KCS Professional Services Catalogue 2018-19

EXPERIENCE MORE WITH

FRAMEWORKS

& SERVICES VEHICLE LEASING

MFD SOLUTIONS

AV / IT SERVICES

ENERGY & LED SOLUTIONS

2018/19 www.kcs4ps.co.uk

0808 281 9439

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

YOU’LL BE AMAZED BY WHAT WE CAN DO EXTRAS AS STANDARD? “NOW WE’RE TALKING”

LET’S INTRODUCE OURSELVES At KCS, we pride ourselves on customer service; ensuring we make our customers’ lives easier in every way possible.

We strive to offer the best customer experience to ensure that all public sector establishments are protected from the complications and risks associated with procuring high value products and services by offering unbiased advice, provide a route to market for leading global brands and best value for our customers across a wide range of safe and compliant frameworks.

Thank you for choosing KCS as your trusted partner.

Full, free and impartial advice from our team of experts Full compliance with UK and EU purchasing regulations All tender processes already completed Market leading national frameworks Fully approved supplier network Over 20 years’ experience Dedicated customer support

LET’S KEEP THE CONVERSATION GOING...

Freephone 0808 281 9439

2

2

Email sales@kcs4ps.co.uk

Online kcs4ps.co.uk

KNOW WHAT YOU’RE LOOKING FOR? How will Frameworks help?

4-5

MFDs

38-39

Experience more with KCS

6-7

Office Supplies

54-55

Frozen, Chilled & Ambient Food Supply

8-9

Software Products

62-63

Furniture Projects

12-13

Telephony

68-69

Interactive AV

14-15

Vehicle Rental

72-73

IT Hardware

20-21

Vehicle Suppliers

74-77

Managed Services

32-33

Frameworks arriving in 2018

79

3

3

HOW WILL FRAMEWORKS HELP? KCS, a Public Sector Buying Organisation (PSBO), have put in place a range of public sector frameworks. They can cover a range of products, services and suppliers and enable buyers to procure compliantly. Frameworks give you the benefit of set terms, pricing and quality.

WE TAKE THE WORK OUT OF FRAMEWORK We know that finding the right products and services for your organisation can be expensive, and difficult. When purchasing is controlled by contracts, managing and renewing these is a complex and costly process, with a minefield of information and a huge range of suppliers to assess.

We now have a very cost efficient and reliable print estate, along with the guarantee that we are protected from any unnecessary costs Stephanie Croucher, Castle Hill Academy

4

4

We’ll help you by doing all the background work and cover any arduous technical details, such as tender processes and quotations, leaving you to focus on the important decisions. We’ll also guide you through the purchase and set up.

NEW FRAMEWORKS COMING SOON! Catering

Cleaning

ICT Support

We can support and guide you through your purchase, offering security and peace of mind Tarryn Kerr, Head of Professional Services

Steel Fabrication

Washroom Services

Electrical Vehicle Charging Points

5

5

WE’VE GOT YOU COVERED At KCS, we don’t just cover the usual stationery and furniture supplies. We provide a full suite of products and national frameworks for your establishment, from cleaning supplies to printers and copiers.

Our commitment is to make your procurement simple, whether it be easy ordering online, helping you save time & money or providing dedicated customer support, we promise to deliver the best possible experience every time.

Multi-functional Devices (MFDs) for printers and photocopiers

Managed Services for outsourcing of operational works and processes

Frozen, Chilled and Ambient food for meal preparation

Furniture for planning, design and purchasing

6

6

Cleaning and Catering frameworks

Telephony Systems for telephone and communications infrastructure

IT/AV Equipment and Software for IT hardware visual display solutions

Minibus and specialist vehicle supply

EXPERIENCE MORE WITH KCS 7

7

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

FROZEN, CHILLED AND AMBIENT FOOD SUPPLY CONTRACT REFERENCE

Y17042

FRAMEWORK PERIOD

4 years • 1st April 2018 – 31st March 2022

OJEU NOTICE

2017/S 193-395637

OJEU AWARD

TBA

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS created and lead on the national framework for the provision of frozen, chilled and ambient food.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £5,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Current architecture • Authorised participant’s own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

8

FRAMEWORK DETAILS The framework has one lot, covering the supply of a wide range of food products: Lot 1: Frozen: • Fish • Meats • Vegetables • Chips and other frozen potato products • Burgers and sausages • Pizza • Desserts, puddings and ice cream • Breads, cakes and patisserie

Ambient: • Canned fruit • Canned fish and meat • Canned vegetables • Tea and coffee • Biscuits and cakes

Chilled: • Fresh meats • Fresh fruit and vegetables • Dairy • Cooked meats • Bacon • Eggs • Juices

• Bread and cereals • Cake mixes • Pasta and rice • Oils and fats • Sauces and condiments

FRAMEWORK SUPPLIERS

Brakes

Creed Food Service

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract

• Full insurance cover including Public & Product Liability Insurance • All suppliers have full, industry-relevant health and safety training plus DBS checks where required • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y17042 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk A full user guide for this framework is available to view and download on our website

9

FROZEN, CHILLED AND AMBIENT FOOD SUPPLY

LARGEST SUPPLIER

of Red Tractor & MSC Products in foodservice FOOD CONCEPTS

Providing an ‘off the shelf’ solution bespoke to you

CHEF SUPPORT*

Dedicated sector chefs, able to work with you to develop your menus and seasonal dishes

ONLINE ORDERING

User friendly online ordering tool

STAFF TRAINING

Learn best practices in food preparation and execution

NO.1

Foodservice supplier in the UK

FULLY OJEU

compliant framework

NUTRITIONAL EXPERTISE

Advise on policy and menu planning techniques, along with an online allergen tool

THE RIGHT RANGE • • • • •

Free from, vegetarian & dairy free diets Core staples; frozen/ambient/chilled Brake brand – giving you a quality alternative Healthier snacking Meat & poultry

Visit www.brake.co.uk *Conditions apply

For further information please contact KCS or Lauren.Reeves@ brake.co.uk

10

FROZEN, CHILLED AND AMBIENT FOOD SUPPLY

Over 40 years’ experience of delivering quality solutions to out of home customers • Independent, family-owned wholesaler • On-site, EEC approved butchery with high welfare meats • Fresh produce expertise • Menu development and solutions • Support from an experienced team and in-house Development Chef • Saffron nutritional analysis software • Online allergen tool

“Creed is proactive in sourcing new products and ideas that fulfil our needs in terms of compliance and value for money. We use their development kitchen for trying new recipes and in the time we’ve been working with Creed average spend per pupil on role has more than doubled. Communication is excellent, and every step of the process from ordering through to delivery is smooth.”

Karl Hudson, Director of Food & Product Development, Innovate Service Ltd, Surrey

To find out how we can add value to your food offering call 01452 858625 or email askcreed@creedfoodservice.co.uk and quote code KCS. CreedFS

@creedfs

creedfoodservice

creed-foodservice-ltd

11

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

FURNITURE FOR EDUCATIONAL AND NON-EDUCATIONAL ENVIRONMENTS CONTRACT REFERENCE

Y16050

FRAMEWORK PERIOD

4 years • 1st February 2017 – 31st January 2021

OJEU NOTICE

2016/S 116-206394

OJEU AWARD

2017/S 021-036137

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS created and lead on the national framework for the provision of furniture for educational and non-educational environments.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD When selecting suppliers under the framework agreement, customers will select a supplier based on the most economically advantageous tender. This is the result of a process as determined by the individual customer of declaring value from all products/services covered by the framework.

The methods permissible under this framework are: 1 DIRECT AWARD Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

12

FRAMEWORK DETAILS The framework has five lots covering a wide range of furniture solutions: Lot 1: Design and Interior Solutions Design services and interior solutions using furniture sourced from the KCS product range.

Lot 2: Furniture Hire Hire services covering a wide range of products, including exam chairs and tables, banqueting and lecture options.

Lot 3: Installation and Move Management Covers all a range of services including surveying, planning, packing, unloading, storage, unpacking, positioning and the removal of all packaging.

Lot 4: Educational Furniture Covers all furniture needs for early years, primary, secondary and further education settings.

See www.kcs4education.co.uk for our full range of products.

Lot 5: Non-educational Furniture Covers all furniture needs for office and reception areas as well as generic and breakout areas.

See www.kcs4education.co.uk for our full range of products.

FRAMEWORK BENEFITS • Better value pricing via deals based on the aggregated spend of the entire public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract

• Full insurance cover including Public & Product Liability Insurance • All suppliers have full, industry-relevant health and safety training plus DBS checks where required • Direct award option available

ACCESS THE AGREEMENT Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

13

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

INTERACTIVE AV AND IT HARDWARE SOLUTIONS AND CONSULTANCY (PART 1) CONTRACT REFERENCE

Y16019

FRAMEWORK PERIOD

4 years • 1st April 2016 – 31st March 2020

OJEU NOTICE

2015/S 197-356635

OJEU AWARD

2016/S 104-186153

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of interactive AV and IT hardware solutions and consultancy.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £5,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

14

FRAMEWORK DETAILS The first part of this framework has one lot covering the supply of interactive and audio visual technologies: Lot 1: Interactive & Audio Visual Technologies This lot covers the delivery, installation and/or integration and ongoing support and maintenance of audio visual (AV) equipment. This includes (but is not limited to) interactive products & solutions, projectors, digital signage, entry systems, soundfield, installation and integration and maintenance and training.

All brands can be supplied including Smart, Clevertouch, Promethean, Epson and BenQ.

FRAMEWORK SUPPLIERS

CDEC Ltd

Digital Message Ltd

Elementary Technology

Hugh Symons AV

Insight Direct

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract • Free of charge site visits, consultation and design

• Installation and training provided by fully qualified engineers • All suppliers have full, industry-relevant health and safety training, including asbestos awareness, plus DBS checks where relevant • Full insurance cover including Public & Product Liability Insurance • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y16019 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

15

INTERACTIVE AV Does your classroom

display technology

support outstanding

teaching and learning?

Find out today with a FREE Classroom Healthcheck from KCS and Elementary Technology and save

£299!

We have the credentials, capacity and expertise to support our customers, and will support you in making well-informed procurement decisions. A Classroom Healthcheck from Elementary Technology will show you how the performance of your display technology is affecting teaching and learning in your school.

Your personalised assessment covers up to 25 metrics, including:

‘‘

•

Equipment and warranty status

•

Performance

•

Training levels

You will receive an audit by an experienced education specialist: a hard copy, traffic light style summary of each space, assessing the impact display technology has on teaching and learning.

The Classroom Healthcheck report is extremely The Classroom Healthcheck report is what’s professional, well presented and exactly extremely professional, presentedplan! needed to inform our ICTwell development A and mustexactly for anywhat’s schoolneeded to inform our ICT development plan!

‘‘

Executive Principal, Delta Academies Trust

Provided in partnership:

Book your FREE Classroom Healthcheck today:

kcsenquiries@elementaryuk.com Phone: 0844 357 5197 Online: elementaryuk.com Email:

16

INTERACTIVE AV

GREATNESS TAKES COLLABORATION

SMART Board® 7000 series with iQ Many abilities lead students to greatness. SMART’s premiere interactive display, the 7000 series, promotes collaboration skill development by letting multiple students use different tools on the board at the same time. It’s great for BYOD lessons too.

INSPIRE GREATNESS

EXCLUSIVE TO SMART

Simultaneous Tool Differentiation Everyone is able to collaborate using pens, erasers and fingertips at the same time.

4K

ULTRA HD RESOLUTION

1-YEAR SMART Learning Suite subscription included

smarttech.com/displays ©2018 SMART Technologies. All rights reserved.

17

INTERACTIVE AV

“Plus Series—AV Awards Interactive Display Product of the Year 2017” Clevertouch is an essential part of life for both you and your students.

Meet the challenges of active learning head-on with Clevertouch. Our panels come packed with apps to allow you and your students to visualise, collaborate and be inspired.

INAVATION AWARDS TECHNOLOGY WINNER 2018 Create. Collaborate. Inspire. clevertouch.com | 020 8319 7777 | info@clevertouch.com

18

#clevertouch

INTERACTIVE AV

Hardware Procurement Made Easy...

Softcat are delighted to have been awarded supplier status on the KCS framework for the supply of Interactive Audio Visual & IT Hardware Solutions and Consultancy. The contract is available to all public sector customers and the call off is further competition or direct award at the customer’s discretion.

The detail of the lots Softcat have successfully bid on is provided below:

LOT

2

IT Hardware Solutions

For the provision of IT hardware solutions and installations. Software can also be purchased when hardware forms the majority of the requirement.

This Lot will include, but is not limited to, the following product / service areas: Desktop PCs, Laptops, Tablets, Thin Client Servers, Storage Devices, E-Readers, Desktop Printers.

LOT

3

IT & Audio Visual Spares

Customers can use Lot 3 to easily procure spare parts for the following types of IT and AV equipment: Data Projectors, Interactive Whiteboards, PCs, Monitors and Laptops, iPads and Macs, Tablets, Printers, Office Equipment, including Shredders and Laminators, TVs and DVD Players, Music Keyboards and Amplifiers, School Theatre and Stage Equipment.

LOT

4

AV, IT & Mechanical & Engineering Consultancy

Via this lot customers can utilise free of charge presales consultancy for services relating to Audio Visual, IT and any other Associated Products for new builds as well as refurbishments. This FOC service is an exclusive offering from Softcat’s Professional Services team under this framework.

LOT

5

Provision, Installation, Commissioning, Service & Support

This Lot is for the delivery and management of larger project type requirements. When procuring services of this nature, KCS customers can call on Softcat’s highly skilled engineers, who have extensive experience of delivering infrastructure solutions into public sector IT departments.

To find out how our team can assist with your hardware & infrastructure requirements call Softcat today on: 01628 403 360, or email: publicsector@softcat.com

19

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

INTERACTIVE AV AND IT HARDWARE SOLUTIONS AND CONSULTANCY (PART 2) CONTRACT REFERENCE

Y16019

FRAMEWORK PERIOD

4 years • 1st April 2016 – 31st March 2020

OJEU NOTICE

2015/S 197-356635

OJEU AWARD

2016/S 104-186153

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of interactive AV and IT hardware solutions and consultancy.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD When selecting Suppliers under the Framework Agreement Participating Authorities will select a Supplier based on the Most Economically Advantageous Tender. This is the result of a process as determined by the individual Participating Authority of declaring value from all products/services covered by the Framework.

There are three methods permissible under this Framework; 1 DIRECT AWARD Ability to meet the need as determined by the Participating Authority and/or Authorised Participant by means of selecting the most appropriate Supplier based on one of the following criteria (not in any particular order): • Ability to supply the required quantity • Total value of order/individual contract is below £5,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods 2 MINI COMPETITION OR MINI TENDER A competition with the capable Suppliers in the specific Lot in the Agreement to determine the most appropriate supplier for a defined period of time or project.

3 CALL OFF Determined by the Customer/Participating Authority by means of selecting the most appropriate Supplier based on their ability to meet the immediate need of the Customer/ Participating Authority. This may include, but not be limited to, price, specification, lead time, quality, sustainability and environmental factors.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

20

FRAMEWORK DETAILS The second part of this framework has one lot covering the supply of IT hardware: Lot 2: IT Hardware Solutions This lot is for the provision of IT hardware solutions and installations. Appropriate software may be provided under this lot provided hardware forms the majority of the requirement. This lot includes (but is not limited to) desktop PCs, laptops, tablets, servers, storage devices, e-readers and desktop printers.

All brands can be supplied including Dell, Lenovo, HP, Apple and Samsung.

FRAMEWORK SUPPLIERS

Akhter Computers

Hugh Symons AV

Insight Direct

Softcat Pic

Stone Computers

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract • Free of charge site visits, consultation and design

• Installation and training provided by fully qualified engineers • All suppliers have full, industry-relevant health and safety training, including asbestos awareness, plus DBS checks where relevant • Full insurance cover including Public & Product Liability Insurance • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y16019 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

21

REMANUFACTURED IT HARDWARE

Delivering Fair Trade Sustainable IT with remanufactured laptops Remanufactured HP EliteBook 9470m Intel® Core™ i5-3437U Processor, Intel® HD Graphics 4000, 14” LCD screen, 128GB SSD, NEW battery, 4GB RAM, No optical drive, 2 x USB 3, 1 x USB charging, VGA and DisplayPort, 720HD webcam, Ethernet port, AC dual band wireless, Microsoft Windows 7 COA, 3 year warranty

From either £367.00 ex vat or £10 a month on a minimum 3 year rental period, both with a 3 year warranty Contact thomas.ellery@hughsymonsav.com or call 01202 711623 for more information Save Money – Preserve Resources Reduce Waste – Create Jobs

www.circularcomputing.com

Hugh Symons AV Ltd, Unit 12 16 Alder Hills, Poole, Dorset BH12 4AR www.hughsymonsav.com

22

IT DISPOSAL

GDPR? We’re here to help you.

We'll Securely Recycle your Sensitive, Data-bearing Hardware... for FREE* Stone are experts in safe asset disposal. With our award winning, in-house recycling facilities, you can be safe in the knowledge that we have taken care of your sensitive, data-bearing hardware, in line with the highest standards of compliance.

Become one step closer to GDPR compliance and book your FREE collection today: www.stonegroup.co.uk/contact/book-recycling-collection/ Alternatively, you can contact James Furze via email: james.furze@stonegroup.co.uk or by phone: 01785 786 717 *In all cases Stone will endeavour to provide a Free of Charge service, to make this sustainable clients are requested to have a minimum of 25 qualifying items for collection.

23

INSPECTION SERVICES

01622 236907 info@inspectionservices.org.uk inspectionservices.org.uk

Ensuring your people and premises are protected‌ Fire extinguisher supply and maintenance Fire risk assessment and training Portable electrical appliance testing (PAT) Fire alarm systems

liance p m o C l itiona Our add n Services: o Inspecti n plus

Inspectio orks y t e f a S w Tree ollow up f g in n g n arra ntificatio e d I e s a Dise nd Arborial nance a s e t in a M n Grounds afety Inspectio S General and Gym y la P f o n Inspectiont Equipme

Contact us today to discuss our NEW Combined Inspection Services Package Options!

24

Please quote: CAT18

INVICTA LAW

The low cost way for schools and academies to access expert legal advice from Kent County Council’s trusted Legal Services partner.

Finding the right kind of legal advice, at an affordable price, provided by people you can trust, at times that suit your busy academic timetable, can seem like a daunting task.

Invicta Law is the legal services provider that schools and academies can trust. We have been providing specialist advice to the education sector for over 30 years and have developed a reputation for our friendly, professional and precise approach.

We can provide tailored solutions to match your specific needs and have developed a number of cost effective packages designed to take the worry out of dealing with complex legal issues and provide you with budget certainty.

To find out more and benefit from our free introductory service offers, call us today or send us an email and we’ll get back to you straight away. Please call or email: Justine Soutter Head of Employment, Education and Dispute Resolution t: 03000 419709 e: justine.soutter@invicta.law

Photocopier & MFD contracts – buyers beware!

The leasing of photocopiers, multi-function devices (MFD) and other equipment is an area in which schools frequently find themselves in contractual difficulties. Headteachers, governors and school staff need to ensure that great care is taken when considering entering into contracts for these products and their associated services. Poorly constructed deals can have a serious and long-term impact on schools’ finances and there are some unscrupulous firms out there saddling unwary schools with expensive arrangements.

Some tips to help protect you and your school If you are considering entering into a new contract and want to make sure that you are getting the best possible value for your school, following these simple recommendations will help you to make the right choices: Lease type – make sure that the contract is an Operating Lease and not a Finance Lease. An Operating Lease allows you to rent the equipment directly from a manufacturer or supplier who retains responsibility for maintenance and repair.

The structure of a Finance Lease means that it is considered a form of borrowing.

The finance company buys the equipment from the manufacturer and leases it to the school. The school does not get the benefit

of any warranties or guarantees and is responsible for maintenance and repair.

Schools are prohibited from entering into Finance Leases under the Kent County Council Scheme for Financing Schools.

Terms and conditions – read these carefully and ensure that the document you are signing reflects the actual deal that the salesperson said you were getting. Always ask for all the costs to be broken down in a way that makes it clear to you exactly what you’re paying for, and why. Never allow yourself to be talked into signing an incomplete agreement and always keep copies of signed agreements.

Shop around – there are now providers in the market who will lease equipment on a shorter term basis rather than tying you in to the typical three to five year contracts, and who won’t require long periods of notice to terminate. Find out if there are any existing tried and tested contracts or frameworks available within the local authority that you can buy into – these are likely to offer better value than a standalone deal.

Upgrading – if you upgrade during the term of an Operating Lease make sure the price you are paying for the newer machine does not also include a rolled over amount from any time outstanding on the original lease. This can lead to escalating costs.

If in doubt Our specialist Contracts and Procurement Legal Team are here to help you make the right decisions. With over 30 years experience of supporting schools in Kent, we are KCC’s trusted legal services partner. We can help you navigate your way through the procurement process and make sure you get the best possible value from any contract you sign up to. And, if you’ve already entered into a contract and are suffering from the consequences of a bad deal, we can audit it for you and advise on any actions you may be able to take to remedy the situation.

Call Lucinda MacKenzie-Ingle on 03000 416 412 or email lucinda.mackenzie-ingle@kent.gov.uk, All new clients qualify for a free half hour consultation with one of our specialist advisors.

Our legal expertise - Your peace of mind 25

LASER

Case Study Firth Park Academy’s lighting was predominantly old, high energy fluorescent style fittings, expensive to run with high maintenance costs. Several corridors were over lit due to the high quantity of fittings installed and lighting was extremely harsh.

Academies Enterprise Trust (AET) approached LASER and the challenge was to design an LED lighting system that could quickly pay for itself through savings in electricity bills whilst providing softer lighting that still creates a bright, clean look.

Key benefits delivered Work was completed through an OJEU compliant supply chain.

The project was designed to meet Salix funding compliance criteria.

The LASER team, Firth Park Academy and AET worked in partnership to meet school and Trust goals.

The LED lighting was installed over a four week period during the school summer break.

Project estimated to deliver an energy bill reduction of ÂŁ27k a year.

The school now benefit from lighting guaranteed for 5 years, along with a one year installation warranty.

AET have advised a 28% saving in electricity use during the first month of the new school year alone.

Above: Some of the new fittings installed

Contact us today to organise your free site visit.

26

ledlighting@laserenergy.org.uk 07715 051748 www.laserenergy.org.uk

LASER

Hi. I’m JOE,

your KCS Energy Advisor

I am passionate about helping schools become more energy efficient whilst saving money on their utility bills.

I have many interesting and cost effective ideas to conserve energy and reduce costs.

I also work with my colleagues at LASER Energy to support the education sector in managing their invoicing, energy usage and identifying energy saving opportunities such as the installation of LED lighting.

Keep an eye out for my blogs on the KCS Curriculum Community for more energy saving tips!

Visit my friends at LASER to find out how they can help your school.

info@laserenergy.org.uk 0800 484 0840 www.laserenergy.org.uk

27

LED LIGHTING

Give your school a

LEDucation

It takes 3 steps to reduce your energy bill and carbon footprint...

1

2

3

Contact our LED lighting team for a free, no obligation survey, lighting proposal and funding advice.

We visit your school and install your new LED lighting during a time that suits you.

Watch your savings grow and your C02 emissions shrink in a newly brightened environment.

Over 40 Kent schools have used LASER’s LED lighting service to date

The LASER Energy Buying Group LED team did a great job, all my expectations were met, and not only have our consumption and costs been reduced but the installation has created new areas to teach in and fun places for the children to learn in.

Colin Simpson Business Manager, Churchill Primary School

Contact us today to organise your free site visit.

28

ledlighting@laserenergy.org.uk 07715 051748 www.laserenergy.org.uk

LASER

Don’t let your schools energy bill get any higher OUR SERVICES

Energy Procurement

Fully Managed

LED Lighting

Energy Surveying

Fully OJEU Compliant Frameworks.

Over 25 years’ experience buying energy for schools.

Our Bureau Services enables us to monitor and report on around £140 million worth of energy spend each year.

Our LED Lighting framework can reduce lighting electricity use by around 70%.

Helping over 7,000 schools reduce their energy costs throughout the UK

Contact us today to find out more.

info@laserenergy.org.uk 0800 484 0840 www.laserenergy.org.uk

29

LANDSCAPE SERVICES

Call us today!

Providing excellence, expertise and innovation‌

hard landscaping

grounds maintenance

tree works

artificial grass

winter works

sports field management

01622 236655

info@landscapeservices.org.uk landscapeservices.org.uk Please quote REF: CAT18

30

MANAGED SERVICES

Helping organisations and communities

unlock At Capita, we think differently. Our aim is to help you unlock value through IT. We prioritise your outcomes. At the heart of our service is a professional team with a proven track record of creating and innovating to deliver change.

No.1

IT SERVICES PROVIDER

OVER

4,500 IT SPECIALISTS NATIONALLY

2.8 million IT USERS

IN LOCAL GOVERNMENT, HEALTH AND EDUCATION

We are experts in our field; we know our partner technologies inside and out and have the experience, capability and scale to support you as you begin your journey of digital transformation.

value

“In choosing Capita, we selected a partner who has the experience and understanding of our service to ensure both a smooth transition of people and services… together with Capita, we can create a step change in service improvements for both our citizens and our employees” Laraine Manley, Director of Corporate Resources, Sheffield City Council

Solutions

£

Cloud

Connectivity

Security

Datacentre

Automated payment

Print management

Application services

Data management

Voice

Collaboration

Mobility

Digital workplace solutions

www.capita-ites.co.uk

31

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

MANAGED SERVICES FOR BUSINESS SOLUTIONS CONTRACT REFERENCE

Y16018

FRAMEWORK PERIOD

4 years • 26th September 2016 – 25th September 2020

OJEU NOTICE

OJ/S S13 20/01/2016 18762-2016-EN

OJEU AWARD

OJ/S S14 20/01/2017 22660-2017-EN

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the provision of managed services for business solutions.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £10,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Current architecture • Authorised participant’s own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

32

FRAMEWORK DETAILS ‘Managed Service’ is the practice of outsourcing day-to-day management responsibilities and functions as a strategic method for transforming and improving business processes and cutting operating costs.

The framework has one lot covering a wide range of services: Lot 1: • Reprographic and mail services • Print management • CCM (Component Content Management) systems and marketing services (bills, policies, statements, renewals) • Automated financial processing services • Purchase-to-pay automation • Mobile technologies • Cloud storage management • IP networking services • Server hosting • IT server management

• Content management system • Document workflow management • Data security and data loss prevention • Data capture analytics • Data storage (assessments, feedback, student work) • Hardware (IT/AV) • Software • Peripherals, AV and send technology • Management consultancy • Audit

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact

FRAMEWORK SUPPLIERS

Capita Business Services Ltd

Konica Minolta Business Solutions UK

Ricoh UK Ltd

ACCESS THE AGREEMENT Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

33

MANAGED SERVICES

YOU

WANT TO GET THE BEST OUT OF YOUR ORGANISATION’S INFORMATION AND PROCESSES

WE

TAKE YOU ON A JOURNEY OF DIGITAL TRANSFORMATION WHILST ENSURING CONTENT COMPLIANCE AND SECURITY

MANAGE

CAPTURE Capture your documents, content and data through one system

Manage your documents, processes and data in one place

Scan paper documents and import electronic documents and information

Ensure your business sees “one version of the truth”

Extract data and meaning from your documents

Track documents and content throughout your organisation and beyond

Intelligently route content to the right people and processes

34

Automate repetitive tasks

ACCESS Make access to your content simple from any location, and any device Deliver relevant content quickly, enabling faster, better decisions Provide access from core Line Of Business systems Drive processes from mobile and tablet devices, as well as the office

INTEGRATE Integrate with core line of business applications Reduce training costs – and increase speed of access Integrate to any application– Cloud, Windows, Mac, Mainframe and green-screen Make quicker more accurate decisions

MANAGED SERVICES

TRANSFORM YOUR INFORMATION FLOW AND STREAMLINE YOUR ORGANISATIONS PROCESSES Information and content flows throughout your organisation every day, Konica Minolta helps you to understand how and where this information and processes currently exist, we ensure that documents are captured, managed and stored so they can be accessed quickly and simply whenever and wherever they are needed.

MEASURE Measure your processes and system performance Understand where bottlenecks occur in processes Automate production of business reports to key stakeholders Improve operational efficiency via accurate, real-time analysis

STORE Store and protect content – on-premise, in the cloud or in a hybrid environment Manage and automate retention and destruction schedules Minimise operational risk and support key governance and compliance requirements Secure your most important business asset – its information and data

SEE OUR SPECIALIST EDUCATION MICROSITE www.konicaminolta.co.uk/education IN PARTNERSHIP WITH KCS 35

MANAGED SERVICES

Save up to 40% on your post and package charges using Ricoh Hybrid mail

Ricoh’s Hybrid Mail solution is designed to manage your school and business communications.

Documents that would typically be produced by multiple users across on pre-printed stationery and local departmental print devices, and then enveloped and mailed, cost a school or business significant amounts.

Ricoh provides specialised off and on site services to address these requirements and allows users to produce as they do today by replacing local physical printed and pre-printed stationery with a web based printer driver and back end automated workflows.

All our solutions underpinned by an array of management information, allowing you to make informed decisions.

Benefits of Ricoh’s Hybrid Mail: •

Reduce costs across the organisation related to ad-hoc document printing

•

Print as you do today from the applications you use today

•

Route documents from across the organisation to an on or off site print location

•

Gain live feedback of user selections from dynamic and interactive previews

•

Select from highly customisable web form and branding for specific requirements

•

Live preview envelope size and window location, digital stationery, page order, simplex and duplex options, etc.

•

Replace expensive pre-printed stationery with on demand digital stationery

•

Deploy easily with minimal user training and additional IT investment

•

Meet a range of workflow requirements with a flexible and scalable solution

•

Utilise internal or external print room locations, maximising production and postal efficiency

To find out more, please contact Paul Curtis on 0791 8361 158 or paul.curtis@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk 36

MANAGED SERVICES

Trust the market leader for your Cloud and IT Services

IT plays a key role in enabling organisations to remain competitive, take advantage of new channels and adapt to changes in the working environment, but comes with significant challenges and demands on internal staff. Ricoh’s IT Services helps to alleviate these pressures with our efficient, integrated service offering. Whether you’re looking for cost-effective, reliable support, or seeking to transform your infrastructure, we offer expertise and flexible solutions to meet your demands.

Features and benefits of Ricoh IT Services: •

IT Management & Support Services Free up IT resources for strategic initiatives and let us handle your ongoing IT management to ensure your infrastructure remains stable and secured

•

Managed Cloud Services Get managed public, private and hybrid cloud services specifically designed for your unique security, compliance, privacy, and governance requirements

•

Data Center Services Protect your data with Ricoh owned and operated world-class data centers, get backup strategies, IT management and reliability for your mission critical applications.

•

IT Project Based Services Make IT projects, like office moves and ICT center fit outs, easier on your organisation and IT team with expert planning and experience.

To find out more, please contact Stefan Raymond on 020 7655 0130 or Stefan.raymond@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk 37

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

MULTI-FUNCTIONAL DEVICES (MFDS) AND DOCUMENT SOLUTIONS, DIGITAL DUPLICATORS, PRINT EQUIPMENT & MANAGED PRINT SERVICES CONTRACT REFERENCE

Y17035

FRAMEWORK PERIOD

4 years • 4th April 2017 – 31st March 2021

OJEU NOTICE

OJ/S S6 10/01/2017 9151-2017-EN

OJEU AWARD

OJ/S S132 13/07/2017 270938-2017-EN

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS Professional Services, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of multi-functional devices and document solutions, digital duplicators, print equipment and managed services.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Local authorities • Schools and academies/academy trusts • Central government • The NHS and NHS trusts • Publicly funded organisations • Housing trusts/associations • Registered charities • Publicly-owned private companies

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract below £10,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Current architecture • Authorised participant’s own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

38

FRAMEWORK LOTS AND SUPPLIERS The framework has five lots covering multi-functional devices (MFDs) and a wide range of print solutions: Lot 1: MFDs & Document Solutions Covers MFDS, including both A4 and A4/A3 networked and standalone photocopiers, printers and wide format printers, with CPC (cost-per-copy) maintenance and the provision of document solutions. Suppliers included: • Annodata Limited (Kyocera) • Konica Minolta Business solutions (UK) Ltd • Ricoh UK Ltd • Sharp Business Systems UK PLC Lot 2: Remanufactured MFDs & Document Solutions Covers remanufactured MFDs including A4 and A4/ A3 networked and standalone photocopiers, with CPC maintenance and the provision of document solutions. Suppliers included: • Ricoh UK Ltd Lot 3: Digital Duplicators/Copy-printers Covers the provision of wet-ink-based digital duplicators/copy printers, maintenance and related consumables. Suppliers included: • Ricoh UK Ltd

Annodata Limited (Kyocera)

Konica Monolta Business Solutions

Lot 4: Print Room Equipment Covers the provision and CPC maintenance of high volume print room equipment including offline booklet makers and guillotines. Suppliers included: • Konica Minolta Business solutions (UK) Ltd • Ricoh UK Ltd • Sharp Business Systems UK PLC Lot 5: Managed Print Service (MPS) Covers the provision of a MPS that controls the customer’s printing devices, creating better efficiences by improving document workflow.

Includes a range of hardware, from desktop printers to high volume MFDs, plus full software options that can be tailored ot meet requirements.

Suppliers included: • Annodata Limited (Kyocera) • Konica Minolta Business solutions (UK) Ltd • Ricoh UK Ltd • Sharp Business Systems UK PLC

Ricoh UK Ltd

Sharp Business Systems UK PLC

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract • No price increases

• No minimum billing • No collection charges • No complex finance leases or documentation • Flexible leasing periods of 3, 4 or 5 years • All consumables costs (toner and staples) included • A4 and A3 copies charged at the same price • Hard disk drive removal service • Short-term device loans available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y17035 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk A full user guide for this framework is available to view and download on our website 39

MFDS

YOU

WE

WANT A PARTNER THAT ADAPTS TO YOUR ORGANISATION’S NEEDS

WASTED PAPER AND PRINT?

SECURITY

ARE INVENTING TODAY WHAT YOU NEED TOMORROW

STUDENTS

Reduce your print volumes and paper usage by up to 15%

Ensure confidential documents remain confidential

Improved student experience

Control when documents are actually printed

Ensure sensitive documents don’t start printing until the user is there to collect.

Print from mobile or byod

Eliminate the paper that sits in the bin at the end of the day.

Stop unapproved usage of your print devices Validate the user by pin codes, swipe cards or biometrics.

40

Be a technology leader Attract more students

DEVICE MANAGEMENT Print to the most effective device Redirect printing to the printroom meaning you no longer hold up the office devices with large jobs.

MFDS

HOW CAN KONICA MINOLTA HELP TO REDUCE YOUR PRINT COSTS AND INCREASE EFFICIENCIES IN YOUR SCHOOL?

bizhub C558

Provide a centralised printing resource to minimise staff admin time with the efficient bizhub C558

bizhub C3100P

Replace expensive desktop printers with a cost effective workgroup printer like the bizhub C3100P TRACK AND CONTROL USAGE AND BEHAVIOUR

WASTE AND ENVIRONMENTAL SAVINGS

Track all printing, copying, scanning & faxing across your organisation

Eliminate wasted paper sitting on your print devices at the end of the day

Report by user, department, year group, print device.

Jobs printed but never released can be deleted from the server after a set period of time

Implement rules to route large print jobs to the most effective device

SEE OUR SPECIALIST EDUCATION MICROSITE www.konicaminolta.co.uk/education IN PARTNERSHIP WITH KCS 41

MFDS

42

MFDS

MANAGE YOUR PRINTING AND REDUCE YOUR COSTS!

TRACK AND CONTROL USAGE AND BEHAVIOUR Track all printing, copying, scanning & faxing across your organisation.

Report by user, department, year group, print device. Implement rules to route large print jobs to the most effective device.

SECURELY PRINT DOCUMENTS Ensure sensitive documents don’t start printing until the user is there to collect.

Stop unapproved usage of your print devices Validate the user by pin codes, swipe cards or biometrics.

WASTE AND ENVIRONMENTAL SAVINGS Eliminate wasted paper sitting on your print devices at the end of the day.

Jobs printed but never released can be deleted from the server after a set period of time.

SEE OUR SPECIALIST EDUCATION MICROSITE konicaminolta.co.uk/education

Konica Minolta’s Print Management Consultants will recommend the most suitable software solution from our range of industry-leading applications.

All solutions are installed and supported by Konica Minolta personnel for seamless one-stop integration.

IN PARTNERSHIP WITH KCS

43

MFDS

YOU

NEED TO DEVELOP NEW VALUE ADD SERVICES AND DRIVE VOLUME TO YOUR PRINT ROOM

WE

HELP YOU INNOVATE, MAINTAIN AND INCREASE YOUR STRATEGIC RELEVANCE TO YOUR ORGANISATION

As a service provider for the production print industry, Konica Minolta offers integrated workflows and applications as well as professional and sophisticated hardware products which have helped to enable many public sector organisations.

CONTACT KONICA MINOLTA TO FIND OUT HOW YOU CAN STREAMLINE YOUR ORGANISATIONS PROCESSES digital1234.konicaminolta.co.uk

EASE OF USE

SWITCH TO DIGITAL

INCREASE PROFIT

DIVERSIFY

IMPROVE EFFICIENCIES

HIGH QUALITY

Maximise the overall ease of use, and reduce labour as well as hidden costs by exploring the possibilities of digital technology.

By switching to digital, you take advantage of efficient web-to-print and print automation workflows.

Turn your in-house printing operation into a true profit centre, for example by enhancing your document capture processes.

Diversify your offerings and increase your print volume with variable data and trans promotional printing.

Print with maximum efficiency, while optimising your budget by upgrading your overall productivity.

Take pride in your work by offering consistently excellent quality, supported by professional colour management.

IN PARTNERSHIP WITH KENT COUNTY SUPPLIES

44

MFDS

Transform your print room into a central communication hub

Ricoh’s range of high-speed, high-capacity printers offers robust solutions for in-house graphic departments. Whether you’re after a continuous feed printer for high volume invoice runs for your school or a large format device for exhibition graphics, our energy efficient range provides superior image quality and clever features for specialised tasks.

Ricoh production presses include: •

Pro™ C9110 Affordable digital production printer delivering flexibility, superb print quality and high productivity at 130 ppm output. Provides variable data and superior media handling capability.

•

Pro™ C5210s Today’s demands in print require shorter run lengths, a faster delivery, and all at a lower cost.

You need a device with the right technology to help you reduce operational costs, and boost performance more then ever.

•

Pro™ 8220 Simplify the way you print with superior performance delivering high-speed black-and-white documents and expand your print production capabilities.

To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk 45

MFDS

Create an exceptional learning environment

Our industry-leading office printers, copiers, fax and scan devices offer a wide range of solutions for businesses and organisations of all sizes. From sturdy products for everyday use to specialised equipment for specific tasks, Ricoh offers innovative energy-efficient technology for your needs.

Benefits of Ricoh print technology: •

Improve communication between parents and teachers – and provide better opportunities for students with our proven, market-leading print technology

•

Monitor and manage print centrally – Improve processes and efficiency using a Print Management solution

•

Monitor your printer fleet to help save money, maximise device uptime and safeguard information

•

Lower risk, improve service – go digital to capture, store, manage, share and protect student records

To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk

46

MFDS Technologies and services that are shaping the way we communicate, collaborate and discover

Ricoh’s Communication Services offer tailored collaboration solutions to help you seamlessly facilitate dialogue between your employees, partners, customers or students. Whether you’re looking for real time information sharing, a virtual help desk, professional conferencing facilities or targeted digital signage, we can design, deliver and support the tools you need to do better business.

Features and benefits of Ricoh Communication Services: •

Connect & Collaborate Save time and money and increase your productivity with Ricoh’s proven one-stop communication and collaboration service. We offer consultancy, delivery and support for a comprehensive range of solutions, from interactive whiteboards and collaboration tools to professional digital signage for public-facing environments.

•

Interactive Whiteboards Our interactive whiteboards encourage innovative, engaging, hands-on collaboration. Focus your team’s efforts via a high-quality digital whiteboard display, change details on the fly and exchange ideas in real time. Ricoh produces interactive whiteboards in a variety of sizes and resolutions. Select the perfect display option for your home, office or classroom.

•

Digital Projectors Our digital projectors add an element of interactivity to your presentations, whether they occur in office meeting spaces, classrooms, auditoriums or beyond. Find a Ricoh digital projector to help you meet your presentation goals.

To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk 47

MFDS Why limit the learning experience to the classroom?

Place a Ricoh Multifunction Printer (MFP) in popular common areas within a school so students, teachers and staff can print, scan and share information quickly at any time.

Each device is designed specifically for school and office environments to help students, and staff to exchange ideas digitally without compromising security or your budget.

Benefits of Ricoh’s product and service range for schools: •

Centralise your output management with our Managed Print Services to help lower printing costs, safeguard information and reduce waste

•

Support and solutions for dynamic real-time mobile printing and document sharing

•

With the right combination of education software and accessories, each MFP lets you scan documents to your choice of optional applications, such as Equitrac or Streamline, via our MFP range. You can also print from cloud applications or track user activity and assign accurate charge backs with optional accounting software, including PaperCut.

To find out more, contact 0800 90 40 90 or email ukinfo@ricoh.co.uk For KCS support, contact the team on 0808 281 9439 or www.kcs4ps.co.uk

EMPOWERING DIGITAL WORKPLACES ricoh.co.uk

48

MFDS

Introducing...

Sharp’s BIG PAD Interactive Table

The Sharp BIG PAD Interactive Table is a dynamic and mobile activity board, ideal for all Early Years Foundation Stage education needs. The robust and durable table uses the latest 10-point touch technology, to allow groups of children to draw and mark-make directly onto the screen, using either their hand or fingers. Easily tilted and locked into position, it allows children to work alone or interact together around the table, working collaboratively on learning apps, games or puzzles.

www.sharp.co.uk

49

MFDS

HOW DO YOU CURRENTLY FILE ELECTRONIC & PAPER DOCUMENTS?

DO YOU OFFER A BRING YOUR OWN DEVICE ENVIRONMENT?

2 1 3

How do you currently file electronic and paper documents?

• Intelligent OCR Engine Sharp’s bult in OCR system allows the MFP to ‘read’ your scanned document and convert it into a text searchable format.

• Hard Copy to Soft Copy Convert paper based documents into workable digital formats, such as MS Word and Excel.

• Scan to Email Scan documents directly to a recipients inbox, reducing the need to reproduce hard copies whilst providing a full audit trail.

• Scan to Meeting Scan your documents directly to a interactive screen so that they can be digitally annotated in both a classroom and meeting environment.

How much does your current print environment cost to run?

• Securely Manage Costs Having the ability to manage and monitor print and copy output significantly reduces the running cost of document production.

• Track, Record, Analyse Monitor who’s printing what to give your school a comprehensive document audit trail.

• Reduce Carbon Footprint Combined savings from reduced paper and energy consumption, and operating a controlled cost environment reduces the overall cost of ownership.

• Implement Print Rules Controlling and restricting the functionality of devices encourages more efficient printing practises among users.

50

Do • M S • C S • M A

Ho • I E • B B • A D f • D C • S C • Q F

MFDS

HOW MANY DOCUMENTS ARE SCANNED IN YOUR SCHOOL?

HOW LONG IS SPENT BY TEACHERS & ADMIN STAFF SEARCHING FOR DOCUMENTS?

HOW MUCH DOES YOUR CURRENT PRINT ENVIRONMENT COST TO RUN?

Do you offer a bring your own device environment?

• Mobile Printing Sharp MFPs support a BYOD environment by allowing users to print directly from a range of mobile devices.

• Classrooms & Meeting Rooms Share content from a central display with up to 50 user devices for effective group collaboration • MFP and Display Connectivity Access and save documents directly to and from a Sharp MFP or interactive screen.

How many documents are scanned in your school?

• Intelligent data extraction Extract data from different document types from a single batch using as little as key phrases to locate it.

• Barcode Recognition Barcodes on documents can be scan and read, and the data contained in the barcode can be extracted • Automated Indexing Data extracted from documents and barcodes can be used to name and index digital files into automatically created folders.

• Digital Archive Convert your paper based documents into digital format and release floor space whilst protecting your data from loss.

• Streamline Internal Workflows Convert repetitive workflows into automatic processes and reduce the possibility of human error.

• Quick Retrieval Files can be retrieved by searching for key words that they contain, reducing the time spent searching for documents.

51

MFDS

Scan to SIMS Document Management www.sharp.co.uk

52

Utilising the Sharp OSA platform, scanning documents to SIMS is now easier than ever. Sharp’s Document Management Server Assistant for SIMS has been designed to make the process of getting documents in and out of SIMS simple and cost effective.

Office staff can quickly and easily turn piles of paperwork into electronic documents, including student records and staff information. Records and documents can be accessed quickly and easily, without the risk of being lost or misfiled, helping to increase security and GDPR compliance.

MFDS

Professional quality print that is simple and affordable

Every product in the Sharp Production Print range delivers exceptional productivity, versatility and stunning image quality. And because they have been designed with on-campus print requirements in mind, all these professional features are easy to access and simple to use.

www.sharp.co.uk

53

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

OFFICE SUPPLIES AND EQUIPMENT CONTRACT REFERENCE

Y17044

FRAMEWORK PERIOD

4 years • 1st January 2018 – 31st December 2022

OJEU NOTICE

2017/S 177-361981

OJEU AWARD

TBA

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the provision of office supplies and equipment.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £10,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Current architecture • Authorised participant’s own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

54

FRAMEWORK DETAILS The framework has one lot covering a wide range of office supplies and equipment: Lot 1: The selection of products available includes (but is not limited to): • Address Labels • IT consumables • Batteries • Pads and notebooks • Diaries and calendars • Paper • Envelopes • Printers and printer consumables • Filing products • Stationary essentials

FRAMEWORK SUPPLIERS

Banner

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact

• Full, free support throughout the lifetime of your contract • Full insurance cover including Public & Product Liability Insurance • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact the supplier detailed above, quoting framework Y17044 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

55

OFFICE SUPPLIES

KCS

FRAMEWORK REF: Y17044

For the provision of Office Supplies and Equipment

with Banner you can Banner has extensive and proven experience in providing a comprehensive workplace supplies solution to the public sector, with dedicated teams who know your marketplace. We are very proud to be a key supplier on the services. With over 32,000 stocked lines, you can be sure we have everything you’ll need for your workplace.

Welcome to Banner where we believe in empowering and enabling our customer to achieve their goals through smart procurement.

This impressive infrastructure means that customers are enabled and empowered to achieve their procurement targets, whatever they may be.

We’re an office supplies company servicing both the private and public sector, large and small. Our story starts from over 200 years ago when we were part of Her Majesty’s Stationery Office and servicing the government bodies for all their stationery and print-related needs.

However, we go far beyond “traditional”, providing solutions and services for the wider workplace, covering cleaning and janitorial supplies through to furniture, printed goods and technology.

At Banner we can take care of all your workplace supplies needs, including:

We’re the largest distributor of workplace products, with stock holding in excess of £50m. We have over 350 fleet vehicles, making over 18,000 deliveries per day.

We pick over 100,000 lines per day in our 650,0000 plus square feet of warehousing.

Office Equipment Office Stationery

At Banner you can expect: A compliant OJEU framework solution Dedicated and experienced public sector teams Open, transparent approach Control of your costs and supply chain consolidation Dedicated wholly-owned logistics

IT and Print Consumables Paper Supplies Personal Protective Equipment

To find out more:

Furniture

Call your Framework Manager, Ian Dickinson on: 07957 833214 or 0843 538 3311 ext 5152 or email: ian.dickinson@BannerUK.com

Catering Supplies and Equipment Workwear and Related Clothing Office Waste Services Cleaning and Janitorial Supplies including Paper and Hygiene Products

Email: PublicSectorEnquiries@BannerUK.com Tel: 0843 538 3311 www.BannerUK.com

56



OFFICE SUPPLIES Working in partnership with

   

 

Ink Cartridges  Toner Cartridges  Fax Cartridges   Fuser and Drum Units

 

Up to 60% discount off RRP

57 



Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

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PRINTWORKS Print solutions for the public sector: • Educational Establishments • NHS & NHS Trusts • Police, Ambulance & Fire Services • Charities • Housing Associations • Local Government • All Other Public Bodies

01622 236666 printservices@commercialservices.org.uk 58

01622 23666

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COMPLETE RANGE OF PRODUCT SOLUTIONS: • Personalised Office Stationery COMPLETE RANGE OF • Business Cards PRODUCT • ProspectusesSOLUTIONS: & Brochures • Printed Exercise Books Diaries & Planners • • Personalised Office Stationery Exhibition & Outdoor Banners • • Business Cards Certificates &&Accreditations • • Prospectuses Brochures NCR (Carbonated Paper) • • Printed Exercise Books Canvas&Printing • • Diaries Planners • Exhibition & Outdoor Banners • Certificates & Accreditations • NCR (Carbonated Paper) • Canvas Printing

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Whether you’refor looking for letterheads, Print solutions the public sector: compliment slips or business cards, let KCS help • Educational Establishments • NHS & NHS Trusts you create a suite&ofFire fullyServices personalised stationery, • Police, Ambulance • Charities designed and tailored• Local especially for your • Housing Associations Government organisation.

Whether you’re Bodies looking for letterheads, • All Other Public compliment slips or business cards, let KCS help you create a suite of fully personalised stationery, 01622 236666 designed and tailored especially for your Your trusted partner printservices@commercialservices.org.uk organisation.

59

RECRUITMENT

OPEN from 7.30am!

Call now!

01622 236695 100% of profits returned to Kent County Council Part of the Commercial Services Group, wholly owned by KCC

Specialists in EDUCATION RECRUITMENT SOLUTIONS www.connect2staff.co.uk education@connect2staff.co.uk @C2S_Education

60 01042 C2S KCS Catalogue Advert Print2.indd 1

02/03/2018 10:20

RECRUITMENT PERMANENT • SUPPLY • PRIMARY • SECONDARY • NURSERY • SEN • PRU

Providing quality recruitment solutions to the Education sector Our specialist consultants take away the time and hassle of the recruitment process, so you can focus on what’s best for your school and your career!

Our clients say...

It’s rare to see an agency that listen and understand.

I would recommend any school that require a position to be filled either short term or long term to speak to Connect2Staff.

Our candidates say...

Connect2Staff supported me over time to achieve confidence and a new position as a Teacher in an amazing, modern school.

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Hi, I’m Ralph – your KCS Careers Advisor!

Hints and tips to further your professional career Topical blogs about teaching and recruitment trends New and exciting teaching opportunities Job searching advice Training and development with Connect2Staff

Know someone looking for a new job?

Introduce a friend to Connect2Staff and receive a referral bonus of £250 in vouchers. (T&Cs apply) www.connect2staff.co.uk education@connect2staff.co.uk @C2S_Education

61 01042 C2S KCS Catalogue Advert Print2.indd 2

02/03/2018 10:20

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

SOFTWARE PRODUCTS AND ASSOCIATED SERVICES CONTRACT REFERENCE

Y17038

FRAMEWORK PERIOD

4 years • 20th March 2017 – 19th March 2021

OJEU NOTICE

2016/S 225-410678

OJEU AWARD

2017/S 075-146191

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of software products and associated services.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £10,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Authorised participants own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

3 CALL OFF Determined by the customer by means of selecting the most appropriate supplier based on their ability to meet immediate needs. These may include (but are not limited to) price, specification, lead time, quality, sustainability and environmental factors.

The contracting authority takes no responsibility for the chosen contracting method of any customer.

62

FRAMEWORK DETAILS The framework has three lots covering a range of different software options: Lot 1: Microsoft Relates to products licensed and distributed by Microsoft and approved resellers. This lot will also cover future Microsoft releases.

Lot 3: Commercial Off The Shelf (COTS) Manufactured software products, including (but not limited to): • Operating systems • Databases • Graphics packages • Patient management systems software

Lot 2: Security Relates to products used for security purposes, including (but not limited to): • Antivirus • Anti-malware • Firewall • Access control Security information management and anti-spyware software.

All lots also cover future releases, customising and configuring existing software to specific requirements (as long as the coding is not changed) and any associated services that are required, such as auditing.

FRAMEWORK SUPPLIERS

Agilisys (Lot 2 only)

CDW

Comparex

Phoenix Software

Software Box

Bytes Software Services Ltd

Civica

Insight Direct UK

Softcat Plc

Trustmarque

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact

• Full, free support throughout the lifetime of your contract • Full insurance cover including Public & Product Liability Insurance • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y17038 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

63

SOFTWARE

SOFTWARE PROCUREMENT MADE EASY Softcat have been awarded supplier status on the ‘KCS Software Products and Associated Services’ framework, which is available to all public sector customers. The call off on this contract is further competition or direct award at the customer’s discretion, detail of the three Lots is provided below:

E SIMPLEMENT UR ECT PROC IR VIA D ARD AW

AVAILABLE TO ALL PUBLIC SECTOR CUSTOMERS

LOT 1

64

LOT 2

Microsoft Software

Security Software

Customers using Lot 1 for Microsoft can take advantage of Softcat’s status as a major Microsoft Gold Partner and a full Microsoft Solutions Partner. Softcat currently employ over 150 sales and technical professionals certified to MCP / MCT level or higher, offering expert advice on Microsoft licensing agreements and competitive pricing for Microsoft software.

Softcat hold the highest levels of accreditation with many top tier security vendors. This allows KCS customers access to significantly discounted pricing for security software solutions under this Lot.

LOT 3

Commercial Off-the-Shelf (Cots) Software KCS customers can use Lot 3 to source a wide range of other commercial off-the-shelf software solutions. Softcat offer highly competitive pricing across a range of software, employing licensing specialists who are able to advise on the correct licensing models to help customers leverage greater software discounts.

SOFTWARE

THE CUSTOMER PERSPECTIVE Softcat have been able to help a number of customers with timepressured budgetary challenges thanks to the ‘KCS Software Products and Associated Services’ framework. Within the NHS, clinical system delivery supported by the Nurse’s Tech Fund has benefitted from the ease of use of the contract. Rapid deployment of critical systems such as E-observations, Patient Record Solutions, E-Rostering and Clinical / Patient Portals has been achievable as a result of the direct award facility.

BELOW ARE TESTIMONIALS FROM SOFTCAT CUSTOMERS, HIGHLIGHTING THE WAYS THEY HAVE BENEFITTED FROM EASE OF PROCUREMENT UNDER THE FRAMEWORK.

Very Convenient!

GREAT VALUE FOR LARGE & SMALL SOFTWARE PROJECTS.

A HANDY FRAMEWORK TO KNOW ABOUT.

The process was swift, efficient and compliant with OJEU regulations.

Procurement timescales for installing a critical software requirement were drastically reduced.

Direct award facility saves a huge amount of time and cost.

The speed of procurement helped us to rapidly implement an Enterprise Resource Planning system.

EXCELLENT SERVICE!

SIMPLE AND HASSLE FREE TO USE!

For competitive pricing on software, call Softcat today on: 01628 403 360, or email: publicsector@softcat.com

65

SAFEGUARDING

WHO ARE WE? WITH OVER

99%

OUR AREAS OF EXPERTISE

CUSTOMER

Software licensing

FOR 6 YEARS

Networking & security

SATISFACTION

IN A ROW

End user computing & mobility

+

OVER

1200 13,000 EMPLOYEES CUSTOMERS CONSISTENT

DOUBLE DIGIT

SOUTH COAST

GLASGOW

LEEDS

BRISTOL

LONDON

MANCHESTER

Cloud & managed services IT asset management Big data, BI & analytics Collaboration Commodity sourcing Print Professional services

KEY PARTNERS

MARLOW

GROWTH 7 OFFICES

Datacentre

KCS Software Products and Associated Services Framework

66

Interactive Audio Visual & IT Hardware Solutions and Consultancy Framework

SAFEGUARDING

protecting students with

Protecting students with state-ofthe-art online safety technology, in line with Ofsted and ISI.

Designed in response to UK Government guidance, such as the Prevent duty and Keeping Children Safe in Education, Impero’s online safety features help schools to fulfil their legal duty of care around online safeguarding. Fully integrated into the broader Impero Education Pro package, our online safety feature works seamlessly alongside the software’s network admin and classroom control tools.

Empowering teachers with classroom control features compatible with PCs, Macs and mobile devices.

Supporting school IT teams with remote control and network management tools.

Educating students to act responsibly online, with active monitoring

Research

Monitor

Capture

Log

Educate

Safeguard

Keyword policies developed with schools, experts & leading charities.

Keyword detection with real-time monitoring.

Photo/video capture to provide staff with context.

Log the captures for detailed incident reporting.

Discuss issues, offer counter narratives and intervene before things escalate.

Encourage responsible behaviour online, both in school and out.

School

Student

& School

discover the benefits of Impero Education Pro imperosoftware.com | +44 (0)1509 611 341 Sat Thandi – sthandi@imperosoftware.com

67

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

TELEPHONY SYSTEMS AND ASSOCIATED SERVICES CONTRACT REFERENCE

Y18004

FRAMEWORK PERIOD

4 years • 1st January 2018 – 31st December 2022

OJEU NOTICE

2017/S 153-317252

OJEU AWARD

TBA

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations, KCS, on behalf of the Central Buying Consortium (CBC), created and lead on the national framework for the supply of telephony systems and associated services.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies

• Local authorities • Central government • Publicly funded organisations • Registered charities

INDIVIDUAL CONTRACT AWARD Customers will select suppliers based on the Most Economically Advantageous Tender (MEAT). This is the result of a process, determined by the individual, of declaring the value of all products and/or services covered. There are three methods permissible under this framework: 1 DIRECT AWARD/CALL OFF The ability of a supplier to meet the needs of the customer based on one of the following criteria: • Ability to supply the required quantity • Total value of order/individual contract is below £10,000 • Product or service required is unique/exclusive to one supplier • Continuity of existing services or goods • Authorised participants own procurement policy value threshold 2 FURTHER COMPETITION OR MINI TENDER A competition between the capable suppliers within a specific lot to determine the most appropriate to suit the needs of the customer for a defined period of time or project.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

68

FRAMEWORK DETAILS The framework covers all applicable systems and services: This framework covers the provision of telephony systems and associated services, with both cloud and on-premise options available. It includes (but is not limited to): • IP/VoIP telephone systems • Call packages • Features list (call recording, video conferencing, interactive voice response (IVR), voicemail, paging, tannoy, web portal access and call logging) • Connectivity (traditional lines - analogue, ISDN2, ISDN30, SIP lines, broadband - ADSL and fibre to the cabinet, ethernet leased line) • Numbering (porting, traditional/geographic, non geographic - 03xx, 08xx, direct dial numbers (DDI)

FRAMEWORK SUPPLIERS

Adept Telecom PLC

Avian Mobile Ltd

Capita IT Services

Cirrus Response Ltd

Freedom Communications Ltd

Gamma Telecoms Ltd

FRAMEWORK BENEFITS • Better value pricing based on the aggregated spend of the public sector • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract

• Free of charge site visits • Installation and training provided by fully qualified engineers • All suppliers have full, industry-relevant health and safety training, plus DBS checks where relevant • Full insurance cover including Public & Product Liability Insurance • Direct award option available

ACCESS THE AGREEMENT Via the supplier: Contact a supplier detailed above, quoting framework Y18004 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

69

TELEPHONY

Telephony Specialists for Education

Avian Telecoms are proud partners of the KCS professional services framework

Arrange a FREE telephony audit today

We can review your lines, calls, telephone system and mobiles to maximise savings. Our experience working with schools means we can guide you through the many benefits of moving to IP technology and suggest cost-effective solutions.

Foreland School IP Telephone Systems

• Call recording • Video conferencing • Interactive voice response (IVR) • Voicemail • Paging • Tannoy • Web portal access • Call logging

Connectivity

Numbering

• Porting • Traditional/geographic • Non-geographic - 03xx, 08xx • Direct dial numbers (DDI)

Call Packages • Traditional calls • IP calls • Bespoke

• Traditional lines - Analogue & ISDN • SIP Lines • Broadband - ADSL & FTTC • Ethernet leased line

0330 024 1094 70

“We are over the moon with our new system and the service we receive from Avian Telecoms.

Avian has spent time with our staff delivering training, ensuring we fully understand how to operate the system. Nothing is too much trouble for them!

I would not hesitate in recommending Avian Telecoms to any school requiring a phone system.”

Shelley Furlong School Business Manager

www.aviantelecoms.com/kcs enquiries@aviantelecoms.co.uk

TELEPHONY

Part of the AdEPT Group

Designed for schools VoIP Telephony Now on the

Telephony Systems & Associated Services Framework

Atomwide on the KCS Telephony & Associated Systems Framework as part of The AdEPT Group Atomwide, as part of the AdEPT Group, have been awarded a position on the KCS Telephony Framework.

This framework covers the provision of telephony systems and associated services, both cloud and on premise options. It includes but is not limited to, IP/VoIP telephone systems, call packages, connectivity & numbering.

The framework is operated on a national basis and is open to schools, academies, and local authorities as well as other public sector organisations. The framework fully OJEU compliant and free to use.

Group

Atomwide’s designed-forschools telephony service is jam-packed with added features and benefits to give schools everything they need from a telephone system tailored for their budget:

AdEPT’s award of a place on the framework means that schools are able to bypass lengthy tendering processes saving themselves time and money as KCS have already done all the hard work.

• No line rental

AdEPT have been assessed on their financial stability, track record and professional ability before being awarded.

• FREE call-recording • FREE calls across connected schools/MATS • Typically low call charges • Premium-rate call blocking • Per-second billing • Included support agreement • Online contact directory • Click-to-dial • Real-time call log tracking and billing info • 999 alerts

For more information on The Atomwide school VoIP service please see their website or to discuss your requirements more or request a quote please get in touch using the following details: T: 01689 814700 E: info@atomwide.com W: www.atomwide.com/voip

• Public announcements system 71

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

VEHICLE RENTAL CONTRACT REFERENCE

CSKLJTJB/0217

FRAMEWORK PERIOD

4 years • 1st July 2017 – 30th June 2021

OJEU NOTICE

2017/S 027-047332

OJEU AWARD

2017/5 099-195777

FRAMEWORK SCOPE In accordance with best procurement practice, EU and UK procurement directives and regulations The Procurement Partnership Ltd (TPPL), on behalf of KCS, created and lead on the national framework for the supply of rental vehicles.

FRAMEWORK USE Our national framework is available for use by all public sector bodies and charities including: • Blue light services • Schools and academies/academy trusts • The NHS and NHS trusts • Housing trusts/associations • Publicly-owned private companies • Local authorities

• Central government • Publicly funded organisations • Registered charities • All members of the TPPL buying club (see www.tppl.co.uk/about-us/our-members for details)

INDIVIDUAL CONTRACT AWARD The agreement operates via an online pricing platform, which all suppliers to the framework are required to integrate with and upload pricing to, giving customers access to competitive, compliant pricing across a wide range of vehicles at all times as well as allowing bookings to be completed. Customers will select suppliers via the following methods: 1 DIRECT AWARD Customers will issue call-off contracts under this agreement using their necessary vehicle specifications and supplier price lists to determine which vehicles are suitable for hire. All relevant information will be available from the online platform provided to members.

2 MINI COMPETITION Customers can run mini competitions for long term, higher volume proposals. TPPL will tailor a specific document, incorporating various elements for evaluation to be run (free of charge) through the Delta e-sourcing portal on behalf of the customer. Alternatively, customers can conduct mini-competitions through their own portal providing they inform TPPL of the exercise and its outcome and include relevant framework references.

In any event the Contracting Authority takes no responsibility for the chosen contracting method of any Participating Authority.

72

FRAMEWORK LOTS AND SUPPLIERS The framework is made up of six lots, providing access to a range of vehicles including passenger cars, LCVs, MCVs, welfare buses, sweepers and heavy goods vehicles (HGVs) up to 44 tonnes: Lot 1: Hire of Passenger Cars Lot 2: Hire of Light Commercial Vehicles (LCVs) up to 3.5t Lot 3: Hire of Medium Commercial Vehicles (MCVs) 3.5t up to 12.5t Lot 4: Hire of Welfare Buses 5 seat up to 72 seat Lot 5: Hire of Sweepers up to 18.5t Lot 6: Hire of Heavy Goods Vehicles (HGVs) up to 44t

AWARDED SUPPLIERS: See pages 74-77

BENEFITS OF THE FRAMEWORK • Better value pricing • Fully OJEU-compliant buying in line with UK and EU purchasing regulations • Fully approved supplier network • Dedicated central point of contact • Full, free support throughout the lifetime of your contract

• Online platform for instant fixed pricing and direct vehicle bookings • Access to a comprehensive range of vehicles • Access to a wide range of competitive vehicle hire suppliers

HOW TO ACCESS THE AGREEMENT Via TPPL: Contact TPPL, quoting framework CSKLJTJB/0217 Via KCS: Contact us with your requirements and we’ll guide you through the full process Call: 0808 281 9439

Email: sales@kcs4ps.co.uk

Web: www.kcs4ps.co.uk

A full user guide for this framework is available to view and download on our website

73

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

VEHICLE SUPPLIERS Lot 1: Hire of Passenger Cars (15 suppliers)

ACL Hire Limited

Europcar and National Car Rental

Scot Group T/A Thrifty Car Rental

Enterprise Rent-A-Car

Alphabet (GB) Limited

Arnold Clark Finance Ltd

Ogilvie Fleet

Jarvie Plant Group Ltd

London Hire Ltd

SHB Hire Ltd

Minster Self Drive

Avis Budget UK Ltd

Days Rental

74

Fleet Hire Ltd

T.O.M. Vehicle Rental Limited

Lot 2: Hire of Light Commercial Vehicles (LCVs) up to 3.5t (25 suppliers)

West Wallasey Van Hire

Northgate Vehicle Hire td

Dawson Rentals vans

Europcar and National Car Rental

ACL Hire Limited

Enterprise Rent-A-Car

Arnold Clark Finance Ltd

Scot Group T/A Thrifty Car Rental

Ogilvie Fleet

Alphabet (GB) Limited

Minster Self Drive

SHB Hire Ltd

Transflex Vehicle Rental Ltd

Limesquare Vehicle Rental Ltd

London Hire Ltd

Jarvie Plant Group Ltd

Riverside Truck Rental Ltd

Gullivers Truck Hire

GAP Group Limited

Avis Budget UK Ltd

Turner Hire Drive

Days Rental

T.O.M. Vehicle Rental Limited

Fleet Hire Ltd

ND Brown Limited

75

Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

Lot 3: Hire of Medium Commercial Vehicles (MCVs) 3.5t up to 12.5t (14 suppliers)

ACL Hire Limited

Essential Fleet Services Limited

Enterprise Rent-A-Car

Days Rental

Gullivers Truck Hire

London Hire Ltd

Riverside Truck Rental Ltd

Fleet Hire Ltd

SHB Hire Ltd

T.O.M. Vehicle Rental Limited

Dawsonrentals Truck and Trailer Ltd

Warren Access

ND Brown Limited

Romaquip Ltd

Lot 4: Hire of Welfare Buses 5 seat up to 72 seat (7 suppliers)

Dawson rentals Bus & Coach Ltd

London Hire Ltd

Days Rental

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T.O.M. Vehicle Rental Limited

Enterprise Rent-A-Car

SHB Hire Ltd

ACL Hire Limited

Lot 5: Hire of Sweepers up to 18.5t (10 suppliers)

Munihire Limited

Essential Fleet Services Limited

London Hire Ltd

Dawsonrentals

M6 Vehicle Hire Limited

Riverside Truck Rental Ltd

Gullivers Truck Hire

Murdoch MacKenzie Construction Ltd

ND Brown Limited

Hako Machines Ltd

Lot 6: Hire of Heavy Goods Vehicles (HGVs) up to 44t (14 suppliers)

Essential Fleet Services Limited

Specialist Fleet Services Limited

Riverside Truck Rental Ltd

SHB Hire Ltd

Gullivers Truck Hire

CMS Hire Limited

M6 Vehicle Hire Limited

C.P Davidson & Sons Ltd

Econ Engineering Ltd

Murdoch MacKenzie Construction Ltd

ND Brown Limited

T.O.M. Vehicle Rental Limited

Romaquip Ltd

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Phone: 0808 281 9439 Email: sales@kcs4ps.co.uk Web: www.kcs4ps.co.uk

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FRAMEWORK’S ARRIVING IN 2018 CATERING This framework will be able to provide reasonably priced, quality Catering Services with the food on offer reflecting today’s healthy eating habits and trends to a wide range of customers. There will be three lots: Educational catering services, Social and Healthcare catering as well as Venue and Event Catering.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

CLEANING This framework has been established to allow public sector organisations to award contracts for cleaning services. There will be two Lots Educational cleaning services and Public Sector cleaning services.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

ELECTRICAL VEHICLE CHARGING POINTS This framework will allow public sector organisations to award contracts for the Installation, Deployment, Servicing and Management of Electrical Vehicle Charging Points.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

ICT SUPPORT This Framework covers the provision of Managed ICT Services, both Cloud and on-premise options.

Including but not limited to: ICT support & maintenance, ICT Strategy & Planning, Connectivity, Cloud Solutions, Safeguarding & Security, Strategy & Planning, Data Storage & Back up, Networking Solutions and ICT infrastructure.

STEEL FABRICATION This framework will cover steel fabrication for catering and foodservice including but not limited to stainless steel worktops & counters, shelving, sinks, ovens, cookers and steamers.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

WASHROOM SERVICES This framework will offer a complete washroom service solution including a collection and disposal service of sanitary, medical and clinical sharps as well as roller towels, hand dryers and washroom equipment.

The framework will be for use nationally by any public sector body in the UK including but not limited to: Schools & Academies, Local Authority establishments, Police & Emergency services, NHS & HSC Bodies, Central Government departments and their agencies, Registered Charities.

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OUR PROMISE TO YOU We’ve listened to our customers and understand what’s important to you. Our promise is a firm commitment to always deliver the best possible experience every time:

BELIEVE IN OUR BUSINESS Trust: KCS will make your job easier by listening, acting and always keeping you at the heart of everything we do

RIGHT PRODUCT FIRST TIME Range: we’ll continuously improve our extensive range of OJEU-compliant products and frameworks to offer you more choice

AT YOUR CONVENIENCE User friendly: we’ll always go the extra mile, offering free next day delivery and easy ways to order via web, phone or fax

THE PERSONAL TOUCH Service: knowledgeable staff will provide complete peace of mind through committed customer service, owning and solving your problems

MANAGING YOUR BUDGET Time: understanding your business and helping you face the challenge by saving you time and money

YOUR TRUSTED PARTNER

www.kcs4education.co.uk | 0808 281 9439