
International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
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International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Mr. Siddheshwar Telange1, Mr. Vinayak Sable2, Mr. Satyasai Kadavergu3, Mr. Tejas Lokre4 ,
Prof. Mrs. Dahiphale Priya5 .
1UG Student Department of CSE, Gramin Technical & Management Campus, Vishnupuri, Nanded. (MH) India
2UG Student Department of CSE, Gramin Technical & Management Campus, Vishnupuri, Nanded. (MH) India
3UG Student Department of CSE, Gramin Technical & Management Campus, Vishnupuri, Nanded. (MH) India
4UG Student Department of CSE, Gramin Technical & Management Campus, Vishnupuri, Nanded. (MH) India
5Asst. Professor Department of CSE, Gramin Technical & Management Campus, Vishnupuri, Nanded. (MH) India
Abstract - Civic issues such as potholes, garbage overflow, water leakage, damaged streetlights, and public safety problems often remain unresolved due to inefficient complaint reporting systems, lack of accountability, poor coordination between citizens and workers, and limited citizen engagement. Traditional complaint systems generally provide limited status tracking and do not motivate users to actively participate in civic improvement. To address these challenges, this paper presents CivicPulse, an AIpowered civic complaint management and reward-based citizen engagement system.
CivicPulse enables citizens and students to report civic issues with images, descriptions, categories, and geolocation data. The system integrates Google Gemini API for AI-powered image analysis, which automatically suggests complaint titles, descriptions, and categories. The platform supports role-based workflows for citizens, students, workers, and administrators. Workers can view assigned complaints, access complaint locations through maps, update complaint status, and submit resolution updates. Administrators can manage users, complaints, moderation, rewards, analytics, and worker performance through a centralized dashboard. The system also includes JWT-based authentication, bcrypt password hashing, OTP-based two-factor authentication, real-time notifications, multilingual support, and a reward mechanism consisting of points, badges, certificates, coupons, and leaderboard rankings..
The proposed system improves transparency, accountability, and participation in civic issue resolution. By combining AI-based complaint analysis, geolocation mapping, role-based access, and reward-based engagement, CivicPulse provides an efficient and scalable approach for modern civic complaint management.
Key Words: Civic Complaint Management, Artificial Intelligence, Google Gemini API, Geolocation, Reward System, Citizen Engagement, Role-Based Access Control, Smart Governance, MongoDB, Angular, Node.js.
Urbanandsemi-urbanareasfrequentlyfacecivicproblemssuchaspotholes,garbageaccumulation,watersupplyissues, electricityfailures,noisedisturbances,damagedpublicinfrastructure,andpublicsafetyconcerns.Theseissuesdirectlyaffectthe qualityoflifeofcitizensandhindersustainableurbandevelopment.However,manycivicproblemsremainunresolvedfor extendedperiodsduetothelackofanefficient,transparent,anduser-friendlyplatformforreportingandtrackingcomplaints.
Traditionalcomplaintmanagementsystemsareoftenmanual,fragmented,andlackreal-timetrackingcapabilities.Citizens typically face difficulties in registering complaints, monitoring their status, and ensuring accountability from concerned authorities.Additionally,theabsenceofpropercommunicationbetweencitizens,workers,andadministratorsleadstodelaysin issueresolutionandreducedtrustinpublicservices.
Withtheadvancementofdigitaltechnologies,thereisagrowingneedforintelligentsystemsthatcanstreamlinecivicissue reporting,improvecoordination,andenhancecitizenparticipation.Modernsolutionscanleveragetechnologiessuchasweb platforms,geolocationmapping,andartificialintelligencetoautomatecomplaintcategorization,enablereal-timeupdates,and optimizeresourceallocation.
Toaddressthesechallenges,thispaperproposesCivicPulse,anAI-poweredciviccomplaintmanagementandreward-based citizenengagementsystem.Theplatformenablesuserstoreportissueswithimagesandlocationdata,automaticallyanalyzes

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
complaintsusingAI,andfacilitatesefficientassignmentandtrackingoftasks.Additionally,arewardmechanismisintegratedto encourageactivecitizenparticipationandimprovecommunityengagement.
To ensure an efficient, scalable, and secure civic complaint management system, CivicPulse integrates several advanced technicalfeatures:
• AI-Powered Complaint Analysis: The system utilizes theGoogle Gemini APIto analyze uploaded images and automatically suggest complaint titles, descriptions, and categories. This reduces manual effort and improves classificationaccuracy.
• Geolocation and Mapping Integration: The platform usesGoogle Maps APIto capture and visualize complaint locations. This enables location-based complaint tracking, worker assignment, and heatmap analysis for administrators.
• Role-Based Access Control (RBAC): ThesystemThesystemsupportsmultipleuserrolesincludingcitizens,students, workers,andadministrators.Eachrole hasspecific permissionsand dashboards to ensuresecureandorganized operations.
• Full-Stack Web Architecture: TheapplicationisbuiltusingAngular(frontend),Node.jswithExpress(backend), andMongoDB(database),ensuringascalableandresponsivesystem.
• Secure Authentication Mechanism: Security is implemented usingJWT-based authentication,bcrypt password hashing,andOTP-basedtwo-factorauthentication(2FA)toprotectuserdataandsystemaccess.
• Real-Time Notifications: Usersreceiveupdatesthroughin-appnotificationsandemailalertsforcomplaintstatus changes,assignments,andrewards.
• Reward and Engagement System: Agamifiedsystemprovidespoints,badges,certificates,andleaderboardrankings toencourageactivecitizenparticipation.
Thenoveltyoftheproposedsystem,CivicPulse,liesinitsintelligentintegrationofartificialintelligence,geolocation-based tracking,andreward-drivencitizenengagementwithinaunifiedciviccomplaintmanagementplatform.Unliketraditional complaintsystems,CivicPulseintroducesseveralinnovativefeatures:
1.AI-PoweredComplaintAnalysis
A key novelty of the system is the integration ofAI-based image analysis using the Google Gemini API. Insteadofrelyingsolelyonmanualinput,thesystemautomatically:
• Analyzesuploadedimages
• Suggestscomplainttitlesanddescriptions
• Classifiescomplaintcategories
Thissignificantlyreducesusereffortandimprovestheaccuracyofcomplaintreporting.
2.Reward-BasedCitizenEngagementSystem
Unlikeconventionalcivicplatforms,CivicPulseincorporatesagamifiedrewardmechanismtomotivateuserparticipation.
• Usersearnpoints,badges,certificates,andleaderboardrankings
• Encouragesactivecivicresponsibility
• Reducesfakeorlow-qualitycomplaintsthroughincentivedesign
Thistransformspassiveusersintoactivecontributors.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
3.Role-BasedMulti-UserWorkflowSystem
Theplatformintroducesastructuredworkflowwithmultipleroles:
• Citizens/Students→Reportissues
• Workers→Resolvecomplaints
• Admins→Monitor,assign,andanalyze
Thiscreatesaclosed-loopsystem,improvingaccountabilityandcoordination.
4.Geolocation-BasedComplaintTrackingandAssignment
CivicPulseintegratesGoogleMapsAPIfor:
• Accuratecomplaintgeotagging
• Location-basedworkerassignment
• Visualizationusingmapsandheatmaps
Thisensuresfasterandmoreefficientissueresolution.
5.IntegratedReal-TimeMonitoringandNotifications
Thesystemprovides:
• Real-timecomplaintstatustracking
• Instantnotificationsforupdates
• Transparentcommunicationbetweenusersandauthorities
Thisimprovestrustandsystemresponsiveness.
6.SecureandScalableArchitecture
Theplatformisbuiltusingamodernfull-stackarchitecture:
• Angularfrontend
• Node.js+Expressbackend
• MongoDBdatabase
Securityisenhancedusing:
• JWTauthentication
• bcryptpasswordhashing
• OTP-basedtwo-factorauthentication
7.UnifiedSmartGovernanceApproach
Unlikeexistingfragmentedsystems,CivicPulsecombines:
• Complaintmanagement
• AI-basedautomation
• Citizenengagement
• Administrativeanalytics

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
The rapid growth of smart city initiatives has led to the development of various digital platforms for civic complaint management.Thesesystemsaimtoimprovecommunicationbetweencitizensandmunicipalauthoritiesbyenablingonline complaint registration and tracking. However, most existing systems are limited in functionality and lack intelligent automation,userengagementmechanisms,andreal-timecoordination
Traditionalciviccomplaintsystemsareoftenmanualorsemi-digital,whereuserssubmitcomplaintsthroughwebsitesor mobileapplications.Whilethesesystemsallowissuereporting,theytypicallylacktransparency,efficienttracking,andtimely resolution.Usersoftenfacedifficultiesinmonitoringcomplaintprogress,leadingtoreducedtrustinpublicservices.
Severalmodernsystemshaveintroducedgeolocation-basedcomplainttracking,allowingauthoritiestoidentifyproblemareas andassignworkersaccordingly.However,thesesystemsoftendependheavilyonmanualclassificationofcomplaints,which canleadtoinconsistenciesanddelaysinprocessing.
Recentresearchhasexploredthe use ofartificial intelligence insmart governance systems.AItechniquescan be usedto classifycomplaints,detectpatterns,andautomatedecision-makingprocesses.However,manyexistingimplementationsrely ontext-basedinputsanddonotfullyutilizeimage-basedanalysisforreal-worldissueidentification.
Anothermajorlimitationobservedinexistingsystemsisthelackofcitizenengagement.Mostplatformstreatusersaspassive reporters without providing incentives or feedback mechanisms. This results in low participation rates and incomplete reportingofcivicissues.
Furthermore,existingsystemsoftenlackastructuredworkflowbetweencitizens,workers,andadministrators.Theabsenceof role-basedcoordinationleadstoinefficienttaskassignmentandpooraccountabilityinresolvingcomplaints.
Fromthefieldobservation,itisevidentthatcurrentciviccomplaintplatformssufferfromthefollowinglimitations:
• LackofAI-basedcomplaintclassification
• Limiteduseofimageanalysisforissueidentification
• Absenceofreward-basedengagementsystems
• Poortransparencyincomplainttracking
• Weakcoordinationbetweenstakeholders
• Limiteduseofgeolocationforefficienttaskassignment
To overcome these limitations, there is a need for an integrated system that combines AI-based automation, geolocation tracking,role-basedworkflows,andcitizenengagementmechanisms.
Theproposedsystem,CivicPulse,addressesthesegapsbyprovidinganAI-poweredciviccomplaintmanagementplatform withreal-timetracking,reward-basedparticipation,andefficientcoordinationbetweenusers,workers,andadministrators.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Identified Problems and Proposed Solutions
Identified Problem
Lack of Efficient Complaint Reporting Systems: Citizens oftenfacedifficultyinreportingcivicissuesduetocomplexor outdatedsystems.
Manual Complaint Classification: Traditionalsystemsrely onmanualcategorization,leadingtodelaysanderrors.
Poor Transparency in Complaint Tracking: Userscannot easilytracktheprogressoftheircomplaints.
Low Citizen Engagement: Lackofmotivationleadstofewer reportedissuesandreducedparticipation.
Inefficient Worker Assignment: Complaintsarenotassigned basedonlocationorpriority.
Lack of Coordination Between Stakeholders: Poor communicationbetweencitizens,workers,and administrators.
Limited Administrative Insights: Authoritieslackproper toolsformonitoringandanalysis.
Security and Data Integrity Issues: Weakauthentication mechanismscanleadtounauthorizedaccess.
Proposed Technical Solution
User-Friendly Web Platform: CivicPulseprovidesa simpleinterfaceforreportingissueswithimages, descriptions,andgeolocationdata.
AI-Powered Analysis: IntegrationofGoogleGeminiAPI automaticallyanalyzesimagesandsuggestscomplaint categoriesanddescriptions.
Real-Time Status Tracking: Thesystemprovideslive updatesfrom“Pending”to“Closed”stageswith notifications.
Reward-Based Engagement System: Usersearnpoints, badges,certificates,andleaderboardrankingsforactive participation.
Geolocation-Based Assignment: GoogleMaps integrationenableslocation-basedtaskallocationand efficientrouting.
Role-Based Workflow System: Separatedashboardsand permissionsforcitizens,workers,andadminsensure smoothcoordination.
Admin Dashboard with Analytics: Provides performancemetrics,complainttrends,andheatmapsfor betterdecision-making.
Secure Authentication System: UsesJWT,bcrypt,and OTP-basedtwo-factorauthenticationforenhanced security.
Recentadvancementsinartificialintelligencehaveenabledthedevelopmentofintelligentsystemsforautomatedclassification and analysis of user-generated data. In the context of civic complaint management, AI techniques can be used to classify complaintsbasedontextandimages,improvingefficiencyandreducingmanualworkload.
Severalstudieshaveexploredtheuseofmachinelearninganddeeplearningmodelsforclassificationtasks.NaturalLanguage Processing(NLP)techniquesarecommonlyusedtoanalyzetextualcomplaints,whilecomputervisionmodelsareusedto analyzeimagesofreal-worldissuessuchaspotholes,garbage,andinfrastructuredamage.
However,manyexistingsystemsrelyprimarilyontext-basedinputsandrequireuserstomanuallydescribeissuesindetail. Thisapproachcanleadtoinconsistentcategorizationandincreasedprocessingtime.Image-basedanalysis,combinedwithAI, providesamoreaccurateandefficientwaytoidentifyandclassifyreal-worldproblems.
Inaddition,recentAImodelshavedemonstratedstrongperformanceinunderstandingcontextualinformationfromimages andgeneratingmeaningfuldescriptions.Thesecapabilitiescanbeleveragedtoautomaticallysuggestcomplaintcategories, titles,anddescriptions,therebyimprovinguserexperienceandsystemefficiency.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Despitetheseadvancements,theintegrationofAI-basedimageanalysisintociviccomplaintplatformsisstilllimited.The proposedsystem,CivicPulse,addressesthisgapbyincorporatingAI-poweredimageanalysistoassistusersinreportingissues moreaccuratelyandefficiently.
ApproximatelyGeolocation-basedsystemshavebecomeanimportantcomponentinmodernsmartcityapplications.These systems use location data to identify, monitor, and manage civic issues more effectively. In the context of complaint management,geolocationenablesaccuratemappingofreportedissuessuchaspotholes,garbagedumps,andinfrastructure damage.
SeveralexistingplatformsuseGPSandmap-basedvisualizationtoassistauthoritiesinidentifyinghigh-densityproblemareas. This helps in prioritizing complaints and allocating resources efficiently. Additionally, location-based worker assignment ensuresthatcomplaintsarehandledbynearbypersonnel,reducingresponsetime.
However, many existing systems provide only basic mapping functionality and lack advanced features such as real-time tracking,heatmapvisualization,andintegrationwithintelligentdecision-makingsystems.Furthermore,theyoftendonot combinegeolocationwithuserengagementorAI-basedautomation.
Theproposedsystem,CivicPulse,enhancesgeolocation-basedcomplaintmanagementbyintegratingGoogleMapsAPIfor complainttracking,workerassignment,andadministrativeanalytics.Italsosupportsvisualizationtoolssuchasheatmapsand clusteringtoidentifyfrequentlyaffectedareas,enablingbetterplanningandfasterresolutionofcivicissues.
Citizenengagementplaysacrucialroleinthesuccessofsmartcityinitiativesanddigitalgovernanceplatforms.Moderncivic systemsaimnotonlytoprovidecomplaintregistrationbutalsotoactivelyinvolvecitizensinimprovingurbaninfrastructure andpublicservices.
Severalexistingplatformsallowuserstoreportcivicissues;however,theyoftenlackmechanismstomotivatecontinuous participation.Withoutincentivesorfeedbacksystems,userstendtoloseinterestaftersubmittingcomplaints,resultinginlow engagementandincompletereporting.
Recent studies highlight the importance of incorporatinggamification techniquessuch as reward points, badges, and leaderboardstoencourageuserparticipation.Thesetechniqueshavebeensuccessfullyappliedinvariousdomainstoincrease useractivityandimprovesysteminteraction.
Additionally,feedbacksystemssuchasratingsandcommentshelpimprovetransparencyandaccountabilityincomplaint resolution.Whenuserscanratethequalityofresolutionandtracktheircontributions,itbuildstrustandencouragesconsistent engagement.
However,mostexistingcivicplatformsdonotintegrateengagementmechanismswithcomplaintmanagementsystemsina structuredway.Thereisaneedforaunifiedsystemthatcombinescomplaintreporting,tracking,andusermotivation.
Theproposedsystem,CivicPulse,addressesthisgapbyincorporatingareward-basedengagementsystemalongwithreal-time tracking and feedback mechanisms. This approach not only improves citizen participation but also enhances the overall efficiencyandtransparencyofcivicissueresolution.
Smartgovernancesystemsaimtoimprovetheefficiency,transparency,andresponsivenessofpublicservicesthroughtheuse ofdigitaltechnologies.Inrecentyears,manygovernmentsandmunicipalitieshaveadoptedonlineplatformstomanagecivic complaintsandpublicgrievances.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
These platforms enable citizens to report issues such as road damage, waste management problems, and infrastructure failures.However,manyexistingsystemssufferfromlimitationssuchasdelayedresponses,lackoftransparency,andminimal userinteraction.
Researchinsmartgovernancehighlightstheimportanceofintegratingmoderntechnologiessuchasartificialintelligence,cloud computing,anddataanalyticstoimproveservicedelivery.AIcanassistinautomatingcomplaintclassification,prioritizing issues,andidentifyingrecurringpatterns.Dataanalyticscanhelpadministratorsunderstandtrendsandallocateresources moreeffectively.
Despitetheseadvancements,manyexistingsystemslackintegrationbetweencomplaintreporting,real-timetracking,anduser engagement.Additionally,mostplatformsdonotprovideincentivesforcitizenparticipation,leadingtoreducedreportingof issues.
The proposed system,CivicPulse, addresses these challenges by combining AI-based automation, real-time tracking, geolocationservices,andreward-basedengagementintoaunifiedplatform.Thisapproachenhancestransparency,improves responsetime,andencouragesactiveparticipationfromcitizens.
Efficientcomplaint managementsystems require structured workflowsto ensure proper coordination between different stakeholderssuchascitizens,fieldworkers,andadministrativeauthorities.Traditionalsystemsoftenlackclearlydefinedroles, leadingtodelays,miscommunication,andpooraccountability.
Modernsystemsareincreasinglyadoptingrole-basedaccesscontrol(RBAC)toorganizeoperations.Insuchsystems,usersare assignedspecificroleswithpredefinedpermissions.Forexample,citizenscanreportissues,workerscanhandleassigned complaints,andadministratorscanmonitorandmanagetheoverallsystem.
Role-basedsystemsimproveefficiencyby:
• Ensuringpropertaskassignment
• Reducingunauthorizedaccess
• Streamliningcommunicationbetweenstakeholders
• Enhancingaccountabilityincomplaintresolution
However,manyexistingplatformsstilllackfullyintegratedworkflowsthatconnectallstakeholdersinaclosed-loopsystem. Thisresultsingapsbetweencomplaintreporting,assignment,andresolution.
The proposed system,CivicPulse, implements a structured role-based workflow that connects citizens, workers, and administratorswithinasingleplatform.Thisensuresseamlesscommunication,efficienttaskmanagement,andimproved transparencythroughoutthecomplaintlifecycle.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
3. DESIGN AND ARCHITECTURE
3.1 Block Diagram


International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
3.2 Level 0 Data Flow Diagram (DFD)



International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
ThehomepageprovidesanoverviewoftheCivicPulseplatform,allowinguserstonavigate,register,orreportissueseasily.It highlightsthesystem’sgoalofenablingcitizenstoreportandtrackcivicproblemsefficientlythroughauser-friendlyinterface.

Theloginpageallowsuserstosecurelyaccesstheiraccountsbyenteringtheiremailandpassword.Itprovidesquickaccessto thesystemandenablesuserstoreportandtrackcivicissue.


International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Theregistrationpageallowsnewuserstocreateanaccountbyenteringpersonaldetailssuchasname,email,and password.Itenablesuserstojointheplatformandstartreportingandtrackingcivicissues.

Thecitizendashboardprovidesanoverviewofuseractivity,allowinguserstoreportissues,trackcomplaints,andview leader-boardrankingsthroughquickactionoptions.


International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Thereportissuepageallowsuserstosubmitcomplaintsbyenteringlocationdetails,selectingpriority,andprovidingrelevant information.ItalsosupportsGPS-basedlocationdetectionforaccurateissuereporting.

4.5 CivicPulse Worker Dashboard
The worker dashboard provides an overview of assigned complaints, including status such as pending, in-progress, and resolvedissues,alongwithperformancemetricsandcompletionrate.


International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 13 Issue: 05 | May 2026 www.irjet.net p-ISSN: 2395-0072
Theadmindashboardprovidesanoverviewofsystemperformance,includingtotalusers,complaints,resolutionrate,and workeractivity.Italsodisplaysanalyticsandtrendstohelpadministratorsmonitorandmanagethesystemefficiently.

5. CONCLUSIONS
TheCivicPulseapplicationisdesignedtosimplifyandenhancecivicissuereportingandmanagementbyintegratingmultiple functionalitiesintoaunifiedplatform.Thesystemenablescitizenstoreportissues,trackcomplaintstatus,andengagewith community-drivensolutionsefficiently.ByincorporatingfeaturessuchasAI-basedcomplaintanalysis,geolocationtracking, role-basedworkflows,andrewardmechanisms,theplatformimprovestransparency,accountability,anduserparticipation. TheapplicationleveragesmodernwebtechnologiessuchasAngular,Node.js,andMongoDB,alongwithexternalserviceslike GoogleGeminiAPIandGoogleMaps,toensureascalable,responsive,andefficientsystemforsmartcivicgovernance.
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