KCS Professional Services Catalogue 2018-19 by Procurement Services

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

YOU’LL BE AMAZED BY WHAT WE CAN DO

LET’S INTRODUCE OURSELVES

At KCS, we pride ourselves on customer service; ensuring we make our customers’ lives easier in every way possible.

We strive to offer the best customer experience to ensure that all public sector establishments are protected from the complications and risks associated with procuring high value products and services by offering unbiased advice, provide a route to market for leading global brands and best value for our customers across a wide range of safe and compliant frameworks.

Thank you for choosing KCS as your trusted partner.

EXTRAS AS STANDARD? “NOW WE’RE TALKING”

Full, free and impartial advice from our team of experts

Full compliance with UK and EU purchasing regulations

All tender processes already completed

Market leading national frameworks

Fully approved supplier network

Over 20 years’ experience

Dedicated customer support

LET’S KEEP THE CONVERSATION GOING...

KNOW WHAT YOU’RE LOOKING FOR?

HOW WILL FRAMEWORKS HELP?

KCS, a Public Sector Buying Organisation (PSBO), have put in place a range of public sector frameworks. They can cover a range of products, services and suppliers and enable buyers to procure compliantly. Frameworks give you the benefit of set terms, pricing and quality.

WE TAKE THE WORK OUT OF FRAMEWORK

We know that finding the right products and services for your organisation can be expensive, and difficult. When purchasing is controlled by contracts, managing and renewing these is a complex and costly process, with a minefield of information and a huge range of suppliers to assess.

We now have a very cost eﬃcient and reliable print estate, along with the guarantee that we are protected from any unnecessary costs

Stephanie Croucher, Castle Hill Academy

We’ll help you by doing all the background work and cover any arduous technical details, such as tender processes and quotations, leaving you to focus on the important decisions. We’ll also guide you through the purchase and set up.

NEW FRAMEWORKS COMING SOON!

Catering

Cleaning

ICT Support

Steel Fabrication

Washroom Services

Electrical Vehicle Charging Points

We can support and guide you through your purchase, oﬀering security and peace of mind

Tarryn Kerr, Head of Professional Services

WE’VE GOT YOU COVERED

At KCS, we don’t just cover the usual stationery and furniture supplies. We provide a full suite of products and national frameworks for your establishment, from cleaning supplies to printers and copiers.

Our commitment is to make your procurement simple, whether it be easy ordering online, helping you save time & money or providing dedicated customer support, we promise to deliver the best possible experience every time.

Multi-functional

Devices (MFDs) for printers and photocopiers

Furniture for planning, design and purchasing

Frozen, Chilled and Ambient food for meal preparation

Managed Services for outsourcing of operational works and processes

Cleaning and Catering frameworks

Minibus and specialist vehicle supply

Telephony Systems for telephone and communications infrastructure

IT/AV Equipment and Software for IT hardware visual display solutions

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

FROZEN, CHILLED AND AMBIENT FOOD SUPPLY

CONTRACT REFERENCE Y17042

FRAMEWORK PERIOD 4 years • 1st April 2018 – 31st March 2022

OJEU NOTICE 2017/S 193-395637

OJEU AWARD TBA

FRAMEWORK SCOPE

In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS created and lead on the national framework for the provision of frozen, chilled and ambient food.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework:

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £5,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Current architecture

• Authorised participant’s own procurement policy value threshold

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

FRAMEWORK DETAILS

The framework has one lot, covering the supply of a wide range of food products:

Lot 1:

Frozen:

• Fish

• Meats

• Vegetables

• Chips and other frozen potato products

• Burgers and sausages

• Pizza

• Desserts, puddings and ice cream

• Breads, cakes and patisserie

Ambient:

• Canned fruit

• Canned fish and meat

• Canned vegetables

• Tea and coffee

• Biscuits and cakes

Chilled:

• Fresh meats

• Fresh fruit and vegetables

• Dairy

• Cooked meats

• Bacon

• Eggs

• Juices FRAMEWORK

SUPPLIERS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

ACCESS THE AGREEMENT

• Bread and cereals

• Cake mixes

• Pasta and rice

• Oils and fats

• Sauces and condiments

• Full insurance cover including Public & Product Liability Insurance

• All suppliers have full, industry-relevant health and safety training plus DBS checks where required

• Direct award option available

Via the supplier: Contact a supplier detailed above, quoting framework Y17042

Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

Brakes

Creed Food Service

LARGEST SUPPLIER

of Red Tractor & MSC Products in foodservice

NO.1

Foodservice supplier in the UK FULLY OJEU compliant framework

FOOD CONCEPTS

Providing an ‘off the shelf’ solution bespoke to you

CHEF SUPPORT*

Dedicated sector chefs, able to work with you to develop your menus and seasonal dishes

ONLINE ORDERING

User friendly online ordering tool

STAFF TRAINING

Learn best practices in food preparation and execution

NUTRITIONAL EXPERTISE

Advise on policy and menu planning techniques, along with an online allergen tool

THE RIGHT RANGE

• Free from, vegetarian & dairy free diets

• Core staples; frozen/ambient/chilled

• Brake brand – giving you a quality alternative

• Healthier snacking

• Meat & poultry

Visit www.brake.co.uk

*Conditions apply

For further information please contact KCS or Lauren.Reeves@ brake.co.uk

Over 40 years’ experience of delivering quality solutions to out of home customers

• Independent, family-owned wholesaler

• On-site, EEC approved butchery with high welfare meats

• Fresh produce expertise

• Menu development and solutions

• Support from an experienced team and in-house Development Chef

• Saffron nutritional analysis software

• Online allergen tool

“Creed is proactive in sourcing new products and ideas that fulfil our needs in terms of compliance and value for money. We use their development kitchen for trying new recipes and in the time we’ve been working with Creed average spend per pupil on role has more than doubled. Communication is excellent, and every step of the process from ordering through to delivery is smooth.”

Karl Hudson, Director of Food & Product Development, Innovate Service Ltd, Surrey

To find out how we can add value to your food offering call 01452 858625 or email askcreed@creedfoodservice.co.uk and quote code KCS.

@creedfs

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

FURNITURE FOR EDUCATIONAL AND NON-EDUCATIONAL ENVIRONMENTS

CONTRACT REFERENCE Y16050

FRAMEWORK PERIOD 4 years • 1st February 2017 – 31st January 2021

OJEU NOTICE 2016/S 116-206394

OJEU AWARD 2017/S 021-036137

FRAMEWORK SCOPE

In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS created and lead on the national framework for the provision of furniture for educational and non-educational environments.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

When selecting suppliers under the framework agreement, customers will select a supplier based on the most economically advantageous tender. This is the result of a process as determined by the individual customer of declaring value from all products/services covered by the framework.

The methods permissible under this framework are:

1 DIRECT AWARD

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

FRAMEWORK DETAILS

The framework has five lots covering a wide range of furniture solutions:

Design services and interior solutions using furniture sourced from the KCS product range.

Hire services covering a wide range of products, including exam chairs and tables, banqueting and lecture options.

3: Installation and Move Management

Covers all a range of services including surveying, planning, packing, unloading, storage, unpacking, positioning and the removal of all packaging.

Lot 4: Educational Furniture

Covers all furniture needs for early years, primary, secondary and further education settings. See www.kcs4education.co.uk for our full range of products.

Lot 5: Non-educational Furniture

Covers all furniture needs for office and reception areas as well as generic and breakout areas. See www.kcs4education.co.uk for our full range of products.

FRAMEWORK BENEFITS

• Better value pricing via deals based on the aggregated spend of the entire public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

ACCESS THE AGREEMENT

• Full insurance cover including Public & Product Liability Insurance

• All suppliers have full, industry-relevant health and safety training plus DBS checks where required

• Direct award option available

Via KCS: Contact us with your requirements and we’ll guide you through the full process

Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

Lot 1: Design and Interior Solutions

Lot 2: Furniture Hire

Lot

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

INTERACTIVE AV AND IT HARDWARE SOLUTIONS AND CONSULTANCY (PART 1)

CONTRACT REFERENCE Y16019

FRAMEWORK PERIOD 4 years • 1st April 2016 – 31st March 2020

OJEU NOTICE 2015/S 197-356635

OJEU AWARD 2016/S 104-186153

FRAMEWORK SCOPE

In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of interactive AV and IT hardware solutions and consultancy.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £5,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

FRAMEWORK DETAILS

Lot 1: Interactive & Audio Visual Technologies

This lot covers the delivery, installation and/or integration and ongoing support and maintenance of audio visual (AV) equipment. This includes (but is not limited to) interactive products & solutions, projectors, digital signage, entry systems, soundfield, installation and integration and maintenance and training.

All brands can be supplied including Smart, Clevertouch, Promethean, Epson and BenQ.

FRAMEWORK SUPPLIERS

FRAMEWORK BENEFITS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

• Free of charge site visits, consultation and design

ACCESS THE AGREEMENT

The first part of this framework has one lot covering the supply of interactive and audio visual technologies: Via the supplier: Contact a supplier detailed above, quoting framework

• Installation and training provided by fully qualified engineers

• All suppliers have full, industry-relevant health and safety training, including asbestos awareness, plus DBS checks where relevant

• Full insurance cover including Public & Product Liability Insurance

• Direct award option available

Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

We have the credentials, capacity and expertise to support our customers, and will support you in making well-informed procurement decisions. A Classroom Healthcheck from Elementary Technology will show you how the performance of your display technology is affecting teaching and learning in your school.

Your personalised assessment covers up to 25 metrics, including:

Equipment and warranty status

Performance

Training levels

You will receive an audit by an experienced education specialist: a hard copy, traffic light style summary of each space, assessing the impact display technology has on teaching and learning.

SMART Board® 7000 series with iQ

Many abilities lead students to greatness. SMART’s premiere interactive display, the 7000 series, promotes collaboration skill development by letting multiple students use different tools on the board at the same time. It’s great for BYOD lessons too.

EXCLUSIVE TO SMART Simultaneous Tool Differentiation

Everyone is able to collaborate using pens, erasers and fingertips at the same time.

1-YEAR

Hardware Procurement Made Easy...

Softcat are delighted to have been awarded supplier status on the KCS framework for the supply of Interactive Audio Visual & IT Hardware Solutions and Consultancy. The contract is available to all public sector customers and the call off is further competition or direct award at the customer’s discretion. The detail of the lots Softcat have successfully bid on is provided below:

IT Hardware Solutions

For the provision of IT hardware solutions and installations. Software can also be purchased when hardware forms the majority of the requirement. This Lot will include, but is not limited to, the following product / service areas: Desktop PCs, Laptops, Tablets, Thin Client Servers, Storage Devices, E-Readers, Desktop Printers.

IT & Audio Visual Spares

Customers can use Lot 3 to easily procure spare parts for the following types of IT and AV equipment: Data Projectors, Interactive Whiteboards, PCs, Monitors and Laptops, iPads and Macs, Tablets, Printers, Office Equipment, including Shredders and Laminators, TVs and DVD Players, Music Keyboards and Amplifiers, School Theatre and Stage Equipment.

AV, IT & Mechanical & Engineering Consultancy

Via this lot customers can utilise free of charge presales consultancy for services relating to Audio Visual, IT and any other Associated Products for new builds as well as refurbishments. This FOC service is an exclusive offering from Softcat’s Professional Services team under this framework.

Provision, Installation, Commissioning, Service & Support

This Lot is for the delivery and management of larger project type requirements. When procuring services of this nature, KCS customers can call on Softcat’s highly skilled engineers, who have extensive experience of delivering infrastructure solutions into public sector IT departments.

To find out how our team can assist with your hardware & infrastructure requirements call Softcat today on: 01628 403 360, or email: publicsector@softcat.com

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

INTERACTIVE AV AND IT HARDWARE SOLUTIONS AND CONSULTANCY (PART 2)

CONTRACT REFERENCE Y16019

FRAMEWORK PERIOD 4 years • 1st April 2016 – 31st March 2020

OJEU NOTICE

2015/S 197-356635

OJEU AWARD 2016/S 104-186153

FRAMEWORK SCOPE

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

When selecting Suppliers under the Framework Agreement Participating Authorities will select a Supplier based on the Most Economically Advantageous Tender. This is the result of a process as determined by the individual Participating Authority of declaring value from all products/services covered by the Framework.

There are three methods permissible under this Framework;

1 DIRECT AWARD

Ability to meet the need as determined by the Participating Authority and/or Authorised Participant by means of selecting the most appropriate Supplier based on one of the following criteria (not in any particular order):

• Ability to supply the required quantity

• Total value of order/individual contract is below £5,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

2 MINI COMPETITION OR MINI TENDER

A competition with the capable Suppliers in the specific Lot in the Agreement to determine the most appropriate supplier for a defined period of time or project.

3 CALL OFF

Determined by the Customer/Participating Authority by means of selecting the most appropriate Supplier based on their ability to meet the immediate need of the Customer/ Participating Authority. This may include, but not be limited to, price, specification, lead time, quality, sustainability and environmental factors.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

FRAMEWORK DETAILS

The second part of this framework has one lot covering the supply of IT hardware:

Lot 2: IT Hardware Solutions

This lot is for the provision of IT hardware solutions and installations. Appropriate software may be provided under this lot provided hardware forms the majority of the requirement. This lot includes (but is not limited to) desktop PCs, laptops, tablets, servers, storage devices, e-readers and desktop printers.

All brands can be supplied including Dell, Lenovo, HP, Apple and Samsung.

FRAMEWORK SUPPLIERS

FRAMEWORK BENEFITS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

• Free of charge site visits, consultation and design

ACCESS THE AGREEMENT

• Installation and training provided by fully qualified engineers

• All suppliers have full, industry-relevant health and safety training, including asbestos awareness, plus DBS checks where relevant

• Full insurance cover including Public & Product Liability Insurance

• Direct award option available

Via the supplier: Contact a supplier detailed above, quoting framework Y16019

Via KCS: Contact us with your requirements and we’ll guide you through the full process

Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

Akhter Computers

Softcat Pic Stone Computers

Hugh Symons AV Insight Direct

Remanufactured HP EliteBook 9470m Intel® Core™ i5-3437U Processor, Intel® HD Graphics 4000, 14” LCD screen, 128GB SSD, NEW battery, 4GB RAM, No optical drive, 2 x USB 3, 1 x USB charging, VGA and DisplayPort, 720HD webcam, Ethernet port, AC dual band wireless, Microsoft Windows 7 COA, 3 year warranty

From either £367.00 ex vat or £10 a month on a minimum 3 year rental period, both with a 3 year warranty

Contact thomas.ellery@hughsymonsav.com or call 01202 711623 for more information

01622 236907

info@inspectionservices.org.uk inspectionservices.org.uk

Fire extinguisher supply and maintenance

Fire risk assessment and training

Portable electrical appliance testing (PAT)

Fire alarm systems

The low cost way for schools and academies to access expert legal advice from Kent County Council’s trusted Legal Services partner.

Finding the right kind of legal advice, at an affordable price, provided by people you can trust, at times that suit your busy academic timetable, can seem like a daunting task.

Invicta Law is the legal services provider that schools and academies can trust. We have been providing specialist advice to the education sector for over 30 years and have developed a reputation for our friendly, professional and precise approach.

We can provide tailored solutions to match your specific needs and have developed a number of cost effective packages designed to take the worry out of dealing with complex legal issues and provide you with budget certainty.

To find out more and benefit from our free introductory service offers, call us today or send us an email and we’ll get back to you straight away. Please call or email:

Justine Soutter

Head of Employment, Education and Dispute Resolution

t: 03000 419709

e: justine.soutter@invicta.law

Photocopier & MFD contracts – buyers beware!

The leasing of photocopiers, multi-function devices (MFD) and other equipment is an area in which schools frequently find themselves in contractual difficulties. Headteachers, governors and school staff need to ensure that great care is taken when considering entering into contracts for these products and their associated services. Poorly constructed deals can have a serious and long-term impact on schools’ finances and there are some unscrupulous firms out there saddling unwary schools with expensive arrangements.

Some tips to help protect you and your school

If you are considering entering into a new contract and want to make sure that you are getting the best possible value for your school, following these simple recommendations will help you to make the right choices:

Lease type – make sure that the contract is an Operating Lease and not a Finance Lease. An Operating Lease allows you to rent the equipment directly from a manufacturer or supplier who retains responsibility for maintenance and repair. The structure of a Finance Lease means that it is considered a form of borrowing. The finance company buys the equipment from the manufacturer and leases it to the school. The school does not get the benefit

If in doubt

of any warranties or guarantees and is responsible for maintenance and repair. Schools are prohibited from entering into Finance Leases under the Kent County Council Scheme for Financing Schools.

Terms and conditions – read these carefully and ensure that the document you are signing reflects the actual deal that the salesperson said you were getting. Always ask for all the costs to be broken down in a way that makes it clear to you exactly what you’re paying for, and why. Never allow yourself to be talked into signing an incomplete agreement and always keep copies of signed agreements.

Shop around – there are now providers in the market who will lease equipment on a shorter term basis rather than tying you in to the typical three to five year contracts, and who won’t require long periods of notice to terminate. Find out if there are any existing tried and tested contracts or frameworks available within the local authority that you can buy into – these are likely to offer better value than a standalone deal.

Upgrading – if you upgrade during the term of an Operating Lease make sure the price you are paying for the newer machine does not also include a rolled over amount from any time outstanding on the original lease. This can lead to escalating costs.

Our specialist Contracts and Procurement Legal Team are here to help you make the right decisions. With over 30 years experience of supporting schools in Kent, we are KCC’s trusted legal services partner. We can help you navigate your way through the procurement process and make sure you get the best possible value from any contract you sign up to. And, if you’ve already entered into a contract and are suffering from the consequences of a bad deal, we can audit it for you and advise on any actions you may be able to take to remedy the situation. Call Lucinda MacKenzie-Ingle on 03000 416 412 or email lucinda.mackenzie-ingle@kent.gov.uk, All new clients qualify for a free half hour consultation with one of our specialist advisors.

Case Study

Firth Park Academy ’s lighting was predominantly old, high energy fluorescent style fittings, expensive to run with high maintenance costs. Several corridors were over lit due to the high quantity of fittings installed and lighting was extremely harsh. Academies Enterprise Trust (AET) approached LASER and the challenge was to design an LED lighting system that could quickly pay for itself through savings in electricity bills whilst providing softer lighting that still creates a bright, clean look.

Key benefits delivered

Work was completed through an OJEU compliant supply chain.

The project was designed to meet Salix funding compliance criteria.

The LASER team, Firth Park Academy and AET worked in partnership to meet school and Trust goals.

The LED lighting was installed over a four week period during the school summer break.

Project estimated to deliver an energy bill reduction of £27k a year.

The school now benefit from lighting guaranteed for 5 years, along with a one year installation warranty.

AET have advised a 28% saving in electricity use during the first month of the new school year alone.

ledlighting@laserenergy.org.uk

visit.

07715 051748 www.laserenergy.org.uk

I am passionate about helping schools become more energy efficient whilst saving money on their utility bills.

I have many interesting and cost effective ideas to conserve energy and reduce costs.

I also work with my colleagues at LASER Energy to support the education sector in managing their invoicing, energy usage and identifying energy saving opportunities such as the installation of LED lighting.

Keep an eye out for my blogs on the KCS Curriculum Community for more energy saving tips!

Visit my friends at LASER to find out how they can help your school.

info@laserenergy.org.uk

0800 484 0840 www.laserenergy.org.uk

It takes 3 steps to reduce your energy bill and carbon footprint...

Contact our LED lighting team for a free, no obligation survey, lighting proposal and funding advice.

2 3

We visit your school and install your new LED lighting during a time that suits you.

Watch your savings grow and your C02 emissions shrink in a newly brightened environment.

Over 40 Kent schools have used LASER’s LED lighting service to date

The LASER Energy Buying Group LED team did a great job, all my expectations were met, and not only have our consumption and costs been reduced but the installation has created new areas to teach in and fun places for the children to learn in.

Colin Simpson Business Manager, Churchill Primary School

ledlighting@laserenergy.org.uk

07715 051748

www.laserenergy.org.uk

Over

Our Bureau Services enables us to monitor and report on around £140 million worth of energy spend each year.

Our LED Lighting framework can reduce lighting electricity use by around 70%.

info@laserenergy.org.uk

www.laserenergy.org.uk

Helping organisations and communities value unlock

At Capita, we think differently. Our aim is to help you unlock value through IT. We prioritise your outcomes. At the heart of our service is a professional team with a proven track record of creating and innovating to deliver change.

4,500

2.8

We are experts in our field; we know our partner technologies inside and out and have the experience, capability and scale to support you as you begin your journey of digital transformation.

Solutions

“In choosing Capita, we selected a partner who has the experience and understanding of our service to ensure both a smooth transition of people and services… together with Capita, we can create a step change in service improvements for both our citizens and our employees”

Laraine Manley, Director of Corporate Resources, Sheffield City Council

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

MANAGED SERVICES FOR BUSINESS SOLUTIONS

CONTRACT REFERENCE Y16018

FRAMEWORK PERIOD 4 years • 26th September 2016 – 25th September 2020

OJEU NOTICE

OJEU AWARD

FRAMEWORK SCOPE

OJ/S S13 20/01/2016 18762-2016-EN

OJ/S S14 20/01/2017 22660-2017-EN

In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the provision of managed services for business solutions.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £10,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Current architecture

• Authorised participant’s own procurement policy value threshold

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

The contracting authority takes no responsibility for the chosen contracting method of any customer.

FRAMEWORK DETAILS

• Reprographic and mail services

• Print management

• CCM (Component Content Management) systems and marketing services (bills, policies, statements, renewals)

• Automated financial processing services

• Purchase-to-pay automation

• Mobile technologies

• Cloud storage management

• IP networking services

• Server hosting

• IT server management

FRAMEWORK BENEFITS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

FRAMEWORK SUPPLIERS

‘Managed Service’ is the practice of outsourcing day-to-day management responsibilities and functions as a strategic method for transforming and improving business processes and cutting operating costs. The framework has one lot covering a wide range of services: Via KCS: Contact us with your requirements and we’ll guide you through the full process

A full user guide for this framework is available to view and download on our website Lot 1: ACCESS THE AGREEMENT

• Content management system

• Document workflow management

• Data security and data loss prevention

• Data capture analytics

• Data storage (assessments, feedback, student work)

• Hardware (IT/AV)

• Software

• Peripherals, AV and send technology

• Management consultancy

• Audit

Ricoh UK Ltd

Konica Minolta Business Solutions UK

Capita Business Services Ltd

YOU WANT TO GET THE BEST OUT OF YOUR ORGANISATION’S INFORMATION AND PROCESSES

CAPTURE

Capture your documents, content and data through one system

Scan paper documents and import electronic documents and information

Extract data and meaning from your documents

Intelligently route content to the right people and processes

MANAGE

Manage your documents, processes and data in one place

Ensure your business sees “one version of the truth”

Automate repetitive tasks

Track documents and content throughout your organisation and beyond

TAKE YOU ON A JOURNEY OF DIGITAL TRANSFORMATION WHILST ENSURING CONTENT COMPLIANCE AND SECURITY

Make access to your content simple from any location, and any device

Deliver relevant content quickly, enabling faster, better decisions

Provide access from core Line Of Business systems

Drive processes from mobile and tablet devices, as well as the office

INTEGRATE

Integrate with core line of business applications

Reduce training costs –and increase speed of access

Integrate to any application–Cloud, Windows, Mac, Mainframe and green-screen

Make quicker more accurate decisions

Information and content flows throughout your organisation every day, Konica Minolta helps you to understand how and where this information and processes currently exist, we ensure that documents are captured, managed and stored so they can be accessed quickly and simply whenever and wherever they are needed.

MEASURE

Measure your processes and system performance

Understand where bottlenecks occur in processes

Automate production of business reports to key stakeholders

Improve operational efficiency via accurate, real-time analysis

STORE

Store and protect content –on-premise, in the cloud or in a hybrid environment

Manage and automate retention and destruction schedules

Minimise operational risk and support key governance and compliance requirements

Secure your most important business asset – its information and data

Save up to 40% on your post and package charges using Ricoh Hybrid mail

Ricoh’s Hybrid Mail solution is designed to manage your school and business communications. Documents that would typically be produced by multiple users across on pre-printed stationery and local departmental print devices, and then enveloped and mailed, cost a school or business significant amounts.

Ricoh provides specialised off and on site services to address these requirements and allows users to produce as they do today by replacing local physical printed and pre-printed stationery with a web based printer driver and back end automated workflows.

All our solutions underpinned by an array of management information, allowing you to make informed decisions.

Benefits of Ricoh’s Hybrid Mail:

• Reduce costs across the organisation related to ad-hoc document printing

• Print as you do today from the applications you use today

• Route documents from across the organisation to an on or off site print location

• Gain live feedback of user selections from dynamic and interactive previews

• Select from highly customisable web form and branding for specific requirements

• Live preview envelope size and window location, digital stationery, page order, simplex and duplex options, etc.

• Replace expensive pre-printed stationery with on demand digital stationery

• Deploy easily with minimal user training and additional IT investment

• Meet a range of workflow requirements with a flexible and scalable solution

• Utilise internal or external print room locations, maximising production and postal efficiency

Trust the market leader for your Cloud and IT Services

IT plays a key role in enabling organisations to remain competitive, take advantage of new channels and adapt to changes in the working environment, but comes with significant challenges and demands on internal staff. Ricoh’s IT Services helps to alleviate these pressures with our efficient, integrated service offering. Whether you’re looking for cost-effective, reliable support, or seeking to transform your infrastructure, we offer expertise and flexible solutions to meet your demands.

Features and benefits of Ricoh IT Services:

• IT Management & Support Services

Free up IT resources for strategic initiatives and let us handle your ongoing IT management to ensure your infrastructure remains stable and secured

• Managed Cloud Services

Get managed public, private and hybrid cloud services specifically designed for your unique security, compliance, privacy, and governance requirements

• Data Center Services

Protect your data with Ricoh owned and operated world-class data centers, get backup strategies, IT management and reliability for your mission critical applications.

• IT Project Based Services

Make IT projects, like office moves and ICT center fit outs, easier on your organisation and IT team with expert planning and experience.

To find out more, please contact Stefan Raymond on 020 7655 0130 or Stefan.raymond@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

MULTI-FUNCTIONAL DEVICES (MFDS) AND DOCUMENT SOLUTIONS, DIGITAL DUPLICATORS, PRINT EQUIPMENT & MANAGED PRINT SERVICES

CONTRACT REFERENCE Y17035

FRAMEWORK PERIOD 4 years • 4th April 2017 – 31st March 2021

OJEU NOTICE

OJEU AWARD

FRAMEWORK SCOPE

OJ/S S6 10/01/2017 9151-2017-EN

OJ/S S132 13/07/2017 270938-2017-EN

In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS Professional Services, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of multi-functional devices and document solutions, digital duplicators, print equipment and managed services.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract below £10,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Current architecture

• Authorised participant’s own procurement policy value threshold

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

The contracting authority takes no responsibility for the chosen contracting method of any customer.

FRAMEWORK LOTS AND SUPPLIERS

The framework has five lots covering multi-functional devices (MFDs) and a wide range of print solutions:

Lot 1: MFDs & Document Solutions

Covers MFDS, including both A4 and A4/A3 networked and standalone photocopiers, printers and wide format printers, with CPC (cost-per-copy) maintenance and the provision of document solutions. Suppliers included:

• Annodata Limited (Kyocera)

• Konica Minolta Business solutions (UK) Ltd

• Ricoh UK Ltd

• Sharp Business Systems UK PLC

Lot 2: Remanufactured MFDs & Document Solutions

Covers remanufactured MFDs including A4 and A4/ A3 networked and standalone photocopiers, with CPC maintenance and the provision of document solutions. Suppliers included:

• Ricoh UK Ltd

Lot 3: Digital Duplicators/Copy-printers

Covers the provision of wet-ink-based digital duplicators/copy printers, maintenance and related consumables. Suppliers included:

• Ricoh UK Ltd

FRAMEWORK BENEFITS

Lot 4: Print Room Equipment

Covers the provision and CPC maintenance of high volume print room equipment including offline booklet makers and guillotines. Suppliers included:

• Konica Minolta Business solutions (UK) Ltd

• Ricoh UK Ltd

• Sharp Business Systems UK PLC

Lot 5: Managed Print Service (MPS)

Covers the provision of a MPS that controls the customer’s printing devices, creating better efficiences by improving document workflow. Includes a range of hardware, from desktop printers to high volume MFDs, plus full software options that can be tailored ot meet requirements. Suppliers included:

• Annodata Limited (Kyocera)

• Konica Minolta Business solutions (UK) Ltd

• Ricoh UK Ltd

• Sharp Business Systems UK PLC

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

• No price increases

ACCESS THE AGREEMENT

• No minimum billing

• No collection charges

• No complex finance leases or documentation

• Flexible leasing periods of 3, 4 or 5 years

• All consumables costs (toner and staples) included

• A4 and A3 copies charged at the same price

• Hard disk drive removal service

• Short-term device loans available

Annodata Limited (Kyocera)

Sharp Business Systems UK PLC

Konica Monolta Business Solutions Ricoh UK Ltd

YOU WANT A PARTNER THAT ADAPTS TO YOUR ORGANISATION’S NEEDS

WASTED PAPER AND PRINT?

Reduce your print volumes and paper usage by up to 15%

Control when documents are actually printed

Eliminate the paper that sits in the bin at the end of the day.

SECURITY

Ensure confidential documents remain confidential

Ensure sensitive documents don’t start printing until the user is there to collect.

Stop unapproved usage of your print devices

Validate the user by pin codes, swipe cards or biometrics.

STUDENTS

Improved student experience

Be a technology leader

Print from mobile or byod

Attract more students

WE ARE INVENTING TODAY WHAT YOU NEED TOMORROW

DEVICE MANAGEMENT

Print to the most effective device

Redirect printing to the printroom meaning you no longer hold up the office devices with large jobs.

TRACK AND CONTROL USAGE AND BEHAVIOUR

Track all printing, copying, scanning & faxing across your organisation

Report by user, department, year group, print device. Implement rules to route large print jobs to the most effective device

WASTE AND ENVIRONMENTAL SAVINGS

Eliminate wasted paper sitting on your print devices at the end of the day

Jobs printed but never released can be deleted from the server after a set period of time

bizhub C558

Provide a centralised printing resource to minimise staff admin time with the efficient bizhub C558

bizhub C3100P

Replace expensive desktop printers with a cost effective workgroup printer like the bizhub C3100P

MANAGE YOUR PRINTING AND REDUCE YOUR COSTS!

TRACK AND CONTROL USAGE AND BEHAVIOUR

Track all printing, copying, scanning & faxing across your organisation.

Report by user, department, year group, print device. Implement rules to route large print jobs to the most effective device.

SECURELY PRINT DOCUMENTS

Ensure sensitive documents don’t start printing until the user is there to collect.

Stop unapproved usage of your print devices Validate the user by pin codes, swipe cards or biometrics.

WASTE AND ENVIRONMENTAL SAVINGS

Eliminate wasted paper sitting on your print devices at the end of the day.

Jobs printed but never released can be deleted from the server after a set period of time.

Konica Minolta’s Print Management Consultants will recommend the most suitable software solution from our range of industry-leading applications.

All solutions are installed and supported by Konica Minolta personnel for seamless one-stop integration.

YOU NEED TO DEVELOP NEW VALUE ADD SERVICES AND DRIVE VOLUME TO YOUR PRINT ROOM

EASE OF USE

Maximise the overall ease of use, and reduce labour as well as hidden costs by exploring the possibilities of digital technology.

SWITCH TO DIGITAL

By switching to digital, you take advantage of efficient web-to-print and print automation workflows.

INCREASE PROFIT

Turn your in-house printing operation into a true profit centre, for example by enhancing your document capture processes.

HELP YOU INNOVATE, MAINTAIN AND INCREASE YOUR STRATEGIC RELEVANCE TO YOUR ORGANISATION

DIVERSIFY

Diversify your offerings and increase your print volume with variable data and trans promotional printing.

As a service provider for the production print industry, Konica Minolta offers integrated workflows and applications as well as professional and sophisticated hardware products which have helped to enable many public sector organisations.

CONTACT KONICA MINOLTA TO FIND OUT HOW YOU CAN STREAMLINE YOUR ORGANISATIONS PROCESSES digital1234.konicaminolta.co.uk

IMPROVE EFFICIENCIES

Print with maximum efficiency, while optimising your budget by upgrading your overall productivity.

HIGH QUALITY

Take pride in your work by offering consistently excellent quality, supported by professional colour management.

IN PARTNERSHIP WITH KENT COUNTY SUPPLIES

Transform your print room into a central communication hub

Ricoh’s range of high-speed, high-capacity printers offers robust solutions for in-house graphic departments. Whether you’re after a continuous feed printer for high volume invoice runs for your school or a large format device for exhibition graphics, our energy efficient range provides superior image quality and clever features for specialised tasks.

Ricoh production presses include:

• Pro™ C9110

Affordable digital production printer delivering flexibility, superb print quality and high productivity at 130 ppm output. Provides variable data and superior media handling capability.

• Pro™ C5210s

Today’s demands in print require shorter run lengths, a faster delivery, and all at a lower cost. You need a device with the right technology to help you reduce operational costs, and boost performance more then ever.

• Pro™ 8220

Simplify the way you print with superior performance delivering high-speed black-and-white documents and expand your print production capabilities.

Create an exceptional learning environment

Our industry-leading office printers, copiers, fax and scan devices offer a wide range of solutions for businesses and organisations of all sizes. From sturdy products for everyday use to specialised equipment for specific tasks, Ricoh offers innovative energy-efficient technology for your needs.

Benefits of Ricoh print technology:

• Improve communication between parents and teachers – and provide better opportunities for students with our proven, market-leading print technology

• Monitor and manage print centrally – Improve processes and efficiency using a Print Management solution

• Monitor your printer fleet to help save money, maximise device uptime and safeguard information

• Lower risk, improve service – go digital to capture, store, manage, share and protect student records

To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk

For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

ricoh.co.uk

Technologies and services that are shaping the way we

communicate, collaborate and discover

Ricoh’s Communication Services offer tailored collaboration solutions to help you seamlessly facilitate dialogue between your employees, partners, customers or students. Whether you’re looking for real time information sharing, a virtual help desk, professional conferencing facilities or targeted digital signage, we can design, deliver and support the tools you need to do better business.

Features and benefits of Ricoh Communication Services:

• Connect & Collaborate

Save time and money and increase your productivity with Ricoh’s proven one-stop communication and collaboration service. We offer consultancy, delivery and support for a comprehensive range of solutions, from interactive whiteboards and collaboration tools to professional digital signage for public-facing environments.

• Interactive Whiteboards

Our interactive whiteboards encourage innovative, engaging, hands-on collaboration. Focus your team’s efforts via a high-quality digital whiteboard display, change details on the fly and exchange ideas in real time. Ricoh produces interactive whiteboards in a variety of sizes and resolutions. Select the perfect display option for your home, office or classroom.

• Digital Projectors

Our digital projectors add an element of interactivity to your presentations, whether they occur in office meeting spaces, classrooms, auditoriums or beyond. Find a Ricoh digital projector to help you meet your presentation goals.

Why limit the learning experience to the classroom?

Place a Ricoh Multifunction Printer (MFP) in popular common areas within a school so students, teachers and staff can print, scan and share information quickly at any time. Each device is designed specifically for school and office environments to help students, and staff to exchange ideas digitally without compromising security or your budget.

Benefits of Ricoh’s product and service range for schools:

• Centralise your output management with our Managed Print Services to help lower printing costs, safeguard information and reduce waste

• Support and solutions for dynamic real-time mobile printing and document sharing

• With the right combination of education software and accessories, each MFP lets you scan documents to your choice of optional applications, such as Equitrac or Streamline, via our MFP range. You can also print from cloud applications or track user activity and assign accurate charge backs with optional accounting software, including PaperCut. To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

Sharp’s BIG PAD

Interactive Table

The Sharp BIG PAD Interactive Table is a dynamic and mobile activity board, ideal for all Early Years Foundation Stage education needs. The robust and durable table uses the latest 10-point touch technology, to allow groups of children to draw and mark-make directly onto the screen, using either their hand or fingers. Easily tilted and locked into position, it allows children to work alone or interact together around the table, working collaboratively on learning apps, games or puzzles.

DO YOU OFFER A BRING YOUR OWN DEVICE ENVIRONMENT?

How do you currently file electronic and paper documents?

• Intelligent OCR Engine

Sharp’s bult in OCR system allows the MFP to ‘read’ your scanned document and convert it into a text searchable format.

• Hard Copy to Soft Copy

Convert paper based documents into workable digital formats, such as MS Word and Excel.

• Scan to Email

Scan documents directly to a recipients inbox, reducing the need to reproduce hard copies whilst providing a full audit trail.

• Scan to Meeting

Scan your documents directly to a interactive screen so that they can be digitally annotated in both a classroom and meeting environment.

How much does your current print environment cost to run?

• Securely Manage Costs

Having the ability to manage and monitor print and copy output significantly reduces the running cost of document production.

• Track, Record, Analyse

Monitor who’s printing what to give your school a comprehensive document audit trail.

• Reduce Carbon Footprint

Combined savings from reduced paper and energy consumption, and operating a controlled cost environment reduces the overall cost of ownership.

• Implement Print Rules

Controlling and restricting the functionality of devices encourages more efficient printing practises among users.

HOW DO YOU CURRENTLY FILE ELECTRONIC & PAPER DOCUMENTS?

HOW MANY DOCUMENTS ARE SCANNED IN YOUR SCHOOL?

HOW MUCH DOES YOUR CURRENT PRINT ENVIRONMENT

COST TO RUN?

HOW LONG IS SPENT BY TEACHERS & ADMIN STAFF SEARCHING FOR DOCUMENTS?

Do you offer a bring your own device environment?

• Mobile Printing

Sharp MFPs support a BYOD environment by allowing users to print directly from a range of mobile devices.

• Classrooms & Meeting Rooms

Share content from a central display with up to 50 user devices for effective group collaboration

• MFP and Display Connectivity

Access and save documents directly to and from a Sharp MFP or interactive screen.

How many documents are scanned in your school?

• Intelligent data extraction

Extract data from different document types from a single batch using as little as key phrases to locate it.

• Barcode Recognition

Barcodes on documents can be scan and read, and the data contained in the barcode can be extracted

• Automated Indexing

Data extracted from documents and barcodes can be used to name and index digital files into automatically created folders.

• Digital Archive

Convert your paper based documents into digital format and release floor space whilst protecting your data from loss.

• Streamline Internal Workflows

Convert repetitive workflows into automatic processes and reduce the possibility of human error.

• Quick Retrieval

Files can be retrieved by searching for key words that they contain, reducing the time spent searching for documents.

Scan to SIMS Document Management

Utilising the Sharp OSA platform, scanning documents to SIMS is now easier than ever. Sharp’s Document Management Server Assistant for SIMS has been designed to make the process of getting documents in and out of SIMS simple and cost effective. Office staff can quickly and easily turn piles of paperwork into electronic documents, including student records and staff information. Records and documents can be accessed quickly and easily, without the risk of being lost or misfiled, helping to increase security and GDPR compliance.

Every product in the Sharp Production Print range delivers exceptional productivity, versatility and stunning image quality. And because they have been designed with on-campus print requirements in mind, all these professional features are easy to access and simple to use. Professional quality print that is simple and affordable

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

OFFICE SUPPLIES AND EQUIPMENT

CONTRACT REFERENCE Y17044

FRAMEWORK PERIOD 4 years • 1st January 2018 – 31st December 2022

OJEU NOTICE 2017/S 177-361981

OJEU AWARD TBA

FRAMEWORK SCOPE

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £10,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Current architecture

• Authorised participant’s own procurement policy value threshold

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

The contracting authority takes no responsibility for the chosen contracting method of any customer.

FRAMEWORK DETAILS

The framework has one lot covering a wide range of office supplies and equipment:

Lot 1:

The selection of products available includes (but is not limited to):

• Address Labels

• IT consumables

• Batteries

• Pads and notebooks

• Diaries and calendars

• Paper

• Envelopes

• Printers and printer consumables

• Filing products

• Stationary essentials

FRAMEWORK SUPPLIERS

Banner

FRAMEWORK BENEFITS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

ACCESS THE AGREEMENT

• Full, free support throughout the lifetime of your contract

• Full insurance cover including Public & Product Liability Insurance

• Direct award option available

Via the supplier: Contact the supplier detailed above, quoting framework Y17044

Via KCS: Contact us with your requirements and we’ll guide you through the full process

Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

KCS FRAMEWORK

REF: Y17044

For the provision of Of fice Supplies and Equipment

with Banner you can

Banner has extensive and proven experience in providing a comprehensive workplace supplies solution to the public sector, with dedicated teams who know your marketplace We are very proud to be a key supplier on the services. With over 32,000 stocked lines, you can be sure we have everything you’ll need for your workplace

Welcome to Banner where we believe in empowering and enabling our customer to achieve their goals through smart procurement

We’re an ofﬁce supplies company servicing both the private and public sector, large and small Our story starts from over 200 years ago when we were part of Her Majesty’s Stationery Ofﬁce and servicing the government bodies for all their stationery and print-related needs

However, we go far beyond “traditional”, providing solutions and services for the wider workplace, covering cleaning and janitorial supplies through to furniture, printed goods and technology

We’re the largest distributor of workplace products, with stock holding in excess of £50m We have over 350 ﬂeet vehicles, making over 18,000 deliveries per day

We pick over 100,000 lines per day in our 650,0000 plus square feet of warehousing

This impressive infrastructure means that customers are enabled and empowered to achieve their procurement targets, whatever they may be

At Banner we can take care of all your workplace supplies needs, including:

Ofﬁce Equipment

Ofﬁce Stationery

IT and Print Consumables

Paper Supplies

Personal Protective Equipment

Fur niture

Catering Supplies and Equipment

Workwear and Related Clothing

Ofﬁce Waste Services

Cleaning and Janitorial Supplies including Paper and Hygiene Products

At Banner you can expect:

A compliant OJEU framework solution

Dedicated and experienced public sector teams

Open, transparent approach

Control of your costs and supply chain consolidation

Dedicated wholly-owned logistics

To ﬁnd out more:

Call your Framework Manager, Ian Dickinson on: 07957 833214 or 0843 538 3311 ext 5152 or email: ian.dickinson@BannerUK.com

Email:



Phone:

Email:

Web:

the UK’s leading bespoke print solutions to with over 30 years’ working with a wide range of organisations.

the UK’s leading print solutions to with over 30 years’ with a wide range of organisations.

School

professional approach offers all complete peace of mind and our ensure your requirements are complex. We’ll work to your minimum order, there’s no

professional approach offers all complete peace of mind and our your requirements are complex. We’ll work to your minimum order, there’s no Trust KCS Printworks to needs.

including the and outdoor banners specification.

Your trusted partner to come to letterheads and as you did last time.’’

Prospectuses & Brochures

Printed Exercise Books

Diaries & Planners • Exhibition & Outdoor Banners • Certificates & Accreditations • NCR (Carbonated Paper) • Canvas Printing

Providing quality recruitment solutions to the Education

sector

Our specialist consultants take away the time and hassle of the recruitment process, so you can focus on what’s best for your school and your career!

Our clients say...

It’s rare to see an agency that listen and understand. I would recommend any school that require a position to be filled either short term or long term to speak to Connect2Staff.

Our candidates say... Connect2Staff supported me over time to achieve confidence and a new position as a Teacher in an amazing, modern school.

Hi, I’m Ralph – your KCS Careers Advisor!

You can find me in the Curriculum section of the KCS website. I can help you with:

Hints and tips to further your professional career

Topical blogs about teaching and recruitment trends

New and exciting teaching opportunities

Job searching advice

Training and development with Connect2Staff

Know someone looking for a new job?

Introduce a friend to Connect2Staff and receive a referral bonus of £250 in vouchers. (T&Cs apply)

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

SOFTWARE PRODUCTS AND ASSOCIATED SERVICES

CONTRACT REFERENCE Y17038

FRAMEWORK PERIOD 4 years • 20th March 2017 – 19th March 2021

OJEU NOTICE

OJEU AWARD

FRAMEWORK SCOPE

2016/S 225-410678

2017/S 075-146191

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £10,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Authorised participants own procurement policy value threshold

2 FURTHER COMPETITION OR MINI

TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF

The contracting authority takes no responsibility for the chosen contracting method of any customer.

FRAMEWORK DETAILS

Lot 1: Microsoft

Relates to products licensed and distributed by Microsoft and approved resellers. This lot will also cover future Microsoft releases.

Lot 2: Security

Relates to products used for security purposes, including (but not limited to):

• Antivirus

• Anti-malware

• Firewall

• Access control

Security information management and anti-spyware software.

FRAMEWORK SUPPLIERS

FRAMEWORK BENEFITS

Lot 3: Commercial Off The Shelf (COTS)

Manufactured software products, including (but not limited to):

• Operating systems

• Databases

• Graphics packages

• Patient management systems software

All lots also cover future releases, customising and configuring existing software to specific requirements (as long as the coding is not changed) and any associated services that are required, such as auditing.

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

The framework has three lots covering a range of different software options: Via the supplier: Contact a supplier detailed above, quoting framework Y17038 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439 Email: sales@kcs4ps.co.uk

• Full, free support throughout the lifetime of your contract

• Full insurance cover including Public & Product Liability Insurance

• Direct award option available

Agilisys (Lot 2 only)

Bytes Software Services Ltd

SOFTWARE PROCUREMENT MADE EASY

Softcat have been awarded supplier status on the ‘KCS Software Products and Associated Services’ framework, which is available to all public sector customers. The call off on this contract is further competition or direct award at the customer’s discretion, detail of the three Lots is provided below:

AVAILABLE TO ALL PUBLIC SECTOR CUSTOMERS

LOT 1 Microsoft Software

Customers using Lot 1 for Microsoft can take advantage of Softcat’s status as a major Microsoft Gold Partner and a full Microsoft Solutions Partner. Softcat currently employ over 150 sales and technical professionals certified to MCP / MCT level or higher, offering expert advice on Microsoft licensing agreements and competitive pricing for Microsoft software.

LOT 2 Security Software

Softcat hold the highest levels of accreditation with many top tier security vendors. This allows KCS customers access to significantly discounted pricing for security software solutions under this Lot.

LOT 3 Commercial Off-the-Shelf (Cots) Software

KCS customers can use Lot 3 to source a wide range of other commercial off-the-shelf software solutions. Softcat offer highly competitive pricing across a range of software, employing licensing specialists who are able to advise on the correct licensing models to help customers leverage greater software discounts.

THE CUSTOMER PERSPECTIVE

Softcat have been able to help a number of customers with timepressured budgetary challenges thanks to the ‘KCS Software Products and Associated Services’ framework. Within the NHS, clinical system delivery supported by the Nurse’s Tech Fund has benefitted from the ease of use of the contract. Rapid deployment of critical systems such as E-observations, Patient Record Solutions, E-Rostering and Clinical / Patient Portals has been achievable as a result of the direct award facility.

BELOW ARE TESTIMONIALS FROM SOFTCAT CUSTOMERS, HIGHLIGHTING THE WAYS THEY HAVE BENEFITTED FROM EASE OF PROCUREMENT UNDER THE FRAMEWORK.

Very Convenient!

A HANDY FRAMEWORK TO KNOW ABOUT.

The process was swift, efficient and compliant with OJEU regulations.

Procurement timescales for installing a critical software requirement were drastically reduced.

EXCELLENT SERVICE!

GREAT VALUE FOR LARGE & SMALL SOFTWARE PROJECTS.

Direct award facility saves a huge amount of time and cost.

The speed of procurement helped us to rapidly implement an Enterprise Resource Planning system.

SIMPLE AND HASSLE FREE TO USE!

For competitive pricing on software, call Softcat today on: 01628 403 360, or email: publicsector@softcat.com

WHO ARE WE?

1200 EMPLOYEES

CUSTOMERS

Software licensing

Networking & security

End user computing & mobility

Datacentre

Cloud & managed services

IT asset management

Big data, BI & analytics

Collaboration

Commodity sourcing

Print OUR AREAS OF EXPERTISE

Professional services

protecting students with

Protecting students with state-ofthe-art online safety technology, in line with Ofsted and ISI.

Designed in response to UK Government guidance, such as the Prevent duty and Keeping Children Safe in Education, Impero’s online safety features help schools to fulfil their legal duty of care around online safeguarding. Fully integrated into the broader Impero Education Pro package, our online safety feature works seamlessly alongside the software’s network admin and classroom control tools.

imperosoftware.com | +44 (0)1509 611 341 Sat Thandi – sthandi@imperosoftware.com

Empowering teachers with classroom control features compatible with PCs, Macs and mobile devices.

Educate

Supporting school IT teams with remote control and network management tools.

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

TELEPHONY SYSTEMS AND ASSOCIATED SERVICES

CONTRACT REFERENCE Y18004

FRAMEWORK PERIOD 4 years • 1st January 2018 – 31st December 2022

OJEU NOTICE 2017/S 153-317252

OJEU AWARD TBA

FRAMEWORK SCOPE

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD

• Local authorities

• Central government

• Publicly funded organisations

• Registered charities

1 DIRECT AWARD/CALL OFF

The ability of a supplier to meet the needs of the customer based on one of the following criteria:

• Ability to supply the required quantity

• Total value of order/individual contract is below £10,000

• Product or service required is unique/exclusive to one supplier

• Continuity of existing services or goods

• Authorised participants own procurement policy value threshold

2 FURTHER COMPETITION OR MINI TENDER

A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

FRAMEWORK DETAILS

The framework covers all applicable systems and services:

This framework covers the provision of telephony systems and associated services, with both cloud and on-premise options available. It includes (but is not limited to):

• IP/VoIP telephone systems

• Call packages

• Features list (call recording, video conferencing, interactive voice response (IVR), voicemail, paging, tannoy, web portal access and call logging)

• Connectivity (traditional lines - analogue, ISDN2, ISDN30, SIP lines, broadband - ADSL and fibre to the cabinet, ethernet leased line)

• Numbering (porting, traditional/geographic, non geographic - 03xx, 08xx, direct dial numbers (DDI)

FRAMEWORK SUPPLIERS

Response Ltd

Freedom Communications Ltd

FRAMEWORK BENEFITS

• Better value pricing based on the aggregated spend of the public sector

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

• Free of charge site visits

• Installation and training provided by fully qualified engineers

• All suppliers have full, industry-relevant health and safety training, plus DBS checks where relevant

• Full insurance cover including Public & Product Liability Insurance

• Direct award option available

Adept Telecom PLC Avian Mobile Ltd

Gamma Telecoms Ltd

Capita IT Services

Cirrus

Telephony Specialists for Education

Arrange a FREE telephony audit today

We can review your lines, calls, telephone system and mobiles to maximise savings. Our experience working with schools means we can guide you through the many benefits of moving to IP technology and suggest cost-effective solutions.

Foreland School

IP Telephone Systems

• Call recording

• Video conferencing

• Interactive voice response (IVR)

• Voicemail

• Paging

• Tannoy

• Web portal access

• Call logging

Connectivity

• Traditional lines - Analogue & ISDN

• SIP Lines

• Broadband - ADSL & FTTC

• Ethernet leased line

Numbering

• Porting

• Traditional/geographic

• Non-geographic - 03xx, 08xx

• Direct dial numbers (DDI) Call Packages

• Traditional calls

• IP calls

• Bespoke

024 1094

“We are over the moon with our new system and the service we receive from Avian Telecoms.

Avian has spent time with our staff delivering training, ensuring we fully understand how to operate the system. Nothing is too much trouble for them! I would not hesitate in recommending Avian Telecoms to any school requiring a phone system.”

Shelley Furlong School Business Manager

www.aviantelecoms.com/kcs enquiries@aviantelecoms.co.uk

Avian Telecoms are proud partners of the KCS professional services framework

Designed for schools VoIP Telephony

Telephony Systems & Associated Services Framework

Atomwide on the KCS Telephony & Associated Systems Framework as part of The AdEPT Group

Atomwide, as part of the AdEPT Group, have been awarded a position on the KCS Telephony Framework.

This framework covers the provision of telephony systems and associated services, both cloud and on premise options. It includes but is not limited to, IP/VoIP telephone systems, call packages, connectivity & numbering.

The framework is operated on a national basis and is open to schools, academies, and local authorities as well as other public sector organisations. The framework fully OJEU compliant and free to use.

Atomwide’s designed-forschools telephony service is jam-packed with added features and benefits to give schools everything they need from a telephone system tailored for their budget:

• No line rental

• FREE call-recording

• FREE calls across connected schools/MATS

• Typically low call charges

• Premium-rate call blocking

• Per-second billing

• Included support agreement

• Online contact directory

• Click-to-dial

• Real-time call log tracking and billing info

• 999 alerts

• Public announcements system

AdEPT’s award of a place on the framework means that schools are able to bypass lengthy tendering processes saving themselves time and money as KCS have already done all the hard work.

AdEPT have been assessed on their financial stability, track record and professional ability before being awarded.

For more information on The Atomwide school VoIP service please see their website or to discuss your requirements more or request a quote please get in touch using the following details:

T: 01689 814700

E: info@atomwide.com

W: www.atomwide.com/voip

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

VEHICLE RENTAL

CONTRACT REFERENCE CSKLJTJB/0217

FRAMEWORK PERIOD 4 years • 1st July 2017 – 30th June 2021

OJEU NOTICE 2017/S 027-047332

OJEU AWARD 2017/5 099-195777

FRAMEWORK SCOPE

In accordance with best procurement practice, EU and UK procurement directives and regulations The Procurement Partnership Ltd (TPPL), on behalf of KCS, created and lead on the national framework for the supply of rental vehicles.

FRAMEWORK USE

Our national framework is available for use by all public sector bodies and charities including:

• Blue light services

• Schools and academies/academy trusts

• The NHS and NHS trusts

• Housing trusts/associations

• Publicly-owned private companies

• Local authorities

INDIVIDUAL CONTRACT AWARD

• Central government

• Publicly funded organisations

• Registered charities

• All members of the TPPL buying club (see www.tppl.co.uk/about-us/our-members for details)

The agreement operates via an online pricing platform, which all suppliers to the framework are required to integrate with and upload pricing to, giving customers access to competitive, compliant pricing across a wide range of vehicles at all times as well as allowing bookings to be completed. Customers will select suppliers via the following methods:

DIRECT AWARD

Customers will issue call-off contracts under this agreement using their necessary vehicle specifications and supplier price lists to determine which vehicles are suitable for hire. All relevant information will be available from the online platform provided to members.

2 MINI COMPETITION

Customers can run mini competitions for long term, higher volume proposals. TPPL will tailor a specific document, incorporating various elements for evaluation to be run (free of charge) through the Delta e-sourcing portal on behalf of the customer. Alternatively, customers can conduct mini-competitions through their own portal providing they inform TPPL of the exercise and its outcome and include relevant framework references.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

FRAMEWORK LOTS AND SUPPLIERS

The framework is made up of six lots, providing access to a range of vehicles including passenger cars, LCVs, MCVs, welfare buses, sweepers and heavy goods vehicles (HGVs) up to 44 tonnes:

Lot 1: Hire of Passenger Cars

Lot 2: Hire of Light Commercial Vehicles (LCVs) up to 3.5t

Lot 3: Hire of Medium Commercial Vehicles (MCVs) 3.5t up to 12.5t

Lot 4: Hire of Welfare Buses 5 seat up to 72 seat

Lot 5: Hire of Sweepers up to 18.5t

Lot 6: Hire of Heavy Goods Vehicles (HGVs) up to 44t

See pages 74-77

BENEFITS OF THE FRAMEWORK AWARDED SUPPLIERS:

• Better value pricing

• Fully OJEU-compliant buying in line with UK and EU purchasing regulations

• Fully approved supplier network

• Dedicated central point of contact

• Full, free support throughout the lifetime of your contract

HOW TO ACCESS THE AGREEMENT

• Online platform for instant fixed pricing and direct vehicle bookings

• Access to a comprehensive range of vehicles

• Access to a wide range of competitive vehicle hire suppliers

Via TPPL: Contact TPPL, quoting framework CSKLJTJB/0217

Via KCS: Contact us with your requirements and we’ll guide you through the full process

Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

VEHICLE SUPPLIERS

Lot 1: Hire of Passenger Cars (15 suppliers)

ACL Hire Limited

Alphabet (GB) Limited

London Hire Ltd

Europcar and National Car Rental

Arnold Clark Finance Ltd

Hire Ltd

Scot Group T/A Thrifty Car Rental

Ogilvie Fleet

Minster Self Drive

Days Rental Fleet Hire Ltd

Enterprise Rent-A-Car

Jarvie Plant Group Ltd

Avis Budget UK Ltd

T.O.M. Vehicle Rental Limited

SHB

Lot 2: Hire of Light Commercial Vehicles (LCVs) up to 3.5t (25 suppliers)

West Wallasey Van Hire

ACL Hire Limited

Ogilvie Fleet

Transflex Vehicle Rental Ltd

Riverside Truck Rental Ltd

Turner Hire Drive

Northgate Vehicle Hire td

Enterprise Rent-A-Car

Alphabet (GB) Limited

Limesquare Vehicle Rental Ltd

Gullivers Truck Hire

Days Rental

Dawson Rentals vans

Arnold Clark Finance Ltd

Minster Self Drive

London Hire Ltd

GAP Group Limited

T.O.M. Vehicle Rental Limited

ND Brown Limited

Europcar and National Car Rental

Scot Group T/A Thrifty Car Rental

SHB Hire Ltd

Jarvie Plant Group Ltd

Avis Budget UK Ltd

Fleet Hire Ltd

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

Lot 3: Hire of Medium Commercial

Lot 4: Hire of Welfare Buses

seat (7 suppliers)

5: Hire of Sweepers up to 18.5t (10 suppliers)

Lot

Lot 6: Hire of Heavy Goods Vehicles (HGVs) up to 44t (14 suppliers)

SHB Hire

Gullivers Truck Hire

Romaquip

Phone: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

FRAMEWORK’S ARRIVING IN 2018

CATERING

This framework will be able to provide reasonably priced, quality Catering Services with the food on offer reflecting today’s healthy eating habits and trends to a wide range of customers. There will be three lots: Educational catering services, Social and Healthcare catering as well as Venue and Event Catering.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

CLEANING

This framework has been established to allow public sector organisations to award contracts for cleaning services. There will be two Lots Educational cleaning services and Public Sector cleaning services.

ELECTRICAL VEHICLE CHARGING POINTS

This framework will allow public sector organisations to award contracts for the Installation, Deployment, Servicing and Management of Electrical Vehicle Charging Points.

ICT SUPPORT

This Framework covers the provision of Managed ICT Services, both Cloud and on-premise options. Including but not limited to: ICT support & maintenance, ICT Strategy & Planning, Connectivity, Cloud Solutions, Safeguarding & Security, Strategy & Planning, Data Storage & Back up, Networking Solutions and ICT infrastructure.

STEEL FABRICATION

This framework will cover steel fabrication for catering and foodservice including but not limited to stainless steel worktops & counters, shelving, sinks, ovens, cookers and steamers.

WASHROOM SERVICES

This framework will offer a complete washroom service solution including a collection and disposal service of sanitary, medical and clinical sharps as well as roller towels, hand dryers and washroom equipment.

OUR PROMISE TO YOU

We’ve listened to our customers and understand what’s important to you. Our promise is a firm commitment to always deliver the best possible experience every time:

BELIEVE IN OUR BUSINESS

Trust: KCS will make your job easier by listening, acting and always keeping you at the heart of everything we do

RIGHT PRODUCT FIRST TIME

Range: we’ll continuously improve our extensive range of OJEU-compliant products and frameworks to offer you more choice

AT YOUR CONVENIENCE

User friendly: we’ll always go the extra mile, offering free next day delivery and easy ways to order via web, phone or fax

THE PERSONAL TOUCH

Service: knowledgeable staff will provide complete peace of mind through committed customer service, owning and solving your problems

MANAGING YOUR BUDGET

Time: understanding your business and helping you face the challenge by saving you time and money