Ipsf membership grant application 2017 2018

IPSF Development Fund 2017-18

Membership Grant - Call for Applications The IPSF Development Fund Committee is pleased to announce we are now accepting applications for the 2017-18 Membership Grant. This grant is designed to financially assist an association in maintaining IPSF membership.

Guidelines This is the official call and application form for the 2017-18 Membership Grant. The accompanying information should be read in conjunction with the official application form, and the committee will consider only properly submitted applications.

Member organisations who wish to apply must: 1.

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Be either a Full Member or a Member in Association of IPSF, Represent a low or lower middle income country (as defined by the World Bank list of Economies), Have tried to obtain sponsorship to meet some of the cost of the membership fee, Have held IPSF membership for at least one full year previously, Organise an IPSF campaign, project, or event in the 12 months following receipt of the grant, Submit an article to the IPSF News Bulletin or IPSF Newsletter detailing an IPSF activity held by the member organization a. The IPSF Student Exchange Programme (unless this will be the first year that the particular country has hosted a SEP student) or attending an IPSF event outside of the member organization’s country does NOT fulfill the requirements of the IPSF event

The awarded grant will cover the IPSF Annual Membership Fee 2017-18. Please note that effective this year, an organisation may receive a maximum of 2 organisation-level grants within a one-year term of the Development Fund Committee (October 2017-18).

Completed application forms with signatures must be submitted to the Development Fund Coordinator (df@ipsf.org) as a word document or PDF by February 10, 2018 at 11:59pm GMT+0. When sending your application, please rename the file to specify the project grant and your association: “Project Grant - Insert Association Name”.

All applicants will be notified of the Committee’s decision by February 25, 2018.

Tiffany Lee IPSF Development Fund Coordinator 2017-18 International Pharmaceutical Students’ Federation www.ipsf.org df@ipsf.org

1. Background The main aim of the IPSF Development Fund is to give each and every pharmacy student an equal opportunity to fully participate in IPSF activities. This opportunity is also intended to help students promote IPSF within their schools of pharmacy and countries. Currently the IPSF Development Fund Committee releases a total of 8 grants per year:  Associations/Organisation level o Membership grant o Project grant, biannual o Compounding event grant o Training Development Camp grant  Members level o World Congress event grant o Regional event grant o Student Exchange Program grant

2. Qualification Member organisations who wish to apply must: 1. Be either a Full Member or a Member in Association of IPSF, 2. Represent a low or lower middle income country (as defined by the World Bank list of Economies), a. The full list may be found here: http://data.worldbank.org/about/country-classifications/country-andlending-groups 3. Have tried to obtain sponsorship to meet some of the cost of the membership fee, 4. Have held IPSF membership for at least one full year previously, 5. Organise an IPSF campaign, project, or event in the 12 months following receipt of the grant, 6. Submit an article to the IPSF News Bulletin or IPSF Newsletter detailing an IPSF activity held by the member organization.

3. Selection Procedure 3.1 The decision-making committee is the Development Fund Committee, which consists of three member representatives from three different countries, the IPSF Treasurer, and the Development Fund Coordinator who chairs the committee. This committee corresponds via email and discusses issues relating to the selection process and ways to optimize the impact of Development Fund Grants at the local and international levels.

3.2 The applicant is an IPSF student organisation, either as a Full Member organisation or as a Member in Association from a low or lower income country as defined by the World Bank list of Economies. The applicant organisation must have held IPSF membership for at least one full year previously. The applicant organisation is also expected to provide accurate information and add any additional information that would be relevant in the consideration of the application form. If selected to receive the grant, a recipient is expected to: 

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Organise at least one IPSF activity (campaign, project, or event) during the 12 months following receipt of the grant. Participation in the Student Exchange Programme (unless this will be the first year that the particular country has hosted a SEP student) or attendance at an IPSF event outside of the member organisation’s country does not fulfil this requirement.

Produce a written report addressed to the Development Fund Committee and the IPSF Executive Committee detailing a review of the activity implemented. This report must be sent no later than 1 month following the completion of the activity, and may be published in the IPSF News Bulletin, IPSF Newsletter or on the IPSF website.

Produce a written report addressed to the Development Fund Committee and the IPSF Executive Committee detailing a review of IPSF events and activities within the member country in the 2017-18 term following receipt of the grant. This detailed report should outline the activities, but also reflect on the plan set out in the grant application. The deadline for this report is September 30, 2018, at the conclusion of the 2017-18 term.

All applicants will be notified of the Committee’s decision by February 25, 2018.

4. Grant coverage and criteria The awarded grant will cover the IPSF Annual Membership Fee 2017-18. In all cases, the IPSF Treasurer will transfer the awarded grant from the IPSF Development Fund account to the IPSF account on behalf of the awarded organisation. The awarded organisation will receive a receipt as proof of the credit towards its membership fees from the IPSF Treasurer. This means the awarded organisation does not receive money from IPSF, but does not have to pay the membership fee for one year. Please note that the Membership Fee Grant can only be used to cover IPSF Membership fees for 2017-18 and cannot be used to cover old debts or SEP fees.

The total number of grants awarded will be decided after the application deadline, and will depend on the total number of quality applications received and the grant budget available.

5. Issues to be taken into consideration 5.1 Sponsors Applicant organisations should seek sponsorship to meet some of the cost of the membership fee. National, local, and private bodies often have a budget to support these kinds of initiatives. It is advised to reach out to potential sponsors as soon as possible, as it often takes time to receive an answer. You may even be surprised and secure more sponsors than you initially anticipated! We require that you enclose the letter you have sent and the reply you have received from at least one potential sponsor.

6. Situations and Consequences To avoid any misunderstanding of the procedures, misuse of the grant, or reduction in the grants awarded each year, this section has been added to dissuade potential applicant organisations from hiding any relevant information or from providing incomplete or false information on their application form.

It is an applicant’s responsibility to inform the Development Fund Coordinator of any changes in the information stated in the application form as soon as the applicant is aware of any new information. It is recommended that all applicant organisations retain a copy of their application form to remember what has been stated in the application. If any change of circumstances occurs after submission of the application form, please inform the Development Fund Coordinator as soon as possible. Any applicant organisation awarded a Development Fund grant and later found to have misused funds will not be eligible to receive any Development Fund grants in the next five years. If the grant has been paid before the misuse has been identified, then the applicant must pay the grant fully or partly back to the IPSF Development Fund as determined by the Development Fund Committee and the IPSF Executive Committee.

The Development Fund Committee reserves the right to withdraw or reduce any grant given to an applicant organisation if any of the following situations arising:     

Information relevant to the selection process was hidden from the Development Fund Committee by the applicant organisation, Information stated by the applicant organisation is later identified as being inaccurate or false and the applicant organisation failed to notify the Development Fund Committee about the necessary changes required in the application, New information concerning the financial situation of the applicant organisation was not provided (such as a new sponsor, more money available than was originally stated etc.), Failure to submit the required documentation and/or receipts or submission of incomplete documentation, or Other situations at the discretion of the Development Fund Committee.

IPSF Development Fund 2017-18

Membership Grant Application Please read the entire call carefully before completing the application form.

Every section of this application form must be completed in order to be valid. An application will only be considered if sections A, B, C, D, E, F, and G have been completed, and the declarations electronically signed by inserting the relevant name.

Please email the completed application to the Development Fund Coordinator (df@ipsf.org) as a word document or PDF by February 10, 2018 at 11:59pm GMT+0. When sending your application, please rename the file to specify the project grant and your association: “Membership Grant - Insert Association Name�.

SECTION A. APPLICANT ORGANISATION DETAILS Member Organisation Details Full Name of Organisation Abbreviation of Name Full Address Country Telephone Number Email Website IPSF Contact Person Details Name Address Country Telephone Number Email President Details Name Address Country Telephone Number Email Number of Pharmacy Schools and Students Number of Pharmacy Schools in Member Country Number of Pharmacy Students in Member Country Number of Pharmacy Schools that Member Organisation represents Number of Members of Member Organisation

Introduction Provide a short introduction to your member organisation. (Max: 400 words)

Word Count

SECTION B. PAST ACTIVITIES OF MEMBER ORGANISATION Pharmacy Education Activities Please describe in detail any campaigns or projects that your member organisation has run in the 2016-17 year (Max: 400 words).

Word Count Professional Development Activities Please describe in detail any campaigns or projects that your member organisation has run in the 2016-17 year, such as Clinical Skills Events or Patient Counselling Events (Max: 400 words).

Word Count

Public Health Activities Please describe in detail any campaigns or projects that your member organisation has run in the 2016-17 year, such as World Diabetes Day, Tobacco Alert, or HIV/AIDS Awareness (Max: 400 words).

Word Count Student Exchange Programme Involvement Please detail Student Exchange Programme activities during the 2016-17 year (Max: 400 words).

Word Count

Other Activities Please detail any other activities of interest to IPSF run during the 2016-17 year (Max: 400 words).

Word Count

SECTION C. PLANNED ACTIVITIES OF MEMBER ORGANISATION Pharmacy Education Activities Please describe in detail any campaigns or projects that your member organisation plans to run in the 2017-18 year, such as hosting an educational symposium or poster competition (Max: 400 words).

Word Count Professional Development Activities Please describe in detail any campaigns or projects that your member organisation plans to run in the 2017-18 year, such as Clinical Skills Events or Patient Counselling Events (Max: 400 words).

Word Count Public Health Activities Please describe in detail any campaigns or projects that your member organisation plans to run in the 2017-18 year, such as World Diabetes Day, Tobacco Alert, or HIV/AIDS Awareness (Max: 400 words).

Word Count Student Exchange Programme Please describe in detail planned Student Exchange Programme activities during the 2017-18 year (Max: 400 words).

Word Count Other Activities Please detail any other activities of interest to IPSF planned for the 2017-18 year (Max: 400 words).

Word Count

SECTION D. FINANCES OF MEMBER ORGANISATION Budget for Year 2017-18: Please attach an electronic or scanned version of your Financial Budget in English for the year 2017-18 along with this electronic application form.

Most recent audited Balance Sheet: Please attach an electronic or scanned version of your Balance Sheet in English for the year 2017-18 along with this electronic application form.

SECTION E. LETTER OF SUPPORT A support letter from a Dean or a Professor is not required, but is beneficial for the applicant. Please attach an electronic or scanned version along with this electronic application form.

SECTION F. SPONSORS Please fill out the following information for at least one of your potential sponsor(s).

Sponsor Name

Date of Contact

Response Received and Date of Response

Sponsorship Value (Euros)

SECTION G. SIGNATURES By signing this application, you declare that 1. The information stated above is to the best of our knowledge, complete and accurate; 2. In the event of any changes in the information stated above, we will notify the Development Fund Coordinator (df@ipsf.org) without delay in order to prevent the potential withdrawal of the grant (if the application is successful); 3. You have fully read and agree to the guidelines.

IPSF MEMBER ORGANISATION’S PRESIDENT Signature Name Date Email IPSF CONTACT PERSON Signature Name Date Email