Jostens Yearbook Distribution 2020

YOUR BEST

YEARBOOK DISTRIBUTION For Spring 2020

S T E P S T O A S P I R I T- B U I L D I N G YEARBOOK DISTRIBUTION Whether you can celebrate in person or need to remain at a social distance, take these ideas and make them yours.

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STEP ONE

DECIDE A R E YO U A B L E T O H AV E A N I N - P E R S O N G AT H E R I N G ?

YES!

NO

Great! An in-person event is the fastest, easiest way to distribute yearbooks and it builds a dynamic school climate and culture at the same time.

It isn’t ideal, but distributing yearbooks from a social distance is possible, maintains school traditions and can contribute to school climate and culture.

F L I P T O N E X T PA G E

F L I P T O PA G E 1 0 3

YES

YOU ARE HAVING AN I N - P E R S O N G AT H E R I N G

STEP TWO

PLAN Celebrate your school community with the ultimate get-together and yearbook distribution.

An all-school event is a fast, easy, culture-building way to hand out yearbooks.

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R A L LY Include a slideshow of yearbook photos and use the yearbook as a way to celebrate your students. Have yearbooks available for pickup in front of grade-specific seating sections or as students exit the gym/theater.

TA I L G AT E Gather at your athletic field under the lights with food trucks for distribution and a reunion party.

OPEN HOUSE Celebrate being back by starting classes one or two hours later. Play music, hand out yearbooks and have open-house classrooms.

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YES

YOU ARE HAVING AN I N - P E R S O N G AT H E R I N G

Make sure students know how to buy a yearbook for this historic year.

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L I V E

STEP THREE

PROMOTE Leading up to the big day, promote your event and sell any available yearbooks. Jostens provides email templates and printable options to help you.

Talk to your rep for details.

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YES

YOU ARE HAVING AN I N - P E R S O N G AT H E R I N G

STEP FOUR

DISTRIBUTE Have fun! An all-school event is the ultimate way to distribute yearbooks, because it emphasizes a sense of community.

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NO

YOU ARE NOT HAVING AN I N - P E R S O N G AT H E R I N G

In STEP ONE you decided that in-person yearbook distribution isn’t possible.

No need to fret.

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While an in-person celebration is the best way to distribute yearbooks, it is possible to plan a socially distanced event that captures the heart of your school community.

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NO

YOU ARE NOT HAVING AN I N - P E R S O N G AT H E R I N G

STEP TWO

PLAN Plan an event that celebrates your community while retaining social distancing.

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JOIN FORCES Couple with diploma pickup, locker cleanout or technology turn-in.

U S E YO U R S PA C E Use a school or church parking lot for distribution tables or drive-thru pickup.

B E C R E AT I V E Use another location, like a restaurant drive-thru or movie theater.

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NO

YOU ARE NOT HAVING AN I N - P E R S O N G AT H E R I N G

OTHER C O N S I D E R AT I O N S A socially distanced distribution takes a little extra planning.

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S PA C E

P L A N C A R E F U L LY

C O L L A B O R AT E

S TA G G E R P I C K U P S

COLOR CODE

ORGANIZE

No two school are alike. Use these ideas as a jumping-off point for creative solutions that work for your school, community and student body.

L I V E

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O T H E R C O N S I D E R AT I O N S For a Socially Distanced Distribution

S PA C E Choose a location that allows for social distancing both for those who are handing out yearbooks and for those who are picking one up. If people will remain in their cars, select a space that can accommodate multiple lanes.

P L A N C A R E F U L LY Based on the space you have and number of yearbooks you need to hand out, recruit enough people to help.

Yearbook boxes are heavy. You won’t want to carry them far, so be sure you have a way to transport them easily.

Give families specifics about date, time, location and logistics in communications.

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C O L L A B O R AT E Inform local police so they can support smooth traffic flow in and out of the parking lot, whether at your school or elsewhere.

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O T H E R C O N S I D E R AT I O N S For a Socially Distanced Distribution

S TA G G E R P I C K U P S Depending on your space and the number of books you are distributing, consider staggering pickup times, such as by grade or by payment status (prepaid or purchase on-site).

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COLOR CODE If staggering pickups by grade, consider placing a colored sticky note on the windshield as people drive into the parking lot.

Red/Pink = personalized yearbook Green = unpersonalized yearbook Yellow = purchase on-site at distribution

ORGANIZE Consider entering sales information into Google Sheets so pickups are logged in real time.

Organize each distribution station away from others to promote traffic flow and social distancing. Hang large signs to direct traffic to the correct location.

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O T H E R C O N S I D E R AT I O N S For a Socially Distanced Distribution

HAVE FUN Seize this opportunity to build school culture and climate.

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D I G I TA L Y E A R B O O K S I G N I N G Encourage Jostens digital yearbook signing. Students invite others to virtually sign their yearbook so they don’t lose out on this beloved tradition. The best part is that the digital fun is printable so the notes can be kept forever.

POSITIVITY SIGNS As people enter the parking lot, give them Positivity Signs so they can give a shout out to a teacher or something they miss about school.

Take photos and post on social media. Download Positivity Signs at www.yearbookavenue.com/blog.

F E S T I V E AT M O S P H E R E Get balloons. Play music. Decorate sidewalks with chalk.

Celebrate your community by making your space festive.

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NO

YOU ARE NOT HAVING AN I N - P E R S O N G AT H E R I N G

STEP THREE

PROMOTE Share details of your event and pre-sell yearbooks by sending emails encouraging online ordering. Talk to your rep for details on a special Spring 2020 sales flyer and Jostens email options.

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NO

YOU ARE NOT HAVING AN I N - P E R S O N G AT H E R I N G

STEP FOUR

DISTRIBUTE Whether in person or socially distanced, we hope your school can celebrate accomplishments and memories with the yearbook.

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©2020 Jostens, Inc. 202642

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