Americas Regional Meeting 2021 Report

Report

IFMSA Americas Regional Team 2020-2021 Javier Shafick Asfura Caballero Americas Regional Director Gonzalo Díaz Villa General Assistant Jimmy Chau Finances Assistant Yousra-Imane Benaskeur External Affairs Regional Assistant José Pablo Santamaría Blanco Internal Development Assistant Silvia Larrea Wong Capacity Building Regional Assistant María Belén Muñoz Godoy SCORP Regional Assistant Kelvin Emmanuel Gutiérrez Herrera SCOPH Regional Assistant Alvaro Josué Mazariegos SCOPE Regional Assistant Nikolai J. Nunes SCOME Regional Assistant Juliana Meslin da Silva SCORE Regional Assistant Martha Consuelo Norris SCORA Regional Assistant

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The International Federation of Medical Students’ Associations (IFMSA) is a non-profit, non-governmental organization representing associations of medical students worldwide. IFMSA was founded in 1951 and currently maintains more than 141 National Member Organizations from more than 130 countries across six continents, representing a network of 1.3 million medical students.

IFMSA envisions a world in which medical students unite for global health and are equipped with the knowledge, skills and values to take on health leadership roles locally and globally, so to shape a sustainable and healthy future.

IFMSA is recognized as a nongovernmental organization within the United Nations’ system and the World Health Organization; and works in collaboration with the World Medical Association.

Paula Daniela Amado L Content Creator Assitant for VPPRC

Publisher IFMSA Norre Allé 14, 2200 Kobenhavn N., Denmark Email: gs@ifmsa.org Homepage: www.ifmsa.org

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Contents

Introduction

President’s sessions

NMO management sessions

www.ifmsa.org

SCORA sessions

SCOPH sessions

SCORP sessions

SCOME sessions

SCOPE- SCORE sessions

Other Sessions

Plenary

Message from the RD Dear Americas Family, The AmRM2021 was such an amazing experience for us as a Regional Team and we hope that for all the rest of you. Thank you for engaging with all the proposed activities and events, for representing your country and NMO in the best possible way, for sharing knowledge and opportunities with people from the region, for trying to change the world together with all the people you met in the event.

We hope that all the sessions you received were of high quality and importance to you, so you can achieve a bigger impact while advocating back in your universities, in your cities, in your countries.

At the end, this is what really matters, what we will do with all the information we receive, what we will do with all the new friends we gained, how we will change our realities and improve our patients’ health. Never let anyone crush your dreams or demotivate you, because remember, “We are the Americas”, we are stronger together, and we can achieve our goals and dreams.

We love you all, Shaf on behalf of the Regional Team

Regional Team for the Americas 2020 - 2021

Javier Shafick Asfura Caballero

Gonzalo Díaz Villa

Regional Director for the Americas

General Assistant

José Pablo Santamaría

Yousra-Imane Benaskeur

Jimmy Chau

Internal Development Assistant

External Affairs Regional Assistant

Finances Assistant

Silvia Larrea Wong

Nikolai J. Nunes

Capacity Building Regional Assistant

SCOME RA

Martha Consuelo Norris

Kelvin Emmanuel Gutiérrez

María Belén Muñoz Godoy

SCORA RA

SCOPH RA

SCORP RA

Alvaro Josué Mazariegos SCOPE RA

Juliana Meslin da Silva SCORE RA

AMRM

Online Americas Regional Meeting 2021

Opening Ceremony: During the Opening Ceremony, we began with a welcome to the Regional Meeting and explaining the background of the event to all the participants, observers, and special guests. We presented introduction videos from the RT, the Sessions Teams, Interpreters, and PRC Team. After that, we proceeded to showcase a video from the NMO Presidents saying “We are the Americas”. The event was followed by a speech from the IFMSA VPPRC on behalf of the Executive Board and the presentation of the IFMSA Team of Officials. The International Pharmaceutical Students’ Federation (IPSF) was present in the event and delivered a motivational speech as well. To finalize, the Americas Regional Director gave his opening speech and after it, the Opening Ceremony finished.

27 NMOs in the Region 23

NMOs represented in the Regional Meeting

400

Participants

President Sessions 40 Participants

Summary This sessions are meant to be a balance between preparing Regional decision-making and capacitating NMOs in various areas of organizational development. Heads of delegations and other delegates attending the sessions had the occasion to discuss all the submissions to be voted upon by the plenary to gain a better understanding of the workings of the Region and inform their decision-making, all while providing input to help shape the future of the Americas Region.

Capacity building sessions covered topics to help strengthen NMOs structures based on needs expressed in the Baseline Assessment. The sessions pertained to strategic planning, financial sustainability, diagnosing organization development, engagement with relevant stakeholders and policy processes. In brief, this sessions were about learning from each other, sharing experiences and tools, and discussing the future of our Region!

Facilitators: Javier Shafick Asfura

Yousra-Imane Benaskeur

Regional Director of Americas (IFMSA-Honduras)

External Affairs Regional Assistant for Americas (IFMSA-Québec)

Gonzalo Diaz

José Pablo Santamaria

Americas General Assistant (IFMSA-Chile)

Americas Internal Development Assistant (IFMSA-Québec)

Jimmy Chau

Silvia L. Wong

Americas Finances Assistant (IFMSA-Québec)

Capacity Building Regional Assistant for Americas (IFMSA-Peru)

Topics Covered: Regional Matters: Americas Jeopardy Game Americas RT AWPs Regional Priorities Proposals Regional Strategic Plan Plenary Procedures Americas RT Reports Regional External Partners Americas Regulations Change Proposals

Internal Development: Strategic Planning Organizational Development and Classification External Affairs: Engagement with PAHO and WHO National Offices and the 2030 Agenda Policy-Making, Usage and Implementation

Finances: Financial Stability and National Financial Plans Legal Statuses in Countries

AMRM

Online Americas Regional Meeting 2021

Outcomes: Participants learned about Americas and IFMSA structure and work through a game-based session with friendly competition.

Participants asked questions and gave input regarding Americas Regional Team Annual Working Plans ahead of the plenary adoption, helping shape plans that reflect their needs and interests.

Participants gained knowledge about fundamental concepts of national strategic planning, as well as implementation, follow up and monitoring.

Participants were introduced to concepts and best practices related to national financial management and sustainability and understand the importance of adequate financial planning and monitoring.

Participants engaged in discussions and brainstorming activities regarding the IFMSA involvement and actions towards crisis situations in the region.

Pros and cons about being our NMOs being legally recognized in their countries were discussed, with participation from different NMOs who have acquired this status.

Participants are knowledgeable on Regional Priorities definition, proposal process and importance, and contributed to the Regional Teams proposals by providing input.

Participants are aware of the partnership between IFMSA and PAHO and the ways we collaborate with them and learned about strategies to approach and engage with WHO National Offices.

Participants know about global health and sustainable development resources, such as the 2030 Agenda and the Sustainable Health Agenda for the Americas 2018-2030.

Participants understand the implementation and follow up of the Americas Strategic Plan Extension.

Participants understand and are able to apply with plenary procedures.

Participants gained insight of the work of the Regional Team by discussing their reports.

Participants know about the official Americas External Partners (PAHO, CONFEMEL, FELSOCEM, PAFAMS and ISPF PARO) and our main areas of collaboration with them.

Participants were given tools and tips to develop and strengthen their national policy processes and increase usage of national policies.

Participants learned how to identify their organizational phase and how to appropriately carry out a context analysis of their resources, strengths, and weaknesses.

Participants understand the role of Americas Regulations in internal management of our Region and contributed to updating them according to the needs of the Region.

How much were the set objectives achieved: Increase knowledge of participants on organisational development and tools to apply in their NMOs. Addressed: NMOs received a session on Organizational Development and Classification in order to self classify and understand their current status and the most importantly the areas of focus to improve their structure and composition of an NMO as a whole.

Provide NMOs with approaches and strategies to strengthen national external relations and advocacy efforts.

Addressed: NMOs received two external affairs related sessions to provide tools and strategies to strengthen and systematize engagement with stakeholders, as well as build an efficient and outcome-oriented national policy-making system.

Increase participants’ awareness and understanding of the importance of working with PAHO at a national level and how to do so.

Addressed: A session dedicated to IFMSA’s collaborations and strategies and challenges to work with WHO National Offices was delivered to NMOs. Regional resources to help NMOs’ work and some examples of ways to work with WHO National Offices were presented.

Develop capacity building activities that will allow NMOs to conduct proper national strategic plans, their implementation and follow up.

Addressed: NMOs present received two sessions where we divided the topics in Basics of Strategic Planning and National Strategy Creation in the first session and then Strategy Follow Up and Control on the second one focusing on the importance of the planning, the alignment with IFMSA and how to keep up the motivation and proper communication.

Increase participants’ knowledge on how to create national financial plans and make their NMOs sustainable in short, middle and long term.

Addressed: A session was delivered to all participants on topics pertaining to financial sustainability of NMOs, including concepts of financial management such as budgeting, bookkeeping, budgeting, accounting, monitoring and evaluation.

Have an open space discussion to reflect on what should be IFMSA’s and its NMOs’ involvement during times of crisis (for example, natural disasters).

Addressed: A brainstorming session was conducted in which our NMOs have to elaborate what should our involvement be as medical students, as NMOs, and as IFMSA towards 3 specific situations: socio political crisis, health emergencies, and natural disasters. This will give us a guideline for future situations like this.

Reviewing all the proposals that will be voted on during the Plenary Sessions.

Addressed: A session was held for each of the following types of submissions: Americas Regional Team Annual Working Plans, Regional Priorities Proposals, Americas Regional Team Reports and Americas Regulations Changes Proposals.

AMRM

Online Americas Regional Meeting 2021

Recommendations for the future AmRM Considering the different level experience of the participants, parallel sessions could be proposed when it comes to capacity building to offer more advanced content.

Have DAs meetings to discuss the sessions to have a better cohesion within the team and exchange ideas about the sessions, rather than working individually on each session.

Plan social sessions for Presidents’ sessions attendees even if it’s a virtual format; Have a support person to take minutes of the sessions.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: Around 14 of the participants felt the sessions too long and mentioned that they went out of schedule and agenda and we had only 30% of the participants fully satisfied with the time management.

Translation service was a plus in the regional meeting hence it helped some participants to stay on track throughout the sessions.

For future online Regional meetings, a better scheduling with a minimal number of hours per day is recommended upon the participants inputs, as many faced problems in the coordination between their classes and the sessions.

68% of participants were supremely satisfied with the support provided by the Regional team during the meeting and would recommend keeping it for upcoming meetings.

91% of the participants submitted that they had sufficient discussion space to address the various submissions to be adopted and provide input and recommend keeping it for upcoming Regional meetings. ¿Did you feel we had sufficient discussion space to address the various submissions to be adopted and provide input?

34 Responses Yes No

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 38 responses (around 100% of the participants filled in the pre) Post-Evaluation form: 34 responses (round 89% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics:.

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below. ¿What is your current motivation to work in your NMO? The topics assessed for motivation were:

1. Annual Working Plan 2. National Strategic Plan 3. IFMSA or National Policy processes 4. Alignment of work with SDGs 5. National Financial Plan

Practice: Seeing the pre and post-evaluation forms we can conclude that the percentage of the participants who were not confident enough to put this topics into practice reduced from 14% to 3 % divided upon all the sessions as per graphs below ¿How confident are you about the following?

1. Creation of National Strategic Plan 2. Creation of an Annual Working Plan 3. Approaching the WHO national office of your country 4. Have a national policy-making system 5. Create a National Financial Plan

AMRM

Online Americas Regional Meeting 2021

NMO Management Sessions 40 Participants

Summary NMO management sessions were designed based on the most modern E-Learning methodologies and on the needs of the NMOs. We aimed to equip the participants with all the skills and knowledge needed to tackle the biggest challenges your organization is facing on the level of finances, public relations, External affairs and organizational development.

Facilitators: Silvia Larrea Wong

Pedro Miguelangel Barahona Henriquez

CB RA Americas

(IFMSA-Honduras)

Tayde Selene Martínez Medina (AMMEFF Mexico) Ariel Lima Cruzalegui Antinori (IFMSA Bolivia)

Daniel Andrés Sierra García (IFMSA -Guatemala)

Topics Covered: Internal Development: Strategic Planning Strategy follow up and evaluation CB establishment CB development Online Facilitation Member recruitment and engagement Trainers/facilitators Education in IFMSA Brand your NMO amd connect with audiences Crisis Management Budgeting 101 Financial Management and Fundraising Programs 101

We divided the sessions in 3 streams: External Affairs: Meaningful Youth Participation and Partnerships Public relations and marketing Advocacy and Policy Making Soft skills: Leadership and conflict management Handover Burnout and stress management

AMRM

Online Americas Regional Meeting 2021

Outcomes: Participants understood the importance and the history behind NMO Management Sessions at IFMSA official events.

Participants learnt about the different models of strategic planning and when to use them.

Participants learnt the importance of a Needs Assessment form to properly identify their flaws, weaknesses and threats in order to address them in ways to make them stronger and in case similar situations present, they know how to solve it.

Participants discussed why members may have a lack of interest or participation, how to address and overcome this situation.

Participants learnt how to evaluate if they performed a proper strategic plan and were accomplishing the goals set in their AWP. Participants acquired how to identify burnout and share how they personally dealt with stress and burnout Participants learned why handover is vital for an adequate functionality of the NMO. Now they will use and share the tips given during the session, indicate what was done, what is in progress and what was left out to do in the next term.

Participants were informed about the upcoming CB opportunities and how to apply for them.

Participants now know about the CB procedures, CB establishment and development.

Participants learnt about the advocacy process and the steps to a successful policy making Participants were able to discuss their sustainability in their NMO and were informed about the financial planning and how to establish a realistic budget.

Participants now know how to properly enroll in an IFMSA activity and the difference between an activity and a program.

Participants were taught how to properly use public relations to promote their NMO institutional image to an external and how to engage their own members.

Participants learned the process of Adult learning and the different learning methods we use in IFMSA.

How much were the set objectives achieved: Participants are able to assess the strengths and weaknesses of their NMO. Addressed: Participants learnt about the different models of strategic planning and when to use them, their pros and cons. Furthermore, they are now able to use SMART objectives, evaluate risks and are able to make simple but effective AWP. Participants are able to design a strategy for their NMO. Addressed: Participants were able to discuss among themselves the different steps of strategic planning and through a dynamic they elaborated their own strategy.

Participants are confident with all the pillars included in strategy (External Affairs, Finances, PRm Programs).

Addressed: Participants now know the external opportunities we have in IFMSA, what, how and why advocacy, MYP and policy making are important. Furthermore, they understood the process of Finances Planning and how to enroll a program in IFMSA. Participants are able to follow up and monitor their national strategy by establishing relevant indicators.

Addressed: After the basics on strategic planning were taught, the participants received how to evaluate if they performed a proper strategic plan and were accomplishing the goals set in their AWP. Participants have a complete understanding of the CB division and how to include it into their NMO’s plan.

Addressed: Participants now know how to implement a CB strategy tailored to the members’ needs through the elaboration of a needs assessment, establishing a national CB IOG’s and link them to the IFMSA CB opportunities (internal and external ones) Participants are able to work on the development of their national CB division.

Addressed: Participants identified why CB is important in their NMO, how to properly develop the CB national division, how to apply to SRTs and what, how and why Online Learning is important in CB. Participants are able to identify conflicts and learn how to tackle them properly and adopt leadership positions accordingly.

Addressed: Participants were able to properly identify conflicts and develop their behavior as a leader adopting different techniques to approach the situation.

Participants are confident with learning methodologies and know how to properly apply them in the development of future sessions.

Addressed: Participants fully understood the 4MAT learning method and the Kolb’s learning cycle. We had an open discussion on how to implement them in a training session and in a non formal way of education.

AMRM

Online Americas Regional Meeting 2021

Recommendations for the future AmRM The distribution of the sessions were great due to the online setting, but in a physical one, we will highly suggest to prioritize ones to avoid getting burned out during the meeting.

The implementation of Buddy Groups highly helped with the team dynamics, so I would recommend it.

Having preparatory meetings with the participants helped a lot in the development of the sessions.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: Zoom fatigue was pointed out by the participants and they recommended continuing to use music and dance break in the future sessions.

More elaboration on the acronyms mentioned in the sessions has been requested by the participants.

Participants also mentioned that the links were delivered with sufficient and adequate time and a healthy and productive dynamic was always maintained both in the sessions and in the chat group and they recommend it to maintain the connections between participants for upcoming Regional Meetings.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 39 (around 47% of the participants filled in the pre) Post-Evaluation form: 32 (round 39% of the participants filled in the post)

Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics:

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below.

The topics assessed for motivation were the following:

1. National Strategic Plan 2. CB Strategy in NMOs 3. External relations in NMOs 4. National budget

Practice: 81% of the participants showed confidence and motivation to implement a national strategy in their NMOs. 25 participants out of 32 mentioned their initial plans for CB Development in their NMOs and 8 mentioned establishing the concept of capacity building to trainings support division in their NMOs.

¿Would you like to implement a new strategy in your NMO? 32 Responses Yes No

AMRM

Online Americas Regional Meeting 2021

SCORA Sessions 40 Participants

Summary We had four days of standing committee sessions, during which we tried to address all of the SC focus areas, as well as technical skills knowledge. When designing the agenda we tried to include basic SCORA topics and new ones that had not been previously worked before.

Each of our sessions had a theoretical component during which the sessions team explained the topic and members were able to ask questions. After that we had a practical part in which they had to discuss and put into practice what they had learned in their respective SWGs.

Facilitators: Diego Ernandes: IFMSA-Brazil

Yahya Lablad IFMSA-Morocco

Tayde Selene Martínez Medina AMMEF- México

Martha Norris IFMSA-Honduras

Mariana Huayamares IFMSA-Peru

AMRM

Online Americas Regional Meeting 2021

Topics Covered: SCORA 101: Grown your wings

Day 1

This was an introductory session aimed for general members. We talked about the history, the structure and the committee’s focus areas.

SCORA 102: Spread your wings This session was facilitated for NORAs with the objective to provide tools that will help them in their tasks. We discussed Capacity Building, Member Engagement and SCORA X Change.

CSE: Sexual pleasure During this session we tackled the importance of implementing a sex positivite approach when teaching CSE, an areas that has been neglected often.

SRHR: Online facilitation resources

Day 2

In this session we discussed the different tools that members can use to make online facilitation more engaging and practical.

Joint Session: SOCIESC in exchanges This was a Joint Session with SCORE.Thorugh it we approached SOGIESC (Sexual Orienta tion, Gender Identity and Expression, and Sex Characteristics) in an exchanges perpective.

Day 3

Day 4

Rape culture In this session we talked about how rape culture is a problem that many women are forced to endure daily. We also discussed how different factors like “ machismo” or “ toxic masculinity” play a major role in it.

HIV, AIDS and the SGGs During this session we discussed how through the SDGs we can help to end the AIDS epidemic and keep the promise of leaving no one behind.

Gender equity and climate change We discussed how climate change disproportionately affects populations that are already in a vulnerable position like rural and migrant women. As well as the importance of assuring that gender equity is considered when designing adaptation and mitigation responses.

Regional challenges in access to safe abortion In this space we conducted and interview with an external from IPAS about challenges in access to safe abortion in the americas.

SCORA SMART We explained how to define the problem and set the objectives of an activity using the SMART method.

Resources: All of the presentations, documents and manuals used for the SCORA sessions can be found here.

How much were the set objectives achieved: Participants will understand the structure of the standing committee and its goals.

Addressed: This was explained during the SCORA 101 and SCORA 102 parallel session Participants demonstrate basic skills regarding SRHR online facilitation and activity planning.

Addressed: Participants demonstrated these kills during the SWG activities at the end of our 2 sessions regarding technical skills.

Participants will be able to describe the regional situation regarding access to safe abortion, comprehensive sexual education, HIV and AIDS, gender based violence and SOGIESC. Addressed: Participants demonstrated their domain of these topics in the post evaluation questions.

Recommendations for the future AmRM Try to include more icebreakers because the topics discussed in SCORA sessions can be sensitive and it is a bit difficult for participants to speak up. I would also recommend having a support person for technical tasks to make the sessions more fluid and time bound.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: 94% of the participants were satisfied with the online platforms used while 100% of the participants were satisfied with methodologies used during the sessions, so as to keep them and recommend them for future online meetings.

100% of the participants agreed that the sharing spaces had enough times during the sessions which ensured the full engagement of the participants during the sessions.

Participants mentioned as a recommendation for future meetings to establish more team building spaces at the beginning of of the event to help encourage the interpersonal relationships.

Participants pointed out the importance of standardizing the dynamics for all the buddy groups that would allow participants to engage with each other and with the ST as well.

100% of the participants found SCORA sessions as a safe space for sharing inputs with each other which will always be recommended for future physical and online SCORA sessions.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 34 responses (around 85% of the participants filled in the pre) Post-Evaluation form: 32 (round 80% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics:: The Overall calculations show a positive shift in the knowledge of the participants regarding all the topics discussed in the Sessions’ agenda.

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a clearly evident positive shift shown towards confident and supremely motivated in the graphs below.

The average of the participants who showed high motivation as per the pre-evaluation form inputs is 13 per session in comparison to an average of 23 per session as calculated from the post-evaluation data.

- What is your current motivation to:

1. Work on activities of the SCORA focus areas using SMART objectives 2. Facilitate online sesions 3. Teach others in your NMO about what you learned in the sessions

Practice: The graphs below show a positive shift in the participants confidence towards the maximum regarding putting the knowledge they gained into action.

The analysis of data from pre and post evaluation forms shows that the number of non-confident submissions reduced to less than 1% in each session after the participants’ attendance. On the other hand, the percentage of participants who submitted fully confident have increased from 20% to 61% as an average in each session.

The topics assessed for practice were the following:

1. Organizing impactful activities at local and national level 2. Facilitating online SCORA sessions 3. Advocating on SCORA’ focus area

AMRM

Online Americas Regional Meeting 2021

SCOPH Sessions 45 Participants

Summary The sessions were divided into different topics and approaches per day, for day one they learnt the essentials about the standing committee, on day two the main focus was on health systems and health equity, the last two days covered the SCOPH regional priorities: Climate Change & Health and Mental Health. The sessions were both interactive and informative, we had a lot of spaces for discussions in order to learn about the participants’ perspectives. The attendees were very participative, and that helped the flow of the session.

Facilitators: Kelvin Emmanuel Gutiérrez Herrera

Adriana Karyna Gálvez Banda

SCOPH RA for Americas

AEMPPI Ecuador

Carlos Ariel Noriega Baella IFMSA-Perú Rebeca Coêlho Linhares IFMSA-Brazil

Jesús Antonio Castañeda Martínez AMMEF Mexico

Topics Covered: SCOPH 101 & 202 COVID-19 management in the Americas Global Surgery NTDs and Social Determinants of Health Health Promotion and Prevention of NCDs Universal Health Coverage Environment, Climate Change & Health Planetary Health Eco-Anxiety Mental Health during COVID-19 Mental Health and Primary Healthcare

AMRM

Online Americas Regional Meeting 2021

Sessions: Sessions

Resources

Welcome session PPT

Was a space to get to know the participants of the session. We established the ground rules and shared the general agenda and SCOPH Sessions agenda.

SCOPH 101- Parallel session.

PPT R1 R2 R3

We covered the basic information about SCOPH (History, International Team and Communication Lines, Related Programs and Main Topics, SCOPH Workshops and other opportunities. We used MENTI and Kahoot to make the session more interactive.

SCOPH 202- Parallel session

PPT R1 R2

Day 1

We went deeper on SCOPH related topics, talking about the SCOPH Strategy, SCOPH Regulations, Policy Documents, but we mainly focused the session on Activity Enrollment and Public Health Exchanges. We used MIRO to make the session more interactiv

COVID-19 management in the Americas

For this conversatory the members had the opportunity to openly speak about the COVID-19 management in their countries they asked the following questions: How your country initially managed the Covid outbreak?, What was the social response to all the measures taken in your country?, How is the pandemic affecting your country?, Do you think that the measures taken are enough? Yes or no and why, What are the main challenges that your country faces regarding the pandemic?

PPT R1

Global Surgery

We had an external delivering the session. We covered the general overview of what Global Surgery is and how far we are from achieving its goals, generally on a global level

NTDs and Social Determinants of Health We overviewed what are NTDs and Social Determinants of Health, which are the measures that can be taken into action in order to control NTDs in our region, and what are the main struggles that we face to achieve this. We used Jamboard to make the session more interactive.

Health Promotion and Prevention of NCDs

Day 2

For this session we addressed the importance of health promotion, starting by getting to know the levels of health promotion, focusing on Non-Communicable Diseases and its Prevention. We used wooclap to make the session more interactive.

PPT PPT R1 R2 R3 R4 R5 PPT R1 R2 R3 R4

Joint Session: UHC Simulation This session introduced the difficulties people around the world experience in their daily lives concerning health. The participants were able to experience the impact and necessity of Universal Health Coverage via a role-playing simulation that took them through simulated realities of too many people around the globe who suffer from inadequate health systems, lack of medicines and health products, financial difficulties and decreased access to healthcare services. We used an online board game to make the session more interactive.

R1

R5 R6 R7 R8 R9

Sessions

Resources

Planetary Health and its challenges in the Americas

We had an external (IFMSA Alumni) delivering this session, which focused on a discussion on Planetary Health, starting by general concepts of the subject, and then focusing on the main challenges that the Americas region faces to properly address this kind of issue

Environment, Climate Change and Health and its repercussion on Public Health For this session we learnt more about the implications that Climate Change has on human and public health. We also overviewed how the environment and more specifically the climate change has affected directly or indirectly the health of individuals, and the population as a whole.

Eco-Anxiety

Day 3

We discussed how the effects of the human relationships with the environment increases the levels of anxiety and how we can tackle this problem. We centered the attention into the overlapping on two main and huge public health problems: Mental Health and Environment and Health.

SCOPH Forum of representation

PPT R1 R2 R3

PPT R1 R2 R3 R4 R5 R6

This session was about knowing the participant’ needs, increasing their knowledge and most importantly hearing from them on how to improve the orange world to be more impactful as well as to offer the best possible development skills and opportunities throughout the term. We used wooclap, asking questions about general knowledge on SCOPH, members engagement, activities and experiences.

Mental Health during COVID-19 It is well known that the pandemics have had several impacts in different aspects of society, for this session we focused our attention on the main mental health illnesses that have either increased their number, or gotten worse due to isolation and other several factors brought by the COVID-19 pandemic.

Integration of Mental Health in PHC

Day 4

PPT R1 R2 R3 R4 R5 R6

During this session we discussed the importance of having Mental Health interventions as part of the essential sanitary assistance. We learnt how far we are from achieving this in our region, and what we do as IFMSA to help.

SCOPH Jeopardy and farewell session We had a farewell message and wrapped up on the session. We used jeopardy to ensure we gained all the knowledge provided during the sessions

PPT R1 R2 R3 R4 R5 PPT R1 R2 R3 R4

R5 R6 R7 R8

How much were the set objectives achieved: To increase the knowledge on Mental Health in 70% of the attendees by the end of the AmRM21.

Addressed: Participants showed specific mental health knowledge in the evaluation forms sent after the sessions To increase the knowledge on Environment and Health in 70% of the attendees by the end of the AmRM21.

Addressed: Participants showed specific knowledge on environment and health in the evaluation forms sent after the sessions.

To empower the assistants on developing activities related to the SCOPH regional priorities.

Addressed: Participants were interested in working together on activities related to SCOPH regional priorities. At least 4 possible collaborations were followed after the AmRM. To ensure personal engagement in at least 60% of the attendees by the end of the AmRM21 by developing interactive activities.

Addressed: Interactive platforms were used, people participated actively, during open space discussions many participants shared their point of views.

To capacitate 80% of the attendees on relevant public health topics throughout the sessions of the AmRM21.

Addressed: Day 2, 3 and 4 focused on specific public health topics: Mental Health, Health Systems and Environment and Health.

Recommendations for the future AmRM Keep in mind your objectives and try to stick to them, always find useful but innovative ideas to assess the impact of your sessions. Try to have everything planned in advance, and try to cover everything. Have ready all the different platforms that you’re gonna use, stick to the outlines. From this AmRM experience, people like a lot to speak up, so always try to have more spaces for them to share their experiences.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 33 responses (around 73% of the participants filled in the pre) Post-Evaluation form: 31 (round 69% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions..

As per the Data collected from the post evaluation form, here are some recommendations from the participants: 22 out of 31 of the participants highlighted the support provided from the RT to them during sessions, providing materials and helping with online platforms which made their experience much more useful.

97% of the participants were satisfied with the online platforms used and 100 % were satisfied with the methodologies used for interaction during the sessions so as to be recommended for future online meetings.

Around 50% of the participants pointed out their need for more break times than they had during the sessions’ days.

Internet connection problems, college responsibilities and different time zones were the main 3 barriers for the participants’ attendance and commitment throughout the whole meeting.

Although the online environment limited physical engagement, the use of breakout room s and websites like Miro or Wooclap was able to successfully engage participants.

Focusing on the practical part of any topic more than the theoretical part had been requested by the participants.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics

The Overall calculations show a positive shift in the knowledge of the participants regarding all the topics discussed in the Sessions’ agenda.

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants’ motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below except for the topic about creation of UHC policy document showed a slight negative shift towards lack of confidence and insufficient motivation.

The topics assessed for motivation were the following:

1. Environment and Health Activities 2. Mental health activities 3. SCOPH activities 4. Creation of UHC policy documents 5. Advocate for the inclusion of Mental Health in PHC

Practice: The average of the participants who have chosen highly confident - regarding the topics mentioned below - as an answer in the pre-evaluation form is around 6.2 per session while the average calculated from the post-evaluation inputs was double that is calculated from the pre, with around 13.2 per session.

The topics assessed for practice were the following:

1. Organizing an activity on Mental Health 2. Working on Environment and Health 3. Fluently speak about Neglected Tropical Diseases 4. Global surgery 5. Approaching Eco-Anxiety

AMRM

Online Americas Regional Meeting 2021

SCORP Sessions 45 Participants

Summary The first online Regional Meeting has been a totally different experience that has brought many benefits and some complications, first it has eliminated the economic and geographic barrier that has allowed the participation of many more people, and it has also allowed to eliminate the language barrier by having interpreters from English to Spanish. As for the SCORP sessions, they were 4 very productive days full of discussions and knowledge, thanks to the sessions team, the sessions were very enriching and fulfilled all the proposed objectives, imparting sessions related to the violation of human rights in our region. We implemented a ¨Buddy groups ¨ strategy, in which we divided the participants into 5 groups (one in Spanish and four in English), led by each member of the sessions team, in order to better enrich the discussion with the participants and to establish contacts with other members of the region, these groups were used for most of the discussion spaces of the sessions. In addition there were several entertainment dynamics to entertain the members, a little difficult due to the physical barrier, but it was achieved, the dynamics that were performed were: a costume theme for each day, Simon says and dance or perform various songs and dynamics.

It has been a total success, many members have had the opportunity to gain more experience and knowledge about SCORP, it is also advantageous for the NMOs, the training and relationship with more members in the region can help you meet your goals faster.

Undoubtedly it has been a different experience, but the essence of SCORP for the struggle for the fulfillment of Human Rights has not been lost.

Facilitators: María Belén Muñoz Godoy

Ana Carolina Yanaze Watanabe

SCORP RA for the Americas

IFMSA Brazil

Jhan Carla Laime Aranda IFMSA Bolivia

Pablo Andrés Vega Medina IFMSA Panamá

Topics Covered: Human Rights 101 Access to health in time of crisis Conflict management + Peace and Conflict Multidimensional vulnerability of children during the pandemic Disaster Medicine Human forced labour and discrimination

Human Trafficking: Border Situation The right to belong: Refugees situation Human Rights and ethics added to the medical curriculum How to campaign?

World of technology, can it affect your mental health?

Stigma about Mental Health

AMRM

Online Americas Regional Meeting 2021

Sessions Description Welcome Green Members - Buddy groups

Day 1

To begin and to have more confidence among all the participants, by way of introduction this moment was to present what was planned for the following days, each of the trainers introduced themselves. The buddy groups also took place, one Spanish speaking group and four English speaking groups, led by the members of the sessions team. At the end we divided among the different groups to get to know each other a little better, to introduce ourselves, where we are from and what our expectations are for the following days.

Human Rights 101 Doing it online was really great because many of the participants (specially the NORPs) reinforced their knowledge and increase their advocacy for human rights, the activity that we did with each buddy group was talking about how H.R are being affected in their countries, it was really emotional and we create a bonding with the other participants.

Access to health in time of crisis First we presented the agenda of the session. Right after, a Menti link was sent to the participants so they could answer the question “what does ‘access to health’ mean to you?”. Then we asked about possible barriers we can face on access to health and what are the consequences of having them. I showed the definition of crisis and after that, we started talking about the Covid-19 pandemic and its impacts on healthcare services.

With this, the participants talked with their buddy groups about how their countries have been dealing with the pandemic. After the discussions, we talked about what we as medical students can do about the topic and ended the session with the take home messages.

Conflict management + Peace and Conflict At first we started describing the different types of conflict, participants got the opportunity to see in which type of management style they classified.A new technological tool was used for everyone, nearpod, which was a game that helped make the session a little more interactive.

Multidimensional vulnerability of children during the pandemic In this session we discussed the human rights of children and how in this pandemic they have remained a vulnerable group. The human rights of children have been violated at all times, but the main ones that have been violated are education, health care, housing, freedom, among others. Breakout rooms were held to discuss some cases of human rights violations in order to establish a plan to counteract the problem.

Day 2

Joint Sessions SCORP - SCOME: Disaster Medicine Starting with the agenda, we introduced ourselves for the SCORP and SCOME sessions participants. Right after, we asked 3 questions to start our discussions about the topic.

Participants had space to answer and tell their opinions. Then we talked about the definition of natural disasters and some risk factors that make some places more vulnerable to disasters. We then started some discussions about the inclusion of disaster medicine topics in medical curricula and if the Covid-19 pandemic could be considered a disaster.

Participants were separated into 5 groups and had 4 minutes of discussion and then 1 member presented the discussions. There were 4 questions and the participants changed breakout rooms for each question.

Human forced labour and discrimination In this sessions participants understood that forced labour is not only slavery, but also different types of jobs in different ocassions. The participants were divided into different breakout rooms, in each of which a case was assigned, each situation was discussed and solutions were established for each case. There was also an open space for brainstorming the options that we as medical students could do in our NMOs and collaborate in the eradication of this problem.

Human Trafficking: Border Situation We talked about the definition of Human Trafficking and its elements.

To make it easier and show some examples, we used a video. Then, the discussion went through the types of human trafficking and we exposed some situations and asked the participants what type each situation was about. After this, we exposed some statistics in Americas about age and sex of victims, forms of exploitation and geographic distance. Then we had some discussions in each buddy group about human trafficking in your country and what can be done. 1 person per group presented the group’s conclusions. Finally, we discussed about human trafficking during the Covid-19 pandemic, watched a video with a human trafficking victim experience and ended up with the take home messages.

The right to belong: Refugees situation In this session we talk about the differences between migrants and refugees, as well as the benefits they can have. However, the current situation of COVID 19 has been detrimental to the process for both groups, migrants and refugees. We also discussed the different groups of existing refugees.

Human Rights and ethics added to the medical curriculum

Day 3

We were really glad that the participants have Ethics in their medical curricula (Bioethics, Cases, etc), most of them, not all. We talked about what is ethics and what is not, the basic principles of Medical Ethics and why it is important to learn it and talk about it, so for that we gave them medical ethics scenarios where they need it to give a proper response as a team of doctors.

How to campaign?

This session was delivered by Jhanky and Amine, it was really great because he gave all the necessary tools for how to campaign in social media, it was really interesting. Participants learned how to manage campaigns, their roles, how to achieve objectives, and how to organize their team.

World of technology, can it affect your mental health?

The conclusion of this session was that technology has undoubtedly changed our lifestyle and has brought us benefits, but it has radically influenced and especially in children, their childhood is not including a physical social coexistence with others. We asked a question, how many hours they had kept the screen on, and the average was between 7 to 9 hours.

Stigma about Mental Health This session was a time for the participants, a moment of reflection with the objective of promoting the importance of seeking professional help, because most of them suffer from a mental illness. A survey was made with multiple questions about whether they suffered from any mental health related problem and even if they had tried to commit suicide, the answers were anonymous, most of them suffer and/or suffered from a mental illness, implying that anyone can suffer from a mental illness.

Americas Fair - Green open space

Day 4

This was a space for the participants to have the opportunity to present an issue related to the violation of human rights in the region, and especially in their country. Participants included Sachiel Angel from IFMSA Panama with Applying inclusive tools for social media, Allan Galvan from ASCEMCOL Colombia with Mental Health Strategies on Pandemic COVID-10, Priscila Castro and Tales Nogueira from IFMSA Brazil with Planetary Health and Synthya Castillo from IFMSA Peru with Medical Students in Emergencies.

Check out - until next time green members!

This was the final session, where we concluded with the main ideas of all the sessions. A Jeopardy was made to encourage the participants, the same groups of the buddy group were created answering the questions. It was a very enjoyable and beneficial closing.

Click on the icons to see the resources for each session.

How much were the set objectives achieved: Participants will be able to recognize the main characteristics of human rights and their violation.

Addressed: The sessions gave them the opportunity to speak and present cases of human rights violations in their countries.

Participants will be able to advocate for basic human rights in their NMOs. Addressed: The “How to campaign” session addressed important strategies and tools that members can use to advocate in their NMOs to reach as many people as possible.

Participants can develop their communication, detection and problem-solving skills.

Addressed:There were three opportunities for participants to organize their own projects and solve various problems, so that they can recreate a similar type of organization in their NMO projects.

Participants will know the importance of mental health in daily life, and advocate for the elimination of mental health stigma in society.

Addressed: In the mental health session, they were reminded of the need to eliminate the stigma against mental illness. Through an anonymous survey it became evident that the majority of people suffer from mental illness and that it is necessary to seek professional help.

Eliminate the language barrier, establishing language combination strategies so that participants feel comfortable in expressing their opinion.

Addressed: In addition to implementing translators in all the regional meeting, consideration was given to people who are not comfortable speaking English or do not speak it fluently, so a Spanish-speaking buddy group was implemented in the buddy groups for these participants.

Establish contact links between NMOs in the region, creating inter-NMO activities, to increase international participation of members.

Addressed: The members of the various NMOs interacted in all the sessions and part of the objectives of the buddy system is that they have contacted people from other NMOs to recreate projects and collaborations, and they are doing it.

Recommendations for the future AmRM First of all, it is a unique event and you have to enjoy it as much as you can. This time it was online, but the essence was there, and the interaction with the members was great. The main recommendations for this event are these: take into account your availability to organize the committee sessions, because that depends on how many people should be part of the sessions team, remember that sometimes there are some inconveniences, if it is face to face with flights or can no longer attend the event. Secondly, take into account the problems of your region and what is relevant to your region to choose the topics for the sessions, take into account the opinion of your committee director, but if you have a wonderful idea and you think it fits the sessions, do everything to have it. Maintain friendly and inclusive communication and interaction with your session team, they are certainly very helpful people. The translators in this event were a success, so if it is possible to have them, perfect, also the success of the discussion groups was to have a Spanish speaking group, the participants felt more comfortable to share their opinions and comments.

Try to have the material in order to share it to the participants as fast as you can. And lastly, interact with the members, make multiple dynamics so they don’t feel bored during the sessions, and let them give their opinions, don’t just talk about the topic.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: 97% of the participants found the distribution of the agenda on four days adequate with minimal efforts needed for the attendance.

100% of the participants submitted that the platform used for the sessions (Zoom) was good. And 97% submitted that the interaction platforms used during the sessions were productive (Jeopardy, Poll E, nearpod) so as to be recommended for future meetings and sessions.

Time management was an issue pinpointed by the participants, as many sessions went out of schedule with too long duration.

Participants have been drawing attention to the overlap between the Academic responsibilities and the Sessions’ agenda which created a barrier against their attendance for both.

For future meetings for the sake of improvement of the buddy groups, the participants denoted the need for more time and interactive activities within the meetings and inclusion of a period of team building at the beginning.

Some participants pointed out the use of a whatsapp group for sharing the sessions’ links instead of email as it’s easily accessible and noted.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 38 (around 90% of the participants filled in the pre) Post-Evaluation form: 37 (round 88% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below.

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below.

Practice: 26 out of 37 participants shared inputs in the post evaluation form regarding the improvements that should be made to recruit members and establish their engagement in the committee.

Seeing the pre and post-evaluation form we can conclude that an average of 1.8 from all the participants who filled in the pre- evaluation form have felt not confident regarding the topics mentioned in comparison to 0 of the participants felt not confident as mentioned in the post evaluation form, as per graphs below The topics assessed for practice were the following:

1. Organizing impactful activities at local and national level 2. Advocating on human rights 3. Advocating on Mental Health 4. Working with an international team 5. Facilitating a session

AMRM

Online Americas Regional Meeting 2021

SCOME Sessions 40 Participants

Summary The AmRM2021 SCOME Sessions were designed to accomplish the following: Introduce the Americas’ participants to SCOME and SCOME in the Americas.

Have the Americas’ participants appreciate the different Medical Education Systems in the Americas Region.

Engage the Americas participants in the following core Medical Education areas: Medical curricula Advocacy, student and youth engagement in medical education Accreditation and Quality Assurance in medical education Interprofessional education, collaboration and practice Social Accountability in Medical Education Global Health Workforce Global Health Education Introduce Americas participants to the SCOME Programs and Activities Have the Americas participants consider the future of SCOME in the Americas Introduce Americas participants to Disaster Medicine (a joint session with SCORP)

Facilitators: Jorge A. Izaguirre

Alexandre S. Santos

IFMSA-Honduras

IFMSA Brazil

Nikolai J. Nunes SCOME RA Americas

Cinthya Flores AMMEF

Topics Covered: Introduction and icebreaker Medical Education Systems in the Americas Curriculum Development in Medical Education Advocacy in Medical Education Student Engagement in Medical Education Disaster Medicine in the Americas [Joint Session with SCORP] Global Health Education Interprofessional education, learning, collaboration and practice (IPECP) The role of Social Accountability (SA) in solving the Global Health Workforce (GHWF) challenge Accreditation and Quality Assurance (AQA) SCOME Programs and Activities SCOME 2021 and beyond in the Americas Wrap up and Evaluation

AMRM

Online Americas Regional Meeting 2021

Sessions Description Introduction and icebreaker

Day 1

The usual, nothing fancy.

Medical Education Systems in the Americas The region was broke down into subregions by language and geopolitical looking at how the different MES are organized and structured, the pros and cons in the quest to find or develop the ideal Americas MES.

Curriculum Development in Medical Education The science behind Curriculum Development must be appreciated and understood to effect meaningful development, evolution, and reform of medical curricula and this session served to introduce participants to such.

Advocacy in Medical Education Curricula development, evolution, and reform must occur with students as a partner in the process. Participants learned to appreciate and understand the role of effective constructive advocacy in the process and how to engage in such.

Student Engagement in Medical Education

Day 2

Meaningful Student Involvement, Meaningful Student Engagement, Meaningful Youth Participation. Participants learned to appreciate and understand the differences and importance of each. How is impact measured? What is Fletcher’s ladder? We used practical examples in the NMOs to demonstrate such.

Disaster Medicine in the Americas (Joint Session with SCORP)

With the diverse Americas susceptible to potential disasters, both natural and man-made from earthquakes to climate change, and gripped by the COVID-19 pandemic, a joint session with SCORP demonstrated how Disaster Medicine is at the intersection of public health and human rights and the role of the medical curriculum in preparing future doctors.

Global Health Education Participants were introduced to the formalities of Public Health, International Health, Global Health, One Health, and Planetary Health and to understand the intersections of such and the importance of their inclusion in medical curricula.

Interprofessional Education, Learning, Collaboration and Practice

Day 3

Participants were introduced to the concept of the Health Team in the Health Workforce component of the Health System and the dynamics of such in the provision of quality healthcare.

The role of Social Accountability in solving the Global Health Workforce challenge

Participants were taken through the foundations of SA in ME and the application of SA via primary health care and UHC from a HWF perspective. The IFMSA Toolkit in SA was used to measure SA in NMOs.

Accreditation & Quality Assurance AQA Participants were introduced to the concepts and importance in QA & Accreditation in ME and discussed the different systems in their NMOs and subregions.

SCOME Programs and Activities The PCs for MES and TMS presented on their programs and activities and how to enroll such.

SCOME 2021 and beyond in the Americas

Day 4

An open space discussion on the future of ME in the Americas. What does SCOME 2030 look like and how do we shape it.

Wrap up and Evaluation The end, a time to reflect on the successes, what could have been improved, and the next steps.

How much were the set objectives achieved: For participants to understand the different types of curriculum models, the curriculum development cycle and how to advocate for change.

Achieved: Participants were able to discuss such and complete the in-session quizzes on the topic.

For participants to understand meaningful student involvement and engagement and apply Fletcher’s ladder of meaningful student involvement in ranking elements of their school’s governance and taking steps to improve said rankings.

Achieved: Participants ranked elements of their SE in their schools’ governance using Fletcher’s ladder For participants to understand social accountability in medical education and using the IFMSA Social Accountability Toolkit to rank the level of their school’s social accountability.

Achieved: Participants ranked the SA level of their schools’ using the IFMSA SA Toolkit For participants to be able to link socially accountable medical education to solving global health workforce issues and improving primary health care, rural health care, and universal health care.

Achieved: Participants were able to discuss such and complete the in-session quizzes on the topic.

Recommendations for the future AmRM The use of translators was a brilliant initiative and one that must continue. The first online RM meant that many could afford to attend who previously did not and moving forward there must be a way to inculcate a hybrid format for equity reasons. Measuring impact remains a challenge and following through on ideas birthed during the RM as well.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: 36 out of 39 of the participants were satisfied with the online platform : zoom conference used during the meeting and would recommend using them for future meetings.

61.5% of the participants faced barriers for attending the sessions more often related to internet connection issues and school schedule overlap with the times and days set for the sessions’ agenda.

The idea of having a mixed modality of both online and physical tools in upcoming in person meetings has been eagerly encouraged.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 41 (around 100% of the participants filled in the pre) Post-Evaluation form: 39 (round 95%% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics:

The Overall calculations show a positive shift in the knowledge of the participants regarding all the topics discussed in the Sessions’ agenda.

AMRM

Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below. The average of the participants who answered highly motivated in the pre-evaluation form is around 13.6 per session in comparison to 22 per session as the average calculated from the data collected from the post evaluation form.

The topics assessed for motivation were the following: 1.

2.

3.

4.

5.

Advocate for curriculum development and/or reform in your local setting or NMO Improve your local setting and NMO’s meaningful student involvement and engagement Work in an interprofessional health team Improve the social accountability performance of your medical school Fight for improved health workforce conditions and ensure that your health system has strong human resources

Practice: 26 out of 37 participants shared inputs in the post evaluation form regarding the improvements that should be made to recruit members and establish their engagement in the committee.

Seeing the pre and post-evaluation form we can conclude that an average of 1.8 from all the participants who filled in the pre- evaluation form have felt not confident regarding the topics mentioned in comparison to 0 of the participants felt not confident as mentioned in the post evaluation form, as per graphs below The topics assessed for practice were the following:

1.

2.

3.

4.

5.

Organizing impactful activities at local and national level Advocating on human rights Advocating on Mental Health Working with an international team Facilitating a session

AMRM

Online Americas Regional Meeting 2021

SCOPE & SCORE Sessions 40 Participants

Summary As in previous AmRMs, SCOPE and SCORE Sessions were held together as Exchanges Sessions. It was a great opportunity to provide Capacity Building to participants. The sessions were diversified in order to attend to as many different interests and knowledge levels.

Facilitators: Juliana Meslin

Alvaro Mazariegos

SCORE RA for Americas

SCOPE RA for Americas

Daniel Dîrul SCORE General Assistant

Marcela Peñaloza

Hanseul Cho

Anita Juchiac

SCORE External D. Assistant Jennifer Paredes, (AMMEF)

SCOPE PRC Assistant

SCOPE CBD Assistant Karla Barrientos, (IFMSA-Honduras)

Adrián Moreno (AMMEF)

AMRM

Online Americas Regional Meeting 2021

Sessions Description Exchanges 101 Participants were provided with the basic information regarding exchanges programs, it’s history, how to make everything possible. Also went through how to make your NMO or a LC SCOPE/SCORE Active.

New NEO/NORE Survival Guide

Being a new National Officer can be overwhelming. Therefore, their role and tasks were reviewed, the most important aspects of communication guidelines, international meetings and all necessary information for those starting their term.

How to organize a NSP

Day 1

During this session participants had the chance to share strategies and ideas for logistics during a National Social Program. It was also discussed how to adapt it and make it safe during this pandemic.

How to organize a PRET in your NMO The steps and requirements to hold a Professional Research and Exchange Training in your own NMO were presented. Relevant resources and how to use it were approached as well during this session to make this dream come true in your NMO.

Communication & Exchange team management

Day 2

More than ever having an efficient team is a must for every exchange program. Participants learned about communication strategies in order to improve teamwork and logistics within your local/ national exchanges team.

Global health education within exchanges Is international health the same as global health ? What are the objectives and scope of Global Health ? How can we improve GHE within our exchanges programs and include this topic in our activities ? During this session participants learned these and much more about this amazing topic.

Advocacy and Recognition in exchanges Participants learned how to get academic accreditation and universities recognition for their exchange programs, developing strategies for external representation at a high academic level. The skills required for this were presented using real-life examples of external representation to gain recognition

Conflict management & problem solving within exchanges Different scenarios that can be prone to problems during Exchanges were discussed. Providing participants with problem solving skills to face any conflicts that may arise in exchanges, however, these skills can be applied widely to any team environment.

Promotion & Marketing for exchanges Participants analyzed online promotion tools and were offered new marketing strategies focused mainly to students. How to get students engaged to apply for an exchange and get all the benefits from our exchanges programs.

Day 2

Evidence based medicine during clerkship During an exchange students face clinical and research situations where they need to integrate the best research evidence and their previous clinical expertise to make decisions. This is true even with low resources or a different infrastructure than what they are used to.

This session presented how students can be educated on this topic and the use of online tools to facilitate this process.

Joint Sessions

SOGIESC in Exchanges This is a Joint Session with SCORA with the objective of approaching SOGIESC (Sexual Orientation, Gender Identity and Expression, and Sex Characteristics) in exchanges perspective and to raise awareness about this topic. This discussion intended to make participants more conscious when dealing with exchanges, in personal life and also as future health professionals.

UHC Simulation This session introduced the difficulties people around the world experience in their daily lives concerning health. The participants were able to experience the impact and necessity of Universal Health Coverage via a role-playing simulation that took them through simulated realities of too many people around the globe who suffer from inadequate health systems, lack of medicines and health products, financial difficulties and decreased access to healthcare services.

SCOPE Initiatives + Public Health Exchanges Innovation is important for the improvement of our academic quality and may even help us cope with the current situation. The SCOPE initiatives for this term were discussed, how to be involved and why they are important. Also the basic knowledge about how to improve or activate Public health exchanges within your NMO was shared.

Evaluations and Impact Assessment of SCOPE To build back our exchange programs and enthuse our collaborating institutions we need to show them the impact of exchanges. This session gave participants the tools to do exactly this and to put in place measures that will allow them to annually evaluate the impact of exchanges.

Scientific Outcomes This session explained the importance of the Scientific Outcomes in order to achieve a fruitful exchange, showcased templates and detailed the characteristics and benefits of each of the different strategies.

Open Science

This session was facilitated by SCORE External Development Assistant, Hanseul, who explained participants important Open Science concepts. During the second half of this session we had some time for Q&A with Joseph McArthur, from SPARC. Participants had the chance to send questions beforehand and also some new ones were taken live.

Sharing is caring In these sessions participants could learn from each other and during these difficult times they had the opportunity to share their experience with others. For this RM we focused on 4 topics: Exchanges + COVID19 Capacity Building in exchanges Member engagement within exchanges National and Local Exchanges team

Day 3

Finances management within exchanges In the Americas a lot of NMOs rely their financial sustainability on Exchanges. Given the current situation it is important to establish a strategy that reduces financial burden and makes your program and NMO financial stable. This session addressed this and explained how NMOs can apply it to their exchange platforms.

AQ in exchanges

Explain the importance of Academic Quality, its 9 steps, their relevance and how to guarantee AQ in exchanges. After this introduction each participant could choose to go to the step they wanted to work on deeper for the following 45 minutes.

Outgoing Selection & Incomings Attribution This session reviewed the importance of creating a standardized Outgoing Selection process and the impact of Incomings assignment methods

PDTs & UATs

This session reviewed the importance and impact of providing a well-established UAT and PDT to exchange students. Topics to be included, working with other SCs and online tools.

Educational Activities

Day 4

This session reviewed on the importance and impact of providing Educational Activities in order to improve Academic Quality in exchanges. How to work with other SCs, IFMSA Programs and externals for improvement.

Strategy Making in Exchanges This session explained the basis for strategy planning to achieve long term results and make the exchanges program sustainable. Participants also learned how to do Strategic Planning that can be applied to their work as exchange officer, LC, NMO or at international level.

Click on the icons to see the resources for each session.

How much were the set objectives achieved: Build capacity of participants to work with the different aspects of exchanges: Academic Quality, Social Program, Trainings, Educational Activities.

Addressed: 9 sessions were conducted revolving this topic. All of them follow the 4MAT model to ensure a dynamic and engaging learning experience.

Make exchanges sustainable in the Region: duties of the National Officer, handling finances, obtaining academic recognition, promotion & marketing, handover process and institutional memory.

Addressed: 8 sessions were conducted revolving this topic. All of them follow the 4MAT model to ensure a dynamic and engaging learning experience.

Ensure that participants implement the knowledge gained for the improvement of their NMOs exchanges program.

Addressed: 9 NMOs presented a detailed project during exchanges fair where they implemented the knowledge gained for the improvement of their exchanges program in their NMO. Enable participants to have an insight of the exchanges situation in other countries of the region and bring back different ideas for cooperation and improvement in their reality.

Addressed: 4 Sharing is caring sessions were held during the event, 2 joint sessions with other SCs members. Participants were able to exchange ideas during Exchanges fair for the implementations of different iniciativities here presented in their own context if suitable.

Recommendations for the future AmRM The best thing we did was planning everything as much in advance as possible. By the time the AmRM arrived, we only had to worry about getting the show running. Of course there are always some last minute setbacks, but try to prepare as much as you can in advance.

It was really productive having the sessions together (SCOPE+SCORE), because it means the workload was shared and you have your fellow RA to count on, and vice versa. Most of the topics may be common to both committees.

However, for the topics specific for each committee, you can have them at the same time and assign the participants to the sessions according to their SC. As for the Sessions Team size, we would not recommend having more than 4 people per SC (1 RA + 3 ST members).

We had 7 people (combined SCOPE and SCORE) and it was a good amount, more than 8 people might be too many people to manage.

Save time for Social Program, participants love it!

As per the Data collected from the post evaluation form, here are some recommendations from the participants: 50% of the participants found the outcome based sessions fruitful and of importance as per the responses in the pre evaluation forms. From the post evaluation responses, 83% of the participants found the outcomes’ based sessions informative, enriching and useful, as compared to the responses on the pre-evaluation forms, accordingly it’s recommended to be kept for future regional meetings.

87% found the preparatory session they had before the AmRM important and useful as it helped them to understand how the event will go.

100% of the participants were satisfied with the online platforms used, as to be considered for future meetings.

As well as 98% found the methodologies used perfect.

More than 80% of the participants found the shared spaces satisfactory during the sessions while around 30% pointed out that they need more time for the breaks.

Participants pointed out that they loved the open spaces created on discord in addition to the energizers and team building activities done before each session as part of improving the online environment.

Some participants pointed out the need to use additional platforms that can cope with larger numbers.

For further meetings some participants had this suggestions: - offering benefits, awards, certifications - Invite more doctors or special guests who are leaders in their respective fields

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Pre-Evaluation form : 68 responses (around 86% of the participants filled in the pre) Post-Evaluation form: 55 (round 70% of the participants filled in the post) Evaluation has been directed towards the participants knowledge, confidence and motivation. The pre and post-evaluation form also evaluated the tendency of participants to use their new knowledge skills and motivation into practice and concrete actions.

Knowledge: According to the data collected from the pre and post evaluation forms, regarding the participants knowledge about the following topics:

The Overall calculations show a positive shift in the knowledge of the participants regarding all the topics discussed in the Sessions’ agenda.

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Online Americas Regional Meeting 2021

Motivation: Regarding the participants motivation we can see a positive shift shown towards confident and supremely motivated in the graphs below.

98% of the participants were motivated to participate in the sessions and felt engaged The topics assessed for motivation were the following:

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7.

Exchanges accountability in your NMO Evidence based medicine during clerkship Educational Activities Global Health Education Member engagement within exchanges Collaborating with other SCs Promotion and Marketing in Exchanges

Practice: 90% of the participants found the outcomes’ based session helped them better understand how to implement new ideas to their exchanges program.

Seeing the pre and post-evaluation form we can conclude that there is a strong evident positive shift in the participants confidence to put the knowledge into practice as per graphs below, to have nearly a 6% for the ones with no confidence in the post evaluation form.

The topics assessed for practice were the following:

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Organizing a National/Local Social program Implementing Academic Quality Steps Making a strategy for the Exchanges Program Organizing Capacity Building events for exchanges Advocacy and Recognition Solving problems within exchanges at every level

Exchanges Fair Description of the event: This Regional Meeting the Exchanges Fair was in a different format. It was a space for NMOs to showcase their outcomes based on the Exchanges Sessions. Participants could apply all the knowledge they learned during this week and also share this with others. The guiding question was: “What is my exchange program missing in order to make it sustainable in the long term”. Sustainability is not just finances, it includes strategic planning, members, promotion, regulations, team work, handover, and so much more.

All the sessions you held during this RM can be a topic for improving the sustainability of your exchanges.

Outcomes: Participants had the opportunity to share new projects they want to implement in their NMOs based on the knowledge gained during this AmRM.

Winners: 1st

IFMSA-Panama: SCOPE ACTÍVATE

2nd AEMPPI: Let’s go to the community!

3rd IFMSA-Guatemala: ExSIM (Exchanges Simulation)

EXCHANGES FAIR POSTERS EXCHANGES FAIR MIRO BOARD

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Online Americas Regional Meeting 2021

Activities Fair Description: Activities Fair was conducted on Discord, with 20 activities presenting simultaneously. The three activities were mainly educational and adaptable to an online setting, all with clear objectives and positive outcomes.

Winners: 1st “My Baby Compost” - Gabriela Leon, IFMSA-Panama; gabriela.leon@ifmsapanama.org 2nd Let’s Learn Together” Estefano Moreno, AEMPPI-Ecuador tefo.mr@gmail.com

3rd “I Course of Sustainable Development Goals” Rebeca Coêlho Linhares - IFMSA-Brazil

pad@ifmsabrazil.org

Activity Presentation Description: Activities Presentations were conducted on zoom, with 5 activities presenting in a random order. The two wining activities aimed to educate the population on the two respective matters and achieved really good outcomes due to their well prepared logistics.

Winners: 1st

“Hero to the Bone” Julio Rosales and Rocío González, AMMEF-Mexico ddsp.ammef@gmail.com

2nd “Educational Cycle “Sex and Health”” María Orive - FEVESOCEM-Venezuela fevesocemactividades@gmail.com

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Online Americas Regional Meeting 2021

Research Fair Description: This is the first time a Research Fair is held in the AmRM, the organization was really similar to the Activities Presentations but the people reviewing were members of FELSOCEM, one of our regional partners.

Winners: 1st

“Association between race and adequacy for prenatal in the state of Goias, Brazil, in 2018” Angela Theresa Zuffo Yabrude - IFMSA-Brazil yabrudea@gmail.com

2nd “The impact of the COVID-19 pandemic on treatment-resistant schizophrenia patients having followed Avatar Therapy or CBT: a content analysis.”

Sanchez Schicharew Katerina, IFMSA-Quebec sanchezs.katia@hotmail.fr

Recommendations for the future (Online) Fairs: Miro and Discord are an excellent combination for online fairs. The only thing that should be always addressed is to help all participants be comfortable with the platforms before the event. Doing a preparatory meeting and facilitating the communication channel between GA and members presenting with enough time before the fair will help them feel more comfortable. Try to calculate 5 minutes for each presentation for the reviewing team and ad half an hour of buffer because of technical difficulties.

As per the Data collected from the post evaluation form, here are some recommendations from the participants: Participants pointed out that the platforms used made the fair more organized, dynamic and interactive.

Impact assessment of the fairs: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Post-Evaluation form:260 (round 100% of the participants filled in the post) of this 260 only 200 attended the activities fair which is 77%.

76% of the AmRM attended the Activities fair and 43 % of the participants were satisfied with the experience of having a virtual Activities’ fair.

According to the data collected from the post evaluation forms, regarding the participants satisfaction about the following topics, the /+Percentage of participants responded confident and clear: 43% ¿Are you satisfied with the Activities fair?

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Online Americas Regional Meeting 2021

Theme Event 1:

Intersectionality in the Americas: Working towards equity and inclusion 130+ Participants Summary: Americas is one of the most inequitable regions, and systemic discrimination contributes to creating and maintaining inequities. Health outcomes and access to healthcare are directly and negatively impacted by a set of policies and practices that intentionally or unintentionally put certain groups in our societies. Be it because of sex, race, religion, sexual orientation, etc., individuals still face much prejudice and discrimination in healthcare. We are also often unaware of how these different aspects of someone’s identity interact and create various forms of discrimination. As such, we have a responsibility as medical students to discuss these issues, point out the injustice in our medical schools and health systems and work to address them. We should therefore provide a space to discuss how medical students can take action and bring about tangible change.

Speakers: Dr. Sonja Caffe Regional Adolescent Health Advisor - Panamerican Health Organization (PAHO) Dr. Saleem Razack Director of the Office of Social Accountability and Community Engagement McGill Silvia L. Wong Capacity Building Regional Assistant for Americas (IFMSA-Peru)

The objectives of the session were: Introduce the term of intersectionality to our members.

Understanding the different components of equity and social inclusion, as well as learning to identify vulnerable groups.

Explaining the links between various forms of discrimination and health in the Americas.

Discuss possible solutions to build non-discriminatory health systems.

The questions being addressed were: Why do you think the concept of intersectionality is important in health in the Americas?

What are changes to medical education you think should be made?

What are some policies changes that should be made? How do you see medical students participating in these changes?

What are decision-making spaces where youth can participate?

AMRM

Online Americas Regional Meeting 2021

Theme Event 2:

Disasters and Emergencies Response: Ensuring Universal Health Coverage 130+ Participants Summary: Taking as an example the COVID-19 pandemic and the hurricanes season in the Americas, we understand and realize the critical point where our health systems can get and also reflect on what should be the medical students role during these events. Capacity building and empowerment of the health workforce is paramount to support emergency preparedness and management, something that is most of the time not included in the medical curricula. That’s why as health professionals and health students we must seek existing opportunities to capacitate ourselves, contribute in providing those opportunities, and advocate for the creation of additional capacity building resources and events. Importantly, health professionals have a responsibility to raise awareness about the importance of health emergency preparedness and management among all stakeholders, including fellow health professionals and the general public.

Speakers: Antonella Risso International Technical Climate and Research Manager at Healthcare Without Harm Dr. Ciro Ugarte Director of PAHO Health Emergencies Department Maria Luisao Marinho Associate Social Affairs Officer at the Economic Commission of Latin American and the Caribbean Javier Shafick Asfura Regional Director for the Americas in IFMSA

The objectives of the session were: Learn about medical students’ role regarding disasters and emergencies; Understand how to lead regarding advocacy efforts towards climate change and health.

The questions being addressed were: What do you think is the role of emergencies and disaster response in achieving UHC? What is the place of climate-change advocacy in emergency preparedness and building resilient health systems?

How can medical students engage in advocating for disasters and emergencies preparedness and response?

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Recommendations for the future Theme event The main challenges with this event were the contact with externals and last minute confirmations we had to adjust to. As such, here are a few recommendations for future similar events: Obtain approval to contact the external from EB at least one month before the event Establish an efficient communication channel with the officials responsible for contact the externals, and ensuring that contact is transferred ot the RT members in charge of the event Consider gender-balance in the planning of the event and selection of the speakers Send the questions to the speakers in advance Send the list of speakers to all speakers

As per the Data collected from the post evaluation form, here are some recommendations from the participants: Participants encouraged inviting prominent people in the field of health, so they can offer them their different perspectives on decision-making and global action in health to be adopted for upcoming events.

Some participants recommended involving the AmRM attendees in the process of choosing the theme events about topics that really concern the region via google forms or any other means.

Impact assessment: An average of about 170 of the participants were fully satisfied with their overall experience in the theme events.

The topics assessed for motivation were the following:

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Time management Relevance of the regional issues Facilitation Format Information shared Overall impression

Please rate the Theme Event

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Online Americas Regional Meeting 2021

Side Event 1

PAHO Directing Council Simulation 45 Participants

Summary: The Pan American Health Organization Directing Council acts on behalf of the PAHO Conference, the highest decision-making body when it comes to public health in the Region, in each year the latter does not meet. This body collaborates with Member States and Non-State Actors to improve people’s health in the region through health systems strengthening, promoting health care access and responding to emergencies. Through our simulation, we wanted to provide an opportunity for members to get a better grasp of the workings of this health decision-making space. We also aimed to better prepare IFMSA members from the Region to take on future delegation opportunities and raise awareness of the different actors in global health decision-making.

For this simulation, we had 15 delegations comprising 3 members each: 12 Member States and 3 Non-State Actors. The theme of the simulation was “Integration of Mental Health in Primary Health Care” considering the heavy burden of disease associated with mental health issues in the Americas Region. Participants attended a preparatory meeting and had access to a Preparations Manual. They had to prepare a Statement on behalf of their delegation to be delivered at the start of the simulation and were then given the chance to work on resolutions that were ultimately adopted at the end of the simulation.

Speakers: Kelan Wu Chair - (CFMS-Canada) Christopher Mena Vice-Chair - (IFMSA-Argentina)

Recommendations for the future AmRM We recommend having a lot of people involved in the organization. In our case we had 8 members in the organizing team including delegates from the PAHO 2020 Directing Council. We were able split tasks not overburden the RT members and for ensuring adequate preparation for delegates. We recommend having the delegates prepare statements in advance as it promotes collaboration among members and enables them to learn about the topic in national and regional settings. In this RM, we had a 3 hour session for the simulation itself, which is why we focused on one discussion topic for the participants to be able to work on resolutions. If a longer simulation was to be organized, more topics could be discussed to make the experience more accurate when compared to the actual meeting. We also provided input on the statements prior to the event itself, which we believe is useful for the members to learn about statement drafting.

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Online Americas Regional Meeting 2021

Side Event 2

Social Accountability and Health Workforce in the Americas Panel 65 Participants

Summary: Part of understanding what is the role of medical schools and medical students in the national public health outcomes, is learning how can medical education be more socially accountable, as well as understanding that we need a multidisciplinary approach to health, which is why medical students are part of a Global Health Workforce, together with other health sciences careers.

We therefore wanted to host a discussion around this topic by bringing together different stakeholders to hear their perspectives working at local, national and international levels.e chance to work on resolutions that were ultimately adopted at the end of the simulation.

Speakers: Dr Yassen Tcholakov Chair of the World Medical Association Junior Doctors Network Dr Ricardo León Bórquez President of the Pan-American Federation of Associations of Medical Schools Roxanne St-Pierre-Alain IFMSA VPA Dr Tomlin J. Paul Dean of the Faculty of Medical Sciences of the University of the West Indies José Pablo Santamaria IFMSA Americas Internal Development Assistant Belén Munoz - Moderator: IIFMSA SCORP Regional Assistant for Americas

The objectives of the sessions were as follows: Develop a panel discussion with different stakeholders regarding how can medical schools be more socially accountable and improve the education of their students in order to deliver better health services; Explore how social accountability of medical schools can contribute to addressing health workforce shortages; Identifying what should be the role of the medical students in the Global Health Workforce and in response to health emergencies and disasters.

The whole session was in a panel discussion format.

This questions were directed towards specific speakers: What does a socially accountable medical school look like?

Can you brief us about the process and what you have gone through to receive the AMEE ASPIRE Social Accountability Award at your school?

How are socially accountable and global health workforce in the Americas related?

IFMSA has been a powerful global stakeholder in the SA movement, what are the main milestones that the federation has gone through during the years of work on SA? What is the role of social accountability in emergencies preparedness?

How should medical students be involved in the social accountability transformation of their schools?

Who are the main partners schools should work with to better answer populations needs?

How should we approach primary health care strengthening in the Americas? How is the situation currently and how is the workforce impacted?

What are changes in medical education that could help address health workforce shortages?

Recommendations for the future AmRM The inclusion of a panel discussion in the AmRM is an interesting addition to the schedule as it enables the participants to hear a variety of experiences and perspectives. The main challenges with this event were the contact with externals and last minute confirmations we had to adjust to. As such, here are a few recommendations for future similar events: Obtain approval to contact the external from EB at least one month before the event Establish an efficient communication channel with the officials responsible for contact the externals, and ensuring that contact is transferred ot the RT members in charge of the event Consider gender-balance in the planning of the event and selection of the speakers Send the questions to the speakers in advance Send the list of speakers to all speakers

AMRM

Online Americas Regional Meeting 2021

Side Event 3

Workshop on Vaccine Hesitancy with IPSF PARO 45 Participants

Summary: In 2019, during their 65th World Congress, the IPSF adopted the IPSF Declaration on Vaccines Hesitancy. Following up to the set of recommendations and call of actions established there, they published the IPSF Vaccine Hesitancy Advocacy Toolkit, which is the base for this workshop.

With the current context around COVID-19 vaccines, we believed it’s relevant to prepare our members on how to advocate towards vaccination and explore different strategies we can adopt to increase people’s knowledge on them. The objectives of the session were as follows:

1. Learning about vaccine/vaccination specific issues, such as the process of their creation, the risk/benefit ratios, historical background of vaccines, and more.

2. Understanding how to create advocacy plans/strategies for vaccination.

3. Discussing about the main calls to action for different stakeholders regarding vaccination

The workshop started with a theoretical component delivered by the IPSF representative and was followed by breakout rooms to develop advocacy plans. Participants then presented their advocacy plans. The session was concluded with an open space for discussion.

Speakers: Sofiya Terekhofska ISPF PARO Chairperson Silvia L. Wong - Moderator IFMSA Capacity Building Assistant for Americas

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Online Americas Regional Meeting 2021

Plenary

Plenary team members: Angelo Moreno

Mariana Martins

Chairperson - (AEMPPI-Ecuador)

Vice-chairperson - (IFMSA-Brazil)

Cristopher Spina Mena Secretary - (IFMSA-Argentina)

Lucas Diniz

Camila Luna Returning Officer - (IFMSA-Peru)

Nicole Marchosky

Fabiola Galucci CCC - (FEVESOCEM-Venezuela)

Hanene Mankour CCC - (IFMSA-Quebec)

Secretary Assistant - (IFMSA-Brazil)

Secretary Assistant - (IFMSA-Panama)

María José Jaramillo CCC - (AEMPPI-Ecuador).

Important Outcomes: All RT trimestral reports were adopted.

All RT AWP’s were adopted.

The two Regional Priorities proposed by the RT were adopted.

No AmRM22’ host candidatures were received, then an extraordinary call will be made.

Recommendations for the future AmRM Regional plenary logistics are completely compatible with an online setting. They are even more representative in decision making processes than regular plenary meetings. We should try to develop hybrid logistics for future presential meetings to ensure everyone’s right to vote and participate in these regional events. Some important C&B and regulations, recurrent in plenary discussions, should be reviewed before the meeting by the CCC in order to make the plenary run smoothly and without contradictions.

AMRM

Online Americas Regional Meeting 2021

As per the Data collected from the post evaluation form, here are some recommendations from the participants: Selection procedures for future plenary teams at the regional level should really take into account background experiences of candidates before selecting them.

The plenary team should be more rigid when it comes to delegates being over insisting and violating the code of conduct already shared.

It is necessary for the chair person to be impartial.

Impact assessment: According the responses on the pre and post evaluation forms,the number of participants who filled in the: Post-Evaluation form:260 (round 100% of the participants filled in the post) of this 260 only 28 attended as head of delegation which is 11%, 154 attended as general delegates which is 59%, and the rest 78 did not participate which is 30%.

As NMO president/ Head of delegation, how would you rate?

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4.

5.

Clarity of the Procedures Efficiency of the Plenary Support provided in understanding the procedures Logistics in the plenary hall Sharing of documents to be voted on

As general delegate, how would you rate?

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4.

Clarity of the procedures Efficiency of the plenary Logistics in the plenary hall The ability to contribute to the decisions in your delegation

Closing Ceremony: The Closing Ceremony opened with an introduction to the agenda and general words towards the event and participants. It was then followed by a participation from the Federación Latinoamericana de Sociedades Científicas y Escuelas de Medicina (FELSOCEM) thanking for being part of the event and the Research Fair. We then had a final video from the Sessions Teams, Interpreters, Plenary Team, CCC, and Regional Team.

During this ceremony, we announced the winners of the Activities Presentation, Activities Fair, Research Fair, and Exchanges Fair. To finalize, we displayed a video from all our participant NMOs and their delegations showcasing their cultures and NMOs.

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Online Americas Regional Meeting 2021

Evaluation of Data Outcome-Based Evaluation: Pre-Evaluation Form for the Americas-RM was filled by 291 participants Post-Evaluation Form for the Americas-RM was filled by 260 participants The forms were filled by participants from total 29 Americas NMOs Accordingly the data was evaluated to calculate the impact of the Regional Meeting on the Knowledge, Motivation and Confidence of the participants related to the themes and administrative procedures of the IFMSA the Regional Level.

The graph attached below you can see the sessions attended by the participants as from the post-evaluation form. Each session impact assessment can be found in the ¿Which session did you attend?

260 Responses

President’s session NMO Management session SCOME SCORP SCORA SCOPH SCOPE and SCORE

Objective-Based Evaluation: Were the set Objectives of the Regional Meeting Achieved?

- Yes, almost all the objectives that have been set by the regional team have been achieved.

In subjective interpretation how much was each objective efficiently addressed and achieved

Increased knowledge of IFMSA Structure, decision-making system, and opportunities Achieved: Participants demonstrated their domain of these topics in the pre and post evaluation questions.

Better financial record keeping and fundraising practices in NMOs Achieved: session was delivered to all participants on topics pertaining to financial sustainability of NMOs, including concepts of financial management such as budgeting, bookkeeping, budgeting, accounting, monitoring and evaluation.

Motivate and encourage IFMSA Americas Region to be bold and more active Achieved: Participants demonstrated their domain of these topics in the pre and post evaluation questions..

And finally some comments and recommendations from the participants: Even though it was in an online setting, the RT’s engagement with the delegates was amazing, the theme events were great and I’m personally very satisfied with the WHO Simulation that was organized. Thank you for your efforts and hard work.

Not using just repeated themes for the sessions. Or maybe going deeper into subjects. Not using just slides. Providing way more time for the delegates to interact during the sessions instead of just listening.

It would be very useful to integrate into SCORA Sessions more medical procedures or knowledge about sexual and reproductive health and rights.

A lot of time was dedicated to talking to each other about our problems, which would have been much more useful if we had been given more tools and skills on how to work on the different issues in our schools or NMOs.

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Online Americas Regional Meeting 2021

Afghanistan (AMSA

Dominica)

Kuwait (KuMSA)

Republic of Tatarstan

Afghanistan)

Dominican Republic (ODEM)

Kyrgyz Republic (AMSA-KG)

(TaMSA)

Albania (ACMS Albania)

Ecuador (AEMPPI)

Latvia (LaMSA)

Rwanda (MEDSAR)

Algeria (Le Souk)

Egypt (IFMSA-Egypt)

Lebanon (LeMSIC)

Senegal (FNESS)

El Salvador (IFMSA-El

Lithuania (LiMSA)

Serbia (IFMSA-Serbia)

Argentina (IFMSA-Argentina) Armenia (AMSP)

Salvador)

Luxembourg (ALEM)

Sierra Leone (SLEMSA)

Aruba (IFMSA-Aruba)

Estonia (EstMSA)

Malawi (MSA)

Singapore (AMSA)

Australia (AMSA)

Ethiopia (EMSA)

Malaysia (SMMAMS)

Slovakia (SloMSA)

Austria (AMSA)

Finland (FiMSIC)

Mali (APS)

Slovenia (SloMSIC)

Azerbaijan (AzerMDS)

France (ANEMF)

Malta (MMSA)

South Africa (IFMSA-SA)

Bangladesh (BMSS)

Gabon (AEMG)

Mauritania (AFMM)

Spain (IFMSA-Spain)

Barbados (IFMSA-Barbados)

Gambia (GaMSA)

Mexico (AMMEF-Mexico)

Sudan (MedSIN)

Belgium (BeMSA)

Georgia (GMSA)

Montenegro (MoMSIC)

Sweden (IFMSA-Sweden)

Bolivia (IFMSA-Bolivia)

Germany (bvmd)

Morocco (IFMSA-Morocco)

Switzerland (swimsa)

Bosnia & Herzegovina

Ghana (FGMSA)

Namibia (AMSNA)

Syrian Arab Republic (SMSA)

(BoHeMSA)

Greece (HelMSIC)

Nepal (NMSS)

Taiwan - China (FMS)

Bosnia & Herzegovina –

Grenada (IFMSA-Grenada)

The Netherlands

Tajikistan (TJMSA)

Republic of Srpska (SaMSIC)

Guatemala (IFMSA-

(IFMSA NL)

Thailand (IFMSA-Thailand)

Brazil (DENEM)

Guatemala)

Niger (AESS)

Tanzania (TaMSA)

Brazil (IFMSA-Brazil)

Guinea (AEM)

Nigeria (NiMSA)

Togo (AEMP)

Bulgaria (AMSB)

Haiti (AHEM)

Northern Cyprus, Cyprus

Trinidad and Tobago

Burkina Faso (AEM)

Honduras (IFMSA-Honduras)

(MSANC)

(TTMSA)

Burundi (ABEM)

Hungary (HuMSIRC)

Norway (NMSA)

Tunisia (Associa-Med)

Cameroon (CAMSA)

Iceland (IMSA)

Oman (MedSCo)

Turkey (TurkMSIC)

Canada (CFMS)

India (MSAI)

Palestine (PMSA)

Turkey – Northern Cyprus

Canada – Québec

Indonesia

Pakistan (IFMSA-Pakistan)

(MSANC)

(IFMSA-Québec)

(CIMSA Indonesia)

Panama (IFMSA-Panama)

Uganda (FUMSA)

Catalonia - Spain (AECS)

Iran (IMSA)

Paraguay (IFMSA-Paraguay)

Ukraine (UMSA)

Chile (IFMSA-Chile)

Iraq (IFMSA-Iraq)

Peru (IFMSA-Peru)

United Arab Emirates

China (IFMSA-China)

Iraq – Kurdistan (IFMSA-

Peru (APEMH)

(EMSS)

China – Hong Kong

Kurdistan)

Philippines (AMSA-

United Kingdom of Great

(AMSAHK)

Ireland (AMSI)

Philippines)

Colombia (ASCEMCOL)

Israel (FIMS)

Poland (IFMSA-Poland)

Costa Rica (ACEM)

Italy (SISM)

Portugal (ANEM)

Croatia (CroMSIC)

Ivory Coast (NOHSS)

Qatar (QMSA)

Cyprus (CyMSA)

Jamaica (JAMSA)

Republic of Moldova (ASRM)

Czech Republic

Japan (IFMSA-Japan)

Republic of North

(IFMSA-CZ)

Jordan (IFMSA-Jo)

Macedonia (MMSA)

Democratic Republic of the

Kazakhstan (KazMSA)

Romania (FASMR)

Congo (MSA-DRC)

Kenya (MSAKE)

Russian Federation (HCCM)

Denmark (IMCC)

Korea (KMSA)

Russian Federation –

Dominica (IFMSA Commonwealth of

Kosovo - Serbia (KOMS)

www.ifmsa.org

Britain and Northern Ireland (SfGH) United States of America (AMSA-USA) Uruguay (IFMSA-Uruguay) Uzbekistan (Phenomenon) Venezuela (FEVESOCEM) Yemen (NAMS) Zambia (ZaMSA) Zimbabwe (ZIMSA)

medical students worldwide