2027
EARLY LEARNING CENTRE PARENT HANDBOOK
Contents Staff You and Your Child Will Get to Know
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2027 Term Dates
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Changes to Days Funding Fee Policy
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Telephone Numbers
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Ivanhoe Girls' App
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Ivanhoe Girls' Early Learning Centre Philosophy
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Hive Parent Portal
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Wellbeing Environment Communication Documentation Curriculum Framework Assessment
The Early Learning Centre Program Specialist Sessions in the Early Learning Centre Daily Check List
The Early Learning Centre Program Commencement Age Transitions Safety and Security Holiday Care Immunisation Illnesses Medication Medical Conditions No Nuts Policy What is Anaphylaxis What is your responsibility if you have a child who has been diagnosed at risk of Anaphylaxis? Absence
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Other Important Requirements
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Morning Snack and Lunch Ready for the Weather Sun Protection Policy Sun Protection Procedures Recharge Time Birthdays
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Other Important Information
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Communication Information Sharing Meetings Working With Children Check Requirements Class Representatives
Hive Parent Portal Homepage Hive Parent Hub How to Access Hive
Further Information Confidential Data Collection Consent2Go Social Media Filming, Photography and Publishing Policy Respectful and responsible use of devices by families
Setting Your Child Up for the Best Start Start Building Independence Skills Being Responsible Building Resilience Developing Road Sense Toileting Routines
Early Learning Centre Uniform and Clothing Uniform Supplier Second Life Uniform Shop Appointments for Uniform Fittings Clothing Requirements
Early Learning Centre Hours Daily Starting Time Importance Of Arriving On Time Daily Finishing Time Before School Care Program TeamKids After School Care Program Hours for the Beginning of the Year
School Map
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Contents Dear Parents and Guardians Welcome to the special community that is Ivanhoe Girls' Early Learning Centre (ELC). Our nurturing staff and engaging environment provides girls and their families with a sense of belonging and security. The two years within the Early Learning Centre are ones of significant growth. This is an exciting time as it is when many of the attitudes to learning are established. The Kindergarten year (3 – 4 year olds) provides a caring, supportive start to formal schooling whilst recognising the unique needs of this age group. The PrePrep year (4 – 5 year olds) is a separate program that builds upon the knowledge, skills and dispositions of the Kindergarten program, whilst providing a solid foundation for the years ahead. Our Programs are rich in play and provide abundant opportunities for the girls to inquire, to wonder, to explore and discover. Current research identifies play as being important for healthy brain development as it contributes to the academic, physical, social and emotional wellbeing of children. We know that children learn best within a context of positive interactions and relationships. The emotional and social development of each child forms the cornerstone of our programs. Each child progresses at different rates and is an individual with her own skills, strengths and interests. We celebrate what makes us unique and appreciate the diversity in others. Our highly qualified and experienced staff support your daughter in all aspects of her development and help her to be the best she can be. Consistent review and assessment of our programs ensures we are drawing on the best theory and practice from Australia and abroad. In particular, we are strongly influenced by the Reggio Emilia approach to Early Childhood education which shapes our image of the child as competent and capable and coming to our Centre with a wealth of experience and understandings. We look forward to welcoming you and your daughter to our warm, safe and friendly school family. Yours sincerely
Bernadette Gioia Director of the Early Learning Centre
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Staff You and Your Child Will Get to Know
2027 Term Dates
Lisa Miller Head of Junior School
Term 1 (8 Weeks)
Miranda Stott Deputy Head of Junior School Bernadette Gioia Director of Early Learning Centre and Teacher of the PrePrep Program Emily Franceschi Teacher of the Kindergarten Program Amanda Pytel Early Learning Centre Co-educator and PrePrep Teacher Poppy Gerakas Early Learning Centre Co-educator Devon Beins Early Learning Centre Co-educator
Friday 29 January Monday 1 February Monday 8 March Thursday 25 March Friday 26 March Sunday 28 March Monday 29 March
Year 7 Commences Term 1 Commences Labour Day [School Closed] Term 1 Concludes Good Friday [School Closed] Easter Sunday [School Closed] Easter Monday [School Closed]
Term 2 (11 Weeks) Tuesday 13 April Sunday 25 April Monday 14 June Friday 25 June
Term 2 Commences ANZAC Day King's Birthday Holiday [School Closed] Term 2 Concludes
Term 3 (9 Weeks) Tuesday 13 July Friday 10 September Friday 24 September
Term 3 Commences Term 3 Concludes AFL Grand Final Public Holiday [School Closed]
Term 4 (10 Weeks) Tuesday 5 October Monday 1 November Tuesday 2 November Friday 10 December
Term 4 Commences Mid-Term Break [School Closed] Melbourne Cup Day [School Closed] Term 4 Concludes
Telephone Numbers The direct telephone number for the Early Learning Centre is 03 9490 6216. If the phone is unattended or the line is engaged, please leave a message on the voicemail and a member of staff will return your call as soon as possible. For emergencies, please ring School Reception on 03 9490 6222 or the Junior School Office on 03 9490 6219.
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Ivanhoe Girls' Early Learning Centre Philosophy Our early childhood educators are committed to best practice. We embody the spirit of life-long learners by ensuring our program reflects current research and theories on early childhood learning and teaching practices. They reference the Victorian Early Years Learning and Development Framework and draw inspiration from the Reggio Emilia approach. The program is an interplay between intentional teaching, guided and free play, and an emergent curriculum that is holistic and responsive to the individual needs and interests of the students. Strong relationships form the foundation on which our philosophy is grown. We believe children’s learning and positive brain development is enhanced through social connection and supportive networks that encourage and support the child’s curiosity, intellect and emotional, physical and social development. We recognise that meaningful partnerships with families are at the heart of quality early childhood education. By listening to and learning from families, we develop authentic relationships that strengthen our understanding of each child's identity, experiences and potential. We are committed to creating an inclusive environment where diversity is celebrated and every child feels a sense
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of belonging. We acknowledge Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of this land and foster children's appreciation of First Nations cultures, histories and perspectives as an integral part of our curriculum and community The children in the Early Learning Centre are encouraged to be inquisitive, to problem solve and take an active role in their learning. Our image of the child is one of competence, strength and capability. We encourage children to be reflective and express their thoughts, ideas and feelings through the ‘hundred languages’ as embodied in the Reggio Emilia approach and in a school motto ‘Our Girls Speak for Themselves’.
Wellbeing Wellbeing is an integral part of all learning opportunities within the Early Learning Centre. Our School Values underpin our school-wide Wellbeing Framework. In addition, Early Learning Centre staff are trained through the Berry Street Education Model which provides skills and strategies that support children’s self-regulation and emotional development. We also teach young children essential personal safety through the Bravehearts: Ditto's Keep Safe Adventure Program.
Environment
Curriculum Framework
We aim to instil in children an appreciation of beauty, a love of nature, and sustainable practices. The environment is a safe and secure place for our girls to be risk-takers, to be challenged and to build resilience.
The Victorian Early Years Learning and Development Framework (VEYLDF) guides all aspects of our program.
Communication
1.Identity: children have a strong sense of identity
Staff communicate respectfully with the girls, with each other and with parents at all times, ensuring that honesty, integrity and responsibility is maintained. There is a focus on experiences which promote equality and diversity, where staff, girls and families work together to provide a sense of community and belonging.
Documentation We value the richness of learning that comes from group projects and child-led play. Room displays, learning moments on Hive and our weekly reflections aim to make this learning visible, helping you understand more about the ELC and Specialist programs. Communication on Hive strengthens the connections and relationships between home and the ELC and is especially useful for reminders, news, parent information and lodging your child’s absences. Program information such as weekly updates and class goals are also available on Hive.
The VEYLDF identifies five outcomes for young children, which forms the basis of our planning 2.Community: children are connected with and contribute to their world 3.Wellbeing: children have a strong sense of wellbeing 4.Learning: children are confident and involved learners 5.Communication: children are effective communicators. Our teaching practice and planning is an ongoing cycle of: • information gathering, reflecting on our knowledge of each child and their strengths and interests, building a complete picture through discussions with families • questioning how we can use children’s prior learning, together with the learning outcomes to guide our planning • collaborative planning drawing on staff expertise and other professionals • planning the learning environment and teaching strategies • reflection and assessment.
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Assessment Our assessment process in the Early Learning Centre includes: • comprehensive anecdotal records of the children • start of the year and mid-year information sharing meetings • end of year developmental report (Kinder), Semester 1 Report and Semester 2 Transition Statement (PrePrep). Assessment is based on the five outcomes in the VEYLDF: Identity, Community, Wellbeing, Learning and Communication.
The children in the Early Learning Centre are encouraged to be inquisitive, to problem solve and take an active role in their learning.
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The Early Learning Centre Program Child Safety
Daily Check List
Ivanhoe Girls’ Grammar School is deeply committed to ensuring that the care, safety and wellbeing of our students and young people are fundamental to all that we do.
• Sunscreen to be applied at home
All members of the Ivanhoe Girls’ community, including employees, contractors, agency staff, volunteers and visitors are required to meet our child safety responsibilities. Ivanhoe Girls' has a zero-tolerance policy for child abuse and other harm and is committed to acting in the students' best interests to keep them safe from harm. The School regards its child safety responsibilities with the utmost importance and is committed to providing the necessary resources to ensure compliance with Ministerial Order 1359 and all relevant child safety and wellbeing laws and regulations. Ivanhoe Girls’ implements child safety standards and takes into account the needs of all children, including but not limited to, Aboriginal and Torres Strait Islander children; children from culturally and linguistically diverse backgrounds; children with disabilities; international students; those unable to live at home and children and young people who identify as LGBTQIA+, when creating a child safe environment. Each member of the Ivanhoe Girls’ community has a responsibility to understand their expectations and obligations with respect to child safety. As a minimum, all roles within the School are required to abide by the School’s Code of Conduct, Child Safety and Wellbeing Policy, Prevention of Child Abuse Policy and Responding to Child Abuse Policy. They must maintain either a valid Working With Children Check for employment purposes or a current registration with the Victorian Institute of Teaching. They are obliged to create and maintain a child-safe culture that is understood, endorsed and put into action at all times, and immediately report any concerns regarding the safety of children and remain aware and responsive to the needs of vulnerable children.
Additional Security Measures Each family will be issued with an individual security code to gain access to the Early Learning Centre. Parents are asked not to let any other people into the Centre if they do not have a security code. Girls may only be collected by authorised persons listed on your daughter’s ELC Pre-Commencement Form. This form can be amended at any time. We ask for your cooperation by not collecting your child whilst they are moving through the school to After School Care. If you are unable to collect your child from the Early Learning Centre, please collect her from After School Care. Please note there will be a charge from the After School Care provider from 3.00pm. Providing a safe environment is important to us. Please remember to close the gate and entrance door each time you enter or exit the Early Learning Centre.
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• Sun hat (Terms 1 and 4 or when UV levels are 3 or higher) • Winter coat – as required • Morning snack, lunch and water bottle • Backpack • Library bag (if attending Library) • Spare change of clothing, including underpants and socks
Commencement Age The Kinder program is for children who have turned three. If your daughter will turn three between the start of February and April 30 she can commence after her third birthday. The Kinder teacher will make contact to arrange a time for you to visit a bit closer to her start date. You will also be invited to the ELC Welcome session and family event early in the year. You may decide if this is appropriate for your child if she is not starting straight away. If your child’s third birthday falls between January and April 30, you can start in the year they turn three or defer to the following year. There are many transitions in the children’s day due to their involvement in specialist classes and whilst we adjust the program to meet individual needs, we encourage you to consider their overall readiness to make their first year as positive as possible. A second year in Kinder cannot be guaranteed. Some things to think about: • How well does your child cope with change? • Is your child able to follow instructions from an adult? • How well does your child cope with hearing no, or having to wait? • Does your child need prompting to go the toilet, or adult assistance with wiping? • Will your daughter hold your hand when walking across a road, or do you need to carry her? Does she ever run away from you? • Does your child require a long sleep each day? Please speak to the Director of the Early Learning Centre if you would like further information.
Transitions Girls will settle into the Early Learning Centre in many different ways, depending on their prior experiences. It is natural for young children to feel uneasy about separation from parents or about being with a large group of children. Generally children can be engaged in an activity and will settle down very quickly. On other occasions the teacher may prefer the parent to delay leaving until the child is calmer. We ask that parents take their cue from the teacher.
The Early Learning Centre Program When it is time to say goodbye to your daughter, smile and leave promptly, telling her that you will be back soon. Please do not slip away without saying goodbye.
Specialist Sessions in the Early Learning Centre The children utilise many of the wider school resources and participate in daily specialist classes. These classes complement the learning program and contribute to a sense of community and belonging. Across the week the children participate in the following classes • Music • PE • Library
All students entering the ELC must be fully vaccinated for their age in accordance with the National Immunisation Program, or on a recognised catch-up schedule, or have a medical reason for not being immunised. A current immunisation certificate must be provided on enrolment. An updated immunisation certificate must be provided after any additional immunisations. Please see ELC policies for further information.
Illnesses To help minimise the spread of infection within the Early Learning Centre, we request that you keep your child at home if she is unwell, including when experiencing significant coughs or colds during the winter months. Please inform us of any illnesses or medical conditions affecting your child, including head lice or worms. Where appropriate, we will provide a general notification to families so that they can monitor their children for symptoms.
• French • Art • Studio In addition, there are times where sessions are included to extend learning and inquiry from a current interest. The specialist timetable is developed at the start of each year and is subject to change. Items for the Specialist Classes can be purchased once the specialist timetable is provided at the start of the year. Specialist classes commence once the class has settled into the ELC program. Art Smocks: Art smocks are provided and are not required to be purchased by families.
Holiday Care A Holiday Care program is available and runs between 8.00am and 6.00pm Monday to Friday in Sharwood House in the Junior School. The Holiday Care program will operate during 2027 on the following dates (8.00am to 6.00pm unless otherwise noted): • Term 1 Holidays
Immunisation
Wed 1 April – Mon 12 April
No Holiday Program available on Public Holidays: Good Friday 26 March, Easter Monday 29 March, and Easter Tuesday 30 March.
• Term 2 Holidays
Mon 28 June – Mon 12 July
• Term 3 Holidays
Mon 13 Sept – Mon 4 Oct
No Holiday Program available on Public Holidays: AFL Grand Final Public Holiday - Friday 24 September
Under Victorian health regulations, we have a responsibility to refuse admission to any child who is unwell. If your child becomes ill during the day, we may contact you or your nominated emergency contact and request that she be collected as soon as possible. Some illnesses require exclusion from the Centre for a specified period to minimise the risk of infection to other children and staff. In particular: • Children must not attend the Early Learning Centre for 48 hours after the last episode of vomiting or diarrhoea. • A raised temperature is often a sign of illness and requires a minimum of 24 hours at home after the fever has resolved without medication. • Please do not bring your child to the Centre if she has been given Panadol or similar medication before arrival, as this may temporarily mask symptoms of illness. If you are unsure whether your child is well enough to attend, please speak with a staff member. By bringing your child to the Early Learning Centre, you acknowledge that she is well enough to participate in the program and not displaying symptoms of an infectious illness. We strongly encourage families to err on the side of caution. Symptoms may include: • A temperature of 37.5°C or above • Coughing • Sore throat
• Last day of Term 4
Fri 10 December (12.00pm – 6.00pm)
• Runny nose
• Term 4 Holidays
Fri 10 – Fri 18 December
• Loss of smell or taste
An outline of the program will be available two weeks before each holiday period. Parents need to register and book with TeamKids directly via https://teamkids.com.au
• Shortness of breath Information regarding illness exclusions, accidents, and the administration of medication is available to parents at all times through the Centre's policies. 11
Medication If your daughter needs medication administered while at the Early Learning Centre, please follow requirements that are clearly stated on the Medication, Incident and Illness Folder found in the Early Learning Centre foyer and notify a staff member of your child’s needs. Medication cannot be administered without parent/guardian written authorisation.
Medical Conditions It is important that staff are always kept up to date with your child’s medical requirements. For conditions such as asthma, diabetes, allergies and anaphylaxis parents will be required to work with the Early Learning Centre to develop a risk minimisation plan, communication plan, and an emergency treatment plan (to be developed by a medical professional).
No Nuts Policy To minimise the risk of anaphylactic shock we request parent assistance in avoiding any nut or nut products in their daughter’s snack or lunches at any time. Nut products are not available from the School Café.
What is Anaphylaxis? Anaphylaxis is a severe allergic reaction to a substance, most commonly nuts, egg, milk, wheat, soy, seafood, some insect stings and medications. Anaphylaxis can be life threatening, but with proper management and prevention strategies in place the risks can be substantially reduced. Some symptoms of anaphylaxis include swelling of the lips, face and eyes, difficulty breathing, abdominal pain and/or vomiting and loss of consciousness.
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What is the responsibility of the parent/guardian of a child who has been diagnosed at risk of Anaphylaxis? The parent/guardian must: • inform the School staff of the diagnosis and its causes • meet with staff to develop a risk minimisation and communication plan, which includes prevention and management strategies • provide copies of an ASCIA Action Plan (from your child’s doctor) with an up-to-date photograph • supply the School with the child’s Epipen® and ensure it will not expire during the School year • inform the School if your child’s medical condition changes. The Anaphylaxis Policy is reviewed regularly and is available for parents at any time. All staff have undertaken anaphylaxis training in line with the government requirements.
Absence Please report your child's absence via the ivanhoe Girls' App or via the Parent Hub on Hive using the Absence button.
Other Important Requirements Morning Snack and Lunch
Sun Protection Policy
Children should bring a morning snack and lunch to the Early Learning Centre in clearly labelled containers. We also recommend providing a named water bottle each day, which can be refilled by staff as required
Our Sun Protection Policy has been developed to ensure that all children, employees and visitors attending this Centre are protected from skin damage caused by the harmful ultraviolet radiation (UVR) from the sun.
We encourage children to enjoy healthy, balanced meals and snacks. Suitable options may include sandwiches, wraps, salads, fresh fruit, vegetables, cheese, eggs, and lean meats. Many children enjoy bento-style lunch boxes that provide a variety of nutritious food choices. In the interests of the health and safety of all children, parents are asked not to include nuts or nut products in their child's food (see Anaphylaxis section). To further minimise the risk of allergic reactions, children are taught not to touch or share food belonging to others.
Sun Protection Procedures The Early Learning Centre requires children and staff to wear an appropriate hat that protects the face, neck and ears while they are outside during Terms 1 and 4 or when UV levels are forecast to reach 3 or higher. The Early Learning Centre endorses the SunSmart Outside 5 recommendations (SunSmart Victoria): • slip on protective clothing
We ask that lollies, chocolates, excessive amounts of cake, and fizzy drinks are not brought to the Centre.
• slop on SPF 30+ sunscreen
If your child requires a warm meal at lunchtime, please provide it in a suitable thermos or insulated container. Staff are unable to heat food for children.
• seek shade
School Café Lunch Orders Lunches may be ordered daily from the School Café using the online ordering system, Flexischools. Orders can be placed in advance or on the day they are required. Please note that all lunch orders must be submitted before 9.00am. To register for Flexischools: • Visit www.flexischools.com.au • Select Register Now • Enter your email address • Follow the registration link sent to your email
• slap on a sun protective hat • slide on some sunglasses. Staff and visitors to the Early Learning Centre will act as role models by following the Outside 5 recommendations. Parents should apply sunscreen before bringing their child to the Early Learning Centre. Staff will reapply sunscreen throughout the day as deemed necessary. The Sun Protection Policy is reinforced in a positive way through Newsletters, noticeboards and meetings. Staff discuss the importance of sun protection with the children within the planned program and throughout the day. The policy is made easily accessible to parents.
Recharge Time
• Add funds to your account using your preferred payment method.
It is important to us that your child has the opportunity to rest and recharge if she needs it. During Term 1, there is time allocated for children in Kinder to have a recharge and provided as an option for PrePrep children if needed. This becomes more flexible as the year progresses, to meet the children’s needs. Please speak with staff if you anticipate your child needing a sleep.
If you experience any difficulties using the online ordering system, please contact the Flexischools Help Desk on 1300 361 769.
A special toy that provides comfort can be brought in for recharge. Otherwise, we discourage children from bringing toys from home as these can be lost or broken.
• Create a username and password and complete the registration form • Add your child's name and class
Ready for the Weather In winter months all girls need to bring a coat each day to the Centre. These can be left in the lockers.
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Other Important Information Birthdays Birthdays are a very exciting time for children, and we love being able to celebrate with your child. You are welcome to bring in individual cakes or a small lolly bag if your child would like to share her birthday with the class. If you have alternate ideas please discuss this with your child’s teacher before purchasing. For any home-made food items, please provide staff with a list of ingredients to assist in managing food allergies and intolerances. Please ensure that no nuts or nut products are included. Further information regarding this important safety measure can be found under the Anaphylaxis section. If you are celebrating with a birthday party, you may want to consider having a small number of friends rather than the whole class which can end up being very overwhelming for a young child. We request that invitations are not given out at the centre in these instances.
Communication News is distributed via your login on Hive, or on the Parent App that can be downloaded via the App store or Google Play. Please ensure that the School has a valid email address. Other special events and activities will be communicated to you throughout the year in our quarterly Early Learning Centre Newsletter which is distributed at the end of each term. As parents of Kindergarten and PrePrep students you usually have the opportunity for daily interaction with your daughter’s teacher. You are also welcome to email your daughter’s teacher directly to arrange a mutually convenient time to meet. For more general communication you are encouraged to use the ELC@ivanhoegirls.vic.edu.au email which goes to multiple staff members.
Information Sharing Meetings These meetings will be offered twice throughout the year. They provide a valuable opportunity for both parents and teachers to exchange information that will assist your daughter’s transition into the Early Learning Centre and her development during the year.
Volunteers and Working With Children Check Requirements To comply with the requirements of Ministerial Order 870 under the auspices of Child Safety Standards all volunteers assisting in school activities, both on campus and off site, such as accompanying excursions, are required to have a current Working With Children Check (WWCC). There is no cost involved in obtaining a volunteer WWCC (other than the required passport photograph) and they are considered valid once the receipt of application has been received. For further information regarding a WWCC, please visit: www.workingwithchildren.vic.gov.au 14
Ivanhoe Girls’ is using the Linksafe system to ensure that the safety of all staff, students, contractors, and volunteers remains a priority. Volunteers can register using the link below and complete an induction process. www.linksafe.com.au/ivanhoegirlsvolunteer/
Family Involvement Both the Kindergarten and PrePrep classes will have volunteer Parent Class Coordinators whose role it is to arrange and advise you of social functions at different times during the year. Parent morning teas, family picnics, father/ daughter dinners etc are typically planned. Please see Bernadette and Emily in Term 1 if you are interested in being a class representative. There are opportunities throughout the year to be involved in the learning program by reading stories, sharing special skills or cultural experiences.
Changes to Days All queries regarding your child’s allocated days should be directed to the Director of the Early Learning Centre. Requests regarding increasing or decreasing days will be assessed on an individual basis. A minimum of seven days notice is required to change days and will only be possible if spaces are available. Casual days will be considered on an individual basis. There is an additional charge for these days.
Funding The Early Learning Centre receives nominal funding from the Victorian Government to deliver high quality kindergarten programs in the two years before school. In Independent Schools like ours, this amount is significantly lower and does not cover the operational running costs which also includes access to the various programs and facilities at Ivanhoe Girls Grammar School. We are not part of the Free Kinder Funding or Child Care Subsidy programs. Your child can only access one funded kindergarten program at a time. You will be required to complete a ‘Funded kindergarten place declaration’ form prior to commencement. It is important that you complete this form correctly if your daughter will be attending more than one service.
Fee Policy A copy of the fee schedule is available via the website or from the Main Administration Office. Queries regarding fees or Child Care Subsidy (which is applicable to the After School Care program fees only) should be directed to the Accounts Department in Robinson House located at 125 Marshall Street (next door to the Administration Building) or the Finance Manager. Early Learning Centre staff are unable to accept fee payments.
Setting Your Child up for the Best Start Start Building Independence Skills
Developing Road Sense
One of the main aims we have for children in the ELC is for them to develop a strong sense of self. We encourage independence right from the start but there are plenty of things you can do at home to make this transition a bit easier. We are always close by to help, but remember there will be 15 – 20 other children who may also need help.
Once the children are settled into the learning program we start the specialist program. These classes are located in different locations around the school.
What can you do? • Practise everyday tasks like pulling up underpants, putting on socks, hats, and smocks. Break the task into smaller steps that your daughter can try and celebrate the little wins.
What can you do? Ensure your child has developed some road sense appropriate to her age. Looking where you are walking, holding an adults hand, watching for cars and staying together are some of the skills we aim to teach the girls early on.
Toileting
• Choose shoes with Velcro so your daughter has more independence with this task.
The toilets in the ELC are child sized and designed to help your child consolidate these skills.
• Ask them to carry their own bag if you are going somewhere.
What can you do?
• Have a picnic in the park with the lunchbox they will use. Can your daughter open this by herself? Does she know how to ask for help?
Being Responsible Being part of a group means helping out and sometimes doing things you do not want to do. The great news is that most children love helping when given the opportunity. Your daughter will be expected to put things like her jumper in her locker. It is easy for belongings to be misplaced if this skill is brand new for your daughter. What can you do? • Expecting your daughter to look after her belongings by putting things away is really helpful. • Doing simple jobs around the house such as taking her plate to the kitchen, wiping tables, sorting clothes are all manageable tasks for young children.
Building Resilience
• talk your child through all aspects of toileting (including wiping, flushing and washing hands) if she is still building independence. • does your child independently identify when they need to use the toilet? • is your child familiar with using toilets in places other than her home?
Routines The start of the year, in particular is full of new information for your child. They are learning new routines, new expectations, where things are, and meeting lots of new people. Imagine how exhausting this is as an adult! For a busy 3 or 4 year old, this potentially can be quite overwhelming. What can you do? Simplify some of the routines you may have. Some children will benefit from a break from their extra classes such as dance or gymnastics. Your daughter is likely to be extra tired. Does their bedtime give them a chance to get 10 – 13 hours of sleep at night?.
Things do not always go the way we want, nor will they for your child, so it is important they have opportunities to practise coping with the disappointment or frustration that goes with this. What can you do? Ensure your child hears “no” sometimes, that they do not get everything they want or win every game they play. Whilst adults naturally want to create a smooth and happy life for children, it is really important that they have an opportunity to develop their resilience before they are in a group of 16 (Kinder) or 21 (PrePrep) other children.
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Early Learning Centre Uniform and Clothing The compulsory Ivanhoe Girls’ Collection uniform in the Early Learning Centre is a year-round range offering comfort and flexibility. This range can be worn from ELC to Year 1 at Ivanhoe Girls'.
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2.
1. Front
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1. Back
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9. 11.
10.
8.
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1. Quarter Zip Fleece Top (Front and Back)
8. Soft Shell Jacket
2. Long Sleeved Tee (worn under Polo Dress or Polo. Must not be worn as an outer garment)
9. Polo Dress
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3. Polo Top
10. Leggings (worn under the Polo Dress only. Must not be worn as an outer garment)
4. Skort
11. Trackpant
5. Wide Brimmed Hat
12. Library Bag (if attending Library)
6. Short
13. Runners/Sneakers
7. Bike/Boyleg Short (worn under Polo Dress only
14. Sport Socks
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Early Learning Centre Uniform and Clothing Uniform Supplier (New Uniforms)
Clothing Requirements
The Noone Uniform Shop is the sole supplier of new uniforms for Ivanhoe Girls'. Noone East Ivanhoe store is open six days per week all year round and is conveniently located in close proximity to the School.
• Footwear must be easy to put on and take off (velcro fasteners are useful). No thongs, Crocs, or party shoes are to be worn as they are not suitable for outdoor activities. Runners are best because they provide good grip. A pair of gumboots can be provided as an additional pair of shoes for engaging in messy play such as mud play.
NOONE - EAST IVANHOE 283 Lower Heidelberg Rd, Ivanhoe East, Vic 3079 PH: 03 9499 1439 EMAIL: ivanhoe@noone.com.au Online Sales: www.noone.com.au/school/ivanhoe-girlsgrammar-school TRADING HOURS Monday to Friday: 9.00am – 5.00pm Saturday: 9.00am – 1.00pm
The Second Life Uniform Shop (SLU) The Second Life Uniform Shop (SLU) is run by the Ivanhoe Girls' Grammar School Parents' Association volunteers. The SLU is where good quality, clean, second hand uniforms are bought and sold. The SLU is open every Wednesday between 3.00pm and 4.00pm during term time. SLU is closed during term breaks and public holidays unless otherwise advised via Hive.
• A hat is essential for summer protection during Terms 1 and 4. No child will participate in outdoor activities during warm weather without a hat (see page 8 for sun protection procedures) • A coat is essential during Terms 2 and 3 (preference is to wear the Ivanhoe Girls' Soft Shell Jacket, but you can also bring a warmer jacket) • Please always leave a spare change of clothing in the School bag for those unexpected emergencies. This should include: ― t-shirt ― shorts (summer) ― long pants (winter) ― windcheater ― socks ― underpants.
Stocks can be limited or variable but you are most welcome to call in should you wish to purchase pre-loved uniforms.
These spare clothes do not need to be from the compulsory Early Learning Centre uniform.
It is located at Woolley House, 137 Marshall Street, Ivanhoe.
• all clothing worn by your child must be clearly labelled with her name
For all enquiries, please email the Second Life Uniform Shop at slife@ivanhoegirls.vic.edu.au.
• a bag or backpack is essential for your child to carry daily requirements. Ivanhoe Girls’ backpacks may be purchased from Noone Uniform Shop.
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Early Learning Centre Hours The hours of the Kindergarten (3 Year Old) and PrePrep (4 Year Old) Programs are 8.45am – 2.45pm.
Before and After School Care
Daily Starting Time
Before School Care Program
The educational program with the teachers commences at 8.45am. Children arriving prior to 8.30am will need to be signed into the Before Care Book as well as the Daily Attendance Book. These regulatory requirements are located at the entrance. On arrival children organise their belongings, participate in settling in activities and say goodbye to parents, ready to start at 8.45am.
Before School Care is available to all Kindergarten and PrePrep students. It operates from 7.45am to 8.30am from Monday to Friday within the Early Learning Centre. The Accounts Department bills parents through their School account for the cost of this service. Any variations to these hours will be advised in writing to all Early Learning Centre families. This can be used on a casual or permanent basis.
Importance of Arriving On Time
TeamKids After School Care Program
Arriving on time sets your child up for a positive transition, as they have a chance to say hello to their friends and teachers without rushing. Whilst the routine varies depending on the class and the specialist timetable, we aim to gather for a Morning Meeting and share plans for the day. Starting with a predictable routine helps settle the group, set expectations and is for a positive start to the day.
The TeamKids After School Care program is located in Sharwood House in the Junior School and is available to all Kindergarten and PrePrep students. It operates from 3.00pm to 6.00pm Monday to Friday. Any variations to these hours will be advised in writing to all Early Learning Centre families. This service is provided by an external provider.
Daily Finishing Time Please ensure your child is collected from the Early Learning Centre at 2.45pm and no later than 2.55pm. Any child not collected by this time will be escorted to, and signed into the TeamKids After School Care Program, which is run in Sharwood House in the Junior School, commencing at 3.00pm. (See page 9 for more information regarding TeamKids).
You are encouraged to register for the After School Care Program even if you have no immediate plans to use the service. This will ensure that the After School Care Program provider has all relevant information about your child if you are unexpectedly delayed. Parents need to register and book with TeamKids directly via https://teamkids.com.au
However, please note that TeamKids After School Care is not available for ELC students during the settling in time due to the early finishing times – see under Hours for the Beginning of the Year information below.
Hours for the Beginning of the Year Kinder
PrePrep
Monday 1 February – Orientation Session (1 hr groups) Information session for families to attend for one hour only. Times to attend will be sent to families in January. At the beginning of the year, finishing times for the Kinder girls will take place in stages to help them settle into their new environment. With the excitement of starting in the Early Learning Centre and new routines, children can tire easily.
Monday 1 February – Orientation Session (1 hr groups) Information session for both new and current families to attend for one hour only where parents will be given details on the program goals, timetable, specialist lessons and more. This will also be a time for children to meet each other and learn where to place their belongings. Times to attend will be sent to families in January. After School Care will not be available on this day.
Tuesday 2 February – Friday 5 February 8.45am – 11.00am Girls should wear their uniform and bring morning snack. Extended care in the ELC or After School Care in Junior School beyond finishing times will not be available during this time. Week 2: Monday 8 February – Friday 12 February 8.45am – 12.30pm (lunch at the Early Learning Centre) Week 3: Monday 15 February Normal hours: 8.45am – 2.45pm 18
Tuesday 2 February – Friday 5 February 8.45am – 12.00pm Girls should wear their uniform and bring their morning snack. Extended care in the ELC or After School Care in Junior School beyond finishing times will not be available during this time. Week 2: Monday 8 February – Friday 12 February Normal hours: 8.45am – 2.45pm
Ivanhoe Girls’ App The Ivanhoe Girls’ App allows parents to stay up-to-date with news and notices from Ivanhoe Girls’ and access useful information quickly, including co-curricular information, submit absentee information, access Hive - Ivanhoe Girls’ parent, student and staff intranet platform.
Features • Instant, targeted notifications from the School (News Button) • School notices and the Ivanhoe Girls’ fortnightly Newsletter (News Button and Newsletter Button) • Easy and quick access to the School’s Absence Form should your child be away or late (Absentee Button) • Link to School Calendar entries that are only applicable to you, your child and the Whole School (School Calendar Button) • Link to Consent2Go for approving any excursion, camp, or trip and/or submitting and updating medical details (Consent2Go Button) • Links to the Hive – Parent Hub, the Payment Portal, the School website and the Official School social media pages • A link to More... to access further information regarding the School activities. (More... at bottom right of Home Screen).
How to Download the App: Step 1. Go to the App Store or Google Play and search for Ivanhoe Girls’ Grammar School Step 2. Log in using your Hive Username and Password you received in the email from the School on commencement Step 3. After logging in you will be able to access the Parent App. If you know your Username (Login Name): For Example: p123456@ivanhoegirls.vic.edu.au but have forgotten your Password, you can simply use our self-service Password reset utility. You can reset your Password by clicking here: https://password.ivanhoegirls.vic.edu.au
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Hive Parent Portal Homepage The Hive Parent Portal provides you with quick links to the latest news and announcements from the School, Learning and Teaching Program, Library, Key School Contacts, Attendance/Absence Lines, Uniform Shop, Term Dates, the School Map and more.
Hive Parent Hub
How to access Hive. Step by Step Guide to Accessing Hive Step 1. Log onto Hive the Ivanhoe Girls’ Learning Management System: https://hive.ivanhoegirls.vic.edu.au This will lead you to the security login screen (see above). Step 2. Enter your Username (Login name) and Password which you received in the email from the School on commencement Step 3. After logging in you will be taken to the Hive Parent Portal. If you know your Username (Login Name): For Example: p123456@ivanhoegirls.vic.edu.au but have forgotton your Password, you can simply use our self-service password reset utility. You can reset your Password by clicking here: https://password.ivanhoegirls.vic.edu.au
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Further Information Confidential Data Collection The Australian Government requires all schools to collect data about students to link to national literacy and numeracy testing for all Australian students (NAPLAN tests). As part of this process the School is required to collect information from families relating to student’s background characteristics in order to enable nationally comparable reporting of students’ outcomes against the National Goals for Schooling in the Twenty-First Century.
Photography, Filming and Publishing Policy There are a myriad of ways that the School celebrates student achievements and participation in school life, including via The Newsletter the annual Golden Mitre magazine, the biannual School magazine Lux Mea on the intranet Hive and the School website and digital channels.
If you have any further questions regarding the process please contact our the School via E: enquiries@ivanhoegirls.vic.edu.au
All new parents are provided with and carefully asked to read the Photography, Filming and Publishing Policy during the enrolment process. We request ongoing parental permission to use video and images of students across all of these communication platforms.
Consent2Go
Parental permission, granted or withheld, can be changed at any time during a student's enrolment.
The School uses Consent2Go for the collection and management of heath and emergency contact information for our students. This system is designed to facilitate clear and consistent communication between the School and Parents and Guardians to ensure that information remains accurate and up-to-date. It will be fully integrated with the management of all school excursions, camps and trips. The School complies with national and state privacy compliance and security requirements, and requires the same of all relevant service providers. All information will be managed and maintained securely. Neither the School nor the provider will, or is permitted to, use this information for any purpose other than the legitimate purpose for which it is being collected.
Social Media Channels There are lots of ways to keep up to date with the news and events at Ivanhoe Girls'. Follow us on social media via Facebook (facebook.com/ivanhoegirls), Instagram (instagram. com/ivanhoegirlsgrammarschool), vimeo (vimeo.com/ ivanhoegirls) and LinkedIn (linkedin.com/school/ivanhoe-girlsgrammar-school) to keep connected to the School community and find out whats been going on in and round the School.
A new, updated policy with permission provided by Consent2Go will be available in early 2027.
Respectful and responsible use of devices by families From September 2025 a new 'safe use of Digital Technologies and online Environments' policy was adopted in the ELC. This Policy is available on Hive and applies to all visitors, parents and staff. Please take note of the following points that apply to parents and guardians: • Families must ensure they do not take images or videos of children, including their own on School premises. This includes on arrival, departure and during the educational program. • Families understand that taking images or videos of children at special events and assemblies is not allowed. By attending an event they agree to these arrangements. • Families should confirm with the Director if they are unsure of the arrangements during social or special events • Photos taken outside of school hours of children wearing the Ivanhoe Girls’ Grammar School Uniform must not be uploaded onto social media under any circumstance.
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School Map
Hillsley Visual Arts and Hospitality Complex
Early Learning Centre
NOEL STREET Collins Wing
Counselling and Careers
The Cooerwull Centre
NO AN
RM
Pizzey Wing
T
EE
R ST
Sharwood House
Junior School Office Amos House
Fiddian House
Welcom Centre
Year 6 Centre
MARSHA
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Parish Hall
Performing Arts Centre
UPP
ER H
EIDE
LBER
Staff Car Park Lowe Wing
Science Wing
G RO AD
Swimming Pool Sports Fields
Robinson House
Woolley House
AD RO
Goods Shed
LEY
me e
Netball Court
D STU
Doris Walker Centre
Emergency Evacuation Area
Gymnasium
M House
ALL STREET
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V1.Aug2026
123 Marshall Street Ivanhoe Victoria 3079 Australia T +61 3 9490 6222 E enquiries@ivanhoegirls.vic.edu.au W ivanhoegirls.vic.edu.au ABN 77 004 098 748 CRICOS provider No. 00974A
OUR GIRLS SPEAK FOR THEMSELVES.