GHS USER GUIDE: DAILY FILE UPLOAD HIS

Discovery Hotels and Resorts GHS Daily File Uploader Instruction Manual

Please find below the step-by-step procedure on how to generate the CSV files, which we need to send to GHS on a daily basis.

There are 3 kinds of files that we need to generate daily from epitome (HIS) after the night audit process, these are: 1.

R1 file = Daily Check-in report

2. P1 file = Daily Check-out report 3. X1 file = Future Arrivals report When creating the files, please follow the filename format [PMS name] + [Report Type] + [Date and Time when the report was generated in the form of YYYY-MM-DD-HH-MM-SS.csv Example:

For the Daily Check-in file generated on June 16, 2014 at around 3:15am, the filename would be epitome-R1-2014-06-16-03-15.csv

Step 1: Open the “Report Runner Viewer”

Step 2: Double click the report according to Property. For DS & DSB, choose “GHS Interface – Daily Check-in R1 – All Properties.rpt

Step 3: Click the Date Button

Step 4: Choose Date and click the OK button from DTPicker, and OK to execute.

Step 5: Click the “Export the Report” button.

Step 6: 1. Select “Comma Separate Values – All (Isolate)” 1. Click the “Browse” for the location of the file to be extracted.

2. Click “Export and Open” or “Export” only.

Note: Don’t forget to follow the CSV file naming format described on the first page of this manual.

Ex. Epitome-R1-YYYY-MM-DD-HH-MM-SS or Epitome-R1-2014-06-10-03-35-00.csv Where R1 is the report type, which is the Daily Check-in Report. Replace the report type with P1 if the file is for Daily Check-out and X1 if it’s the Future Arrival Report.

The content of the extracted CSV file will look something like this.

To check the location of the file, go to Drive D:\GHS\CSV folder

For manual upload, run the “discovery_checkout – Shortcut. Since the Auto-upload is already configured, there’s no need to run manually the .jar file, all you have to do is to extract and save the file to CSV at D:\GHS\CSV folder.

This procedure will works to all properties and computers with GHS setup.