Countermeasures for QuickBooks error the file exists

QuickBooks payroll is an outstanding service business use for submitting payroll, tax deductions, and filing taxes. It is a subscription-based service that helps employers release employee wages timely. The service must be updated regularly to remove any existing glitches and sync the software with the latest tax table. The payroll update can sometimes get blocked by technical glitches in the software. A QuickBooks error the file exists message will appear on the screen when the software fails to access the update package. If you are also struggling to download payroll updates due to this error in your QuickBooks, go through this blog to understand the causes of this issue and the techniques to counter it.

Reasons

The causes of interruption in the payroll update due to this error are given below-

• QuickBooks doesn’t have Windows permissions required to run the program files.

• QuickBooks is internally damaged due to a faulty installation, leading to missing or damaged program files.

• QuickBooks is unable to trace a path to the update file to open it.

Solutions

You can fix the payroll issue with the help of the following methods-

Solution 1- Update your Windows permissions

You’ll mostly face this error when the software fails to access the update package due to insufficient permissions. This can also happen if you do not use your Windows admin account. This is a rare issue, but the payroll update will be completely blocked until fixed. You see an error message “the file you specified cannot be opened” whenever the payroll update begins. The process will be terminated, and you might also experience a sudden crash in the software. You’ll have to configure your Windows permissions for the QBW32.exe file to run smoothly on your PC. Use these steps-

• Open the file explorer using the search panel or open ‘This PC.’

• Go to your C:\Program files\Intuit\QuickBooks (year) and look out for the QBW32.exe file.

• Right-click on the QBW32.exe file and select Properties.

• Approach the Security tab and click on Edit.

• Tap Add in the tab and type “Everyone.”

• Click on Ok and single-click the checkbox for Full Control and click on Ok.

• Tap Add again and type “Users.”

• Click on Ok and mark the Full Control checkbox again.

• After applying the above steps, click Apply and then Ok.

• Download the payroll update again.

If the update is blocked by an error message again, apply the next solution.

Solution 2- Run the QuickBooks application as an Admin user

Using QuickBooks in admin mode will help you rectify this issue that blocks the payroll updates. Follow the steps given below-

• Go to the search panel and run a search for QuickBooks.

• Right-click on the program icon and select Run as Administrator.

• Download the payroll updates again after the software opens in Admin mode.

• The error will not bother you while downloading the updates.

Conclusion

We have reached the end of our blog discussing the causes of the QuickBooks error the file exists message. We hope you applied the methods given in the blog, and the error is now rectified from your software.