YOUR BEST
YEARBOOK DISTRIBUTION
For Spring 2020
STEPS TO A SPIRIT-BUILDING YEARBOOK DISTRIBUTION
Whether you can celebrate in person or need to remain at a social distance, take these ideas and make them yours.
STEP ONE DECIDE
ARE YOU ABLE TO HAVE AN IN-PERSON GATHERING?
Great! An in-person event is the fastest, easiest way to distribute yearbooks and it builds a dynamic school climate and culture at the same time.
FLIP TO NEXT PAGE
It isn’t ideal, but distributing yearbooks from a social distance is possible, maintains school traditions and can contribute to school climate and culture.
FLIP TO PAGE 10
YES
YOU ARE HAVING AN IN-PERSON GATHERING
STEP TWO PLAN
Celebrate your school community with the ultimate get-together and yearbook distribution. An all-school event is a fast, easy, culture-building way to hand out yearbooks.
STEP THREE PROMOTE
Leading up to the big day, promote your event and sell any available yearbooks. Jostens provides email templates and printable options to help you. Talk to your rep for details.
NO
YOU ARE NOT HAVING AN IN-PERSON GATHERING
In STEP ONE you decided that in-person yearbook distribution isn’t possible. No need to fret.
While an in-person celebration is the best way to distribute yearbooks, it is possible to plan a socially distanced event that captures the heart of your school community.
NO
YOU ARE NOT HAVING AN IN-PERSON GATHERING
STEP TWO PLAN
Plan an event that celebrates your community while retaining social distancing.
JOIN FORCES
Couple with diploma pickup, locker cleanout or technology turn-in.
USE YOUR SPACE
Use a school or church parking lot for distribution tables or drive-thru pickup.
BE CREATIVE
Use another location, like a restaurant drive-thru or movie theater.
NO
YOU ARE NOT HAVING AN IN-PERSON GATHERING
OTHER CONSIDERATIONS
A socially distanced distribution takes a little extra planning.
SPACE PLAN CAREFULLY COLLABORATE
COLOR CODE STAGGER PICKUPS
ORGANIZE
No two school are alike. Use these ideas as a jumping-off point for creative solutions that work for your school, community and student body.
OTHER CONSIDERATIONS
For a Socially Distanced Distribution
SPACE
Choose a location that allows for social distancing both for those who are handing out yearbooks and for those who are picking one up. If people will remain in their cars, select a space that can accommodate multiple lanes.
PLAN CAREFULLY
Based on the space you have and number of yearbooks you need to hand out, recruit enough people to help.
Yearbook boxes are heavy. You won’t want to carry them far, so be sure you have a way to transport them easily.
Give families specifics about date, time, location and logistics in communications.
COLLABORATE
Inform local police so they can support smooth traffic flow in and out of the parking lot, whether at your school or elsewhere.
OTHER CONSIDERATIONS
For a Socially Distanced Distribution
S TAGG E R PIC K U P S
Depending on your space and the number of books you are distributing, consider staggering pickup times, such as by grade or by payment status (prepaid or purchase on-site).
COLOR CODE
If staggering pickups by grade, consider placing a colored sticky note on the windshield as people drive into the parking lot.
Red/Pink = personalized yearbook
Green = unpersonalized yearbook
Yellow = purchase on-site at distribution
ORGANIZE
Consider entering sales information into Google Sheets so pickups are logged in real time. Organize each distribution station away from others to promote traffic flow and social distancing. Hang large signs to direct traffic to the correct location.
OTHER CONSIDERATIONS
For a Socially Distanced Distribution
HAVE FUN
Seize this opportunity to build school culture and climate.
DIGITAL YEARBOOK SIGNING
Encourage Jostens digital yearbook signing. Students invite others to virtually sign their yearbook so they don’t lose out on this beloved tradition. The best part is that the digital fun is printable so the notes can be kept forever.
POSITIVITY SIGNS
As people enter the parking lot, give them Positivity Signs so they can give a shout out to a teacher or something they miss about school. Take photos and post on social media. Download Positivity Signs at www.yearbookavenue.com/blog.
FESTIVE ATMOSPHERE
Get balloons. Play music. Decorate sidewalks with chalk. Celebrate your community by making your space festive.
NO
YOU ARE NOT HAVING AN IN-PERSON GATHERING
STEP THREE PROMOTE
Share details of your event and pre-sell yearbooks by sending emails encouraging online ordering. Talk to your rep for details on a special Spring 2020 sales flyer and Jostens email options.
NO
YOU ARE NOT HAVING AN IN-PERSON GATHERING
STEP FOUR DISTRIBUTE
Whether in person or socially distanced, we hope your school can celebrate accomplishments and memories with the yearbook.