Admissions

Admission Policy

Admission Requirements

Application Procedure

International Students

Residency Classification of Students

Change of Residency

Change of Information

Military Personnel & Dependents

Kaskaskia College maintains an open-door admissions policy that provides access to higher education for those individuals who can benefit from its comprehensive programs. Admission to the College does not ensure entrance into a particular course or program of study. If space is not available to accommodate all persons, the College reserves the right to establish selective admission procedures and requirements. Certain programs have selective admission requirements which must be met prior to being accepted in the program. They are: Baccalaureate Transfer, Nursing, (LPN and ADN), Dental Assisting, Cosmetology, Diagnostic Medical Sonography, Nail Technology, Paramedicine, Physical Therapy Assistant, Radiologic Technology, and Respiratory Therapy.

Detailed information regarding admission requirements and processes can be obtained from the Admissions and Registration Department. Students must have a high school diploma or high school equivalency (formerly GED®) in order to be eligible for Title IV Funds.

ADMISSION REQUIREMENTS

Eligibility

Individuals eligible for admission to the college include:

1. All high school graduates or individuals with a High School

Equivalency. Students who have earned the High School

Equivalency certificate will be considered to have met the

State Board of Education’s minimum high school graduation requirements. 2. Individuals 18 years of age or older. 3. Transfer students from other colleges and universities who meet one of the above criteria. 4. Individuals younger than 18 years of age who have severed connections with their high school and have authorization to participate in college courses and programs from appropriate high school officials. These students will be evaluated through the use of the KC Placement tests to determine their appropriate English, reading and math placement levels. 5. High school students who have authorization to participate in college courses and programs from appropriate college and high school officials.

APPLICATION PROCEDURE

Degree/Certificate Students

The applicant who intends to earn a degree or certificate from Kaskaskia College must submit the following credentials to the Office of Admissions and Records:

1. A completed Student Admissions Form.

2. An official high school transcript or a High School

Equivalency Score Report.

3. Official transcripts forwarded from colleges and universities previously attended. Transfer credit may be accepted from another college or university accredited by a regional accrediting association (e.g. The Higher Learning

Commission, Southern Association, etc.). Official transcripts covering a student’s previous secondary and college education, submitted to the College as part of the admissions procedure, become a part of the official file. The College does not certify copies of transcripts from other institutions.

Students who do not fulfill the appropriate admission requirements will be permitted to register for the semester for which they are applying but may be prohibited from registering for subsequent semesters until all admission requirements have been fulfilled.

High school and college transcripts received by KC will be evaluated by the Registrar’s Office to verify that the transcript is valid. In cases where validity is questionable, the Registrar’s Office will research the identified organization and make a final determination.

Non-Degree/Non-Certificate Students

The applicant who does not intend to earn a degree or certificate from Kaskaskia College must complete a Student Admissions Form and complete any required assessment before registering for courses. Students enrolling as non-degree or non-certificate seeking will not be eligible for financial aid.

Returning Students

Returning students must submit a Student Admissions Form to the Office of Admissions and Records and complete any admission requirements not met previously if working toward a degree or certificate. A returning student is anyone who has not been enrolled at the College for one year or more or who has graduated but plans to continue their education at KC.

Transfer Program Admission

Students applying for admission to a Baccalaureate Transfer Program (Associate in Arts, Associate in Science, Associates in Engineering Science, Associate in Fine Arts) must meet the minimum requirements as outlined below. Students will not be denied admission because of deficiencies in high school course work but must satisfy them before graduating from Kaskaskia.

• Four years of English - written and oral communications, literature. • Three years of mathematics - introductory through advanced algebra, geometry, trigonometry or fundamentals of computer programming. • Three years of social studies - emphasizing history and/or government. • Three years of science - laboratory science. • Two years of flexible academic units - foreign language, music, art, vocational education or additional courses in the above categories.

Selective Admission Programs

The following career programs have been identified as having selective admission requirements with limited enrollment: Associate Degree Nursing, Cosmetology, Dental Assisting, Diagnostic Medical Sonography, Nail Technology, Nurse Assistant, Physical Therapist Assistant, Practical Nursing, Radiologic Technology, and Respiratory Therapy.

Consult the curriculum section of this catalog to determine the specific admission requirements for these programs. Kaskaskia College in-district and specified career agreement applicants who complete the application process by the program’s application

Associate in Arts/Associate in Science/Associate in Engineering Science and Associate in Fine Arts degree track students (or students who have applied for the AA/AS Degree) must fulfill degree requirements in place in the previous summer semester of the semester of enrollment. Students whose enrollment has been interrupted for one year or more must meet AA/AS Degree requirements in place at the time of re-enrollment.

INTERNATIONAL STUDENTS

Admission Requirements for International Students

All application materials listed below must be submitted before a decision will be made regarding an application for international admission and an I-20 processed. Please make sure application

is complete before mailing it to the Admissions Office. Deadlines - For spring entry, application materials must be complete by December 1. For fall entry, applications must be completed by July 1.

1. Application -The student must complete all sections of the

Student Admissions Form for admission and sign and date the application form. 2. Credentials -The minimum academic requirement for international admission is proof of graduation from an accredited secondary (high) school. The instructor must submit official academic records from each secondary and college/university attended. If original credentials are not available in English, an official English translation must accompany the official or certified true copy in the national language. If student wishes to use transfer credit from an international institution of higher education, an official transcript (with translated English version if necessary) that has been evaluated by a private evaluation agency at the student’s expense must be submitted. The college transcript evaluator will use this information to officially award college credit in the same way as would occur for any other student.

Suggested agencies for international transcript evaluation are: Educational Credential Evaluators, Inc. http://www.ece. org

World Education Services, Inc. http://www.wes.org 3. Evidence of Legal Status-If student applicant is already in the U.S. on a B, F, J or other non-immigrant visa, photocopies of valid passport, most recent visa (even if expired), I-94 card (front & back), I-20 document (if on F-1 visa) or DS- 2019 document (if on a J-1 visa) and INS Notice of Action approving extension or change of status application must be submitted. 4. F-1 International Student Transfer Applicant

F-1 transfer applicants must submit the International Student

Transfer Verification form completed by the International

Student Advisor from the previous school. 5. Evidence of Financial Support - (two forms required) 1) International Student Financial Certificate must be signed by the student applicant. 2) An affidavit and bank statement certifying the amount in

U.S. dollars, the total amount available from personal funds, family funds from abroad, or funds from any other source. 6. English Proficiency - Evidence of English proficiency must be submitted. Proof of English proficiency is not required if

English is the native language spoken in student applicant’s country. English proficiency must be proven by a satisfactory score on the TOEFL test. * A minimum TOEFL score of 78A on Internet-Based TOEFL. Please request that score be reported directly from ETS to Kaskaskia College; the institution code for Kaskaskia College is 1108. * A minimum TOEFL score of 85 on Internet-Based TOEFL is required for applying to special admit programs including Associate Degree Nursing, Respiratory, Radiologic Technology, and Physical Therapist Assistant. Please request that score be reported directly from ETS to Kaskaskia College; the institution code for Kaskaskia College is 1108.

NOTE: Please see Guidelines and/or Checklist for information about the SEVIS I-901 Fee.

GUIDELINES FOR INTERNATIONAL STUDENTS ENROLLING AT KASKASKIA COLLEGE

1. There is a $350.00 SEVIS I-901 fee that is required to be paid prior to entering the United States. The SEVIS I-901 fee is mandated by Congress to support the program office and the automated system that keeps track of students and exchange visitors and ensures that they maintain their status while in the U.S. Each student or exchange visitor issued an initial Form I-20 or DS-2019 on or after September 1, 2004, is responsible for paying this fee to SEVP. Student applicant’s may complete Form I-901 online at www.fmjfee. com and also pay the fee online.

2. All international students must carry a minimum of 12 semester hours of credit (full-time) each semester, exclusive of summer. In the event enrolled credits fall below this number, the United States Immigration and Customs

Enforcement will be notified immediately.

3. International students are responsible for all school tuition, fees, housing and living costs.

4. International students must always keep passport and immigration status valid.

5. International students must have your I-20 signed by a

Designated School Official before leaving the country (United States).

6. International students should have health insurance.

7. International students should file their income tax form. See the Designated School Official for more information.

8. Tuition is assessed at the out-of-state rate at $251.00 per semester hour (2021-2022).

9. For complete information, read page 2 of the I-20.

10. All international students must be counseled by an advisor before registering for classes.

11. International students must arrange their own housing and transportation. Prairie Creek Apartments are near main campus on Shattuc Road and are a privately owned housing option.

12. International students must notify the Dean of Enrollment Services of any change of address and phone number.

The Board of Trustees has established a policy on residency, which authorizes the Administration to implement guidelines consistent with existing law, for classifying students as Illinois In-District, Illinois Out-of-District, Out-of-State or International. Students are required to pay the tuition and fees appropriate to his/her residency classification.

An initial residency classification is assigned to new students based on the information provided on the initial Student Admissions Form. Students new to the district must establish residency at least thirty (30) days prior to the start of the semester. The word residence is generally interpreted to have no fixed meaning in the law but may have a variety of meanings dependent on the context with which it is employed. The courts have generally held that unless defined by statute, an administrative body, such as Kaskaskia College, can define the term for their use.

Two factors which are primary and essential among the elements in determining a residency classification are: 1. Physical presence in the residence for which admission is sought. 2. Intent to make that location a permanent residence.

CHANGE OF RESIDENCY

A change of address from one In-District address to another In- District address will not affect a student’s residency classification. However, a change of address from an In-District address to an Out-of-District or Out-of-State address will automatically result in a change of residency classification.

Please note that a change in residency classification from Out- ofdistrict or Out-of-State to In-District will require the submission of a notarized Request to Change Residency Classification form. The completed form must be submitted to the Admissions and Registration Office with appropriate supporting documentation. While examples of appropriate documentation are provided on the form, the Admissions and Registration Office will determine the documentation requirements appropriate for each request.

Kaskaskia College may also initiate a change of residency from returned mail, from the U.S. Postal Service, that provides a forwarding address. In-District students will be moved to Out-ofDistrict automatically. Those that have moved In-District will be required to provide appropriate documentation.

CHANGE OF INFORMATION

The College has a policy for students, staff, and alumni to communicate names changes, gender changes, address changes and use of preferred name. Students, employees, and alumni must submit legal documentation for name changes and gender changes to ensure the College’s records are accurate.

The College recognizes that as a community many of its members use names other than their legal first names to identify themselves. As long as the use of this different name is not for the purposes of misrepresentation, the college acknowledges that a “preferred name” can and should be used whenever possible in the college business and education. All students, employees, or alumni may choose to identify themselves within the College’s information system with a preferred first name in addition to the person’s legal first name.

Specific procedures exist to change information in the student record. The procedures are available in the Registrar’s Office HB-115 or by calling (618) 545-3044. The following procedures will be followed for change of information.

Legal Name Change

The College will process legal name changes for students, employees, and alumni who provide proper documentation.

Acceptable documentation for students and alumni includes: 1. Marriage License 2. Divorce Decree 3. Social Security Card (Required if receiving federal or state aid) 4. Illinois Driver’s License 5. Passport 6. Court Order legalizing a change

Acceptable documentation for employees includes: 1. Social Security Card 2. Illinois Driver’s License 3. Passport

Students and alumni should submit the Change of Information Form and documentation to the Registrar’s Office.

Preferred Name Change

A person’s preferred name may be used in college communications and reporting except where the use of the legal name is required by college business or legal need such as payroll records and transcripts. Not all college information systems, databases and processes may be able to display preferred name; therefore, individuals who utilize a preferred name should always be prepared to reference their preferred name.

Places where Preferred First Name is Used: 1. Class Rosters 2. Unofficial Transcripts 3. ID Cards 4. Degree Audits 5. Advisee Lists 6. Blackboard

Places where Legal First Name is used: 1. Official Transcripts 2. Financial Aid 3. Payroll 4. 1098-T

The College reserves the right to make changes to these lists as appropriate.

In appropriate use of the preferred name policy (including but not limited to avoiding a legal obligation or misrepresentation) may be cause of denying the request.

Students and alumni should submit the Change of Information Form to the Registrar’s Office.

1. Court Order legalizing a change 2. Medical documentation 3. Driver’s License 4. Passport Students and alumni should submit the Change of Information Form and documentation to the Registrar’s Office.

MILITARY PERSONNEL AND DEPENDENTS

1. Illinois In-District tuition and fee rates will be allowed for all military personnel and their dependents who are citizens of the United States, while stationed and present in the College

District in connection with that service.

2. Military personnel who are subsequently assigned to temporary duty outside the College District shall continue to qualify as Illinois In-District for tuition and fee classification.

In instances when military personnel are transferred to another location, this special arrangement to pay Illinois

In-District rates shall terminate for the military personnel and their dependents at the end of the semester in which the student is enrolled.

3. Temporary Transfer of Parent or Guardian a. Dependents of persons who have maintained their permanent residence in the College District for at least six months immediately prior to a temporary transfer by their employer to a location outside the District shall be eligible for Illinois In-District classification provided enrollment in the College is within two years from the time of the transfer. b. Said persons must have maintained permanent residence in the District by means of a continuous voting record in the District, filing State income tax returns, and/or other appropriate actions.

4. In compliance with 38 USC 3679(e) Kaskaskia College will not take action toward any student using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill (Chapter 33) or

Vocational Rehabilitation and Employment (Chapter 31) benefits, while their payment from the U. S. Department of

Veteran Affairs is pending. Kaskaskia College will not: *Prevent their enrollment; *Assess late penalty fee to; *Require they secure alternative or additional funding; *Deny their access to any resources

However, to qualify, students may be required to: *Produce the VA’s Certificate of Eligibility by the first day of class; *Provide written request to be certified