committed to increasing members’ knowledge of auditing, regulatory compliance and risk management in higher education.

To complement the educational program, the Annual Conference also serves as a venue for participants to meet with vendors to learn about the latest products and services for the auditing community. As an exhibitor, your company will have access to the buying power of more than 400 representatives from our member institutions including 68 percent serving as Directors, Managers or Supervisors of audit departments.

Act Now! Booths are assigned on a first-paid, first-served basis with preference to conference sponsors. Space is limited. See the attached registration form to secure your space. For more information about ACUA or the Annual Conference, visit www.acua.org. For questions regarding booth set-up, exhibit times, and move in/ move out, contact Caitlin Arnold at 913-895-4881 or caitlin.arnold@goAMP.com.

2

M arketing P rospectus

September 11-15, 2016 Miami, FL

Program-at-a-Glance Schedule Subject to Change

SUNDAY, SEPTEMBER 11, 2016

WEDNESDAY, SEPTEMBER 14, 2016

2:00 p.m. – 5:00 p.m.

Exhibitor Set-Up

7:00 a.m. – 8:00 a.m.

Continental Breakfast

3:00 p.m. – 6:30 p.m.

Registration Open

7:30 a.m. – 5:00 p.m.

Registration Open

5:00 p.m. – 6:00 p.m.

First-Time Attendee Reception

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

6:00 p.m. – 7:30 p.m.

Opening Reception in Exhibit Hall

8:20 a.m. – 10:00 a.m.

General Session

10:00 a.m. – 10:30 a.m.

Refreshment Break

10:30 a.m. – 12:10 p.m.

Track Session 5

12:10 p.m. – 1:10 p.m.

Luncheon

1:10 p.m. – 2:50 p.m.

Track Session 6

2:50 p.m. – 3:20 p.m.

Refreshment Break

3:20 p.m. – 5:00 p.m.

Track Session 7

6:00 p.m. – 11:00 p.m.

Social Event

MONDAY, SEPTEMBER 12, 2016 7:00 a.m. – 5:00 p.m.

Registration Open

7:00 a.m. – 8:00 a.m.

Continental Breakfast

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

8:20 a.m. – 10:00 a.m.

General Session

10:00 a.m. – 10:30 a.m.

Refreshment Break in Exhibit Hall

10:30 a.m. – 12:10 p.m.

Track Session 1

12:10 p.m. – 1:10 p.m.

Luncheon in Exhibit Hall

THURSDAY, SEPTEMBER 15, 2016

1:10 p.m. – 2:50 p.m.

Track Session 2

7:00 a.m. – 12:00 p.m.

Registration Open

2:50 p.m. – 3:20 p.m.

Refreshment Break in Exhibit Hall

7:00 a.m. – 8:00 a.m.

Continental Breakfast

3:20 p.m. – 5:00 p.m.

Track Session 3

8:00 a.m. – 9:40 a.m.

Track Session 8

6:00 p.m. – 10:00 p.m.

Trivia Reception

9:40 a.m. – 10:10 a.m.

Refreshment Break

10:10 a.m. – 11:50 a.m.

General Session & Closing Remarks

TUESDAY, SEPTEMBER 13, 2016 7:00 a.m. – 10:30 a.m.

Registration Open

7:00 a.m. – 8:00 a.m.

Continental Breakfast

8:00 a.m. – 8:20 a.m.

Welcome and Announcements

8:20 a.m. – 10:00 a.m.

Track Session 4

10:00 a.m. – 10:30 a.m.

Refreshment Break in Exhibit Hall

10:30 a.m.

Door Prize Drawing in Business Meeting 10:30 a.m. – 12:00 p.m.

Business Meeting

10:30 a.m. – 1:00 p.m.

Exhibit Tear Down

2:00 p.m. – 4:00 p.m.

Bonus Sessions

Important Dates

Jul. 12, 2016 Sponsorship Commitments Due and Exhibit Application and information submission deadline to be included in Exhibit Guide and signage.

After Jul. 12, 2016 Booth Numbers Assigned Aug. 19, 2016 Booth Representative Forms Due Aug. 22, 2016 Deadline to make Hotel Reservations.

Aug. 26, 2016 No cancellations accepted after this date.

3

MARKETING PROSPECTUS

M arketing P rospectus

3

ACUA 2016: Life’s a Beach with ACUA!

Sponsorship Information September 11-15, 2016 InterContinental Miami Miami, FL Deadline: July 12, 2016 For more information about sponsorship or to secure your commitment for the 2016 Annual Conference, contact Stephanie Newman, Executive Director, at 913-895-4788 or at snewman@goAMP.com.

SPONSORSHIP LEVEL PLATINUM Sponsored Events/Items Conference Registration

Exhibit Booth Recognition

Pre- & Post-Conference Registration Mailing Lists Vendor Directory Posting (Posting must begin within 6 months of the Annual Conference) Ad in College & University Auditor (fall 2015 – summer 2015)

GOLD

SILVER

BRONZE

See Page 5 See Page 5 See Page 5 See Page 5 1 Complimentary + 1 Additional Exhibit 1 Complimentary 1 Complimentary 1 Complimentary Booth Representative S=Sponsored S=Sponsored Standard Standard Conference Signage, Conference Signage, Conference Signage, Conference Signage, Final Program, Final Program, Final Program, Final Program, General Session, General Session, General Session, General Session, Ribbons Ribbons Ribbons Ribbons

EXHIBIT BOOTH $1,600 N/A 1 Complimentary Standard Final Program, Ribbons

Pre/Post

Pre/Post

Pre/Post

Pre-Conf. Only

Pre-Conf. Only

6 Month Posting

3 Month Posting

1 Month Posting

N/A

N/A

50% Discount on Ad Purchases

25% Discount on Ad Purchases

10% Discount on Ad purchases

Add-on Available

Add-on Available

Sponsorship may be a combination of monetary contributions and sponsored items/events. Platinum Sponsors with grand totals over $13,000 receive complimentary bag inserts, provided by company.

Not-For-Profit Booth: If you are a qualifying not-for-profit organization, you may qualify for our special discounted rate of $600 per standard booth. Non-profit organizations with 501(c)(3) or 501(c)(6) status must submit an IRS verification letter of their non-profit status when submitting their exhibit application.

4

M arketing P rospectus

September 11-15, 2016 Miami, FL SPONSORED EVENTS/ITEMS 1. Social Event — PLATINUM $25,000 No conference is complete without the opportunity to exchange information with colleagues and make new friends. Sponsor one of ACUA’s three social events and make a memorable impression with participants.

2. Padfolios — GOLD $7,500 It is an ACUA tradition to carry home conference padfolios. Your logo will go home with every participant and join them in their offices, staff and trade meetings as they use this handy keepsake!

3. Keynote Speaker — GOLD $6,000 A representative from your company may introduce the speaker and speak briefly about your company product or service in front of a General Session audience.

4. Conference Tote Bag — GOLD $6,000 Put your logo in the hands of all attendees and toted home as a souvenir of ACUA’s Conference and of your company’s sponsorship. $5,000 5. Twitter Screen — SILVER Connect conference participants through ACUA’s Twitter feed by helping us to display tweets during the event.

ADD-ONS AVAILABLE FOCUS GROUPS We are pleased to offer a venue for your marketing needs. We are now offering Focus Groups as add-ons to your Exhibit Booth or Sponsorship.

These groups will meet during lunches or after educational sessions and will allow your company to have a private audience with ACUA attendees to present your company’s product or materials. Companies will be responsible for ordering and funding food & beverage, AudioVisual and any additional charges associated with these events. All Focus Group Requests are granted on a first-paid, first-served basis and must be approved by the Executive Director and Conference Chair. $2,500 plus food and hotel costs

Focus Groups

JOURNAL ADVERTISEMENT UPGRADE Published online three times annually, the College and University Auditor journal reaches approximately 2,500 college and university auditing professionals.

JOURNAL RATES AND SIZES PER ISSUE  Inside Front Cover – Full Page – 7” x 10”. . . . . . . . . . . . . . . . . . . . . . . . $755

6. Off-Site Event Transportation — SILVER $5,000 Sponsor bus transportation to and from the popular off-site evening event. All buses will include signage with your company logo and a representative from your company can ride on each bus to network with attendees.

 Inside Back Cover – wFull Page – 7” x 10”. . . . . . . . . . . . . . . . . . . . . . . $750

7. Meal Sponsorship Participants will see your company’s logo as they approach food stations when you sponsor one of the following food and beverage events:

Breakfast (day of your choice) — GOLD $7,500

Break (day of your choice) — BRONZE $3,500

 Full Page – 7” x 10” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $525

8. Water Bottles — BRONZE $4,000 Help us “Go Green” by eliminating bottled water at breaks. Everyone loves a great water bottle to use throughout the conference and when they return home. Make your logo well-known with this popular sponsorship item. $4,000 9. Conference Smart Phone App — BRONZE Be ahead of the curve by sponsoring this comprehensive electronic guide to the Annual Conference. Your logo will be included as a banner in the mobile conference app.

10. Opening Reception Drink Tickets — BRONZE $3,000 By sponsoring these wildly popular tickets, your logo will appear on custom drink tickets which will be given to all conference registrants.

11. Handouts Station — BRONZE $2,500 Be an attendee hero and provide handout printing stations for attendees to grab their session handouts from our database and print them prior to their session.

 Back Cover – Three Quarter Page – 7 1/2” x 7 5/16” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $825

 Centerfold – Full Page – 7” x 10”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $550  Half Page – 7” x 5” (horizontal), 3 5/16” x 10” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $425

 Quarter Page – 3 5/16” x 5”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $325  1/8 Page – 3 5/16” x 2 1/2” (horizontal), 2 2/16” x 5” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $225

VENDOR DIRECTORY POSTING The ACUA website contains a Vendor Directory in its Resources area. The directory contains the logo, contact information and a short description for each company.

1-Year posting – $600 6 Months – $300

3 Months – $150 1 Month – $50

MAILING LISTS ACUA will supply mailing lists of participants (Email not included).

Pre-Conference Registration Mailing List. . . . . . . . . . . . . . . . . . . . . . . $150 Post-Conference Registration Mailing List. . . . . . . . . . . . . . . . . . . . . . $150

12. Special Event Entertainment — BRONZE $1,800 Sponsor live or electronic entertainment at ACUA’s Monday Night off-site event. We will have the entertainment announce your sponsorship as well as prominently display your logo next to the entertainment set-up.

All sponsorships available on a first-paid, first-served basis.

M arketing P rospectus

5

ACUA 2016: Life’s a Beach with ACUA!

Exhibit Information Deadline: July 12, 2016 OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services is the official service contractor for the 2016 ACUA Annual Conference. Once you receive your Exhibit Booth Reservation Confirmation Email, your information will be forwarded to Viper Tradeshow Services and an Exhibitor Service Kit will be sent to you. All shipments are to be sent through Viper Tradeshow Services. ABSOLUTELY NO SHIPMENTS SHOULD BE SENT TO THE HOTEL. IF YOU SHIP YOUR MATERIALS DIRECTLY TO THE HOTEL, THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES. If you have any questions, you may contact Belinda Schlueter, Show Coordinator at Viper Tradeshow Services, at 816-506-4229 or Belinda@vipertradeshow.com.

BOOTH PRICING & INFORMATION Exhibit Dates:

Sept. 11-13, 2016

Booth Size:

10’ × 10’

Booth Fees:

Complimentary with Sponsorship $1,600 for Standard Booth Space

Each 10’ × 10’ booth includes:  Booth Space Rental  One Exhibit Representative who will also receive one complimentary registration to the conference  Security when the exhibit hall is not open  Pipe and Drape  Exhibitor ID Sign  Recognition in Conference Mobile App and signage (deadlines apply)  Pre-Conference Registration Mailing List (Post-Conference mailing list add-on available) All other furnishings/materials must be ordered through Viper Tradeshow Services.

BOOTH SELECTION & ASSIGNMENTS To ensure your top selection, provide the booth numbers of your top three choices on the application (see the exhibit hall floor plan for numbers). Sponsor booth spaces are indicated on the exhibit hall floor plan with the symbol (S). These symbols indicate booth spaces that are reserved for sponsors only. These locations are expected to have high exhibit traffic due to the placement of food and beverage stations, entertainment, and/or entrances nearby. Booths will be assigned based on sponsorship level, then on a firstpaid, first-served basis.

Requests for space cannot be accepted by telephone. Applications can be faxed to 913-895-4652 or emailed to caitlin.arnold@goAMP.com. Please note that booth assignments will not be made until after the July 12 deadline.

ADDITIONAL BOOTH REPRESENTATIVES Exhibiting companies may choose to bring more than one booth representative. Additional representative badges are $150 each and include Opening Reception food and two (2) drink tickets, breakfasts, breaks, Monday lunch and the Monday evening Trivia Reception. Additional representative badges do not include Wednesday – Thursday food events, off-site events or

6

M arketing P rospectus

entrance to educational sessions. Guest tickets to the Wednesday night offsite event can be purchased separately. Approximately 6 weeks prior to the meeting, you will receive a Booth Representative Form. Completed forms will be due Friday, August 19, 2016. Utilizing this form, you may register and pay for your booth representatives at that time.

INSTALLATION OF EXHIBITS Installation of exhibits will be from 2:00 p.m. – 5:00 p.m. Sunday, Sept. 11, 2016. Exhibitors must have their displays in complete order by 5:00 p.m.

DISMANTLE INFORMATION Packing and removal of exhibits will not begin until 10:30 a.m. on Tuesday, Sept. 13, 2016, and must be completed by 12:30 p.m. Empty crates and packing containers being held in storage will not be returned until closing time. In the interest of public safety and show continuity, no exhibit booth or display shall be dismantled or packed prior to the official closing of the exhibition or a fine of $250 will be invoiced to violating companies.

ACUA EXHIBITOR PASSPORT AND PRIZES Exhibitors are asked to furnish prizes as an added incentive for participants to visit participating booths. In order to enter the prize drawing, attendees must visit every booth that has elected to be included on the passport, present to the booth a business card, and receive a stamp from the booth representative. Exhibitors who donate passport prizes will be able to present a brief company introduction and prize to a seated and attentive audience at the Annual Business Meeting at 10:30 a.m. on Tuesday. Winners will be drawn from the completed exhibitor passports.

CONTEST, PRIZES OR LOTTERIES In order to ensure the highly professional and educational standards of the conference, booth contests, prizes or lotteries (including registration prizes) planned in addition to ACUA exhibitor passport prizes, are allowed only when fully explained in writing and submitted to ACUA for approval at least two weeks prior to the conference. ACUA reserves the right to approve or decline any/all such applications without recourse. Drawings for individual booth prizes are to be held by booth representatives between 10:00 a.m. and 10:30 a.m. on Tuesday, Sept. 13, 2016. Promotion of individual drawings is the responsibility of participating vendors alone.

ACUA TRIVIA RECEPTION — BACK BY POPULAR DEMAND! Attendees will enjoy a Monday evening reception where they can participate in trivia and network with other attendees and exhibitors. All exhibitors are invited to attend and encouraged to host a table. Exhibitors hosting a table will have a reserved table at the reception (seats up to 10 people) where they can invite attendees, exhibit booth representatives and network with attendees in a social setting. There is no additional cost, but the table must be reserved by selecting the box on the Exhibitor Application.

September 11-15, 2016 Miami, FL

Exhibit Hall DEDICATED EXHIBIT HOURS SUNDAY, SEPT. 11, 2016 6:00 p.m. – 7:30 p.m.

Opening Reception

MONDAY, SEPT. 12, 2016 7:00 a.m. – 8:00 a.m.

Continental Breakfast

10:00 a.m. – 10:30 a.m.

Refreshment Break

12:10 p.m. – 1:10 p.m.

Luncheon

2:50 p.m. – 3:20 p.m.

Refreshment Break

TUESDAY, SEPT. 13, 2016 7:00 a.m. – 8:00 a.m.

Continental Breakfast

10:00 a.m. – 10:30 a.m.

Refreshment Break

Schedule subject to change

INTERCONTINENTAL MIAMI FLOOR PLAN

JUL. 12, 2016

Important Dates

Deadline to submit:  Exhibit and Sponsorship Application and Payment  Company Logo in .eps and .jpg formats Logo must be submitted in high resolution format at 300 dpi.  50-word Company Description It is recommended that your company logo and description are submitted with your application to ensure this deadline is met.

AFTER JUL. 12, 2016 Booth Numbers Assigned AUG. 19, 2016 Booth Representative Forms Due AUG. 22, 2016 Deadline to make Hotel Reservations Aug. 26, 2016 No cancellations accepted after this date

REGISTRATION

GENERAL SESSION

M arketing P rospectus

7

ACUA 2016: Life’s a Beach with ACUA!

Exhibitor & Sponsorship Application September 11-15, 2016 InterContinental Miami Miami, FL Deadline: This document is a fillable form; to July prevent 12, errors2016 during the data entry and name badge creation process, we request thatand allauthorized forms are typed The Association of College & University Auditors, hereinafter referred to as ACUA, is hereby requested to reserve exhibit space for our use during the ACUA Conference. It is understood and agreed that all space will be assigned on a first-paid, first-served basis with first preference given to conference sponsors. and not handwritten.

ACUA reserves the right to decline any application or disallow any exhibit which is not in keeping with the charter of the exhibition, to assign exhibitors to booth (Click dismiss this message.) space, and to make reasonable shifts in location for the benefit of theto exhibitor or the betterment of the exhibition.

STEP ONE: Contact Information Company Name:_________________________________________________________________________________________________________________________ Address:________________________________________________________________________________________________________________________________ City, State, Zip:___________________________________________________________________________________________________________________________ General Phone: ������������������������������������������������������������������������������������������������������������������������� General Email:____________________________________________________________ Website Address:_________________________________________________ Contact Name:___________________________________________________________________________________________________________________________ Contact Direct Phone:______________________________________________________ Contact Direct Email:______________________________________________

STEP TWO: Choose Options in which you would like to participate in (may choose more than one)

Sponsorship

Level of Support:  Platinum Sponsorship

(Sponsorship Item(s) see page 5)______________________________________

 Gold Sponsorship

(Sponsorship Item(s) see page 5)______________________________________

Add-Ons Available  Tote Bag Inserts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $500

 College and University Auditor Advertisement Upgrade  Inside Front Cover – Full Page – 7” x 10”. . . . . . . . . . . . . . . . $755  Inside Back Cover – Full Page – 7” x 10” . . . . . . . . . . . . . . . . $750  Back Cover – Three Quarter Page – 7 1/2” x 7 5/16

 Silver Sponsorship

Amount: $__________

 Centerfold – Full Page – 7” x 10”. . . . . . . . . . . . . . . . . . . . . . . $550  Full Page – 7 ”x 10” . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $525  Half Page – 7” x 5” (horizontal),

(Sponsorship Item(s) see page 5)______________________________________  Bronze Sponsorship (Sponsorship Item(s) see page 5)______________________________________

Exhibiting

 Exhibiting as Part of Sponsorship Above  Standard Exhibit Booth Without Sponsorship

 Not-for-Profit Booth – Special Discounted Rate Amount: $__________

Company name exactly as you would like it on signage and program listing: ______________________________________________________________

 My company would like to host a table at the Monday Evening Trivia Reception.  Please do not include my company on the Exhibitor Passport.  My company would like to offer a door prize to be presented at the Annual Business Meeting. (Booth reps must be present at the Business Meeting).

Any exhibitor that you do NOT wish to be next to _____________________ Booth Location Preferences: 1st choice_______ 2nd choice_______ 3rd choice________

 Yes, we agree to comply with the Terms and Conditions as printed in the ACUA Marketing Prospectus.

Signature _________________________________________________________

8

3 5/16” x 10” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $425

 Quarter Page – 3 5/16” x 5”. . . . . . . . . . . . . . . . . . . . . . . . . . . . . $325  1/8 Page – 3 5/16” x 2 1/2” (horizontal),

____# 10’ × 10’ Standard Booth @ $1,600 ____# 10’ × 10’ Standard Booth @ $600

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $825

M arketing P rospectus

2 2/16” x 5” (vertical). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $225

 Additional Pre-Conference Registration Mailing List (one included with standard booth). . . . . . . . . . . . . . . . . . . . . . $150

 Post-Conference Registration Mailing List. . . . . . . . . . . . . . . . . . $150  Focus Group. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $2,500 Requested Date, Time:_________________________________

 Listing In Vendor Directory  1 Year at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $600  6 Months at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $300  3 Months at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150  1 Month at . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50 Amount: $__________

September 11-15, 2016 Miami, FL Exhibitor & Sponsorship Application continued STEP THREE: Total Fees

STEP FIVE: Send in Registration

Total Conference Sponsorship

$

Total Exhibit Booth(s)

$

Total Add-On Items

$

Complete and return application with payment for space rental payable to “ACUA.”

(Payment is due with the registration form)

Mail to:

ACUA Exhibitor Application P.O. Box 14306 Lenexa, KS 66285-4306

STEP FOUR: Method of Payment

Fax:

913-895-4652

Application fee enclosed. Purchase orders are not accepted. Make checks or money orders payable to ACUA in U.S. funds only and drawn on a U.S. bank.

Email:

caitlin.arnold@goAMP.com

TOTAL PAYMENT ENCLOSED $

 Check #_______________________ Charge To:  MasterCard  VISA  American Express

 Discover

Card Number

For ACUA Use Only Ck. Date_______________ Ck #________________ Deposit Date ___________ Received with Application $ Accepted by:________________________________ (ACUA Management)

Exp. Date

Authorization Signature Name (Please Print)

PRINT

SAVE

EMAIL

RESET

Payments to ACUA are not deductible as charitable contributions. For Federal Income Tax purposes, however, they may be deductible under other provisions of the Internal Revenue Code. Fed ID: 23-7204109 Please send a receipt to: Name Email

M arketing P rospectus

9

ACUA 2016: Life’s a Beach with ACUA!

Affiliate Group Event Request September 11-15, 2016 InterContinental Miami Miami, FL Deadline: July 12, 2016 If your organization would like to host a committee or company meeting, workshop, user group, reception, hospitality suite or other promotional activity either at the conference hotel or at a facility off-site, please complete this form and return to the ACUA Executive Office. Upon receipt of this form, ACUA will review your request and on approval help to determine the location of meeting space if on-site at the conference hotel (based on availability at time of request).

GUIDELINES 1. No unofficial activity can be held at a date or time that directly conflicts with the official schedule of the ACUA Annual Conference.

2. The Hotel will not release any meeting room space without approval from the ACUA Executive Office. Once your request is approved by our office, we will request meeting space for your event. No meeting space is guaranteed and is based on availability at time of approval of the request. ACUA does not hold meeting space for unofficial activities.

ON-SITE

Upon approval, the administrative fee to hold an unofficial activity at the conference hotel(s) in conjunction with the ACUA Annual Conference is payable to ACUA as follows:

Size of Room Cost Size of Room Up to 500 square feet 1,501 to 2,000 square feet or in a suite $450 2,001 square feet or more 501 to 1,000 square feet $650 & non-exhibiting/sponsoring 1,001 to 1,500 square feet $900 companies

Cost $1,200 $2,000

OFF-SITE

Upon approval, the administrative fee to hold an unofficial activity at a facility off-site in conjunction with the ACUA Annual Conference is payable to ACUA as follows:

Number of People Expected to Attend

Cost

Up to 100 $450 101-500 $650 501-1,000 $900 Non-exhibiting/sponsoring companies $2,000 This document is a fillable form; to prevent errors during the data entry 4. All arrangements for hotel meeting room rental fees, room set-ups, food and 6. Promotion of Unofficial Activities: • You maythat promote activityare through your own marketing methods. Signage or beverage, audio-visual equipment masterbadge account billing are theprocess, responsibilitywe request and and name creation allyour forms typed flyers to promote your activity can be placed near the registration area at the conof the sponsoring organization once approved. and not handwritten. ference hotel, but must be approved by ACUA as to the content and placement.

5. These events are labeled as an “unofficial activity” to indicate that they are not • You may purchase pre- and post-conference mailing lists for $150 each. planned or sponsored by ACUA. Therefore, there can be no implication pro- this message.)

(Clickintoany dismiss motional materials, on-site materials or products that they are connected with ACUA Annual Conference or endorsed by ACUA. 3. ACUA does not provide shuttles for unofficial activities held away from the conference hotel. It is the sponsor’s choice and responsibility to provide transportation to/from approved unofficial activities.

To ensure your understanding of the guidelines related to holding an unofficial activity, please fill in the information and sign below.

 On-site Event  Off-site Event Name of Organization/Company:____________________________________________________________________________________________________________________ Contact Name: __________________________________________________________________________________________________________________________________ Phone: ____________________________________________________ Email:_______________________________________________________________________________ Our organization requests to hold the following activity at the ACUA Annual Conference:

 Committee/Company Meeting  Workshop  User Group/Advisory Board  Hospitality Suite  Other: ________________________________ Purpose:________________________________________________________________________________________________________________________________________ Preferred Date: ______________________ Time: ______________________ Size (sq. ft.) of Meeting Space Requested (if on-site): _______________________ On-Site Room Set-Up (Classroom, Rounds, Conference, Reception, etc.):______________________ Number of People Expected to Attend (if off-site): _________________ Payment Included: $____________________ Our organization/company agrees not to schedule or conduct any outside activity, including, but not limited to, receptions, seminars, symposia, workshops, user groups, hospitality suites or other promotional activity that are in conflict with the official ACUA Annual Conference program, whether such activities are held at or away from the conference hotel, except with written approval of conference management. Our organization/company will submit to conference management any program we intent to hold for written approval as to time and place, via this form. Upon approval of event(s), we further agree to pay, in full, the administrative fee as listed above.

Signature of Authorized Contact Listed Above_________________________________________________________________ Date ____________________________________ ACUA looks forward to working with you as plans are made for your event. Let us know at any time if we can be of assistance. We realize that your decision to conduct an unofficial activity represents a large investment of time and money and is a benefit to the ACUA Annual Conference attendees.

Return this form to the ACUA Executive Office, at caitlin.arnold@goAMP.com, or FAX to 913-895-4652.

10 M arketing P rospectus

Terms And Conditions By applying for exhibit space, your company agrees to comply with all rules and regulations outlined below and further agrees to abide by the decision of ACUA exhibit management with respect to interpretation of these rules. Please be sure that the company representatives attending the meeting are aware of and adhere to these rules.

1. Exhibit Representatives. Each 10’ × 10’ exhibit is entitled to one complimentary conference registration/booth badge per booth. Each additional badge is $150. Approximately six weeks prior to the meeting you will receive a Booth Representative Form. You may use this form to register and submit payment for your booth representatives at the time.

Completed forms are due no later than Friday, Aug. 19, 2016.

2. Assignment of Space. Space assignments will be made based on the date of receipt of completed applications and full payment or sponsorship. Every effort will be made to respect the exhibitors’ space choices for “preferred” space whenever possible, but ACUA’s (hereafter known as “exhibit management”) decision shall be final. Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibit effort. Booths will not be assigned until after the deadline.

3. Payment. Full payment of exhibit fees or sponsorship is required with this contract. Payment for exhibit space does NOT include the cost of any booth equipment, furnishings, special utilities or services ordered by the exhibitor. All such optional costs shall be the exhibitor’s responsibility. Please make checks payable to: ACUA, P.O. Box 14306, Lenexa, KS 66285-4306, USA. All telephone inquiries: 913-895-4620; FAX 913-895-4652. International funds must be submitted on a U.S. bank in U.S. equivalents.

4. Refund for Cancellation. Should the exhibitor be unable to occupy and use the exhibit space contracted for, he or she shall promptly notify exhibit management in writing. All sums paid by the exhibitor, less a service charge of $250, will be refunded until Jul. 12, 2016.

Cancellations after Jul. 12, 2016, will cost exhibitor one half price of booth(s) assigned, and space shall be forfeited. No refunds will be allowed on cancellations requested after Aug. 26, 2016, and space shall be forfeited.

5. Eligible Exhibits. Exhibit management reserves the right to determine the eligibility of any company or product for inclusion in the exhibition.

6. Booth Equipment and Services. Includes the following: 10’ × 10’ deluxe booth consisting of polished aluminized telescopic frames with flameproof fabrics. Backdrops are 8’ high.

Side dividers are 36” high. The booth will contain a 7” × 44” ID sign, indicating booth number and company name only. All other items (i.e., table, chairs) can be purchased through the official decorating company.

7. Contractor Service Information. In the best interest of the exhibitors, exhibit management has selected Viper Tradeshow Services, contact person Belinda Schlueter 816-506-4229, to serve as official contractors to provide various services to the exhibitors. It is agreed that the exhibitor will abide by and comply with the rules and regulations concerning local unions having agreement with the exhibition facility or with authorized contractors employed by exhibit management. Complete information, instructions and schedule of prices regarding drayage, labor for erecting and dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitor’s Service Kit, to be forwarded by the designated service company after space has been confirmed. An Exhibitors’ Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors. Absolutely no shipments should be sent to the hotel.

The hotel will not accept them. The Exhibitor’s Service Kit will provide you with shipping instructions.

8. Security. Security will be provided during the hours that the exhibit hall is not open by exhibit management during the show, beginning on the day of setup until tear down.

However, each exhibitor should make provisions to safeguard his/her goods from the time they are placed in the booth until the time they are removed. Exhibit management will not be responsible for loss or damage due to any cause. All Exhibitors must wear the official exhibitor’s name badge for admission to and while in the exhibit hall.

9. Booth Construction and Arrangement. Exhibits shall be so arranged as to not obstruct the general view, nor hide the exhibits of others. Plans for specially-built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered. Regular and specially-built back wall, including signs, may not exceed an overall height of 8’. The maximum booth height of 8’ may extend out ½ the depth of the booth from the back wall. Height limitation of the display in the balance of the area is 36”, except for product and equipment on display which in itself may exceed this height. It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space, or fails to pay the space rental at the time specified, exhibit management shall have the right to take possession of said space and lease some or any part thereof to such parties and upon such terms and conditions as it may deem appropriate.

10. No dismantling will be permitted before closing time. No exhibitor shall have the right prior to closing of the exhibition to pack or remove articles in exhibit without permission from and approved in writing by exhibit management. A fine of $250 will be invoiced to violating companies.

11. Use of Exhibit Space. Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management, nor to display or advertise goods other than those manufactured or carried by them in the regular course of business. No persons,

firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services, distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for purposes inconsistent with these regulations.

12. Exhibitor Representative. Each exhibitor must name at least one person to be his or her representative in connection with the installation, operation and removal of the exhibit.

Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the exhibitor shall be responsible.

13. Restrictions. Exhibit management reserves the right to restrict exhibits which are objectionable because of noise, glaring or flashing lights, method of operation, or any other reason, and also to prohibit or evict any exhibit which, in the opinion of exhibit management, may detract from the general character of the exhibit. This reservation includes persons, things, conduct, printed matter or anything exhibit management judges to be objectionable. In the event of such restriction or eviction, exhibit management is not liable for any refund of any amount paid hereunder. No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations must be so located that crowds collected will be within the exhibitor’s space, and not blocking aisles or neighboring exhibits. Contests of any kind must first be approved in writing by exhibit management. Photographing and videotaping within the exposition hall is prohibited except by the official ACUA photographer unless requested in writing to exhibit management for approval.

14. Exhibitor Activities. Exhibitor agrees not to schedule or conduct any activity including, but not limited to receptions, seminars, symposia, hospitality suites and off-site events that are in conflict with the official program of ACUA, whether such activities are held at or away from the hotel, except with written approval of exhibit management. Exhibitor will submit application and payment to exhibit management by Aug. 3, 2015, any program exhibitor intends to hold at, or in conjunction with its exhibit, for written approval as to time and place.

15. Responsibility. If the exhibitor fails to comply in any respect with the terms of this agreement, exhibit management shall have the right, without notice to the exhibitor, to offer said space to another exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility of the exhibitor to pay the full amount specified by the contract.

16. Compliance. The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes of duly authorized local, state and federal governing bodies concerning fire, safety, health; together with the rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules.

17. Liability. ACUA, Viper Tradeshow Services, the JW Marriott Indianapolis and Applied Measurement Professionals, Inc., its agents or employees shall not be responsible for any loss, theft, or damage to the property of the exhibitor, his or her employees or representatives.

Further, exhibit management will not be liable for damage or injury to persons or property during the term of this agreement from any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns, and the exhibitor shall indemnify and hold harmless exhibit management from all liability, which might ensue from any cause whatsoever. If the exhibitor’s materials fail to arrive, the exhibitor is nevertheless responsible for all amounts due hereunder. Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person or property of others.

18. Cancellation or Termination of Exhibition. In the event that the premises where the exhibition is to be held shall, in the sole determination of exhibit management, become unfit or unavailable for occupancy, or shall be substantially interfered with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency declared by any government agency or by reason of any municipal, state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management, exhibit management may cancel or terminate the exhibition. In the event of such cancellation or termination, the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor’s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exhibition including a reserve for future claims and expenses in connection therewith. In case exhibit management shall for any reason determine to cancel or terminate the exhibition, the exhibitor waives all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete satisfaction and discharge of all claims against exhibit management a refund of all amounts paid by the exhibitor to exhibit management in accordance with this agreement.

19. Management. Exhibit management reserves the right to interpret, amend and enforce these regulations as it deems appropriate to ensure the success of the exhibition.

M arketing P rospectus 11

ACUA 2016: Life’s a Beach with ACUA!

Hotel & Transportation Information INTERCONTINENTAL MIAMI 100 CHOPIN PLAZA MIAMI, FL 33131 Soaring 34 stories above gleaming Biscayne Bay, our bayfront Miami hotel provides luxury accommodations with panoramic views of this vibrant city. Adjacent to the waterfront and downtown attractions, you can shop at nearby fashion boutiques, sample innovative cuisine at one of the city’s ritzy restaurants or just bask in the warm tropical sun and cool bay breezes.

TRANSPORTATION TAXIS Taxis from the Miami International airport are about $45 each way plus gratuity.

SHUTTLE SERVICE The InterContinental Miami does not provide complimentary airport shuttle service.

Super Shuttle is offering ACUA Attendees a discount on service to/from the Miami International Airport and the Fort LauderdaleHollywood International Airport. ACUA attendees receive a 10% discount on one-service and 20% off of round-trip service.

METRORAIL MIA MOVER TRANSPORTATION For $2 per person, guests can ride the rails to and from the Miami International Airport all the way through to the InterContinental Miami.

Board the MIA Mover in the airport terminal, transfer to Metrorail and hop on the Metro Mover to the Bayfront Park Station. Use the Trip Planner at http://www.miamidade.gov/transit/metrorail.asp or download the MDT Transit app for maps and schedules.

PARKING Valet Parking: $39 per day, per vehicle and includes in/out privileges.

On-Site Self Parking is not available at the InterContinental Miami.

Nearby parking garages are available for overnight parking at the posted rates.

Please speak with the concierge for more information on location and costs.

12 M arketing P rospectus

RESERVATIONS Please make your reservations directly with the hotel by using the link on the Annual Conference Web page at www.acua.org.

The reservation link will be available in June 2016. Check-in time is 4:00 p.m. and check-out time is 12:00 p.m.

Room Rate: $199 single/double, plus tax The cut-off date for reservations is Monday, August 22, 2016. If booking rooms for your company, please do not reserve more than needed. Last-minute room cancellations cause attendees to not be able to stay in the conference hotel and causes the organization to lose money.

September 11-15, 2016 Miami, FL

Past Exhibitors Accume Partners

Experis Finance

Paisley

ACL

Fort Hill Associates, LLC

PCC Consulting

ACS Athletics

Pentana

ALP-Consulting

Fujitsu Computer Products of America, Inc.

Altran Control Solution

Global Compliance Services

Protiviti

American Appraisal, a division of Duff & Phelps

Grant Thornton

Society of Corporate Compliance and Ethics

Baker Tilly*

IDEA – Data Analysis Software*

BKD

Ideagen PLC

Spectra Ticketing & Fan Engagement

CampusGuard

IIA CIA Learning System

Talson Solutions

Canaudit, Inc.

The Institute of Internal Auditors

CaseWare Analytics

LarsonAllen LLP

Coalfire

McGladrey

Control Solutions

Methodware

Crowe, Chizek, and Company LLC

MKinsight

Delaware Law School

NAVEX Global

Ecora

The Network

Eminere Group

O’Connor Davies, LLP

Ernst & Young

Oracle

Huron Consulting

PriceWaterHouseCoopers

TeamMate Audit Management System* Thompson Reuters TouchNet Visual Risk IQ West Virginia University YCN Group, LLC *Strategic Partners

M arketing P rospectus 13