General Guide for EuRegMe XII

General Guide for EuRegMe XII Aalborg, Denmark April 2015

IFMSA Imprint Regional Coordinator Alberto Abreu da Silva - Portugal Euro Team Marie Hauerslev - Denmark Stefano Guicciardi - Italy Rachel Bruls - The Netherlands Philipp Foessleitner - Austria Elias Karam - France Jozo Schmuch - Croatia Carles Pericas - Catalonia Leon Blažeković - Croatia Orhun Çakir - Turkey Evangelia Antonopoulou - Greece Hana Awil - Sweden Ann-Kathrin Asen - Germany Mirjam Ryter - Switzerland Publications Support Divsion Firas R. Yassine - Lebanon

The International Federation of Medical Students’ Associations (IFMSA) is a non-profit, non-governmental organization representing associations of medical students worldwide. IFMSA was founded in 1951 and currently maintains 125 National Member Organizations from 118 countries across six continents, representing a network of 1.3 million medical students.

IFMSA envisions a world in which medical students unite for global health and are equipped with the knowledge, skills and values to take on health leadership roles locally and globally, so to shape a sustainable and healthy future.

IFMSA is recognized as a nongovernmental organization within the United Nations’ system and the World Health Organization; and works in collaboration with the World Medical Association.

Publisher International Federation of Medical Students’ Associations (IFMSA)

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Contents

Welcome Note Meet the Euro Team EuRegMe General Agenda Presidents’ Sessions SCOME Sessions SCOPE-SCORE Sessions

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SCOPH Sessions SCORA Sessions SCORP Sessions Plenary Joint Sessions Activities Fair & Trainings

Welcome Note

Dear IFMSA European family, The entire European Team is thrilled to welcome you to what will be an amazing European Regional Meeting (EuRegMe) 2015!

This year, we tried to come up with a more dynamic and flexible agenda, together with the OC, so that every delegate has the chance to know more about the topics, which he/she will be working on and at the same time have the opportunity to expand to other fields of interest.

We hope that you will be able to take the new ideas back to your NMO and Local Committees and be able to motivate, train and capacitate your fellow medical students in the Standing Committees’ and Presidents’ focus areas.

The EuRegMe is an important event where you get to meet “colleagues” who are working on the same topics and similar projects as you; use this opportunity to reach out to other NMOs, collaborate and exchange good practices, experiences, methodologies and knowledge! For instance, the Joint Sessions and the Activities Fair are an excellent occasion to do it!

We also tried to level up the quality of the different sessions, not only by surveying your expectations prior to the meeting, but also by an intense and deep internal brainstorming and analysis of good and bad results from the past EuRegMe editions.

Finally, don’t forget to enjoy this event, make new friends and to take back home what is needed to change the world; in our specific case, Europe! By building up our bonds, we’ll surely enable better and more collaborations between the European NMOs. We are very much looking forward to seeing you in Allborg!

Alberto Abreu da Silva, Regional Coordinator for Europe 2014-15

Meet the Euro Team

Alberto Abreu da Silva, Regional Coordinator Portugal

Marie Hauerslev, General Assistant

Stefano Guicciardi, Development Assistant

Denmark

Rachel Bruls, SCOME Regional Assistant The Netherlands

Elias Karam & Jozo Schmuch, SCOPH Regional Assistants

Italy

Philipp Foessleitner, SCOPE Regional Assistant

France, Croatia

Carles Pericas & Leon Blažeković, SCORA Regional Assistants

Hana Awil, SCORP Regional Assistant

Catalonia, Croatia

Sweden

Austria

Orhun Çakir & Evangelia Antonopoulou, SCORE Regional Assistants Turkey, Gree

www.ifmsa.org

Meet the Euro Team

Ann-Kathrin Asen, Projects Regional Assistant,

Mirjam Ryter, Trainings Regional Assistant

Germany

Switzerland

On-Going European Small Working Groups (SWGs) SWG on Internal Operating Guidelines Coordinated by Stefano Maria Lara (Poland), Bekir Burak K覺lboz (Turkey), Carles Pericas (Spain) SWG on External Representation Coordinated by Marie Christian Koop (Germany), Serhat Yildirim (Turkey), Elias Karam (France), Marjon Feenstra, (The Netherlands), Daniel Johann (Austria)

EuRegMe General Agenda

Presidents’ Sessions

External Representation There will be a presentation of the work done by the Small Working Group (SWG) on external representation strategy in Europe. After the selection at MM2015 of the three main priorities for our external representation in Europe – Human resources for Health, TTIP and Mental Health - the SWG on external representation strategy was initiated. The SWG has been working on formulating regional policy briefs, which are documents that focus and puts TTIP, Human Resources for Health and Mental Health in the European context. Moreover, the SWG is working on building a campaign as well as focusing on the opportunity to hold capacity building activities in Europe.

Additionally, the SWG will give more in depth

information about the three topics, in which the participants can choose one topic to know more about.

Finally, the SWG will take inputs for changes to the documents, such as deletion of parts, changing the words or including extra subtopics.

Internal Operating Guidelines (IOGs) Following the discussions of the European Sessions at MM2015, the SWG on IOGs will present the proposals for the new guidelines and regulations of the Region. During the first two days, the Presidents will comment and provide inputs on the drafts focused on four main topics (European Team, Advocacy and External Representation, EuRegMe and Communication), in order to finalize a document shaped on the

actual needs of European NMOs. The modified IOGs and Regulations will be then presented on day 3 and voted during the Plenary.

Leadership Aiming at empowering the NMO presidents and NMo heads of delegation leadership skills, there will be time for two parallel leadership trainings, focusing on different subtopics. This workshop will be streamlined with the different core techniques and methodologies debated during the Leadership TET, in the Pre-EuRegMe. Perfect EuRegMe Survey Following last year’s EuRegMe SWG “Perfect EuRegMe”, the conclusions of the survey that was sent to the European NMO Server will be presented, and there will be time to reflect and decide on a follow-up plan to this discussion.

EuRegMe 2016 Candidate Presentation During the Presidents’ Session there will be time for the EuRegMe 2016 Host candidate to present and discuss their candidature, as well as during the Plenary, where the region will vote on their candidature.

Parallel Sessions 1. NMOs and Students Unions: Sharing of good and bad examples in which LCs/NMOs work with local/national students’ unions and brainstorming about solutions and good practices.

2. Developing NMOs with External Representation: Enabling the outreach of LCs and NMOs to local and national entities, at the same time that it is explained how can local and national entities develop themselves by doing so.

IFMSA Strategic Plan: Why not yours?

There will be a presentation of IFMSA's Strategic Plan, followed by a brief group Training on Strategic Planning using IFMSA’s as example.

NMO Involvement: European Region It will be presented a summary of the challenges in Europe in regards to involvement, communication and active participation. Expect to work on suggested solutions to increase NMO involvement in IFMSA and the European region.

SCOME Sessions

Day 1 will focus on getting to know SCOME and the work that we do on the international level. The last session will be about Global Health Education, to make the connection of what IFMSA stands for to medical education.

Day 2 will start with a Poster Fair. Everyone will get a flipchart on the first day to prepare for this session and during this session you will present how SCOME works in your NMO. If it is possible you can bring printed pictures or colored pencils to make the posters extra beautiful!

After that there will be an interactive session on something new within the IFMSA: programs. Here

we will work on how to implement programs on the national and local level.

Day 3 will start with speed dating some of the Team of Officials members to get to know them better. After that we will have a session on one of the European priorities: Human Resources for Health. We will end the session with time to discuss things that you want to discuss.

SCOPE-SCORE Sessions

List of Beginners Trainings

List of SWGs

Introduction to the IFMSA and SCOPE & SCORE, Introduction to the database, What is Academic Quality, Project Management on Exchanges | The basics.

Dealing with AFs & CoDs: The definite solution to our eternal problem; Pre-exchange training/ Predeparture training; Academic Quality: An NMO approach; Collaboration with Youth Organizations on a European Level; Social Program without borders.

List of Advanced Trainings SCOPE SCORE collaboration; Academic Quality and Recognition; How to organize a PRET?; Role of the SCORE and SCOPE IT.

SCOPH Sessions

SCORA Sessions SCORA Sessions Agenda

Getting together and SCORA 101: As done in every other IFMSA meeting, there will be a small amount of time in which we’ll set the ground so we can start getting to know each other and hopefully become all good friends when this EuRegMe is over. We will provide you with a SCORA 101 presentation in which we’ll explain how has this year been so far for SCORA and what our main objectives are.

SCORA Focus Areas: Right now, SCORA efforts are divided into five different focus areas, our beautiful SCORA Director will give us a 30 minute introduction on what these areas are and the current work that has been done so far in them.

Identifying problems and finding solutions: The European Region is very diverse and each country faces different problems. That is indeed a problem, but can also be an advantage, as from that diversity you can also get solutions. The aim of this session will be to provide the participants with an overview on what are the main issues each NMO has when it comes to SCORA topics but also to share solutions and find ways to overcome these problems.

HIV/AIDS and other STIs Focus Area: As mentioned above, we have 5 focus areas in SCORA, one of them is HIV/AIDS and other STIs. During an hour and a half, we are going to focus on STIs, international strategies to eradicate HIV and of course, health and rights of people living with HIV/AIDS. CSE Focus Area: Another one of our SCORA focus areas is Comprehensive Sexuality Education (also known as CSE). Through a series of method exchanges and a brainstorming preceding them we will thoroughly introduce you into this fascinating topic. CSE aims at making Sex Ed something that is accessible for everyone and that allows people to reach objective conclusions about sexual health.

Ipas Workshop & IPET: In this little agenda section we will try to evoke the experiences that you might undergo yourself, should you decide to take part in one of them. The Ipas workshop focuses on access to safe abortion whereas IPETs focus on peer education and to help showcase this we will do one of the traditional IPET exercises.

SECSE Presentation and Voting: A third year in a row we will be electing a host of the SECSE (Southern European Cooperation on Sexual Education) and this year for the first time we will be doing it in the EuRegMe. All the SECSE countries’ representatives will have a right to vote for their preferred host right after the candidate(s) present their applications.

SCORA Activities Fair: As per tradition in EuRegMe, we will have a fair where all the SCORA session participants will have the chance to present projects they do in their NMOs and provide others with inspiration to start up projects of their own in their respective countries.

Sexuality and Gender Identity: The final focus area we’ll be addressing is Sexuality and Gender Identity.

Through this hour and a half, we’ll introduce subjects such as sex versus gender, shed some light on the transgender identity and watch from a new perspective how homophobia and hatred can influence non heterosexual individuals.

SCORA Bingo: It’s time to prove yourselves! Here you will prove what you learned during the past days in our sessions, get ready for it, the fastest participant will be taking home a SCORAlicious prize!

European SCORA Map: Finally, the last activity of our SCORA Sessions will help us learn about the next big projects in the European NMOs and get a quick glimpse at what’s yet to come in our amazing region.

SCORP Sessions

Exploring Human Rights with innovative tactics: One of the main pillars within SCORP is Human Rights, rights that every person has simply because they are human beings. The purpose of this workshop, Exploring human rights with innovative tactics, is to provide participants with knowledge on human rights in an innovative and interactive way.

Human Rights Violations in Europe: During this session participants will be able to use the skills they have gained during the previous session, in Exploring Human Rights with innovative tactics, to reflect upon human rights violations occurring within Europe, the participants country and city.

Through group discussions we will be able to pinpoint issues and seek to find similarities and solutions.

Medical Ethics Cases: Ethics is about right and

wrong, it is also the reasons that we give for our choices and actions. In medical ethics we explore the question: What should we to do and why should we do it? Medical ethics place a duty on individual doctors to comply with parallel standards. Human rights, on the other-hand, place a duty on the state and on healthcare providers to comply with minimum standards. We in SCORP believe that human rights and medical ethics are complementary, and that the use of the two together maximizes the protection available to the vulnerable patient. We will therefore conduct a session in Medical Ethics, with focus on difficult clinical cases. Participants will be provided with these cases prior to EuRegMe. SCORP Project presentation: There are IFMSA projects all over Europe with human rights and peace issues as their main focus points. During

SCORP sessions we will provide participants with the opportunity to share the great work conducted, both locally and nationally, in their countries. In addition, participants will have the opportunity to address issues within projects, trying to assist each other in straightening their projects further.

meeting like EuRegMe? All these questions, and we barely even have any answers for ourselves.

Now how are we supposed to motivate our project and team members? In this training we will have a very brief insight into what makes you tick and how to inspire action in others.

Motivation: Why do I do what I do? What gets me out of bed in the morning? Why do I even bother spending all this time and money going to a

Plenary The Plenary, held in the last day, will be the decision-making platform of this EuRegMe. During this moment, the region will vote on the Regional Policy Papers and Strategies for External Representation; Internal Operating Guidelines and Regulations for the Region; and finally, the host for the next EuRegMe 2016. Also, it will be a moment of some surprises for the members, so stay tuned!

Joint Sessions Gender Based Violence: Gender-based violence (GBV) has become increasingly visible and recognized by the UN and international community. As most forms of GBV are inflicted by men on women and girls, GBV and Violence Against Women (VAW) are often used interchangeably. Violence against women and girls pervades both the private and public realms in women’s lives. In addition, violence against women remains a global epidemic, which is further complicated when considering intersectional and multiple forms of discrimination.

To combat violence against women one must take into account how violence and discrimination are related in at least two significant ways in a

variety of social contexts. First, violence against women is a form of gender discrimination, against women and girls vis-Ă -vis men and boys. Second, violence against women may be discriminatory to the extent that it either impacts or targets identifiable sub-groups of women and girls, such as socioeconomic status, race, ethnicity, ability, nationality, citizenship, sexual orientation and gender identity.

We in SCORP and SCORA want to provide participants with proper tools to adequately and sufficiently identify and prevent GBV. Key goals considered in this collaboration are intersectionality, equity and human rights, social

determinants of health and interventions that help to overcome barriers and that promote equality and inclusion.

Sexual Health in the Medical Curriculum: In a world where talking about sex becomes more and more accepted, something that is still a difficult topic to discuss is sexual health.

Some say that a doctor should ask each and every patient how his/her disease affects his/ her sex life. Such an important topic to health should find its place in the medical curriculum, so future doctors know how to deal with sexual health. During this session we will talk about best practices in sexual education and will talk about how this is implemented in your medical school.

Educational Program in Exchanges: Educational Programs in Exchanges are an opportunity to teach the incoming students medical knowledge additionally to their learning experience they gain during their clerkships and research projects. So educational programs can be lectures, case studies or practical workshops (i.g. ultrasound workshops, ALS, skills trainings, etc.). In the joint session we will work together to find ideas on how to organize such an educational program and what it should contain as well which resources will be needed for it!

Mental Health Joint Session: Health is defined as « a state of complete physical, mental, and social well-being and not merely the absence of disease or infirmity » according to WHO. Mental Health, as an essential determinant of health, is one of the top public health challenges in the European Region and the burden of diseases and disabilities related to mental disorders affects more than the third of the European population. This session aims to provide a global

understanding of what is Mental Health, what are its determinants and its specificities compared to other fields in Public Health. The main concepts underlying Mental Health, such as stigma or chronic conditions cause by mental disorders, will be explained and we will think together of what can be done to improve the state-of-play of Mental Health in Europe. Of course, you will also have some time to talk about your projects and exchange your ideas.

Research in the medical curriculum: In this session, we will explore the world of research in medical curricula in Europe. First, we’ll discuss the ifs and whys of integrating research and scientific competence training into medical education. After that we are going to talk about the implementation: how is it done in your medical school? Are there best practice examples we can adapt? We are going to discuss various models used in medical school all across Europe and work on a concept for integrating research into medical curricula.

European Institutions and Process of Health Issues:

Democratic

The aim if this joint session is to provide the participants with knowledge about the organization and hierarchy of European Institutions and their Democratic Process, at the same time that they can get to know different institutions and organizations, namely the ones that IFMSA works with. Additionally, they will have the opportunity to understand all of this better under the example of a specific health issue, such as the TTIP. Finally, the participants will discuss and be presented with some concrete actions that NMOs can take at the local and national elvel with an impact on European policies and decisionmaking processes.

Activities Fair & Trainings On the first day, you will have the chance to present your own projects to the whole European Region, in a magnetic and frenetic fair! There, you will also have the chance to discover and get to know more about activities, events, and many other initiatives led by IFMSA European members!

interest, and hopefully we’ll see you in one or two of the sessions!

* * *

If you have any questions or concerns, you can always (as far as the internet connection will allow it) reach us at ra.tsd.europe@gmail.com. Or you just drop by the Training Info desk!

For this EuRegMe we decided to take the “Support Division” part of “Training Support Division” very seriously and put in an extra effort to make sure we support you in your work within your organisations and the work of the Standing Committees as much as possible. This is why we have two different kinds of training slots: 1st day: Specific training sessions: For the specific training sessions we collaborated a lot with the Standing Committees. The topics and trainers were chosen by the Standing Committees, however they’re still training sessions. The main focuses of these sessions are to give you skills for your specific work and to create an opportunity for people from different Standing Committees to meet and learn from each other in a non-formal setting.

2nd day: Soft Skills training sessions: As usual, training is there to broaden your horizons, show you new approaches on already known things and above all, support you in your work within this federation and beyond that.

In order to make the training sessions appealing to all of you, we have some topics which belong to the very essential skills for work in organisations, additionally have some topics which are new, go more into depth of a specific area and therefore are interesting to people from all different kinds of “experience levels.”

We hope that you will find some topic that sparks your

To sign up for all the training sessions, drop by the training information desk. Additionally, I will come by the Standing Committee sessions to inform you about the whole sign-up process.

* * * Specific Training Sessions available on Saturday, April 25th, 2015.

Peer Education: Peer Education is a strategy used to provide information, training or resources to a target group that shares determined characteristics with the educators. It’s a commonly used tool that can be helpful to all our members in many different circumstances. The main aim of this training is to provide basic knowledge on this subject and on what’s the best way to deliver peer education based sessions.

Student Representation: Are you working as a student representative? Or would you like to know how to speak on behalf of a group of people? Then you should attend this training! Within medical schools it is very important that students have their say on everything concerning their education. They need someone to voice their ideas and opinions. In this training you will learn the skills to speak on behalf of other people and to communicate with externals such as deans and professors of medical school.

Advocacy with focus on Human Rights, including communication skills: Become a more effective advocate! Advocacy initiatives under the human rights perspective focus on improving the human rights

system at all levels, meaning from local government institutions up to intergovernmental organizations, such as the United Nations.

We in SCORP will be conducting a training in Advocacy, with focus on Human Right. This training is geared towards first-time advocates and those who want to sharpen their advocacy skills. We aim to give participants tools to make efforts to change policy and practice at the local, national or international level; to change the situation for groups of individuals who share similar problems.

Academic Quality: In the Academic Quality training we will talk about what AQ is and how we can improve the academic part of our exchange programs even further!

We will find ways on how to implement AQ in your NMO and how to constantly improve it! Furthermore you will deeply understand why adequate AQ is necessary for every exchange!

Open Access: As medical students we often find ourselves in front of a “Limited Access” or “Access denied” sign, when we attempt to read an article posted online from an academic journal. Is there a way to change this? Open Access is the idea for unrestricted online access to scholarly research, making it possible for students, physicians, public to gain precious information through it. During this training, explore the concept of Open Access at its core, talk about IFMSA activity on the subject and ways in which we can take action to claim our right to open knowledge.

Interprofessional Collaboration: Experience in multidisciplinary collaboration should start at university level inside and outside our curriculum.

When we achieve this, multidisciplinary collaboration within the next generation of healthcare workers will be more successful than it already is. We will explore potential and existing collaborations in relation to practical work outside of IFMSA and within our curriculum.

Do no Harm: How activities of students from high-

income countries, going to low-income countries affect said countries. While this type of internship might be beneficial for the outgoing student, what are the ethical issues related to the exchange? Are they harmed psychologically? This Training Session will discuss the ethical dilemmas for students and how to minimize the negative effects.

Campaign management: Campaigns from A to Z. How to start an advocacy campaign exploring the different steps from shaping the goals to team-building, target audience, main message to deliver and tactics to use.

We will take examples to develop to build up on.

TET-Leadership: During our pre-EuRegMe we had the Training Experienced Trainers workshop on the topic of Leadership. Our trainees therefore will pass on their newly gained expertise and skills in all the different kinds of Leadership to you. Since the exact topic of the training session is being determined by the trainers themselves during that workshop, you will have to come check out the variety at the training registration desk.

Soft Skills Training available on Sunday, April 26th, 2015.

Parallel Thinking: Is your mind racing from one thought to another? Do you spend a lot of time thinking about things without any real conclusions? Getting into conflicts at meetings regularly because of different opinions? Then it’s time for you to put your thinking hats on and turn all of that around!

Conflict Management: Conflict Management is designed to constructively solve differences in interests. These appear in any kind of cooperation, and as cooperation is the core of IFMSA, this is crucial for a synergic workflow within IFMSA. In this training we’re going to talk about analyzing the theory of conflicts according to Else Hemmerlich, and integrating the knowledge through practice. It also involves facilitation and role play.

TET-Leadership: During our pre-EuRegMe we had the Training Experienced Trainers workshop on the topic of Leadership. Our trainees therefore will pass on their newly gained expertise and skills in all the different kinds of Leadership to you. Since the exact topic of the training session is being determined by the trainers themselves during that workshop, you will have to come check out the variety at the training registration desk.

Team Building: People need each other because of their nature. People need teams to be able to show their best selves. What makes the team unique is different each time but how to get there is even more interesting!

Using policy effectively: Participants will explore the components of a good policy, based on their experiences. They will practice presenting a policy and attempting to convince others of their ideas, which will help them identify how policy can be presented effectively. There will be exercises to explore how they would present policy to different stakeholders, including doing stakeholder analyses.

Promotion and Public Relations: Promoting your work clearly and effectively is the key for IFMSA. Our very existence depends actually on promotion and PR. We want to create a bigger network between medical students and to reach that goal we have to promote the work we do. Many people are afraid of promoting what they do but this training would improve both their knowledge and their “self-esteem.�

Communication 101: Every person has his own special way of communicating with others and that is what makes us so special and instead of doing the usual communication skills session i intend to focus on the major problems often faced by people when communicating. During the session Active listening, Personality clashes and Assumptions will be tackled briefly along with how they affect proper communication. The session will be interactive and relies on activities, games and interaction to make the

session FUN. The participants will get to understand and implement what is being said by applying it in specially designed and selected activities making it effective, enjoyable and informative TET-Leadership: During our pre-EuRegMe we had the Training Experienced Trainers workshop on the topic of Leadership. Our trainees therefore will pass on their newly gained expertise and skills in all the different kinds of Leadership to you. Since the exact topic of the training session is being determined by the trainers themselves during that workshop, you will have to come check out the variety at the training registration desk.

Lateral Thinking: There are a lot of routes to solve a problem, knowing the shortest and best route for your self is of extreme importance; this session helps in making u think... differently.

Public Speaking: Pretty much every day of your life, you meet people, you talk to them and you have to present yourself or your ideas in one way or another.

Knowing how best to do this, is a crucial skill to make your life easier.

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