Historic Environment Scotland Sustainability Guide

Longmore House Historic Environment Scotland Sustainability Discussion 19th Feb 2020

SUSTAINABILITY PRESENTATION

CURRENT PROGRAMME 2019 J

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BRIEF+CONCEPT DESIGN • • • • •

VIS UA MA LS RK UP S CO FOR STI NG SA M FIN PL ISH E ES PL AN TE NI CH NG N

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DEVELOPED DESIGN

TYPE

REFINED SPACE PLANNING FURTHER WORKSHOPS LOOK & FEEL VISUALISATIONS SPECIALIST REQUIREMENTS FINALISE BRIEF BUDGET & TIMESCALES SUSTAINABILITY INTEGRATION WITH DT COST PLAN PHASING STRATEGY

HES SIGN OFF Building Surveys Revit survey Revit modelling Staff engagement

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S TA G E 5 PROTOT YPE

PROTO -

S TA G E 4 TECHNICAL DESIGN

S TA G E 4 CONTRACTOR

SELECTIONS TENDER

• Construction Procurement • Full Technical Design • Detailed Strategies on Building Use & Systems • Tender Documents • Tender Process • Contractor Selection

S TA G E 5 : C O N S T R U C T I O N

• On-site Construction in Phases - Still to be determined

3D RENDERED PLANS

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ED ER NS D N TIO E RE VA E LIN ON T EL I OU AT AL FIC ITI AL CI E N I C SP NI GS CH WIN E T A E/ DR M& RE L TIA TU INI RUC TION ST INA D OR CO EC. / SP NG T S N I G IE DW COST CL OFF R O F

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• FURTHER WORKSHOPS • LOOK & FEEL • VISUALISATIONS

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CONCEPT DESIGN

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• REFINED SPACE PLANNING H SKE AND TCH ES

RENDE RED PLANS

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S TA G E 2 -

• Engage: Key Findings • Concept design + Vision • People Strategies » Workstyles + Workplace » Adjacencies • Place Strategies • Architecture, Landscape + Interior » Conservation + Sustainability • Process Strategies » M + E » IT + AV » O + M » Decant + phasing » Security » H+S // Fire • Outline Cost

PRECEDENTS

REFINED SPACE PLANNING

HQ PROJECT Construction Project Team

CONSTRUCTION STAGES

INITIAL LOOK & FEEL

G PLANNIN

Historic Environment Scotland Longmore House Stage 2 Report

AL HNIC TEC EVIEW R G BUILDIN T N A R R WA

DETAILED / NBS N SPECIFICATIO

• SPECIALIST REQUIREMENTS IT / AV / FM • FINALISE BRIEF DES WOR IGN KSHO P

• BUDGET & TIMESCALES • SUSTAINABILITY • INTEGRATION WITH DESIGN TEAM • COST PLAN • PHASING STRATEGY

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Historic Environment Scotland Longmore House Stage 2 Report

SUSTAINABILITY PRESENTATION

INITIAL UNDERSTANDING OF HES Understanding Workplace

Understanding Business & People: DEMAND User Requirements & Brief Vision & Aspirations Culture & Workstyle Health & Wellbeing Objectives & Drivers Current & Future Headcounts Work Processes Flexible Worksettings Sharing Ratios

Understanding Space & Buildings: SUPPLY Office Accommodation Location & Daylight Floor Shape & Configuration Cores & Services Circulation & Zoning Structural & Planning Grid Depth & Height of Space Sub Divisibility & Cellularisation Potential Occupancy Levels & Densities

CMS WORKPLACE OF THE FUTURE - 01 JUNE 2017

UNDERSTANDING PEOPLE + ORGANISATION

UNDERSTANDING SPACE + BUILDING

• HES are a new public body and are keen to embrace the workplace of the future.

• Longmore House is a Grade ‘B’ Listed building constructed in 1880.

• Longmore House to become HES HQ and express what the organisation stands for.

• Later additions were continuous until WW1.

• “We want to share and celebrate our cultural heritage with the world.”

• HES to lead by example as illustrated in the HES Vision.

• We stand for collaboration, professionalism, innovation, openness, respect.

• The refurbishment proposals to enable a culture of ‘One organisation’ • A new set of attitudes and behaviours are required to encourage staff towards Agile working.

• Develop proposals in line with the Scottish Governments’ Smarter Workplaces Programme.

• Designed and built for purpose for the Edinburgh Hospital of Incurables.

• Historic elements have been reinstated during conversion to offices in 1993-94.

• The building has many great stories to express and can be found within materiality, detailing as well as social and economic history.

• Earlier feasibility studies concluded that the existing building would have sufficient capacity.

• Any proposals should demonstrate an holistic environmentally sustainable strategy.

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Historic Environment Scotland Longmore House Stage 2 Report

LOCATION EDINBURGH CASTLE

CITY CENTRE

WAVERLEY

HOLYROOD PARK

JOHN SINCLAIR HOUSE

THE MEADOWS

ROUTES TO CITY CENTRE

LONGMORE HOUSE

VIEWS TO PENTLANDS Page 5

Historic Environment Scotland Longmore House Stage 2 Report

ENGAGE : KEY FINDINGS

THE SITE

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As a design team, we have reviewed and analysed the site conditions; sun path, entrances to building, best views from site, external circulation etc.

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EXISTING SITE PLAN KEY 1.

TRAFFIC AND PEDESTRIAN ACCESS

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MAIN ENTRANCE

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SECONDARY ENTRANCE

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DDA ENTRANCE

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COURT YARD

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CAR PARK

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CHAPEL BUILDING

REAR GARDEN

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BIKE SHELTER

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CAR CHARGERS

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GATE

2.0 SITE CONTEXT

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2.1

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The prevailing wind direction is from the south west/west.

Prevailing Wind Direction The prevailing wind direction is from the south west/west.

3 Analysis Site

Longmore House is on Salisbury Place, Edinburgh and is approximately 1.5 miles south of the city centre. It is surrounded by roads: arterial roads run to the East and West sides of the building, and a further road connecting these runs on the South side. The North side of the building faces a high boundary wall.

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The existing building has a north-south orientation, with large openable glazing on all facades.

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Prevailing Wind Direction

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DDA RAMP ACCESS

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VIEWS HIGH LEVEL Figure 2.1 – Existing building, satellite view

Figure 2.2 Mean Daily Minimum Temperatures in January

The roads are a source of atmospheric and noise pollution, although not highlighted as an ongoing concern during briefing meetings.

2.2

Local Temperatures In Edinburgh, the average minimum temperature varies from 0.5 to 3⁰C. Figure 1, a Met Office map of the mean daily minimum temperatures experienced in East Scotland in January, illustrates this fluctuation in temperature. The areas along the Firth of Forth experience hotter temperatures than inland areas due to influence by the Gulf Stream and human activities.

Existing site services are to be retained. As before, central services are outwith the project scope. The following are extracts of information receive from HES and provided here for information only.

Site Services

The mean daily maximum temperatures in August average between 18⁰C and 20⁰C which is generally lower than the West Coast of Scotland. This difference is due to the warmer influence of the Atlantic Sea compared to the cold North Sea. Rainfall The average annual rainfall experienced in Edinburgh is between 400-900mm.

1.0

Existing vehicle circulation

2.0

Existing cycling parking

3.0

Existing accessible circulation

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Existing Courtyard space

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

THE BUILDING

1. Original Building, 1880

By J M Dick Peddie 3-Storey Building

THIRD AND FOURTH FLOOR

2. East Wing Extension , 1886 - 1891

By J M Dick Peddie 2-Storey Building

3. West Wing Extension, 1899

By J M Dick Peddie 2-Storey Building

FIRST AND SECOND FLOOR

4. Further East Wing Extension, Nurse’s accommodation, 1920

By J M Dick Peddie 2-Storey Building

5. New Building, 1994

By J & F Johnston 3- Storey Building, U Shaped building to fourm the courtyard GROUND FLOOR

6. Extension / Modifications Date TBC 2-Storey to match East Wing Levels

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

PRESENT: INITIAL BUILDING OBSERVATIONS

ARRIVAL EXPERIENCE Weaknesses •

Pedestrian and vehicle access overlap.

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Disabled access is currently round the back of the building.

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Yellow hatched lines look incredibly industrial.

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Entrance ‘storm’ door is always closed which isn’t incredibly welcoming.

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Waiting area is quite enclosed and an awkward space.

Strengths •

Very grand building with great street presence.

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Appears to be a well-maintained building on arrival.

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The main entrance is into the south facing primary façade which is a light / bright elevation. The key ‘public’ spaces are therefore perfectly placed to the front of the building.

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The triple height arrival area with the skylight is an awesome architectural space and represents the quality of the building.

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The stair in this area leads to the majority of the floors and is the heart of the building. It is also great for health and wellbeing to have a stair located here.

CIRCULATION AREAS Weaknesses •

No clear or obvious directional strategy, so hard for a visitor or new/ visiting staff member to orientate themselves.

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No visual connection between spaces with closed doors everywhere.

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Lack of wayfinding.

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Long and soulless corridors with closed doors feel very enclosed and dark.

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Currently used for ad-hoc print areas and storage so looks cluttered.

Strengths •

Main entrance and stair are central in the plan so great starting point.

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Lots of powerful images of HES sites brighten up the corridors.

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

PRESENT: INITIAL BUILDING OBSERVATIONS

OFFICE AREAS Weaknesses •

Very siloed offices.

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Majority of the office doors are closed.

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So much storage and clutter which makes the offices look really messy and smell musty!

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Stuffy spaces with lack of airflow.

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Blinds are all closed in a lot of the offices to avoid glare on screen so spaces feel very internalised.

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Acoustics are awkward –very lively when everyone is talking and very quiet when everyone is working.

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Lighting is outdated and not appropriate to the architecture or the function.

Strengths •

Beautiful large volumes with lots of natural light.

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Variety of sizes and different architectural volumes to work with.

SUPPORT AREAS –MEETING ROOMS / TOILETS / SHOWERS / RESOURCE Weaknesses •

Toilets are quite dated and tired –although pink tiles are retro!

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Shower and drying room provision needs considered fully.

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No consistency in tea prep provision and all are very tired.

Strengths •

The toilets are dispersed around the buildings so plenty of drainage opportunities.

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Plenty of existing cellular spaces for meeting rooms with good volumes and sound separations.

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Café is a brilliant space and really well used for small informal meetings.

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

PRESENT: INITIAL BUILDING OBSERVATIONS

EXTERNAL AREAS Weaknesses •

It currently favours cars and is quite dangerous for pedestrians.

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The hard landscaping is not sympathetic to the historic building.

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Courtyard lacks purpose.

Strengths •

Small outdoor terrace area has recently been introduced and could be used in summer high sun.

Opportunities / Investigations •

Investigate landscaping front entrance

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Look at rerouting cars from other direction.

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Reinvigorate courtyard and develop a positive purpose.

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Chapel building –is this in scope? Currently a training facility, could be a wellbeing space?

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

EXISTING PLANS

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Historic Environment Scotland Longmore House Stage 2 Report

02 - ENGAGE : KEY FINDINGS

SPACE COMPARISION ‘SUPPLY’ - WHAT YOU NEED SHARED SPACES - 420 SQM

TEAM SPACES - 3,024 SQM

SUPPORT SPACES - 877 SQM

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Reception / Waiting

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Work Spaces

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M & F Toilets

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Cafe

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Cellular Offices - 49 Nos

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DDA Toilets

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Meeting Rooms - 6 nos

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Showers

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Training Room

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Secluded Print Rooms

CIRCULATION SPACE -1,148 SQM

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Unsatisfactory Tea Preps

Wasted circulation space with un-necessary corrdidors.

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Plan Chest Storage

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Delivery Room Storage (Removed from Porposed)

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Store Rooms

‘DEMAND’ - WHAT YOU NEED SHARED SPACES - 1,305 SQM

TEAM SPACES - 2,941 SQM

SUPPORT SPACES - 565 SQM

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Reception / Waiting

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Work Spaces

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M & F Toilets

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Casual Meeting

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Hot Offices - 6 Nos

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Unisex Toilets

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Cafe

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Open & Closed Team Meeting Spaces - 11 Nos

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DDA Toilets

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Library / Archive

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Open Breakout Spaces

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Showers, Changing Rooms & Lockers

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Landscaped Courtyard

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Team Filing & Lockers Spaces

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DDA Shower Rooms

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Training Room

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Central Resource Zones (Pint & Tea Prep)

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Meeting Rooms (Various Sizes) - 9 Nos

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Plan Chest Storage

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Touchdown Spaces

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Store Rooms

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Quiet Spaces

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Collaboration / Layout Spaces

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Design Workshop / Hub - 2 Nos

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Photography / Editing Suite

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Quiet / Tranquility Zone

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Wellness / Yoga Space

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Mothering Room

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Prayer Room

CIRCULATION SPACE - 769 SQM Circulation Spaces utize space for breakout / touch down spaces.

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SECTION 02

Sustainability - Opportunities

SUSTAINABILITY THEMES + ACTIVITY STRANDS

Historic Environment Scotland Longmore House Stage 2 Report

The seven themes: •

Climate Impacts and Adaptation

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Energy and Carbon Management

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Circular Economy

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Sustainable Tourism

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Sustainable Procurement

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Biodiversity and Landscape

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Sustainable Travel

In this section, for each theme we have provided a definition of the area of work and our ambition going forward.

A detailed set of actions for each of the seven themes is set out in a series of tables.

Our climate change work is centred on four core activity strands - Innovation, Partnerships, People and Training.

These activity strands underpin all seven of the main themes and facilitate delivery. These strands are described below.

Innovation Climate change presents us with new challenges, some of which are uncharted and require innovative solutions.

We have extensive in-house expertise covering a range of specialist areas including conservation science and materials analysis, digital documentation, archaeology and heritage asset management, building surveying and engineering (including mechanical and electrical), environmental science, visitor management, cultural resources and historic environment policy development. By continuing engagement across these and other areas of expertise, including external partners, we can address gaps in our knowledge and develop new and innovative approaches to addressing climate change – both for our own organisation, and through development of best practice for the wider historic environment and other sectors.

Partnerships Successes achieved to date in our climate change work are typically underpinned by working closely across teams within our organisation, and together with a range of external partners. We recognise that the key to addressing this agenda will be developing new and creative partnerships, as well as strengthening those that already exist. In Scotland there is already an active core of public sector bodies and supporting organisations working effectively together to tackle climate change, recognising that the challenge cannot be solved in isolation. Increasing international engagement recognises both the leadership role of Scotland and the strength of working with others to combat this global issue. This includes working with international groups such as the Climate Heritage Network.

People Plans and strategies alone will not solve the problem. In order to achieve the ambitions set out here, we require the involvement of our employees and partners, visitors and stakeholders, and others who we can influence.

Changing established behaviours and cultures of different sets of people is a core activity that underpins all the key themes of the plan. Through a series of incremental changes in behaviour, the necessary mainstreaming of sustainable practice can be delivered within the timeframe outlined.

Training We have a statutory duty not only to transform the way we operate as an organisation, but to provide the wider sector, our stakeholders, visitors and the local communities in which we have a presence with leadership that will help them play their role in climate action. By disseminating the results of our research and best practice through various media such as publications, seminars and training courses, we can provide the tools and knowledge to help support this change in Scotland and more widely.

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Historic Environment Scotland Longmore House Stage 2 Report

ARCHITECTURAL RESPONSES Energy + Carbon Management

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Sustainably sourced flooring material

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Secondary glazing + Openable window

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Forbo or Interface negative carbon initiative

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Reduce Water consumption – Toilets + Showers to be low flow, low flush etc

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New water butt can be introduced in the courtyard

Source UK-designed and manufactured furniture as much as possible (Ocee Design, etc.)

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Opportunities to display achievements and encourage staff to become ‘Green Champions’

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Revit model can be intelligent. Facility management monitoring – energy usage costs? MF to advise on system.

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Make use of HES’ skills, traditions and access to materials via natural clay plaster in certain areas •

Clay plaster naturally purifies air quality by removing toxins and is naturally non-toxic

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Clay plaster is breathable and compostable, regulates humidity, absorbs odors and sound, is seamless, easily repaired, durable and inherently mold-resistant

Circular Economy

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Low embodied carbon & natural, local material = highly sustainable choice

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Champion Adaptive reuse – staying in Longmore House and proving it is suitable for a modern office.

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Design for deconstruction

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Recycle Desks already in circulation

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Encourage local manufacturing (CSIC)

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Re-use scaffold planks

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Design out waste – zero to landfill.

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Contractor buy in at early stage

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Print Hubs – follow me print

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Waste management - Dedicated spaces for recycling. HES to look at their what they purchase and where it comes from and how can it be reused / recycled (including packaging)

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Recycling food bins in café area

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Spaces to educate staff

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Use of natural resources and enhancing use of natural materials – clayplaster / timber/ stone

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Interface re-entry scheme will ensure that your old carpet does not go to Landfill but is repurposed.

Sustainable Travel

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Reuse reduce WRAP

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Opportunity to add more car charge points

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New spaces design for future adaptability / flexibilty - HES long term vision?

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Increase access to bikes and electric bikes. More bike spaces for staff and public.

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Screen in reception showing bus routes and times, local travel, bikes available etc etc

Sustainable Procurement

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Better technology integrated so less requirement for travel

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CLT – Scottish timber / manufacturing

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Be mindful of local contractors and manufacturing when making selections

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Spaces to allow Education on Maintenance of Longmore House sustainable procurememt

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Use Scottish or UK-sourced fabrics as much as possible (Bute from the Isle of Bute and Camira in northern England), especially in Knowledge Hub

Climate Impacts + Adaptation •

Spaces to educate staff and the public

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Fabric content may include Scottish wool (Bute) or recycled ocean plastics (Camira)

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More meeting spaces to break down silos and keep HES collaborating

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Opportunities to display achievements and encourage staff to become ‘Green Champions’

Biodiversity and Landscape •

Landscaping courtyard and roof and introducing biodiversity (low maintenance)

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Reduce negative environmental impacts. Drainage from roof – green roof and water butt

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Improve existing concrete courtyard environment with green space

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Improve education and communication – a place to have classes.

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New breakout space in courtyard – good for well being and increase staff interaction across disciplines

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SECTION 03

Future Vision - Priorities Welcoming Arrival Creating a Heart Connect the People Efficient and Effective Workplace Healthy People and Environment

Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

PROJECT PRIORITIES

The conclusion of all our Engage and Explore activities is a set of Contruction Project Priorities, in line with the Corporate Plan Outcomes which were highlighted earlier in the report and noted below.

PROVIDE A WELCOMING ARRIVAL FOR ALL IMPROVE EXTERNAL ENTRANCE SEQUENCE FOR PEDESTRIANS, PROVIDE AN ENGAGING RECEPTION AND INVITE PEOPLE IN TO THE HEART OF HES.

CREATE A BUILDING HEART GIVE A POSITIVE PURPOSE TO PROVIDE A CENTRAL FOCUS. A PLACE TO SHOWCASE WHO HES ARE, WHAT HES DO AND OUR COLLABORATIVE CULTURE.

PLACES FOR PEOPLE TO CONNECT IMPROVE VISIBILITY, CENTRALISE SHARED ACCOMMODATION, REMOVING STAIRS TO BREAK DOWN THE SILOS AND ENCOURAGE INNOVATIVE THINKING AND COLLABORATION.

PROVIDE AN EFFICIENT AND EFFECTIVE WORKPLACE EQUIPPED WITH THE CORRECT TOOLS WHICH ENCOURAGES INNOVATION.

HEALTHY PEOPLE AND ENVIRONMENT SPACES TO SUPPORT MENTAL HEALTH / PHYSICAL HEALTH / INTELLECTUAL HEALTH WHICH MAKE A DIFFERENCE TO PEOPLES LIVES

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

A WELCOMING ARRIVAL

PROPOSED SKETCH

PROPOSED LANDSCAPE PLAN

PRECEDENT IMAGE

PROPOSED ELEVATION

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

A WELCOMING ARRIVAL RECEPTION

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

CREATE A BUILDING HEART - THE ARCHIVE

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

CREATE A BUILDING HEART - THE POD

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

CREATING A BUILDING HEART - THE COURTYARD

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

PLACES FOR PEOPLE TO CONNECT - THE CENTRAL RESOURCE HUBS

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

PLACES FOR PEOPLE TO CONNECT - THE CAFE

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

PLACES FOR PEOPLE TO CONNECT - DIGITAL CONNECTION

BELONGING FLEXIBILITY

COMFORT

CONVENIENCE

HEALTH & WELLBEING

SOCIALISE

SMART + CONNECTED

COMMUNITY

HOME

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

EFFICIENT AND EFFECTIVE WORKPLACE: NEIGHBOURHOOD

MLA HEADCOUNT

566

TARGET

SMARTER WORKING

WORKSPACES

0.8

453

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Historic Environment Scotland Longmore House Stage 2 Report

03 - FUTURE VISION PRIORITIES

EFFICIENT AND EFFECTIVE WORKPLACE: CITY

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Historic Environment Scotland Longmore House Stage 2 Report

04 - FUTURE VISION : CONCEPT DESIGN DEVELOPMENT

HEALTHY PEOPLE + ENVIRONMENT

Wellbeing is incredibly important in the workplace. Below are a few key facts to highlight this; •

We spend 90% of our time indoors.

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We are becoming more aware of health wellness and happiness.

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BCO’s ’What workers want’ research show that the most important factors are related to Wellbeing.

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A typical business spends 90% on staff, 9% on rent and less than 1% on energy.

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Direct / indirect costs - Insurance, medical care, absenteeism, disability, workers compensation.

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Hidden costs - staff turnover, staff complaints, engagement and morale.

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78% of millenials see workplace quality as a major selling point.

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Wellness is the next trillion dollar industry as employers invest.

WELL SPACES CULTURAL IMPACT OF A BUILDING HEART

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Historic Environment Scotland Longmore House Stage 2 Report

GREAT EXPERIENCES

ACTIVE DESIGN

ACTIVE DESIGN

ENGAGING, WELCOMING, INSPIRING, GREEN SPACE, ACOUSTICS, HOSPITALITY

MOVEMENT, STAIRS,SHARED RESOURCE

SHARED RESOURCE, SIT/STAND, VARIETY

UNDERSTANDABLE

SAFETY + SECURITY

LIGHTING

SPACES FOR THE INDIVIDUAL

NAVIGATE EASILY, CONNECTED, ACCESSIBLE

SIGHTING, ACCESS, LIGHTING

NATURAL, ARTIFICIAL, APPROPRIATE

CONTROLLABLE, LIGHTING, ENVIRONMENT, COMFORT, MEDITATION, LACTATION

CONNECTION TO OUTSIDE

NEIGHBOURHOOD

GREENERY, VIEWS, LIGHTS

BELONGING, SOCIABLE, RELATIONSHIPS, CHILDCARE, HEALTHCARE

SOCIAL SPACES Page 29 NEUTRAL, OUTDOOR, COFFEE, COMMUNITY