2021 FRAMEWORKS AND SERVICES
Transforming the public sector for the better, together.
WHY CHOOSE KCS PROCUREMENT SERVICES?
With our suppliers we have a shared goal – delivering innovative transformation through our solutions. Together we help customers use new technologies, services and systems to run their organisations smarter, not harder.
KEY BENEFITS FOR YOU…
DIRECT AWARD
A hassle-free procurement route to get the solution you need.
CUSTOMER FIRST
We give you the finest solutions to drive transformation.
EXPERTISE & SUPPORT
Benefit from trusted, expert framework advice.
COST EFFECTIVE
Create savings and help drive organisational improvements. Transforming the public sector for the better, together
INTRODUCING OUR FRAMEWORK CATEGORIES
WE KEEP PROCUREMENT SIMPLE. HOW?
By providing a portfolio of frameworks across seven categories, all created to support the UK public sector.
Bringing honesty and innovation to every one of our customers –enabling them to make a real difference to their community.
WE ARE HERE TO HELP MAKE YOUR LIFE EASIER
As procurement professionals you can trust us to give expert, impartial advice to help you save money, save time and be confident in your purchasing decisions. Start your journey with us today and you will see a real difference.
0808 281 9439
psframeworks@csltd.org.uk
kcs4ps.co.uk
EDUCATION
– Supporting schools
Education Management Systems | Books/Downloads Fiction & Non Fiction
FACILITIES
– Optimising operations
Building Maintenance & Repair | Catering Services | CCTV & Access Solutions
Cleaning Services | Courier Services | Frozen, Chilled & Ambient Food Supply
Laundry Services | Temporary Buildings | Washroom Services
Waste Management
FLEET
– Transforming transport & fleets
Electric Vehicle Charging Points & Associated Services
Minibus Driver Training & Audit | Telematics | Vehicle Contract Hire
Vehicle Daily Hire | Vehicle Parts | Vehicle Purchase
HEALTH
& SOCIAL
CARE
–Improving community wellbeing
Integrated Community Care Equipment
OFFICE – Enhancing organisations
Audio Visual Solutions | Managed Services | MFD & Document Solutions
Office Supplies | Telephony
PEOPLE & PROFESSIONAL SERVICES –Always ensuring compliance
Barristers & Services | Employee Services | Legal Services
Travel Management Services
TECHNOLOGY – Connecting workspaces
BENEFITS AND KEY POINTS OF OUR FRAMEWORKS
All our frameworks are free to access.
Our frameworks are fully compliant with the Public Contracts Regulations 2015 (PCR15).
Authorised participants can re-open competition within our frameworks, removing the need for a full tender exercise or lengthy supplier evaluation each time they have a requirement, saving time and costs associated with procurement exercises.
Direct award capability, giving you a quick, easy and PCR15 compliant route to procurement.
The terms and conditions are safe and designed to protect you.
Free and full support from the KCS Procurement Services team when using our frameworks.
Benefit from aggregated spend and lower pricing based on the value of the overall contract, even on low spend orders.
Frameworks are managed and monitored by KCS Procurement Services on behalf of our customers.
FAQs
HOW DOES DIRECT AWARD WORK?
Choosing to direct award is always down to you – our customer – to decide. To help you know if it’s the best approach for you, look to see if you can say yes to one of the criteria detailed in the user guide. For example:
You have an existing relationship with an awarded supplier
Only one of the awarded suppliers can provide what you need You can identify one of the suppliers offers you best value
Are any of those boxes ticked? If yes, you may be able to direct award without needing to do a further competition or get three quotes – it’s as simple as that!
WHERE CAN I GET TRUSTED PROCUREMENT ADVICE?
KCS Procurement Services offers FREE procurement advice you can rely on.
With a team of framework experts on hand to support you through your procurement decisions, they will provide:
1Simple steps to explain direct award
1 Clarification of the framework supplier award process
1 Understanding around PCR15 compliance
1Easy-to-use template documents for direct award or further competition
1Navigation through the terms & conditions
1 Plus many other procurement, framework and contract queries as they come up!
CAN I ACCESS THE FRAMEWORK?
DIRECT AWARD
BENEFITS OF CHOOSING TO DIRECT AWARD
All our frameworks offer customers the opportunity to direct award, which ensures a quick and compliant route to market. Why choose to direct award?
Effective and simple procurement processes
Reduce timely processes, allowing projects to commence on time
Straight forward procurement method without the need for a competitive process
Easy appointment of suppliers
Total transparency
Puts you – our customer – in complete control
The customer is strongly advised to carry out their own due diligence before selecting whether they conduct a further competition or direct award with any of the awarded suppliers. The customer will determine the requirement, specification and award, based on the most economically advantageous tender. Placing an order with any capable supplier awarded on the framework agreements, without re-opening competition, following the criteria set out below.
⊲ Regulation 33(8)(a) of the Public Contracts Regulations 2015 (PCR 2015) sets out the criteria for making a direct award where a framework agreement is concluded with more than one supplier:
1 All the terms governing the provision of the works, services and supplies concerned are set out in the framework agreement, and
1 The objective conditions for determining which of the suppliers on the framework agreement shall perform them are set out in the procurement documents.
⊲ In accordance with the above regulation, direct award orders may be placed under this a framework agreement provided the customer can meet any one of the following objective conditions:
1 Customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
1 The supplier is able to supply the required goods/services within the customers timescales
1 The supplier scored the highest mark for price/quality in the framework agreement evaluation
1 Goods/services required are unique/exclusive to one vendor/supplier
1 Continuity of existing goods/services from an awarded supplier
For support with your direct award contact psframeworks@csltd.co.uk
FURTHER COMPETITION
BENEFITS OF CHOOSING A FURTHER COMPETITION
Our frameworks offer customers the opportunity to run a further competition among the suppliers listed on the framework.
Why choose to run a further competition?
Drives competition and better value, particularly for high-value or complex goods and services
Tests the market to find the right solution at the best price
Helps you – the customer – understand the alternatives available
Gives a thorough, fair and open route to find the best price
Creates a compliant audit trail
Re-opening competition with all the capable suppliers awarded on the framework agreement to determine the most appropriate supplier for a defined period of time or project. The customer may choose to implement, amend or provide alternative terms and conditions. Any such amendments or alternative terms and conditions will be contained within the further competition documents and/or the order/individual contract.
In order to adhere to ‘The Public Contracts Regulations 2015’ when re-opening competition under this framework agreement the participating authority should follow the steps below:
1 The participating authority/customer must invite all suppliers on the framework agreement who are deemed capable of delivering the particular requirement.
2 The participating authority/customer shall be responsible for formulating a specification/ product brief containing full details of the work/products required.
3 The participating authority/customer will send the specification/product brief to all suppliers quoting the framework agreement reference number. A reasonable and proportionate time limit should be set for the submission of fully completed tender responses.
4 Responses received must be kept in a secure place, unopened, until the designated closing date and time for final submissions has passed. Responses received after the specified date and time should be rejected unopened.
5 The submitted response shall be evaluated in accordance with the criteria stated in the original specification/product brief. The headline criteria used must be the same as the headline criteria used for the original framework agreement or part thereof, but the participating authority/customer may change the weightings and add their own sub-criteria to apply.
6 The tenderers must be advised of the result in writing including brief details on where they scored points and where they did not.
7 A required ‘standstill period’ does not apply to further competitions held under a framework agreement. However, it is advisable to hold a standstill period in relation to a further competition as it is possible a supplier may challenge the decision and apply to court for a ‘declaration of ineffectiveness’ which could lead to the individual contract being terminated and possibly a fine or compensation claim.
8 There is no scope at the further competition stage to select on the basis of general financial and economic standing or technical ability, as these issues have been addressed as part of process to establish the framework agreement. However, this does not mean financial due diligence should not be undertaken if considered appropriate (e.g. obtaining a report on a suppliers financial standing from an appropriate agency) as long as this does not form part of any selection process.
EDUCATION
Our education frameworks are developed to support schools and provide access to the tools needed to manage daily school life efficiently, whilst driving improvements in student learning and outcomes. These solutions focus on supporting:
TEACHERS PARENTS STUDENTS SCHOOL STAFF
We are committed to helping schools find the best solutions to help with their aim of creating exceptional educational experiences.
Want to learn more about our education frameworks?
Books/Downloads Fiction & Non Fiction Y20018 | Education Management Systems Y20024
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Have you got a question about our education frameworks?
Julie Cripps (Framework Manager) julie.cripps@csltd.org.uk 01622 236690
OUR EDUCATION FRAMEWORKS
Y20018 BOOKS/DOWNLOADS FICTION & NON FICTION
Y20024 EDUCATION MANAGEMENT SYSTEMS
READ OUR BLOG…
Get the latest market insights, supplier news, people updates and much more from the KCS Procurement Services blog.
VISIT OUR BLOG
FACILITIES
Our facilities frameworks have been created to help establishments optimize their operations and enable business efficiencies, taking into consideration three fundamental elements:
Want
To keep up to date with our frameworks visit our website
Have you got a question about our facilities frameworks? Sue Coleman (Framework Manager) susanna.coleman@csltd.org.uk 01622 236701
OUR FACILITIES FRAMEWORKS AND SERVICES
Y20027 BUILDING MAINTENANCE & REPAIR
Y17027 CATERING SERVICES
Y21004 CCTV & ACCESS SOLUTIONS
Y17028 CLEANING SERVICES
Y20020 COURIER SERVICES
Y17042 FROZEN, CHILLED & AMBIENT FOOD SUPPLY
Y20022 LAUNDRY SERVICES
Y21018 TEMPORARY BUILDINGS
Y19015 WASHROOM SERVICES
Y21003 WASTE MANAGEMENT
ALL ABOUT FRAMEWORKS.
Find out about all our frameworks and suppliers, download our user guides and meet our framework managers. FIND OUT MORE
CATERING SERVICES
CONTRACT REFERENCE Y17027
FRAMEWORK PERIOD 4 YEARS – 1st June 2019 to 31st May 2023
OJEU NOTICE 2019/S 013-026531
OJEU AWARD 2019-OJS109-266282
WHAT DOES THE FRAMEWORK COVER?
This framework covers the provision of a full range of catering services for all educational sector organisations, including supply and delivery nationwide.
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Placing an order with any capable supplier awarded on the framework agreement, without re-opening competition. Ability to meet the need as determined by the participating authority and/or authorised participant by means of selecting the most appropriate supplier based on any one of the following criteria (not in any particular order):
Ability to supply the required service
Total value of order below £10,000
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Current architecture
Authorised participants own procurement policy value threshold
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
GET IN TOUCH
psframeworks@csltd.org.uk
AWARDED SUPPLIERS
CATERLINK
HARRISON
National except for Channel Islands, Isle of Man and Northern Ireland. England only.
caterlinkltd.co.uk
CH AND CO GROUP
harrisoncatering.co.uk
THE CONTRACT DINING COMPANY
National. Kent only.
chandcogroup.com
NOURISH
Cambridgeshire, Essex, Hertfordshire, All London, East & West Sussex, Kent and Surrey.
nourishcontractcatering.co.uk
thecontractdiningcompany.co.uk
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y17027
READ OUR BLOG…
Get the latest market insights, supplier news, people updates and much more from the KCS Procurement Services blog.
Want to contribute with a story? VISIT OUR
Download User Guide
CCTV & ACCESS SOLUTIONS
CONTRACT REFERENCE Y21004
FRAMEWORK PERIOD 4 YEARS – 1st March 2021 to 28th February 2025
OJEU NOTICE
2020/S 165-401558
OJEU AWARD 2021/S 062-158648
WHAT DOES THE FRAMEWORK COVER?
The framework agreement covers the provision and installation of a full range of CCTV and access solutions, associated services and support & maintenance.
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Placing an order with any capable supplier awarded on the framework agreement, without re-opening competition, following the criteria set out below.
Regulation 33(8)(a) of the Public Contracts Regulations 2015 (PCR 2015) sets out the criteria for making a direct award where a framework agreement is concluded with more than one supplier:
All the terms governing the provision of the works, services and supplies concerned are set out in the framework agreement, and
The objective conditions for determining which of the suppliers on the framework agreement shall perform them are set out in the procurement documents.
In accordance with the above Regulation, Direct Award Orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
Customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
The supplier is able to supply the required goods/services within the customers timescales
The supplier scored the highest mark for price/quality in the framework agreement evaluation
Goods/services required are unique/exclusive to one vendor/supplier
Continuity of existing goods/services from an awarded supplier
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online
CLEANING SERVICES
CONTRACT REFERENCE Y17028
FRAMEWORK PERIOD 4 YEARS – 1st January 2019 to 31st December 2022
OJEU NOTICE 2018-OJS107-244103
OJEU AWARD 2019 S 054-124480
WHAT DOES THE FRAMEWORK COVER?
The framework has been established to allow public sector organisations to award contracts for cleaning services, to deliver a clean, safe, orderly and enjoyable environment at all times for pupils, employees and visitors.
The framework is divided into two Lots:
Educational Cleaning Services
Public Sector Building Cleaning Services
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Placing an order with any capable supplier awarded on the framework agreement, without re-opening competition. Ability to meet the need as determined by the participating authority and/or authorised participant by means of selecting the most appropriate supplier based on any one of the following criteria (not in any particular order):
Ability to supply the required service
Total value of order below £10,000
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Current architecture
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
wettons.co.uk
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y17028 .
Find out about all our frameworks and suppliers, download our user guides and meet our framework managers.
FROZEN, CHILLED AND AMBIENT FOOD SUPPLY
CONTRACT REFERENCE Y17042
FRAMEWORK PERIOD 4 YEARS – 1st February 2018 to 31st January 2022
OJEU NOTICE 2017-OJS193-395637
OJEU AWARD 2018/S 129-293897
WHAT DOES THE FRAMEWORK COVER?
The framework is made up of one Lot which will provide customers with a full range of frozen, chilled and ambient food including the following product types:
FROZEN
1 Fish
1 Burgers and sausages
1 Meats
1 Vegetables
1 Chips and other frozen potato products
1 Pizza
1 Desserts, puddings and ice cream
1 Breads, cakes and patisserie
CHILLED
1 Dairy
1 Cooked meats
1 Bacon
1 Eggs
1 Juices
AMBIENT
1 Canned fruit
1 Canned fish and meat
1 Canned vegetables
1 Tea and coffee
1 Biscuits and cakes
1 Bread and cereals
1 Cake mixes
1 Pasta and rice
1 Oils and fats
1 Sauces and condiments
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Placing an order with any capable supplier awarded on the framework agreement, without re-opening competition. Ability to meet the need as determined by the participating authority and/or authorised participant by means of selecting the most appropriate supplier based on any one of the following criteria (not in any particular order):
Ability to supply the required service
Total value of order/ individual contract below £5,000
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Current architecture
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process. Via a supplier – Contact your chosen supplier (above) directly quoting framework Y17042
WASHROOM SERVICES
CONTRACT REFERENCE Y19015
FRAMEWORK PERIOD 4 YEARS – 1st April 2019 to 31st March 2023
OJEU NOTICE 2019-OJS010-018951
OJEU AWARD 2019-S 144-355409
WHAT DOES THE FRAMEWORK COVER?
This framework covers the provision of washroom services, including but not limited to:
1 Sanitary waste units
1 Medical waste units
1 Clinical waste and sharps units
1 Air care services
1 Hand care services
1 Vending machines for emergency products
1 Nappy disposal and associated products
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Placing an order with any capable supplier awarded on the framework agreement, without re-opening competition. Ability to meet the need as determined by the participating authority and/or authorised participant by means of selecting the most appropriate supplier based on any one of the following criteria (not in any particular order):
Ability to supply the required service
Total value of order below £10,000
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Current architecture
Authorised participants own procurement policy value threshold
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
TO ACCESS THE AGREEMENT
WASTE MANAGEMENT
CONTRACT REFERENCE Y20012
FRAMEWORK PERIOD 4 YEARS – February 2021 to January 2025
OJEU NOTICE
OJEU AWARD
2020/S 123-302 668
2021/S 061-156087
WHAT DOES THE FRAMEWORK COVER?
The framework agreement covers the provision of comprehensive and innovative waste solutions. Our suppliers proactively assist in attempts to reduce the quantities of waste sent to landfill and achieve recycling targets.
The framework is divided into six LOTs:
Integrated Waste Management
General Waste and Recycling
Clinical, Chemical, Hazardous and Radioactive Waste
HOW TO USE THE FRAMEWORK
Confidential Waste
Supply of Wheelie Bins including Compactors/Balers
Waste Disposal Authority (WDA)
Household Waste Processing
All you need to do is select the supplier you believe will offer you best value using one of the following options: DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
Customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement.
The supplier is able to supply the required goods/services within the customers timescales.
The supplier scored the highest mark for price/quality in the framework agreement evaluation.
Goods/services required are unique/exclusive to one vendor/supplier.
Continuity of existing goods/services from an awarded supplier.
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
LOT DESCRIPTIONS AND AWARDED SUPPLIERS
bywaters.co.uk
medisort.co.uk restore.co.uk/datashred satradingco.org
shredstation.co.uk
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form. Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y20012
FLEET
Our fleet frameworks and services support in the transformation of public sector fleet strategies; saving money, embracing a sustainable future and keeping organisations on the road. Our services and frameworks cover:
We are committed to providing fleet services which drive our customers ahead, whilst playing our role in supporting the UK aim of becoming carbon NetZero by 2050.
Want to learn more about our fleet frameworks?
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Have you got a question about our fleet frameworks? Sam Garvey (Framework Manager) samanatha.garvey@csltd.org.uk 01622 236845
OUR FLEET FRAMEWORKS AND SERVICES
Y18019 ELECTRIC VEHICLE CHARGING POINTS
Y21002 ELECTRICAL VEHICLES CHARGING POINTS & ASSOCIATED SERVICES
Y20029 MINIBUS DRIVER TRAINING & AUDIT
Y20028 TELEMATICS
VEHICLE CONTRACT HIRE
VEHICLE DAILY HIRE
Y20001 VEHICLE PARTS
VEHICLE PURCHASE
The new framework is really useful [Y21002]. There are a good number of Suppliers registered, both larger and smaller which will benefit the full range EV infrastructure projects we are bringing forward. It has made the procurement process much more straight forward and offers a number of protections as Suppliers have had to demonstrate their eligibility to get onto the framework – before bidding for our projects.
Tim Middleton,
Transport Innovations Programme Manager, Kent County Council
ELECTRIC VEHICLE CHARGING POINTS
CONTRACT REFERENCE Y18019
FRAMEWORK PERIOD 4 YEARS – 1st May 2019 to 30th April 2023
OJEU NOTICE 2018/S 243-5546902018/S 243-554690
OJEU AWARD 2019/S 110-268115
WHAT DOES THE FRAMEWORK COVER?
KCS Procurement Services, on behalf of Kent County Council (KCC) created a national, user friendly, time and cost-effective framework agreement for the supply of Electric Vehicle Charging Points to all public sector organisations.
The suppliers provide turnkey services covering the following key areas:
1Feasibility Study –including assessing viability of locations, obtaining any required permissions, licences or planning consent, product selection, liaising with all relevant operators and authorities, providing a full report of financial options and costs to the customer.
1 Installation & Deployment – providing and installing the correct equipment to requested location as per the Purchase Order, including, but not limited to, Electrical Vehicle chargers, signage, parking bay markings, cabling and back-office connections.
1 Service & Management – including service, maintenance, monitoring and management of charging points (this will include any existing charge points that have been adopted), provision of management information, ensuring public awareness and collaboration with suitable media such as Zap Map and the National ChargePoint Registry (NCR).
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
Ability to supply the required goods/service
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y18019.
ELECTRICAL VEHICLES CHARGING POINTS & A SSOCIATED SERVICES
CONTRACT REFERENCE Y21002
FRAMEWORK PERIOD 4 YEARS – 1st November 2020 to 31st October 2024
OJEU NOTICE 2020/S 119-290683
OJEU AWARD 2021/S 065-169936
WHAT DOES THE FRAMEWORK COVER?
KCS Procurement Services, acting for and on behalf of Kent County Council (KCC) created a regional, user friendly, time and cost-effective framework agreement for the supply of Electrical Vehicle Charging Points and Associated Services.
This framework includes two LOTS.
Electrical Vehicle Charging Points and Associated Services
Bus Charging Solutions
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
The customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
The supplier is able to supply the required goods/services within the customers timescales
The supplier scored the highest mark for price/quality in the framework agreement evaluation
Goods/services required are unique/exclusive to one vendor/supplier
Continuity of existing goods/services from an awarded supplier
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
VEHICLE CONTRACT HIRE, PURCHASE & ASSOCIATED SERVICES
WHAT DOES THE SERVICE COVER?
We can support you with all your vehicle purchasing and leasing requirements, meaning you can be confident your people are safe and compliantly driving.
HOW TO USE
We have done the hard work for you and through our compliant process we have a selected supplier base that can provide a high class service to public sector bodies and charities.
Through our experience and knowledge we can support you with your procurement process, providing quotes or undertaking a further competition to provide a seamless service.
We can provide vehicles via contract hire, outright purchase or a full managed service where we will manage your entire fleet of vehicles.
ARE YOU A KENT SME, CHARITY OR PUBLIC ORGANISATION?
Are you looking to convert to electric vehicles?
Take a look at our electric vehicle scheme, in partnership with Kent County Council
WHAT DOES THE SERVICE COVER?
KCS is the national leader in fleet operations, and with an extensive suite of services, you can be sure to find the right minibus, car, van or maybe something a little different to suit your requirements.
OUR FLEET SERVICES COVER:
LEASING
1 Passenger cars
1 Light Commercial Vehicles (LCVs) up to 7.5t GVW
1 Medium Commercial Vehicles (MCVs) from 7.5t to 12.5t GVW
1 Welfare buses (17 seats)
1 Pedestrian, compact and chassis mounted sweepers up to 18t
PURCHASE
1 Passenger cars
1 Light and Medium Commercial Vehicles up to 12.5t
1 Pedestrian, compact and chassis mounted sweepers up to 18t
1 Vehicle racking and van conversions
VEHICLE MANAGED SERVICES
We can offer a fully managed vehicle solution that will support your employees and enable efficiencies to be maximised through better utilisation of your vehicles. We will manage the vehicle from purchase or contract hire through to decommissioning at end of life, covering maintenance, fines, penalties, reporting and everything else in between.
MINIBUS TRAINING
We have one, key goal: to help schools keep their students and staff safe on the road. We can offer schools minibus compliance training specifically written for schools covering legal, vehicle, drivers and journey.
TELEMATICS
Our solution covers a web-based vehicle tracking solution that enables vehicles to be monitored using data retrieved from the vehicle tracking devices and associated equipment installed in the vehicle, both in real-time and via historical data. The solution will support the reduction of operating costs and improve driving efficiencies.
HOW TO ACCESS OUR FLEET SERVICES
Contact us with your requirements and we can guide you through the full process.
0808 281 9439
psframeworks@csltd.org.uk
kcs4ps.co.uk
VEHICLE RENTAL
CONTRACT REFERENCE CSKLJTJB/0217
FRAMEWORK PERIOD 4 YEARS – 1st July 2017 to 30th June 2021 (replacement July 2021)
OJEU NOTICE
OJEU AWARD
2017/S 027-047332
2017/5 099-195777
WHAT DOES THE FRAMEWORK COVER?
This framework coves the daily rental for a wide range of vehicles which include passenger cars, light commercial vehicles, welfare buses and coaches, sweepers and heavy goods vehicles. The framework is made up of six Lots:
Hire of passenger cars
Hire of light commercial vehicles (LCVs) up to 3.5t
Hire of medium commercial vehicles (MCVs) 3.5t up to 12.5t
Hire of welfare buses 5 seat up to 72 seat
Hire of sweepers up to 18.5t
Hire of heavy goods vehicles (HGVs) up to 44t
Please visit www.kcs4ps.co.uk for a comprehensive list of all our awarded suppliers.
HOW TO USE THE FRAMEWORK
The agreement operates via an online pricing platform. All suppliers to the framework are required to integrate with and upload pricing to the platform, giving customers access to competitive, compliant pricing across a wide range of vehicles at all times as well as allowing bookings to be completed. Customers will select suppliers via the following methods:
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Customers will issue call-off contracts under this agreement using their necessary vehicle specifications and supplier price lists to determine which vehicles are suitable for hire. All relevant information will be available from the online platform provided to members.
FURTHER COMPETITION
Customers can run mini competitions for long term, higher volume proposals. TPPL will tailor a specific document, incorporating various elements for evaluation to be run (free of charge) through the Delta e-sourcing portal on behalf of the customer. Alternatively, customers can conduct mini-competitions through their own portal providing they inform TPPL of the exercise and its outcome and include relevant framework references.
HOW TO ACCESS THE AGREEMENT
Via TPPL – Contact TPPL quoting framework CSKLJTJB/0217
Via our team – Contact us with your requirements and we can guide you through the full process.
The ‘Kent Realising Electric Vans Scheme’ is one action that we hope will help reduce emissions across the strategic road network by encouraging business fleets to switch to electric.
Take a look at our electric vehicle scheme, in partnership with Kent County Council
HEALTH & SOCIAL CARE
Our health & social care category focusses on introducing frameworks and services that improve community wellbeing and make a real difference. This category embodies our brand values:
Want to learn more about our health & social care frameworks?
Integrated Community Care Equipment Y21006
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Have you got a question about our health & social care frameworks?
Sam Garvey (Framework Manager) samanatha.garvey@csltd.org.uk 01622 236845
OUR HEALTH & SOCIAL CARE FRAMEWORKS
Y21006 INTEGRATED COMMUNITY CARE EQUIPMENT
OUR CUSTOMER PROMISE
Bringing honesty and innovation to every one of our customers –enabling them to make a real difference to their community.
INTEGRATED COMMUNITY CARE EQUIPMENT
CONTRACT REFERENCE Y21006
FRAMEWORK PERIOD 4 YEARS – 1st November 2020 to 31st October 2024
OJEU NOTICE
Supplies – 305192 2020
OJEU AWARD 2020/S 124-305192
WHAT DOES THE FRAMEWORK COVER?
The framework agreement covers the provision of a full range of daily living health and social care equipment to supply, deliver, fit, adjust, install, service, collect, refurbish, recycle or dispose of items of equipment requisitioned by customers on behalf of service users.
The framework agreement is an investment in preventative treatment and promoting independence at home and in the community for customers.
Integrated Community Care Equipment
CUSTOMER CARE
1 Service and maintenance
1 Telecare
1 Full managed service
FURNITURE
1 Beds, mattress products and services
1 Chairs and accessories
1 Bariatric equipment
MOBILITY
1 Wheelchair products and equipment
1 Stair lift and climbers
1 Hoists and slings
1 Moving and handling equipment
1 Grab rails and minor adaptations
1 Walking aids and tumbler steel products
FACILITIES
1 Toileting equipment
1 Bath and shower equipment
1 Kitchen and household equipment
THERAPY
1 Multi-sensory equipment
1 Pressure care
1 Rehabilitation and therapy equipment
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
The customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
The supplier is able to supply the required goods/services within the customers timescales
The supplier scored the highest mark for price/quality in the framework agreement evaluation
Goods/services required are unique/exclusive to one vendor/supplier
Continuity of existing goods/services from an awarded supplier
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form. Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y21006
OFFICE
The workplace has changed dramatically and now more than ever it is important to have the infrastructure in place to support office and remote working. Our office category provides the frameworks needed to enhance organisations by solutions that focus on:
We are committed to helping organisations going through their own digital transformations and our office frameworks will drive the changes to an improved workplace.
Want to learn more about our office frameworks?
Audio Visual Solutions Y20003 | Managed Services Y16018
MFD & Document Solutions Y17035 | Office Supplies Y17044 | Telephony Y18004
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Have you got a question about our office frameworks?
Julie Cripps (Framework Manager) julie.cripps@csltd.org.uk 01622 236690
OUR OFFICE FRAMEWORKS AND SERVICES
Y20003 AUDIO VISUAL SOLUTIONS
Y16018 MANAGED SERVICES
Y17035 MFDS & DOCUMENT SOLUTIONS
Y17044 OFFICE SUPPLIES
Y18004 TELEPHONY
WHAT OUR CUSTOMERS SAY…
Listen to Stuart Radwell from Skills for Life Trust, and why he finds KCS amenable and helpful…
AUDIO VISUAL SOLUTIONS
CONTRACT REFERENCE Y20003
FRAMEWORK PERIOD 4 YEARS – 1st June 2020 to 31st May 2024
OJEU NOTICE
2019/S 209-509650
OJEU AWARD 2019/S 248-612179
WHAT DOES THE FRAMEWORK COVER?
This framework agreement covers the provision of a full range of audio visual solutions, maintenance and support. The equipment under this framework may be provided as a direct purchase or via a lease agreement.
Indicative audio visual solutions include;
1 Interactive products and solutions
1 Audio including soundfield systems
1 Auditorium solutions
1 Associated software
1 Conferencing systems
1 Digital signage
1 Equipment to be used for the installation and integration of audio visual solutions
1 Image capture devices
1 Installation and integration
1 Maintenance
1 Projectors
1 Replacement parts, including lamps
1 Service and maintenance
1 School hall audio solutions
1 Software licensing of audio visual solutions
1 Training
1 Visual products, including TV’s
1 Visitor management systems
Associated services include;
1 End user support
1 Service desk
1 Integration
1 Installation
1 Project management
1 Training
1 Asset management
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
The customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
The supplier is able to supply the required goods/services within the customers timescales
The supplier scored the highest mark for price/quality in the framework agreement evaluation
Goods/services required are unique/exclusive to one vendor/supplier
Continuity of existing goods/services from an awarded supplier
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Increasingly, children are living in a world where technology is all around them.
Sharp’s provides an intuitive platform for our young ‘digital natives’ not only to develop their digital skills, but to grow as well-rounded individuals, by enabling them to:
• Practise phonics, handwriting, literacy and numeracy
• Learn, play and collaborate with others
• Share thoughts and feelings through activities
A fully mobile and secure system, the Early Years Table contributes to an innovative and engaging learning environment, safely introducing technology to children while supporting their cognitive, social and emotional development.
responsive on-screen handwriting, increasing understanding of lesson material and encouraging participation. There’ll be lots more hands up in your classroom with Hive software, allowing students to easily get involved in charting data, measuring angles, filling in answers and more, adding their answers on screen, or even connecting using their own devices.
We believe that technology plays a key role in schools by enhancing, not replacing, human interaction and supporting teachers in delivering outstanding lessons.
Secure and intuitive technologies can work together to reduce the heavy workloads of teachers and increase efficiencies through automation and integration of systems, making printing and sharing documents a walk in the park.
Truly immersive audio visual technologies such as Sharp’s interactive BIG PADs can enrich classroom engagement and participation, while digital signage and online mail management systems can enhance communication in school and with the wider community.
Sharp’s suite of solutions are designed to work together make technology easy, support excellent teaching and raise student attainment.
STAFF SOURCING
CONNECTING YOU WITH EVERYTHING YOU NEED
BESPOKE PRINTING
FURNITURE & CONCEPTS
EARLY LEARNING
FRAMEWORKS & SERVICES PRODUCTS & RESOURCES
INTERNATIONAL SUPPLY
MANAGED SERVICES FOR BUSINESS SOLUTIONS
CONTRACT REFERENCE Y16018
FRAMEWORK PERIOD
OJEU NOTICE
OJEU AWARD
4 YEARS – 26th September 2016 to 25th September 2021 (renewal underway)
OJ/S S13 20/01/2016 18762-2016-EN
OJ/S S14 20/01/2017 22660-2017-EN
WHAT DOES THE FRAMEWORK COVER?
The framework has one Lot with a wide range of services available, including;
1 Reprographic & mail services
1 Print management
1 CCM (Component Content Management) systems and marketing services – (bills, policies, statements, renewals)
1 Automated financial processing services
1 Purchase to pay automation
1 Mobile technologies
1 Cloud storage management
1 IP networking services
1 Server hosting
1 IT server management
1 Content management system
1 Document workflow management
1 Data security & data loss prevention
1 Data capture analytics
1 Data storage (assessments, feedback, student work)
1 Hardware – IT/AV – relevant to the service provided.
1 Software – relevant to the service provided software
1 Peripherals, AV and send technology
1 Management consultancy
1 Audit
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Ability to meet the need as determined by the participating authority and/or authorised participant by means of selecting the most appropriate supplier based on one of the following criteria (not in any particular order):
Ability to supply the required quantity
Product or service required is unique/exclusive to one supplier
Continuity of existing services or goods
Current architecture
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
CALL OFF
Determined by the customer/participating authority by means of selecting the most appropriate supplier based on their ability to meet the immediate need of the customer/authority. This may include, but not be limited to, price, specification, lead time, quality, sustainability and environmental factors.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y16018 .
MULTI-FUNCTIONAL DEVICES (MFDS) & DOCUMENT SOLUTIONS, DIGITAL DUPLICATORS, PRINT EQUIPMENT AND MANAGED PRINT SERVICES
CONTRACT REFERENCE Y17035
FRAMEWORK PERIOD
OJEU NOTICE
OJEU AWARD
4 YEARS – 4th April 2017 to 31st March 2022 (renewal underway)
OJ/S S6 10/01/2017 9151-2017-EN
OJ/S S132 13/07/2017 270938-2017-EN
WHAT DOES THE FRAMEWORK COVER?
This framework is made up of five Lots, these include the provision of:
MFDs & Document Solutions
Remanufactured MFDs & Document Solutions
Digital Duplicators/Copy-printers
Print Room Equipment
Managed Print Service – MPS
HOW TO USE THE FRAMEWORK
When selecting suppliers under the framework agreement, Participating Authorities will select a supplier based on the most economically advantageous tender. This is the result of a process as determined by the individual Participating Authority of declaring value from all products/services covered by the framework.
DIRECT AWARD
Ability to meet the need as determined by the Participating Authority and/or Authorised Participant by means of selecting the most appropriate supplier based on one of the following criteria (not in any particular order):
Ability to supply the required quantity
Product or service required is unique/exclusive to one supplier
Continuity of existing services or goods
Current architecture
Customer’s own procurement policy value threshold
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
CALL OFF
Determined by the customer/participating authority by means of selecting the most appropriate supplier based on their ability to meet the immediate need of the customer/authority. This may include, but not be limited to, price, specification, lead time, quality, sustainability and environmental factors.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Via our team – Our team of advisors can provide you with a free quotation based on your requirements across the four suppliers on the framework. 0808 281 9439 psframeworks@csltd.org.uk
Procurement or compliance – If you require advice on procurement or compliance, please speak to our team of framework managers.
Julie Cripps Framework Manager 01622 236690 julie.cripps@csltd.org.uk
Being an environmentally advanced company has been at the core of our values for many years.
Over the years, hundreds of Sharp products have received international awards for their outstanding eco-friendly design. We’re proud that our print solutions boast some of the lowest power consumption rates in the industry.
Some of the environmentally friendly features we have added include:
• Motion sensor wake up: to be ready when you are
• Power on / off scheduling and eco recommendation energy settings to help you reduce power consumption and waste
• Stapleless stapling, reducing steel consumption
• Rules based printing avoiding unnecessary print & waste
• Lockable toners, preventing excess waste
• Quiet operation reducing noise pollution
• Eco friendly low melt toner
• Toner and device recycling service
• Low Typical Energy Consumption ratings
SAFE & SECURE SUPPORT
DELIVERING QUALITY & RELIABILITY UPTIME AND ACCURATE BILLING
We are currently achieving a fleet uptime of 99.85% across our devices on the CBC8 framework, with an average response time of 2 hours and 46 mins which exceeds the current SLAs.
Our secure support platforms and support teams ensure maximum. They deliver the support you need in the safest and most secure way.
— Remote install: no need to book an engineer to be on-site when your devices arrive. Our logistics partner will position your devices, you connect them to your network and then we set everything up remotely. Quicker and safer for all involved.
— Remote monitoring: this enables automated billing, remote software updates, pro-active maintenance and automatic consumable replenishment.
— Remote support: no need to book and wait for an engineer, we can get you back up and running remotely using virtual tools and remote access software.
— Field engineers: if there is an issue that can’t be fixed remotely, we have field engineers standing by to come and help.
— Customer portal: putting you in control, enables you to review your solution, monitor device usage, create or track service requests and access management information.
schoolsteam@konicaminolta.co.uk | 0203 955 5586 | www.konicaminolta.co.uk/schools
We offer unique supplementary security options on our devices to protect:
— any data stored or processed by our devices
— your network by ensurig devices do not become a soft point of entry for cyber-attacks
This capability is especially important when you have people accessing your network for remote learning.
Smart solutions for effective monitoring and safety – protecting your pupils, staff, facilities and infrastructure. Our sophisticated intelligent video and data solutions combine visual, thermal, sound and sensor data to better protect your school. Capabilities include the ability to:
— monitor body temperature
— manage building occupancy
— detect whether people are wearing a mask
— help implement one-way systems in corridors PRINT SECURITY INTELLIGENT VIDEO SOLUTIONS
schoolsteam@konicaminolta.co.uk
SCHOOL PRINT SOLUTIONS
DISTINGUISHED DEVICES & SUPPORT
We offer a range of superior multi-functional devices to meet all your printing, copying and scanning requirements. All available through the KCS Framework.
Our devices are award-winning – we have recently won A3 Line of the Year as well as awards for print transformation. Our solutions can help you achieve significant efficiencies in terms of costs and workloads. They also offer you:
— Reliability: the latest technology means our devices offer the very best uptimes and lifetimes
— Usability: our user interface and consistent experience across all our devices has seen our devices win an award for usability
— Security: unique supplementary services to protect your network and data
— Sustainability: eco settings for devices but also complementary services which can help you reduce how much you print
— Superior support: online and remote support as well as local field engineers
DEDICATED SUPPORT: We have a dedicated Schools Team standing by to advise and help schoolsteam@konicaminolta.co.uk | 0203 955 5586 | www.konicaminolta.co.uk/schools
SPECIALIST SCHOOLS SUPPLIER
PRINT, DATA, SECURITY
EXPERIENCE
We work with thousands of schools across the UK and have done for many years. Our experience and capability mean we’re a supplier you can rely on.
FOCUS
Our focus is on delivering solutions that meet your specific needs as you strive to improve outcomes as well as safeguarding not only staff and pupils but property.
PROVEN RESULTS
We have worked successfully with our education customers to help them reduce costs and workloads whilst also improving security.
DEDICATED SCHOOLS TEAM
We have a dedicated Schools Team available to help, advise and support by phone, email or online.
FRAMEWORK PROCUREMENT
Our availability through the KCS Framework offers you not only the best value but also the best technology.
schoolsteam@konicaminolta.co.uk | 0203 955 5586 | www.konicaminolta.co.uk/schools
Helping organisations succeed in a changed world
Your productivity, employee engagement and outputs should not change as a result of remote working.
Organisations of all sizes need to deliver business as usual through intelligent remote working, even at times of disruption. If you require assistance with an end-to-end remote solution that is user-friendly, secure and can scale to meet your needs, then we can help.
No matter your requirements, we can quickly and securely have your teams working remotely and more effectively. We’ll help you automate mission critical business processes and aid your digital transformation efforts with remote infrastructure and cloud solutions.
Click here for a complimentary ebook on Remote & Flexible Working
Find out how we can help you. Call 0800 90 40 90 or email ukinfo@ricoh.co.uk
www.ricoh.co.uk
But how can you easily get it to your remote workers?
You are receiving business post every day and it’s all being delivered to your office address. But your employees are all working remotely. How can you easily get it to them in a simple, secure and no-nonsense way?
We can help you to effectively manage your critical correspondence with simple automation for immediate results. Your office post can be centrally managed and redistribution to your remote workers. And with flexible working here to stay, it’s time to consider this key area of business continuity.
Click here for a complimentary guide to Inbound Mail
Find out how we can help you. Call 0800 90 40 90 or email ukinfo@ricoh.co.uk
www.ricoh.co.uk
Transform outdated and manual processes with document management technology
As home working and remote access of company systems and information becomes commonplace, you may be looking for digital solutions to facilitate your processes. A professional document management solution can help with efficiency and business continuity.
We can help you to capture any information coming into your business, process it and produce content from it in one easy platform. This information can then be securely at your fingertips regardless of where you are, via a PC, tablet or smartphone.
Improve efficiency and drive down the cost of your document processes
If you value workplace print that’s cost-effective, know that we do too. Because making a solid return on investment isn’t just about finding the lowest price.
It’s about a provider that can cope if your organisation or financial circumstances change. One that can future-proof your solution and help lower your running costs with reliable, low energy devices.
While all these factors are central to our philosophy, we think the most important thing is being open and transparent. We pride ourselves on being a collaborative partner that proactively supports you – making sure you get the most out of your investment.
Click here for a complimentary guide to today’s Office Print Solutions Find out
With cyber crime on the rise, we’re becoming better educated on malicious emails and stronger passwords, but did you know that printers and MFDs could present a vulnerability in your network?
Since they are as much of a target for hackers as a laptop, as an ISO 27001 accredited company, Sharp includes a number of standard and optional security features in our MFDs:
• Hard drive encryption as standard, for robust data protection
• SSL Certificate Validation to avoid data interception
• Alerts for unauthorised security setting changes
• User whitelisting and authentication
• Self-Healing System to protect intellectual property
• Military grade MFD security conformity
• Secure print release as standard
• AES data encryption to secure information
• Programmable data overwrite for data erasure
• Document tracking and control with full audit trail logging
With tight budgets and environmental pressures to reduce printed documents, Managed Print Services (MPS) might not be top of mind for many schools. Yet a robust MPS solution can actually help to resolve these issues.
Through streamlining your print fleet, eliminating unnecessary administration and monitoring device performance, MPS can quickly deliver a reduction in print costs and wastage.
The impact can be felt beyond print, as your devices can be integrated with cloud services as well as other technologies (such as our BIG PADs), the possibilities are endless.
Our bespoke solutions are tailored to your needs; whatever the size of your establishment, we can work with you to achieve a greener, more affordable print strategy.
OFFICE SUPPLIES AND EQUIPMENT
CONTRACT REFERENCE Y17044
FRAMEWORK PERIOD 4 YEARS – 1st February 2018 to 31st January 2022 (renewal underway)
OJEU NOTICE
OJEU AWARD
2017/S 177-361981
2018/S 129-293919
WHAT DOES THE FRAMEWORK COVER?
The framework has one Lot covering a wide range of office supplies and equipment including ICT consumables; printers and consumables; address labels; batteries; diaries and calendars; envelopes; filing products; pads and notebooks; paper and stationery essentials.
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Ability to meet the need as determined by the participating authority and/or authorised participant/ customer by means of selecting the most appropriate supplier based on one of the following criteria (not in any particular order):
Ability to supply the required service
Total value of order/individual contract below £10,000
Product or service required is unique/exclusive to one supplier
Continuity of existing services or goods
Current architecture
FURTHER COMPETITION
A competition with the capable suppliers in the specific Lot in the agreement from time to time to determine the most appropriate supplier for a defined period of time or project.
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y17044
BE THE FIRST IN THE KNOW.
Keep up to date with all our framework launches, latest news, and updates by following us on LinkedIn.
TELEPHONY SYSTEMS AND ASSOCIATED SERVICES
CONTRACT REFERENCE Y18004
FRAMEWORK PERIOD 4 YEARS – 1st January 2018 to 31st December 2021 (renewal underway)
OJEU NOTICE 2017/S 153-317252
OJEU AWARD 2018/S 068-151439
WHAT DOES THE FRAMEWORK COVER?
This framework covers the provision of telephony systems and associated services, both cloud and on-premise options, including;
1 IP/VoIP telephone systems
1 Call packages
1 Features list (call recording, video conferencing, interactive voice response (IVR), voicemail, paging, tannoy, web portal access & call logging)
1 Connectivity (traditional lines – Analogue, ISDN2, ISDN30, SIP lines, broadband – ADSL and Fibre to the Cabinet, ethernet leased line)
1 Numbering (porting, traditional/geographic, non-geographic – 03xx, 08xx, direct dial numbers (DDI))
Find out about all our frameworks and suppliers, download our user guides and meet our framework managers.
FIND OUT MORE
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
Ability to supply the required service
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Authorised participants own procurement policy value threshold
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team. GET IN TOUCH psframeworks@csltd.org.uk
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form. Via our team – Contact us with your requirements and we can guide you through the full process. Via a supplier – Contact your chosen supplier (above) directly quoting framework Y18004
PEOPLE & PROFESSIONAL SERVICES
Our people & professional services frameworks provide organisations with confidence and assurance that they are in good hands when it comes to personnel and sensitive business concerns. The drivers of our frameworks focus on being:
By accessing the services our people & professional services suppliers offer, our frameworks help organisations always ensure compliance.
Want to learn more about our people & professional services frameworks?
Barristers & Services Y21012 | Employee Services Y21027 | Legal Services Y21011
Travel Management Services Y21005
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Sam Garvey (Framework Manager) samanatha.garvey@csltd.org.uk 01622 236845 COMPLIANT
Have you got a question about our people & professional services frameworks?
OUR PEOPLE & PROFESSIONAL SERVICES FRAMEWORKS….
Y21012 BARRISTERS & SERVICES
Y21027 EMPLOYEE SERVICES
Y21011 LEGAL SERVICES
Y21005 TRAVEL MANAGEMENT SERVICES
OUR CUSTOMER PROMISE
Bringing honesty and innovation to every one of our customers –enabling them to make a real difference to their community.
TECHNOLOGY
Technology is at the centre of every organisation and our technology frameworks help to future-proof plans and people with trusted IT solutions. With workspace connectivity more important than ever, our technology frameworks give access to:
Our technology suppliers are experts in IT and will implement the right solutions to keep organisations cyber secure, connected and in control.
Want to learn more about our technology frameworks?
To keep up to date with our frameworks visit our website kcs4ps.co.uk
Have you got a question about our technology frameworks?
Stefanie Manley (Senior Framework Manager) stefanie.manley@csltd.org.uk 01622 236662
OUR TECHNOLOGY FRAMEWORKS…
Y16019 IT HARDWARE SOLUTIONS
Y18018 MANAGED ICT SERVICES
Y20011 SOFTWARE PRODUCTS AND ASSOCIATED SERVICES
INNOVATE THROUGH INTELLIGENT IT
Use new technologies to run business smarter, not harder. Use software solutions to achieve better outcomes. Use tech to empower business to succeed now and tomorrow.
IT HARDWARE including New, Remanufactured and Refurbished, Disposal and Associated Services
FRAMEWORK PERIOD 4 YEARS – 1st June 2021 to 31st May 2025
OJEU NOTICE 2017/S 153-317252
OJEU AWARD 2018/S 068-151439
WHAT DOES THE FRAMEWORK COVER?
The framework agreement covers the provision of a full range of IT hardware including new, refurbished and re-manufactured as well as repair, disposal and associated services including support and maintenance. The framework agreement is split into four Lots, these include:
The framework includes, but is not limited to, the following product groups:
1 Desktop PCs
1 Laptops
1 Tablets
1 Thin client
1 Servers
1 Storage devices
1 E-Readers
1 Desktop printers
1 Spare parts and components
1 Networking and storage hardware
Associated services may extend beyond the scope of the goods/services purchased and may include, but not be limited to:
1 End user support
1 Software
1 Service desk
1 Integration
1 Installation
1 Project management
1 Training
1 Asset management
1 Sanitisation
1 Approved destruction of products
1 Secure data erasure and destruction
1 Secure computer recycling and disposal
1 Auditable trail
HOW TO USE THE FRAMEWORK
We have done the hard work for you and through our compliant tender process we have selected suppliers that can provide a high class service into the education market.
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
Ability to supply the required service
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Authorised participants own procurement policy value threshold
FURTHER COMPETITION/MINI TENDER
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
GET IN TOUCH
psframeworks@csltd.org.uk
AWARDED SUPPLIERS TO BE CONFIRMED
READ OUR BLOG…
Get the latest market insights, supplier news, people updates and much more from the KCS Procurement Services blog.
Want to contribute with a story?
VISIT OUR BLOG
MANAGED ICT SERVICES
CONTRACT REFERENCE Y18018
FRAMEWORK PERIOD 4 YEARS – 1st November to 31st October 2022
OJEU NOTICE
OJEU AWARD
2018/S 097-221550
2019/S 058-133640
WHAT DOES THE FRAMEWORK COVER?
This framework fulfils the requirement for the supply of managed ICT services. This includes partial or fully managed service, remote and onsite support, cloud services, web filtering & safeguarding and maintenance.
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Ability to meet the need as determined by the Participating Authority and/or authorised participant by means of selecting the most appropriate supplier based on any one of the following criteria (not in any particular order):
Ability to supply the required service
Product or service required is unique/exclusive to one supplier
Continuity of existing goods/services
Authorised participants own procurement policy value threshold
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
AWARDED SUPPLIERS
HOW TO ACCESS THE AGREEMENT
Online – Download the user guide, complete and submit the Customer Access Agreement form.
Via our team – Contact us with your requirements and we can guide you through the full process.
Via a supplier – Contact your chosen supplier (above) directly quoting framework Y18108 .
BLOG…
SOFTWARE PRODUCTS AND ASSOCIATED SERVICES
CONTRACT REFERENCE Y20011
FRAMEWORK PERIOD 4 YEARS – 1st April 2020 to 31st March 2024
OJEU NOTICE 2019/S 209-509650
OJEU AWARD
2020/S 114-277951
WHAT DOES THE FRAMEWORK COVER?
This framework covers the provision of a full range of software (including open source), essential hardware and associated services and support and maintenance for cloud based, on premise and hybrid software solutions.
INDICATIVE SOFTWARE REQUIREMENTS
Include the following application and system software categories:
Accounting systems | Microsoft products | Commercial of the shelf (COTS) software Enterprise software and business applications | Operating systems | HR and payroll systems
ASSOCIATED SERVICES
May extend beyond the scope of the goods/services purchased and may include: End user support | Integration | Installation | Project management | Training | Asset management
HOW TO USE THE FRAMEWORK
All you need to do is select the supplier you believe will offer you best value using one of the following options:
DIRECT AWARD
Direct award orders may be placed under this framework agreement provided the customer can meet any one of the following objective conditions:
The customer is satisfied that, following their own due diligence, they can identify the supplier that offers best value for their requirement
The supplier is able to supply the required goods/services within the customers timescales
The supplier scored the highest mark for price/quality in the framework agreement evaluation
Goods/services required are unique/exclusive to one vendor/supplier
Continuity of existing goods/services from an awarded supplier
FURTHER COMPETITION
This involves sending out all your requirements and service level agreements to all the suppliers awarded and allowing them time to put together a full quotation for you.
Full details of how to conduct a further competition and templates are available from the Procurement Services framework team.
HOW TO ACCESS THE AGREEMENT
We are the national framework provider of choice and our aim is to give access to compliant frameworks and services needed to help organisations run smoothly. Our portfolio of frameworks continually grows to match public sector needs, with these new additions coming soon:
EDUCATION – Supporting schools
Y20018 Books/Downloads Fiction and Non-Fiction
The supply of printed books (fiction, nonfiction, curriculum and reference), e-books, audio books and associated services.
Y20024 Education Management Systems
The provision and installation of Education Management Systems, which provide establishments with the tools for the collection and management of data, efficient reporting and a means to communicate effectively to all stakeholders.
FACILITIES – Optimising operations
Y20027
Building Maintenance and Repair
The provision of building maintenance and repairs, including asbestos surveying; CCTV installation; electrical contractors; fire alarm contractors; flooring contractors; general builders; painting contractors and plumbing contractors.
Y20022 Laundry Services
The supply of laundry services, including clean linen; clean uniforms; repairs and alterations to linen and uniforms; return to sender laundering service; IT based monitoring systems/RFID tagging for stock control.
Y20020 Courier Services
The provision and installation of a full range of courier services, associated services and support & maintenance.
Y21018 Temporary Buildings
The supply of temporary buildings and associated services, including temporary modular building supply, cabins, containers etc; site surveys; product design; project planning.
FLEET – Transforming transport & fleets
Y20001 Vehicle Parts
The provision of competitively priced, quality spare parts to allow the repair and maintenance of vehicles including passenger vehicles; HGV’s; municipal vehicles; welfare buses and coaches; fire service vehicles; specialist vehicles.
PEOPLE & PROFESSIONAL SERVICES –
Always ensuring compliance
Y21012 Barristers and Services
The provision of a full range of barrister services and associated services, including provision of a written opinion; advice; conference with client; appeals; judicial reviews.
Y21011 Legal Services
The provision of quality legal services to public sector bodies nationwide. Services to include, but not be limited to, dispute resolution and employment, property, corporate and commercial, planning and highways, community care and child protection.
Y21027 Employee Services
The supply of employee services, support and benefits, including Occupational Health; Employee Assistance Programmes; employee benefits.
Y21005 Travel Management Services
The provision of a competitively priced, service centred and easy to use online and offline travel booking service, giving customers the ability to research, book and manage their travel requirements and any additional supporting services.
WE ARE HERE TO HELP MAKE YOUR LIFE EASIER
As procurement professionals you can trust us to give expert, impartial advice to help you save money, save time and be confident in your purchasing decisions. Start your journey with us today and you will see a real difference.
Your environment
Grounds Maintenance
Sports Field Management
Tree Works
Hard and Soft Landscaping
Artificial Grass
Heritage and experience
We have over a century of experience in helping our customers throughout the South East.
Owned by a local authority
We are wholly owned by Kent County Council, meaning all profits go back into frontline services.
Reliable and trustworthy
Our team is over 100 members strong and have over 1000 pieces of dedicated equipment all across Kent.
Fire
Fire
Fire
Fire
KEY BENEFITS
CLIMATE EMERGENCY
BACKGROUND
A large County Council committed to a net zero carbon emissions target for their own estate by 2030. To support their approach LASER was asked to provide practical and technical support to deliver a planned and costed approach to Councillors.
LASER recommended undertaking the following key steps in order to produce a Carbon Descent Plan:
Scoped out current ‘own estate’ emissions considering principles of Greenhouse Gas Protocol (best recognised international standard), and proposed what sources should be included.
Considered which emissions sources data is currently available for and which will need data collection processes establishing to allow measuring and modelling of the data going forwards.
Forecast future Business As Usual emissions to 2050 based on government published forecasts e.g. including much more renewable electricity (nationally) in the future.
Listed options to consider to take the Council from the business as usual emissions to the zero carbon target.
Modelled at high level the capital costs, carbon savings and financial benefits of a set of options.
SCOPING
After an initial meeting and follow up calls to agree the scope to be applied to the target and action plan LASER drew up the following scope summary:
AND BUSINESS AS USUAL FORECAST
Once the scope was agreed LASER collected all relevant data and calculated the carbon footprint. Modelling was then carried out to forecast Business As Usual emissions. This created a forecast of future emissions based on current Council and Government policy.
ACTIONS
LASER met regularly with Council officers in order to create a list of potential actions which could be carried out in order to substantially reduce their emissions. LASER then modelled the actions and proposed a mixed scale in order to meet the target at the lowest cost.
The actions included in the modelling were:
Reduce business miles travelled by 33% by 2030
70% of business miles to be via electric vehicle by 2030
Transport
Energy Efficiency
Electricity Generation
Estate Rationalisation
Reduce Heating Emissions
Reduce fleet mileage by 10%
80% of fleet miles to be via electric vehicle by 2030
Roll out LED lighting in all buildings where practicable
Install solar PV on roofs of 16 more corporate buildings
Reduce buildings estate by 35% by 2030
Build town centre renewable heat network
Switch remaining oil boilers to gas
Move 30% of gas heating to heat pumps
Carbon Offsetting Offset remaining emissions from 2030 onwards through an offset scheme
Other options were listed and may be modelled in a further iteration of the action plan:
1 Offshore Wind (either as investment in or Power Purchase Agreement)
1 Greater ambition on switching heating from gas to electric or hydrogen
1 Tree planting to offset emissions
1 Hydrogen fuelled transport
MODELLING FOR ACTION PLAN
LASER created a forecast of Greenhouse Gas emissions based on the included options. The initial profile was created below (note the negative section of the graph results from generating more electricity than the Council uses and utilising a carbon offset scheme)
Emissions – Forecast with Planned Actions
INVESTMENT COSTING
LASER created a high level cost model for the recommended options, this included a payback/savings estimation for each option, from which an initial cashflow chart was generated. The key options selected for the modelling have been selected because they provide a high carbon saving and a net positive financial return. Initial Cashflow model below.
of built estate energy projects in £000s
Key points
1 Total Capital investment around £27M
1 Capital cost of 2030 target may be fully recovered by 2030
1 Significant net positive cash return over long term
ACTION PLAN AND DELIVERY
The steps listed above provide the key elements of a strategy document which can be put to decision makers in order to communicate the scale of the opportunity and investment required. As well as providing the modelling and action planning, LASER have a suite of procurement frameworks which can be utilised to deliver the chosen actions, whether these be buying green energy or leasing electric fleet vehicles.
Unlocking talent in the PUBLIC SECTOR
Established by Kent County Council in 2003, the Recruitment division has developed to support over 60 Local Authorities and NHS Trusts with sourcing and on-boarding strategies to unlock hard to find talent.
Please contact us if you would like any further details.
WHY CHOOSE KCS PROCUREMENT SERVICES?
Market-leading frameworks
Complete peace of mind
Continued support for the life of your framework
All frameworks are PCR15-compliant and adhere to government guidelines
Full tender process already completed
All our suppliers are fully approved
Complete public sector solutions
We can support and guide you through your purchase, offering security and peace of mind.
Tarryn Kerr Assistant Director of KCS Procurement Services
Transforming the public sector for the better, together.