Ipanz annual report 2015-16

ANNUALREPORT Institute of Public Administration New Zealand

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PRESIDENT’S REPORT

IPANZ is a voluntary, not-for-profit organisation committed to promoting improvements in public policy and in administration and management across New Zealand’s public sector. We do this by providing a platform for vibrant debate on emerging and topical issues and a forum for networking, ideas, learning and development.

Focussing on the issues

IPANZ is determined to be involved in the national

for their contribution to the Institute’s governance

discussion about how to make New Zealand a better

and setting of direction and for the support given to

place. We provide a safe and neutral environment

me. Special mention should be made of Anthony

By most objective measures

for different views to be aired and debated. We are

Richards, Vice-President, and Joan Smith, Treasurer,

life is getting better for most

increasingly recognised as being an organisation that

who sit on the Executive Committee with me

of us, not just in New Zealand

has significant “reach” to a wide range of decision-

and undertake most of the day-to-day oversight

but globally. But this is not the case for some in our

makers and influence-formers, and adds value in

and supervision of IPANZ. Lewis Rowland, IPANZ

society, and for many others it certainly doesn’t feel

bringing together people from diverse backgrounds

like it. Front page issues such as homelessness, the

and organisations.

seemingly ever-increasing cost of houses, waiting

world where working in silos is no longer an option,

lists at hospitals, pay inequity, inequality of wealth

that is one of IPANZ’s real strengths.

In today’s multi-disciplinary

and pressures on our health system just to single out a few, remind us that despite our relative prosperity

We know that we are meeting a real demand

much remains to be done.

because most of our events “sell out” very quickly.

Our corporate membership has increased by more

These issues can be addressed, but sustained

than 20% over the past year, and that too tells us

success requires cooperation and coordination.

that we are providing a service that is wanted. And

We are fortunate in New Zealand that most of our

it is particularly pleasing to note that the numbers

political discourse remains focused on how to

of people attending our Auckland events are also

address these problems, rather than arguing about

increasing.

what the problems are. We have only to look at

to our office staff, all of whom have made valuable contributions to the successes of the past year.

Since taking over in early 2015 as editor of our flagship publication, Public Sector, John O’Leary has ensured that it remains focused and highly topical. The annual Public Sector Excellence Awards continues to go from strength to strength, and I should like to thank convener Helen Algar and her team of dedicated judges for the time-consuming, but very valuable, contribution they make.

Thank you too to all our sponsors, our Foundation Partners, Deloitte, Russell McVeigh, The Skills

the United States, the United Kingdom and even

For the third year running, IPANZ had booked a small

Organisation and Westpac in particular. And finally,

increasingly Australia to see the consequences

financial surplus and this has helped ensure that we

my thanks to all our members, our supporters and

of political polarisation. In some countries there

continue to have a secure financial foundation on

our speakers for your support over the past year –

seems no longer any real prospect of cross-party

which to continue to grow our organisation.

without you, there would be no IPANZ.

I would like to thank my colleagues on the Board

IPANZ President John Larkindale

cooperation to address the very real challenges facing many citizens.

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General Manager, continues to provide leadership

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OUR AIMS & GOALS

MEMBERSHIP

Our aims are to be:

Objective: greater engagement with key corporate members and potential members

“We know that we are meeting a real demand because most of our events “sell out” very quickly. Our corporate membership has increased by more than 20% over the past year, and that too tells us that we are providing a service that is wanted.”

IPANZ corporate members are organisations where the staff receive the benefits of membership.

John Larkindale, IPANZ President

•

A guardian and champion of the core values of public service

•

A respected organisation to which all people and organisations with an interest in public policy and management want to belong

As at 31 March, IPANZ corporate membership was 143, compared to 124 for the same time last year.

•

An authoritative voice and source of reasoned opinion

hearing about activities in the public sector and interacting and networking with public servants.

•

An interesting and stimulating commentator

Our objectives for 2015-16 were: •

•

Greater engagement with key corporate members and potential members, especially large Auckland based corporates, about what we can offer one another Renewed focus on, and more proactive engagement with, the New Professionals to ensure stewardship of the future public sector

•

Consolidate our financial position and look for ways to further diversify our income

•

Engage actively with our membership

•

Continue to deliver quality events, communications and service

We also have around 80 individual members.

More private sector organisations have joined IPANZ, recognising the value their staff gain from

Corporate members of IPANZ

March 2014

March 2015

March 2016

Government agencies

40

42

45

Crown entities

25

33

37

Local and territorial authorities

6

10

10

District health boards

4

3

4

Tertiary eduction institutions

3

5

4

Private sector organisations

19

26

37

Not-for-profit / community organisations

3

4

5

Australian independent statutory agency TOTAL

0

1

1

100

124

143

Westpac came on board as a Foundation Partner, and several private sector companies such as Ernst & Young, Vodafone and Simpson Grierson all joined as corporate members.

Some new corporate members join as it is a requirement of entry for the Excellence Awards, such as Counties Manukau District Health Board.

Other new members come from a range of organisations including: Creative New Zealand, Dimension Data, Human Rights Commission and the New Zealand Institute of Economic Research.

4 IPANZ Annual Report 2015-2016

5

AUCKLAND AND NEW PROFESSIONALS NETWORKS

KEY EVENTS

OBJECTIVES:

Our annual flagship event is the Public Sector Excellence Awards. These awards – across nine categories – celebrate the outstanding performances and achievements of organisations and project teams in the public sector. We received 73 nominations in 2015 (77 in 2014). In 2015, the Prime Minister’s Award went to The Canterbury Clinical Network - Canterbury District Health Board.

Renewed focus on, and more proactive engagement with, New Professionals network.

Engage actively with our membership.

New Professionals The New Professionals database (a subset of IPANZ) has 1,100 members. There is strong demand for training and career guidance from New Professionals. The New Professionals network held four ‘Meet the Chief’ breakfasts throughout the year featuring seasoned chief executives as well as inspiring newcomers.

The establishment of a pilot mentoring programme for New Professionals was delayed but the pilot is expected to be launched in the second half of 2016. The biennial New Professionals conference will be held in July 2016.

IPANZ supports its New Professionals network to ensure that it continues to provide professional development, relevant and stimulating events and informal networking opportunities for new professionals in the public sector.

Auckland IPANZ has gained some traction for its events in Auckland – we held seven events last year (two more than in 2014-15), and over 300 people attended throughout the year.

The Auckland network has a key role to play in widening the appeal of IPANZ outside of Wellington and widening the debate on public policy issues. Half of IPANZ’s corporate members have a presence in Auckland and around 14% of our database are from Auckland (1,000 people). IPANZ has a good relationship with Auckland Council, several Auckland-based private sector organisations and not-for-profits.

We’ll continue to build and expand our presence and profile in Auckland; to deliver additional benefits and attract new corporate members.

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The July gala Awards night in Wellington attracted 370 people - nominees, the Prime Minister John Key, ministers, sponsors etc.

All winners were profiled on the IPANZ website and featured in the September Public Sector journal. The Canterbury District Health Board gave a seminar in Christchurch (IPANZ’s first event in the city since 2011) and Wellington; and the Department of Internal Affairs presented a session on Operation HYPER, an innovative multi-agency approach to child exploitation investigations, winner of the Regulatory Systems Award.

The 2016 Deloitte IPANZ Excellence Awards were promoted at the inaugural launch event on 1 December 2015.

About 135 people attended the oneday Public Sector conference, held in Wellington in September. It was supported and organised by IPANZ, the School of Government at Victoria University, The Skills Organisation and the New Zealand Public Service Association. The lead sponsor was the State Services Commission and other sponsors included Allen and Clarke and Inside Recruitment.

With the theme ‘Stewardship of the Public Sector’, speakers considered the sustainability of public sector policy and how that can be achieved in a time where the public sector, the local government and the private sector are more closely linked.

Speakers included: Sir Peter Gluckman, Malcolm Alexander, Professor Jonathan Boston, Professor Jane Doolan and Dame Tariana Turia.

Carolyn Gullery - General Manager - Planning & Funding, Canterbury DHB

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ENGAGEMENT WITH MEMBERSHIP

Objectives: Engage actively with our membership.

Continue to deliver quality events, communications and service.

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ENGAGEMENT WITH MEMBERSHIP

In 2015-16 we held 42 events (with a total audience of 2,600) including: •

A newly-developed Free and Frank policy advice seminar, which attracted 130 people

•

The Expert Series (for tier 2-3 managers) and Parliament in Practice (for those new to the public sector) training events

•

The State Services Minister, Hon Paula Bennett presenting her vision for a high-performing public sector

•

•

Seminars from the Chief Privacy Officer, Russell Burnard, and the head of the Department of Prime Minister and Cabinet, Andrew Kibblewhite Two Axford lectures from visiting US academics, in partnership with Fulbright NZ

•

Excellence Award winners’ seminars

•

IPANZ Annual Address by the Deputy Prime Minister, attended by 320 people.

Hon Paula Bennett - State Services Minister

Our events are very popular and often are fully subscribed within a matter of hours.

COMMUNICATION MEASURES •

A survey of members in Jan 2016 (56 respondents) asked how they were involved with IPANZ during 2015: 69% had attended free lectures or seminars, 8% had attended a training course, 61% had read the Public Sector journal (online or in hard copy) and 75% had read the e-newsletter.

About 6,200 people are on our database, of which 5,358 (86.4%) are from our corporate members

•

The top 12 organisations with 100+ members (2,346) provided 43.8% of our membership (5,358)

•

This survey confirmed we are satisfying our audience. Several of the comments indicated members were happy with what we were delivering e.g. ‘You guys do a great job – please continue’.

646 LinkedIn connections and 487 on the IPANZ group

•

37% (average) of the database read the e-newsletter

•

35% (average) of members receive the online Public Sector Journal, of which 15% read it online

IPANZ is continually looking for ways to improve our engagement with members, e.g.

•

We have run repeat seminars to meet demand

•

We have updated the look of the Public Sector journal and themed each issue

•

We are updating our website to make it more task-focussed and mobile capable.

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PARTNERS AND SPONSORS

OUR ORGANISATION

FOUNDATION PARTNERS

IPANZ is governed by a Board consisting of the president, vice president, treasurer and other

In 2015 we continued to develop and

We would like to thank the many other

deepen our relationships with Deloitte,

organisations who support IPANZ, as

Russell McVeagh, and The Skills Organisa-

sponsors of the Awards; and other event/

tion and we were pleased to add Westpac

in-kind sponsors.

as the fourth Foundation Partner. We

CURRENT BOARD John Larkindale, President Anthony Richards, Vice President Joan Smith, Treasurer

recognise these companies, and their staff, as ‘Foundation Partners’ for the generous

elected members.

Len Cook, Immediate Past President Our sponsors for 2015-16 included:

Beith Atkinson

State Services Commission, Leadership

Nedra Fu

Development Centre, The Justice Sector,

Grant Klinkum

The Treasury, Te Puni Kōkiri, Ministry of

Caroline Neame

Business, Innovation and Employment,

Dr Richard Norman

Microsoft, Victoria University of Wellington

George Troup

Deloitte became the lead sponsor for the

School of Government, Allen and Clarke,

Gerard Martin, IPANZ Auckland convenor

Deloitte IPANZ Public Sector Excellence

Inside Recruitment and in-kind support

Luke Aki, New Professionals convenor

Awards.

from Lion and Ocean Design.

financial and in-kind support they offer IPANZ, which is so essential to our ability to operate.

SPONSORS

STAFF Lewis Rowland, General Manager Della Ürgenç, Office Manager Fiona McDonald, Events Manager See our website www.ipanz.org.nz for more details about our partners and sponsors.

Margaret McLachlan, Communications & Marketing Manager John O’Leary, contract editor Public Sector journal

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11

REVENUE AND EXPENDITURE

FINANCIAL STATEMENTS

REVENUE FOR THE 2014/15 FINANCIAL YEAR

REVENUE FOR THE 2015/16 FINANCIAL YEAR Advertising 3.9%

Advertising 3.2% Membership fees and subs 32.1%

Event registration 15.0%

Seminars, training and managed events 9.6%

•

expenditure (excluding Excellence Awards expenditure) •

Membership fees and subs 38.5%

Surplus of $24,704 for this year, to bring total general funds close to six months operating

Seminars, training and managed events 16.4%*

Decreased revenue from $636,754 to $583,396 due to holding one less payable event and the biennial New Professionals conference not being held in this

Sponsorship 41.2% *Note: includes Event Registration.

Sponsorship 40.1%

financial year •

Continued membership growth and revenue

•

Westpac joined as our 4th Foundation Partner in late 2015

•

EXPENDITURE FOR THE 2015/16 FINANCIAL YEAR

EXPENDITURE FOR THE 2014/15 FINANCIAL YEAR Journal 8.6%

Financial Highlights for the year:

Accounting and audit 1.8% Depreciation 0.7%

Continued tight management of expenses and cash-flow

Journal 10.6%

Accounting & audit 1.7% Depreciation 0.3%

•

staff capacity for the year, and adjusting staff

Managed events 28.6%

Managed events 40.2%

Personnel expenses increased due to increased remuneration to market rates in early 2016

•

Decreased expenditure on managed events from $235,175 to $158,617, as there was no New Professionals conference in 2015/16

Marketing 1.8% Operating expenses 3.4%

Personnel 44.1% Marketing 1.8% Operating expenses 2.8%

12 IPANZ Annual Report 2015-2016

•

Event registration revenue is now combined with seminars, training and managed events

Personnel 53.6%

13

14 IPANZ Annual Report 2015-2016 15

2 3

Sponsorship Membership fees and subscriptions

217

Entertainment

2,720 4,864 9,849

Telephone and internet Travel and accommodation Website expenses

87,477

8 7

Prepayments Term deposits

197,191

172,488

4,168

168,320

195,093

2,098

283,614

305,598

234,044

4,595

44,975

451,934

206,157

64,279

3,629

633

7,110

170,126

172,488

106,290

66,198

2015 $

48,094

12,391

35,703

601,051

8,271

3,131

2,479

2,875

8,226

2,723

32,223

500

16,842

2,722

260,806

1,524

1,115

235,175

276

1,315

4,123

6,232

1,154

1,069

8,270

636,754

2,276

204,413

255,170

59,125

95,715

20,055

2015 $

Explanations for Significant Variances 1.

Event Registration and Seminars and Training: revenue now combined in Seminars and Training 2.

Sponsorship: This decrease in revenue for 2015/16 ($14,430) was due to changes in sponsorship for the Excellence Awards 3.

Membership Fees and Subscriptions: This increase in revenue for 2015/16 ($19,932) was due to continued membership growth 4.

Managed Events: This decrease in expenditure for 2015/16 ($76,558) was largely due to no New Professionals conference being held in 2015/16.

5.

Personnel Expenses: This increase in expenditure for 2015/16 ($41,877) was due to increased staff capacity, and adjusting staff remuneration to market rates in early 2016 6.

Professional Services: This increase in expenditure for 2015/16 (10,985) was due to a new editor and changes in production of the Public Sector journal.

7.

Cash and Bank Balances, Term Deposits: The decrease of $76,645 in Cash and Bank Balances was offset by an increase in Term Deposits ($107,532).

8.

Prepayments: This increase of $23,198 includes revenue received in advance for sponsorship, membership fees and journal subscriptions.

9.

Other current liabilities: This is sponsorship monies received in advance for the 2016 Public Sector Excellence Awards and Public Sector journal subscriptions and membership fees received in advance for 2016/17.

Net assets

Property, plant and equipment

Non current assets

Working capital

Total current liabilities

252,763

7,324 Other current liabilities

45,511 GST payable

500,691

Payables and accruals

Current liabilities

9

3,817

Income tax refundable

Total current assets

1,158

Other receivables

313,689

1,069

93,481

197,191

Accounts receivable

Cash and bank balances

Current assets

Represented by:

Total general funds

66,198 130,993

2016 $

Retained earnings

7

Note

24,704

13,601

11,103

Capital

General funds

As at 31 March 2016

Net surplus

Interest received

STATEMENT OF FINANCIAL POSITION

Operating surplus before other income Other income

572,293

3,000

Review fee

Total expenses

8,226

Rent

963

Professional services Professional development

1,500 43,208

Prizes 6

2,676 14,828

Printing & stationery

302,683

2,026

0

158,617

Postage

Personnel expenses

Office expenses

Marketing ( promotional material)

Managed events

5

2,069

Depreciation

0

5,779

Catering

Equipment and venue hire

1,453

905

6,710

583,396

0

224,345

240,740

95,625

0

22,686

2016 $

Bank fees and charges

ACC levies

Accountancy fees

Less expenses

Gross Surplus

4

1

Seminars and training

Managed events

1

Note

Event registration

Advertising

Operating Revenue

For the year ended 31 March 2016

STATEMENT OF FINANCIAL PERFORMANCE

Institute of Public Administration New Zealand

PO Box 5032, Wellington 6145, New Zealand

64 4 463 6940

admin@ipanz.org.nz www.ipanz.org.nz

16 IPANZ Annual Report 2015-2016