Call for IFMSA International Teams and Program Coordinators 2018-2019

CALL FOR INTERNATIONAL ASSISTANTS AND PROGRAM COORDINATORS 2018-2019

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Contents

Message from the Executive Board 18-19 Page 4

Important Information Page 5

How to Apply? 5

Timeline 7

VPF Assistant Page 8

VPA Assistants Page 10

VPCB Assistants Page 12

www.ifmsa.org

Regional Directors’ Assistants Page 18

Africa Asia-Pacific Europe Standing Committee International Teams Page 31

SCOME

SCORA

SCOPE

SCORE

SCOPH

SCORP

Program Coordinators Page 79

Summary Page 83

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Message from the

Executive Board 18-19

Dear IFMSA Members, It’s our great pleasure to share with you the first call for International Assistants and Program Coordinators for the term 2018-2019!

It’s only few days ago when you elected the new Team of Officials and trusted them to lead our Federation in the upcoming term. Now comes the time, when the opportunity is open to all IFMSA members, to play an active role in shaping our work in a regional and international level. This will be a great opportunity not only to serve our beloved Federation, but as well for constant personal growth, increasing your own knowledge, experiencing different working schemes, working with individuals from all over the world, and most importantly leaving an impact on all IFMSA members, NMOs, global health and the communities around us.

In this call you will find the task description of each position. Do not hesitate to apply! It’s never too early to volunteer for a better world around us.

Warm Regards, Your Executive Board Elect Ahmed, Batool, Fabrizzio, Georg, Majko, Nebosja 4

Important Information

How to Apply?

All candidatures are to be sent only to ebelect@ifmsa.org email account by 3rd of September 2018 23:59 GMT. They will be then shared with the relevant Official Elect, and shortly after with NMOs.

Late candidatures will be deemed invalid and will not be considered!

All applicants interested in applying must submit the following: • Filled Candidature Form (CF), signed and stamped by the NMO President; if the candidate is the NMO President, the CF must be signed by a suitable alternative NMO board member. You can find the document to fill here. Example of filled CF can be found here.

• A filled out Technical Data Card (TDC) for International Assistants and Program Coordinators. You can find the document to fill here. Example of filled TDC can be found here.

• A motivation letter: not more than one page long; • A plan of action: not more than two pages long; • A curriculum vitae adapted to the position, not more than two pages long. Proof of information provided in the CV should be available upon request by a National Member Organization; • High-resolution, colored, passport-sized photograph, for publication purposes;

NOTE:

• One copy of the identity page of the candidate’s passport for registration purposes Motivation Letter, Plan of Action and Curriculum Vitae must not exceed their page limit or the candidature will be invalid.

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nsure that the e st u m s te a id d Can email contains subject of their onding to the the code corresp ll applying for. A re a y e th n o ti si o p bout the codes a n o ti a rm fo in the the call (after can be found in nd very position, a description of e at the end). in the summary

Important Information

How to Apply?

IMPORTANT NOTES: • Candidates must be available for an online interview scheduled upon agreement with the relevant Official;

this section after the description of every position and in the summary table at the end of the call;

• Candidates should read examples provided to fill out CF and TDC correctly. If you still have any questions, don’t hesitate to contact us;

• All candidates must respect the IFMSA Constitution and Bylaws, and every candidate must fulfill requirements in Bylaw paragraph 6.24 in order to be valid;

• In order to avoid confusion as to what to write in the “Position Candidate is applying for” section of the CF, we have written exact names of positions to be written in

• Please make sure to read task descriptions carefully and use them to write your Plan of Action.

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Important Information

Timeline

20th Aug. 1st call for International Teams and Program Coordinators sent out

29th Sep. Decisions of International Teams and Program Coordinators - 2nd call

3rd Sep.

Deadline for applications in the 1st call

4th Sep.

List of applicants and candidatures shared with the NMOs

7th Sep.

Validity of first call applicants and candidatures shared with the NMOs

1st Oct.

3rd call for International Teams and Program Coordinators sent out

15th Sep.

Decisions of International Teams and Program Coordinators 1st call

6th Oct.

Deadline for applications in the 3rd call

17th Sep.

2nd call for International Teams and Program Coordinators sent out

7th Oct.

1st Oct.

22nd Sep. Deadline for applications in the second call

10th Oct.

23rd Sep. List of applicants and candidatures shared with the NMOs

12th Oct.

27th Sep. Deadline for NMOs to give input to second call applications

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Appointments of International Teams and Program Coordinators - 1st and 2nd calls; List of applicants and candidatures shared with the NMOs

List of applicants and candidatures shared with the NMOs Deadline for applications in the second call Deadline for NMOs to give input to third call applications Appointments of of International Teams and Program Coordinators 3rd call

VP-Finances

Fundraising Assistants

CAND FUND AS

Introduction

Positions available

It is my honour to present to you the call for the Assistant for Fundraising. Many structural changes are planned for the financial work during this term. The work performed by the Assistant for Fundraising, together with the VicePresident for Finance, will lay the foundation for the Federation’s fundraising efforts and be honoring the Fundraising Framework. The work of the Assistant for Fundraising will be performed in close collaboration with the Vice-President for Finance and other relevant members of the Team of Officials. The tasks will focus on following Ethical Fundraising framework and grant applications, working on a database of grants, potential sponsors, financial capacity building, and helping to create a template for sponsorship agreements used within the Federation.

2-3 Fundraising Assistants Code: CAND FUND AS

The role of Assistant for Fundraising for 20182019 will need ambitious, experienced, motivated, and dedicated members, to help set the foundation for the work being conducted in the area of fundraising. Are you the person we are looking for?

I’m looking forward to receiving your applications and will be selecting 2 - 3 assistants. If you have any inquiries, questions, don’t hesitate to contact me through email (ataha1994@gmail.com).

Yours, Ahmed Taha, Vice President for Finance 2018-2019 8

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

Fundraising Assistants Task Description 1. Search for new funding opportunities for the Federation; 2. Categorize grants and funding opportunities; 3. Continue building a database over grants and funding opportunities; 4. Support in the coordination of grant applications; 5. Support in the writing of grant applications; 6. Make sure all relevant documents are collected for grant applications; 7. Support in the planning and follow-up of grants; 8. Helping to create a template for sponsorship agreements used within the Federation.

Selection Criteria 1. Experience in financial matters; 2. Good experience in grant application and grant application writing; 3. Experience in fundraising; 4. High level knowledge in the English language; 5. Availability for the entire term (Oct. 2018 - Sept. 2019); 6. Availability to meet online with the VPF at least twice a month; 7. A strong sense of responsibility and an organised way of working.

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VP-Activties

Evaluation Assistant

CAND EV AS

Introduction

Task Description

The evaluation of the impact that IFMSA makes is one of the central things regarding IFMSA Strategy 2017/2020. Some work in this area has been done in the previous terms, but we still have a long way to go before we have a standardized and effective way of evaluating the impact our meetings have on our members, in terms of knowledge, behaviour and attitude.

This is the third year in a row we will be having this position open, with focus on measuring the impact from General Assemblies, Regional Meetings and Team of Officials Meetings.

However, in this term we will explore other areas of IFMSA’s work and how can we measure the impact of our Activities.

1. Work together with VPA in order to improve the evaluation of our meetings through collaboration with TO and International Teams; 2. Expand evaluations to other IFMSA Activities; 3. Create Google Forms for impact evaluation; 4. Analyse data from the impact evaluation.

Selection Criteria 1. Attendance of at least 2 General Assemblies/ Regional Meetings; 2. Experience in impact evaluation; 3. Experience with Google applications (Google Form, Google Sheet + coding within, Google Docs) and data analysis; 4. Ability to proactively provide support.

Tasks of the Evaluation Assistant will mostly involve preparing forms for data collections and processing data, but in doing so, will also provide the opportunity to gain insight into various areas of IFMSA’s work and present outcomes of that work.

I’m looking forward to reading your applications!

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

Nebojsa Nikolic VPA 2018/19

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CAND PRG SUP

VP-Activties

Program Support Assistant Introduction

Task Description

Since the introduction of Programs, there is a need for proper coordination of all Program Coordinators (PCs). With this years changes to Programs, the number of people to coordinate is lower, but the task did not change. The tasks that PCs do are wide and their impact is valuable both in terms of supporting members and subsequent impact IFMSA has in external representation.

Programs have such a big potential in our Federation and the Program Support Assistant will be assist me our task to fulfill it.

1. Help VPA in coordination of Program Coordinators; 2. Together with TO, PCs and VPA, work on improvements in Programs; 3. Assist VPA during General Assemblies with Program related tasks; 4. Follow up with VPPRC in making the promotion materials for Programs.

Selection Criteria 1. Attendance of at least 1 General Assembly / Regional Meeting; 2. Experience in working with Programs and indepth overview of Programs ; 3. Experience in coordination of a team; 4. Facilitation skills.

Team of Officials and I have already started discussing improvements we would like to make in our work within Programs and work of Program Coordinators. Program Support Assistant will also be included in the process and be able to provide input and help guide further development of Programs. If that is something that interests you, this is your chance to be actively involved from the start!

I’m looking forward to reading your applications!

Nebojsa Nikolic

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

VPA 2018/19

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VP-Capacity Building

CB International Team

Different Codes

Introduction Capacity Building in IFMSA needs to be a safe space for members to develop, to be critical and to explore. All our efforts in educating members need to be accessible, sustainable and also innovative. Having this said, we need to take brave steps towards a new future of Capacity Building in IFMSA, which overcomes barriers and takes individual needs into consideration.

Looking very much forward to hear from you!

Georg Schwarzl, VPCB 2018-2019

Team Structure • Regional Assistant for Africa Code: CAND RA CB AF • Regional Assistant for Americas Code: CAND RA CB AM • Regional Assistant for Asia-Pacific Code: CAND RA CB AP • Regional Assistant for EMR Code: CAND RA CB EMR • Regional Assistant for Europe Code: CAND RA CB EU • General Assistant Code: CAND GA CB • Education Assistant Code: CAND EDA CB • Resource & Content Assistant Code: CAND RCA CB • Online Training & Technology Assistant Code: CAND OTTA CB • Visualization & Video Assistant Code: CAND VIVA CB

Keeping in mind that Capacity Building goes far beyond Trainer Education, we need a visionary international team that is ready to tackle the current challenges and seize opportunities. If you agree so far - we are searching for you!

The Capacity Building International Team 2018-2019 will expand its structure, while at the same time assign very specific areas to realize its full potential. During the selection process of assistants, a special focus will be put on the general understanding of the status quo, future outlook and personal vision of Capacity Building within IFMSA. Personal experience is important, however, an honest motivation will be key to success in the upcoming term.

If you are passionate about new approaches towards training in IFMSA, working on the improvement of our trainer education, equal opportunities for members to develop or being a creative mind, please continue reading. Read the task descriptions carefully and feel free to approach me at any time with any question or doubt via WhatsApp (+43 681 81285659) or E - Mail (georg.schwarzl@amsa.at).

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

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VP-Capacity Building

CB International Team Team Structure description The demand towards Capacity Building is higher than ever. To live up to the expectations, the International team will be completely restructured and expanded, while defining very clear tasks for every position within the team. The aim of this new approach is to tackle and work on specific challenges and requirements.

The new structure requires strong coordination, while building new bridges between different working areas of IFMSA and therefore will serve as lever for an increased impact, internally and externally.

With putting an additional focus on online training and resources we want to overcome our common barriers towards freely and easily accessible Capacity Building opportunities.

Regional Assistants Task Description • Analyze and work towards the Capacity Building needs of NMOs in their respective Region; • Assisting the NMOs with improving Capacity Building systems or implementing new ones; • Support the Regional Directors with creating and implementing regional strategies. The RAs will mostly provide input and support for the process of these strategies; • Being the CB IT contact person towards Organizing Committees of international events (SRT and RMs) who provides organizational support and input for realization of training sessions and workshops; • Collaborate with the CB IT to keep trainer and event databases up to date and support the certification and evaluation process of international events within the Region.

• Motivate and empower NMOs to collaborate with neighboring NMOs and share best practises.

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VP-Capacity Building

CB International Team Selection Criteria

General Assistant

• Having a clear vision for Capacity Building in IFMSA;

Task Description • Being in charge of the trainer database;

• Good command of written and spoken English;

• Updating the Capacity Building event calendar;

• Good understanding of the respective Regional Capacity Building needs;

• Managing the certification process of workshop participants;

• Good understanding of processes and management of IFMSA within NMOs in their respective Region; • Experience with organizing Building workshops;

Different Codes

• Organizing the Training Sessions during General Assemblies; • Assisting the VPCB in general tasks.

Capacity

Selection Criteria

• Being an IFMSA trainer is a bonus; • Experience in strategic planning is a bonus;

• Having a clear vision for Capacity Building in IFMSA;

• Having had a national position within Capacity Building is a bonus;

• Good command of written and spoken English;

• Having previously attended at least 1 Regional Meeting is a bonus.

• Having extensive experience in working with GSuite®; • Experience with organizing Building workshops;

Capacity

• Being an IFMSA trainer is a bonus; • Having had a national or international position within Capacity Building is a bonus; • Having previously attended at least 1 General Assembly Meeting is a bonus.

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VP-Capacity Building

CB International Team

Different Codes

Education Assistant

Resource & Content Assistant

Task Description

Task Description

• Provide support to workshop coordinators regarding Non-Formal Education upon request;

• Establish an approachable and sustainable platform for training resources; • Evaluate and update existing Capacity Building resources;

• Support the process of improving IFMSA’s trainer education and its implementation;

• Create a comprehensive booklet of training methods;

• Work on a comprehensive advanced trainer education workshop;

• Create a comprehensive booklet of training sessions and their expected outcomes;

• Analyzing the Capacity Building needs of Standing Committees, Regions and IFMSA and create an educational plan for the term with the VPCB;

Selection Criteria • Having a clear vision for Capacity Building in IFMSA;

• Follow up on efforts to expand and implement the competency model to different leadership levels of IFMSA;

• Good command of written and spoken English;

• Collaborate with Standing Committees to align trainer educations.

• Good understanding of Standing Committees and Regions within IFMSA;

Selection Criteria

• Intense experience workshops;

• Having a clear vision for Capacity Building in IFMSA;

• Being a trainer of any Youth NGO is a bonus; • Additional educational experience and/or background is a bonus.

• Good understanding of Standing Committees and Regions within IFMSA; • Being a trainer of any Youth NGO is a bonus; with

facilitating

• Additional educational experience and/or background is a bonus.

facilitating

• Experience in working with GSuite®;

• Good command of written and spoken English;

• Extensive experience workshops is a bonus;

with

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VP-Capacity Building

CB International Team

Different Codes

Online Training & Technology Assistant

Visualization & Video Assistant

Task Description

Task Description

• Exploring different possibilities for Online Training platforms;

• Create a video series for IFMSA Global Priorities;

• Establishing an Online Training Manual;

• Create high quality visual and video materials for all educational efforts of the CB IT;

• Creating further online educational opportunities for IFMSA trainers;

• Work on a comprehensive Public Relations workshop.

• Supporting different areas of IFMSA in establishing online educational opportunities.

Selection Criteria

Selection Criteria

• Having a clear vision for Capacity Building in IFMSA;

• Having a clear vision for Capacity Building in IFMSA;

• Good command of written and spoken English;

• Good command of written and spoken English;

• Experience with organizing Building workshops;

• Experience with creating Layouts & Designs;

Capacity

• Experience with Transcripting, Filming & Video Editing;

• Experience with facilitating or organizing Online Trainings;

• Being a trainer of any Youth NGO is a bonus;

• Being a trainer of any Youth NGO is a bonus;

• Having additional educational experience and/or background is a bonus.

• Skills related to managing homepages, online applications or coding are a bonus; • Additional educational experience and/or background is a bonus.

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VP-Capacity Building

CB International Team Expectations for the CB IT: We expect committed people that share a common vision for Capacity Building. Assistants are expected to be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and are expected to respond to emails within two days. Furthermore, they need to respect deadlines, work transparently and take part in discussions within the CB IT. The whole team will be in constant contact through our official communication channels. Attendance at Regional Meetings is expected for Regional Assistants. Attendance of General Assemblies is not mandatory, but highly advisable for all members of the International Team, especially the General Assistant.

If you feel encouraged and motivated, we highly advise you to apply, you won’t regret it!

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Regional Directors’ Assistants

Africa Introduction

The capacity of the African Region within this federation is growing exponentially by the day.

In order to sustain the efforts that are put to support the work of our NMOs in Africa, a wellcoordinated, widely established and seasoned Regional Team is required in order to drive the region forward.

and leadership, and making this team the most efficient team ever!

I strongly recommend as many members of the region to apply for the positions they would see themselves serving the region at their best.

Together, we have to take this region to much higher levels of success!

I am on a hunt for a highly dedicated, strongly motivated and immensely enthusiastic group of people that have strong administrative qualities and management skills as well as a vast knowledge about the region; the challenges it faces and the potential it holds.

I look forward to receiving your applications!

Parth K. Patel, RD Africa 2018/19

Team Structure 1. General Assistant (1 Person)

It is expected that the Regional Team members have access to and are active in internet-based communication, planning and work applications (skype, hangouts, google docs, Microsoft applications). It would also be appreciated if they can attend the African Regional Meeting and General Assemblies during the term 201819, as well as attend all regional team and NMO Presidents OLMs, thereby maintaining the highest standard of quality of the work. It would be best for the applicant to be available throughout the term of work. It would also be expected that the team members create their plans of action to contribute to the annual working plan with respect to their roles.

Having been given a chance to lead this exemplary Regional Team, I can assure you the best time of your life as we strive to shape up the region and bring out its best potentials. All the while, there will be teaching and learning from one another, perfecting our skills of management

Code: CAND AF GA 2. Development Assistant (3 Persons) Code: CAND AF DA 3. Finances Assistant (1 Person) Code: CAND AF FA

General Assistant This position requires a highly experienced and involved member who is aware of the region’s main issues and priorities. Experience on executive management, administrative skills and sufficient knowledge on social media management is required.

The general assistant will be required to work hand-in-hand with the RD to fulfill the following tasks and any other tasks the RD deems fit for the position: 18

Send to: ebelect@ifmsa.org Code: CAND AF GA CF position name: Africa Regional Team General Assistant

Task Description • Assisting RD in facilitating the OLMs with presidents and the regional team and be responsible for scheduling them as well as minute-taking;

• Facilitating and assisting the NMO’s in selecting delegations for IFMSA events in timely manner, and assisting with visa applications alongside the OCs of the events;

• Promoting the usage of the African Regional Strategy and the IFMSA Strategy;

• Assisting the RD in developing internship opportunities with regional organizations.

• Assisting in the facilitation of presidents’ sessions during the regional meetings and the regional sessions during general assemblies;

• Assisting the RD in creating links between the region and regional organizations (such AU, FAMSA, WHO, UN, Ipas, etc.), and assisting the RD in developing internship opportunities with regional organizations.

• Assisting the RD in ensuring proper communication and keeping up with deadlines along with the regional meeting organizing committee;

Selection Criteria • Motivation to work and participate

• Managing the social media platforms of the region as well as the link of the African region on ifmsa.org along with the RD;

• Should be proficient in English and/or French • Knowledge of the region’s main issues and priorities

• Creating video updates for the region throughout the term;

• Attendance at a previous ARM and GA is a plus point but not mandatory

• Facilitating and improving the flow of communication within the African Regional Team;

• Attendance to the Regional Meeting 2018 in Ghana and possibility of attendance to at least one GA during 2018/19

• Assisting the RD in promoting the collaboration between the RAs to work towards the benefit of the region;

• Permanent access to a proper internet connection

• Collecting the Regional Team’s reports to be presented in the dates established in the IOGs;

• Should have experience within own NMO on a national level • Experience on the international level (e.g. attended at least one GA or RM)

• Assisting the RD with activities and projects involvement in programs; 19

Send to: ebelect@ifmsa.org Code: CAND AF DA CF position name: Africa Regional Team Development Assistant

• Should be available for the entire term (October 2018- September 2019) and able to follow up by email and online meetings platforms 10. Understanding of IFMSA Structure and Operations (Plenary Procedures, Constitution and Bylaws)

• Assisting the RD in recruitment of new NMOs and upgrading of existing NMOs; Updating of regional folder and directory (including trainers database); • Assisting the RD in the updating the African IOGs;

• Proficiency in the use of online management platforms commonly used in IFMSA (google docs, google forms)

• Developing and managing the region’s official documentation; • Assisting in the facilitation of presidents’ sessions during the regional meetings and the regional sessions during general assemblies;

Development Assistants (3) This position requires a highly experienced and involved member who is aware of the region’s main issues and priorities. Experience on executive management, internal development, management of internal issues and national capacity building of NMOs is required.

• Conducting needs assessment of the region and work on ways to cover them, following the regional database system;

The development assistant will be required to work hand-in-hand with the RD to fulfill the following tasks and any other tasks the RD deems fit for the position:

• Following up with the NMOs legal status within their countries;

Task Description

• Improving the participation of NMOs which are not structured in the same way as the IFMSA;

• Individual follow up of the region’s NMOs internal problems in terms of structure, bylaws and NGAs;

• Assisting the RD and RAs in the development of standing committees in the African region;

• Assisting the RD in supporting NMO development, creation and follow-up of surveys as well as assessment of reports;

• Assisting the RD in the elaboration of plenary simulations during the regional meeting;

• Promoting the usage of the African Regional Strategy and the IFMSA Strategy;

• Assisting the RD in initiating discussions on regional and international platforms about relevant issues for the region and IFMSA;

• Assisting the NMOs to maintain voting rights ahead of general assemblies; 20

Send to: ebelect@ifmsa.org Code: CAND AF FA CF position name: Africa Regional Team Finances Assistant

• Working together with NMOs to find solutions for common regional barriers of participation.

Finances Assistant This position is a new addition to the African Regional Team and it requires a highly experienced and involved member who is aware of the region’s main financial issues and priorities. Experience on financial management within an NMO and financial capacity building is required.

Selection Criteria • Motivation to work and participate • Should be proficient in English and/or French • Knowledge of the region’s main issues and priorities

The finance assistant will be required to work hand-in-hand with the RD to fulfill the following tasks and any other tasks the RD deems fit for the position:

• Attendance at a previous ARM and GA is a plus point but not mandatory • Attendance to the Regional Meeting 2018 in Ghana and possibility of attendance to at least one GA during 2018/19

Task Description • Compiling a database of national treasurers;

• Permanent access to a proper internet connection

• Creating a platform for NMOs collaboration in financial matters,

• Should have experience within own NMO on a national level

• Supporting NMOs in applying for regional grants;

• Experience on the international level (e.g. attended at least one GA or RM)

• Supporting NMOs with the creation of a financial plans,

• Should be available for the entire term (October 2018- September 2019) and able to follow up by email and online meetings platforms 10. Understanding of IFMSA Structure and Operations (Plenary Procedures, Constitution and Bylaws)

• Seeking externals for the regional meeting along with its organizing committee; • Planning NMO capacity building in financial matters alongside the RD and the RACB,

• Proficiency in the use of online management platforms commonly used in IFMSA (google docs, google forms)

• Assisting the RD and the VPF with fundraising on a regional level; 21

Send to: ebelect@ifmsa.org Code: CAND AF FA CF position name: Africa Regional Team Finances Assistant

• Communicating with the NMOs and helping each NMO to achieve its goal of financial stability;

• Experience on the international level (e.g. attended at least one GA or RM) • Should be available for the entire term (October 2018- September 2019) and able to follow up by email and online meetings platforms 10. Understanding of IFMSA Structure and Operations (Plenary Procedures, Constitution and Bylaws)

• Ensuring financial sustainability of the region and the African regional meeting; • Working with the financial assistants of the other regions to further develop the performance of the African Regional Team’s financial assistant;

• Proficiency in the use of online management platforms commonly used in IFMSA (google docs, google forms)

• Assisting the RD to setup a regional funding system along with the alumni and partners of the region.

I hereby call on members of the African region to passionately apply for the positions above and experience a once in a lifetime opportunity to serve the region within the Federation. It’s time for us to make that effort count and turn it into a meaningful act. Feel free to reach out for any assistance you may require.

Selection Criteria • Motivation to work and participate • Should be proficient in English and/or French • Knowledge of the region’s main issues and priorities • Attendance at a previous ARM and GA is a plus point but not mandatory

Should you have any further questions – do not hesitate to contact me at parth.kpatel8@gmail. com.

• Attendance to the Regional Meeting 2018 in Ghana and possibility of attendance to at least one GA during 2018/19

Best regards, Parth

• Permanent access to a proper internet connection • Should have experience within own NMO on a national level 22

Regional Directors’ Assistants

Asia-Pacific Introduction

With the newly adopted Regional Strategy, NMOs in Asia-Pacific region are ready for broader and deeper engagement in the work of IFMSA. Given the fact that NMOs are currently in the different phases of development, it is crucial for the Regional Team to assist NMOs to establish their own targets and development plans. The engagement of medical students in the region is our utmost goal, which requires great efforts from NMOs and strong support from relevant Regional Team members.

year long activities as Regional Team members.

I look forward to receiving your applications and being amazed by your awesome opinions. and I wish you all the best!

Po-Chin Li, Regional Director for Asia-Pacific 2018-2019

Team Structure 1. General Assistant (2) Code: CAND AP GA

In the past two months, I received a lot of recommendations and inputs on what we should work on in the future term. And now it is time that we form teamwork for these plans of actions. If you are motivated and passionate about global health issues, I encourage you to apply for Standing Committee Assistants or Programme Coordinators. If you are more willing to contribute to work with NMOs in the region, think about being a member of the Regional Team!

2. Internal Development Assistant Code: CAND AP IDA 3. External Representation Assistant Code: CAND AP ERA 4. Finances Assistant (1 Person) Code: CAND AP FA

General Assistant (2)

The structure and missions of the Regional Team and fundamentals of regional work are defined by the Asia-Pacific Internal Operations Guides as well as the Regional Strategy. Don’t forget to browse through these key documents before you work on the application. Yet creativity and your own expectation towards the positions are also welcomed, which help to form our Annual Working Plan to be unique but still applicable.

Last but not least, do not hesitate to apply because of lack of experiences. It is motivation and enthusiasm rather than only working abilities and skills that build great work and support the

Task Description • Close cooperation with the Regional Director in maintaining the day-to-day affairs.

• Assist the RD in the organization of the Regional Sessions and the Regional Meeting.

• Schedule and organize the team and regional OLMs and webinars.

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• Work with the RD to engage Standing Committees’ regional assistants in regional work.

Send to: ebelect@ifmsa.org Codes: CAND AP GA and CAND AP IDA CF position names: Asia-Pacific Regional Team General Assistant

Asia-Pacific Regional Team Internal Development Assistant

Internal Development Assistant • Work with the RD on team building and mental health watch for all Regional Team members.

Internal Development Assistant will mainly work with the RD to enhance the engagement of NMOs as well as general medical students in IFMSA.

• Assist the RD to prepare and facilitate the Regional Meeting and GA Regional Sessions.

Task Description

• Assessment of the annual implementation report of the Regional Strategy 2018-2021.

• Assist the RD in coordinating regional campaigns and projects.

• Assist the RD to recruit new NMOs and ensure their smooth transition into IFMSA as well as follow-up on the membership-upgrade plans of newly adopted NMOs.

• Assist NMOs in the process of gaining voting rights for General Assemblies together with the RD (paying the membership fee, updating www.ifmsa.org, submitting the credential form, and submitting the NMO reports).

• Assist the RD in preparing NMOs for international IFMSA events such as General Assemblies, SRTs, and APRM, as well as providing pre-departure training and assistance.

• Assist the RD to follow up on OCs of APRM, SRTs, exchange programmes, and other matters relevant to the region.

• Assist the RD in initiating discussions on regional and international platforms about relevant regional and international IFMSA issues..

• Support NMOs in their activities and ensure proactive communication with the NMOs in coordination with the RD.

• Work together with NMOs to find solutions for common regional barriers of participation.

Selection Criteria

• Assist the RD in involving NMOs and encouraging their in IFMSA opportunities such as international calls, IFMSA grants and travel assistance fund.

• General experiences in IFMSA and NMO. • Knowledge of the Asia-Pacific Regional Strategy 2018-2021.

• Availability throughout the term.

• Attendance to upcoming General Assemblies and APRM.

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• Seek and develop new opportunities for external representation, internships, and capacity building events within the Region, ranging from governmental organisations to NGOs and other stakeholders, all to ensure meaningful engagement of members.

Send to: ebelect@ifmsa.org Code: CAND AP ERA CF position name: Asia-Pacific Regional Team External Representation Assistant

Selection Criteria • General experiences in IFMSA and NMO.

• Assist NMOs which need help to strengthen their national advocacy, policy and external representation skills through regional collaboration efforts.

• Knowledge of the Asia-Pacific Regional Strategy 2018-2021.

• Availability throughout the term.

• Support NMOs which require assistance to develop cooperation with domestic NGOs in the terms of advocacy and external representation.

• Attendance to upcoming General Assemblies and APRM.

External Representation Assistant

• Assist the RD and NMOs in promoting the use of IFMSA’s Policy Documents to advocate on national or local level.

Task Description • Assist the RD in meetings with external partners (e.g. preparation and presence if required).

• Increase members’ involvement and assist in capacity building pertaining to regional policy making.

• Work with the RD to seek external recognition in the region (e.g. APEC Health Working Group, Confederation of Medical Associations in Asia and Oceania).

• Promote outreach of IFMSA and IFMSA AP Region social media in the region.

Selection Criteria

• Assist the RD in developing internships and other learning opportunities with external regional organizations.

• General experiences in IFMSA and NMOs. • Experience in policy making and external representation.

• Assist the RD in preparing for a joint event during APRM with regional students’ organisations.

• Knowledge of IFMSA’s external work and global priorities.

• Lead a SWG to propose regional policy documents on the regional priorities during APRM.

• Attendance to upcoming General Assemblies and APRM.

• Create, seek and promote regional opportunities for advocacy, education, and policy making.

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Send to: ebelect@ifmsa.org Code: CAND AP FA CF position name: Asia-Pacific Regional Team Finances Assistant

Finances Assistant Task Description • Assist the RD in working with NMOs’ treasurers on ensuring financial stability.

• Assist the RD in planning the use of regional budget and APRM TAF. • Assist the RD in following up on the financial stability of the OC for APRM, SRTs, exchange programmes, and other relevant events in the region.

• Work with the RD and NMOs with debts toward IFMSA on assessing and implementing applicable payment plan.

• Support Candidate Member NMOs to prepare for finance-related requirements of IFMSA membership upgrade.

• Organise a capacity building in financial management and fundraising along with the RD and CB RA.

Selection Criteria • General experiences in IFMSA and NMOs • Experiences in financial management and fundraising • Knowledge of regional and transregional events • Attendance to upcoming General Assemblies and APRM I hereby invite all of you to apply for the position in the Regional Team.

Serving as the International Team members could be a totally different experience than working at local and national levels. Feel free to contact me if you have any problem and, as I said in regional session in August Meeting 2018, let’s get the work done together.

Should you have any further questions – do not hesitate to contact me at pochin.li.tw@gmail.com.

Love, Po-Chin Li

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Regional Directors’ Assistants

Europe Introduction

This is just the beginning of what we can do together - there is still a space in the plan for your ideas. If you have a vision how we can improve our Region now it’s time for you to share it and apply for the IT!

Every year, the call for the International Team embarks on a new chapter in IFMSA. Again, Team of Officials is offering opportunities to our most motivated and experienced members to challenge themselves and together with us shape our beloved Federation.

I will be looking forward to your applications for the European Team as I am given the honour to serve you as the Regional Director for 2018/2019.

As the member of the Regional Team, you will face many challenges, you will have a chance to develop your communication, time management and teamwork skills working on an international level. I will do my best to make this time meaningful and give you a space for personal growth.

Upcoming term will be crucial for our Regional Strategy. Adopted during AM 2016 in Mexico significantly influenced the work of the past two teams and lead to many achievements. Last two years had shown that Europe, with its numerous and diverse NMOs, is even stronger when we act together on the topics that matter to all of us.

As the strategy is going to an end, our team will have great influence on its final outcomes. Not only do we need to focus on fulfilling goals that are still unaddressed, but also ensure that tools provided during past terms are used effectively.

During August Meeting in Montreal, NMOs voted upon European External Priorities for the next term. Therefore, we will continue focusing on antimicrobial resistance, but also developing external representation in the topics such as mental health and vaccinations. Our responsibility is to make our region vocal and to build the capacity within NMOs to be an active part of policy development process in IFMSA and speak up on the regional and national level.

The European Regional team will be built of two General Assistants, Fundraising & Development Assistant, Standing Committees assistants and RA for Capacity Building. Although with different responsibilities, each of us will face the same overarching goal – creating stronger and more active Europe.

Paulina Birula, RD Europe 2018/19

Team Structure 1. General Assistant (2) Code: CAND EU GA 2. Fundraising & Development Assistant Code: CAND EU FDA

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Send to: ebelect@ifmsa.org Code: CAND EU GA CF position name: Europe Regional Team General Assistant

General Assistant (2) For this term, two General Assistant spots will be opened:

• Assisting the RD in compiling and assessing the European Survey and the NMO reports

• General Assistant focusing on Antimicrobial Resistance and Vaccinations,

• Creating and implementing the European external representation plan with the RD and other Officials;

• General Assistant focusing on Mental Health.

• Planning NMO capacity building in external representation alongside the RD and the Capacity Building RA;

The general job description including qualifications are the same for both positions, however, one assistant will focus on the regional priorities of Vaccinations and AMR, and the other assistant will focus on the regional priority of Mental Health. Within these tasks, both GAs will work with the respective SWG, stakeholders, etc. The general tasks will be divided between the assistants based on interest and fairness after both have been appointed.

• Coordinating SWG on respective external priority, if SWG is deemed necessary; • Communicating with the NMOs alongside the RD and other assistants; • Preparing for meetings with external partners, and, if possible, attending them; • Assisting in the facilitation of Presidents’ Sessions during the Regional Meetings and the Regional Sessions during General Assemblies;

Although work with external priorities is an important task of General Assistants, their job description still includes tasks related to strengthening the NMOs, the internal functioning of the Region and implementation of the European Strategy.

• Assisting in the monthly implementation of publications (e.g. European Sting); • Preparing a handover manual for the next General Assistant.

Selection Criteria

Task Description

• External Representation experience, ideally on both a national and an international level;

• Implementing the European strategy with the RD and other assistants, specifically with regards to: 1) Updating the European Stakeholders map regarding the priorities; 2) Supporting NMOs in the policy making process;

• Good knowledge of European partners; • Good advocacy skills;

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• Good grasp on the process of making and implementing policy;

Send to: ebelect@ifmsa.org Code: CAND EU FDA CF position name: Europe Regional Team Fundraising & Development Assistant

Task Description • Implementing the European strategy with the RD and other assistants, specifically with regards to: 1) Promoting Erasmus + grants and other fundraising opportunities, 2) Promoting collaboration between NMOs in fundraising matters, 3) Providing information about good communication and use of Social Media;

• International experience (attended at least one GA and/or RM, participation in SWGs, etc.); • Availability for the entire term; • Availability to attend the European Regional Meeting and at least one General Assembly; • Good mastery of the English language;

• Assisting the RD in compiling and assessing the European Survey and the NMO reports;

• Availability to meet online with the European Team at least once per month;

• Planning NMO capacity building in internal communication matters alongside the RD and the Capacity Building RA;

• Availability to meet online with the RD at least twice per month; • Leadership experience within own NMO;

• Communicating with the NMOs alongside the RD and other assistants;

• A strong sense of responsibility and orientation towards results.

• Assisting in the facilitation of Presidents’ Sessions during the Regional Meetings and the Regional Sessions during General Assemblies;

When applying for the General Assistant position, you do not have to specify a focus, unless you are only willing to work on one of the specified areas.

• Preparing a handover manual for the next Fundraising and Development Assistant.

Fundraising & Development Assistant

Selection Criteria • Successful fundraising experience (e.g. successful grant applications, donation drives etc.);

This year the tasks for the position will be focused mostly on a fundraising and communication. The assistant will support Regional Team and the NMOs in the implementation of the European Strategy, mainly in strengthening NMOs in its developmental aspects and facilitating Erasmus + application process.

• Ideally, Experience with European grants (e.g. Erasmus+, Council of Europe, EEA, V4 grants); 29

Send to: ebelect@ifmsa.org Code: CAND EU FDA CF position name: Europe Regional Team Fundraising & Development Assistant

• Leadership experience on a national or local level; • Understanding of and previous working experience on Social Media; • Ideally, some form of training experience (can also be acquired after appointment); • Good knowledge of NMO and IFMSA structures; • Availability for the entire term; • Availability to attend the European Regional Meeting; • Availability to attend at least one General Assembly; • Good mastery of the English language; • Availability to meet online with the European Team at least once per month; • Availability to meet online with the RD at least twice per month; • A strong sense of responsibility and orientation towards results.

Should you have any further questions – do not hesitate to contact me at paulina.birula@gmail.com.

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Standing Committee On Medical Education (SCOME)

International Team Introduction Leading SCOME is a venture no one takes on solo. Every year side by side, you have the SCOME Director, the Liaison Officer for Medical Education Issues and a great International Team.

This year will be no different.

SCOME Regulations, and this document sets the foundation of where SCOME is and where we want it to be. Make sure to read these documents. If you have any questions don’t hesitate to contact me on cpaisrodrigues@gmai. com!

We’ll set out to conquer the IFMSA world and spread Medical Education through every region and every NMO. Our ultimate goal would be that no one leaves our side without a spark of motivation that tells them that Medical Education can change and we can be that change. To do so we need motivated people, who dare to think differently and love to raise discussions.

We need hardworking, committed people that may only miss a deadline or a meeting because it’s impossible to make it. We need fire. Are you fire?!

Hugs, Catarina Pais Rodrigues SCOME Director 2018-2019

Team Structure 1. Regional Assistant for Africa Code: CAND ME RA AF

Well, then be ready to go!

2. Regional Assistant for Americas Code: CAND ME RA AM

To make up the SCOME International Team 2018-2019 we will need one regional assistant per region, a development assistant and a general assistant. Besides the individual tasks for each position described below, an International Team member takes part in shaping SCOME for the years to come. We expect your full commitment to fulfill your individual tasks, as well as to take part in the discussions and work within the SCOME IT.

3. Regional Assistant for Asia-Pacific Code: CAND ME RA AP 4. Regional Assistant for EMR Code: CAND ME RA EMR 5. Regional Assistant for Europe Code: CAND ME RA EU 6. General Assistant Code: CAND ME GA

This call was drafted in accordance to the SCOME Strategy 2018-2021, along with the 31

7. Development Assistant Code: CAND ME DA

Send to: ebelect@ifmsa.org Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Regional Assistants

Collaboration:

Regional Assistants establish the link between IFMSA and NMOs. It’s the RA’s job to support NOMEs and promote SCOME within the region.

By the end of the term, you will be an expert on the different approaches and ideas for Medical Education in your region – eventually even more by taking on interregional collaboration and connect SCOME worldwide.

• Promote interregional collaboration by communicating with fellow regional assistants and sharing best practices in terms of NOME involvement and other common tasks • Promote enrollment of SCOME local, national and international activities in IFMSA Programs, while aligning the work of the Committee with the related Programs

Task Description

• Take part and foster the initiatives of cooperation between Standing Committees

Participation and Representation:

Capacity Building:

• Establish a link between NMOs in the region and SCOME – communicating actively and regularly, as to understand their focus areas and provide the support needed

• Assess the regional needs in terms of Medical Education related capacity building, in order to promote relevant opportunities and develop resources to fulfill the needs

• Prepare and facilitate SCOME sessions at the Regional Meetings, as well as Regional sessions at General Assemblies, deliver handouts and/or reports no later than four weeks afterward

• Share relevant information on Medical Education opportunities in the region, as well as IFMSA meetings, ensuring NMOs attendance

• Ensure appropriate communication channels and opportunities for NMOs to collaborate and raise discussions

Advocacy and External Relations: • Promote IFMSA policy documents and advocacy in medical education amongst NMOs and assess the work being done on it

• Assess the regional needs and collaborate with the International Team to establish regional priorities with internal and external goals, that streamline the work

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• Collaborate with the LME and, when required with the Regional Director, on the mapping of external representation opportunities within the region and, if necessary, assist in the preparations for the meetings

Send to: ebelect@ifmsa.org Codes: CAND ME RA [insert Region code: AF, AM, AP, EMR or EU] and CAND ME GA CF position names: SCOME Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCOME General Assistant

Selection Criteria

• Work transparently and take part in discussions within the SCOME IT

• Good command of written and spoken English

General Assistant

• Good understanding of SCOME and the way the Standing Committee works

General Assistant will ensure active and consistent communication within the team and with members. It is the responsibility of the General Assistant to coordinate the International Team’s online meetings – ensuring the scheduling, minute taking and proper follow up; and to guarantee the team’s accountability through reporting. Additionally, the GA will work on the updating of SCOME’s databases and public folder, as well as ensure communication with the publications team to develop materials.

• Good facilitation skills. Recommended to have conducted at least one SCOME-related sessions previously, on the local, national or international level • Experience in leadership roles and/or high workload management • Having attended or planning to attend at least one medical education meeting • Having a clear strategy on how to approach the NMOs and enhance involvement within SCOME

Task Description Management and Sustainability:

• Availability to attend and prepare the SCOME Sessions at the Regional Meeting (mandatory)

• Ensure communication and accountability of the International Team by scheduling and following up on online meetings and conducting the monthly reports

• Availability to attend at least one General Assembly and possibly pre-General Assembly SCOME workshops

• Devise a communication strategy with members that encourages interaction and involvement, without overwhelming members with information. Develop an assessment of the same strategy

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and respond to emails within two days • Respect deadlines and be motivated to improve the region in any possible way.

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• Collaborate with the VPPRC to update the IFMSA website with relevant SCOME Information in coordination with the publications team

Send to: ebelect@ifmsa.org Code: CAND ME GA CF position name: SCOME General Assistant

Selection Criteria • Review, update and organize the materials and information shared with members, ensuring they follow IFMSA Privacy Policy and copyrights usage Participation and Representation • Understand the SCOME activity within the regions and, in collaboration with the SCOME Director and the respective Regional Assistant, develop strategies to activate and enhance the involvement of NMOs in SCOME • Assist the SCOME Director in the preparations and follow up for the General Assemblies’ SCOME Sessions and in the overview of the preparations and follow up for the Regional Meetings Collaboration • Foster collaboration and communication between Regional Assistants • Analyze the activities enrollment on SCOME related Programs, in order to report to the International Team and with the Program Coordinators devise strategies to enhance enrollment • Take part and foster the initiatives of cooperation between Standing Committees

• Good command of written and spoken English • Good understanding of SCOME and the way the Standing Committee works • Good facilitation skills. Recommended to have conducted at least one SCOME-related session previously on the local, national or international level • Clear ideas on how to engage members and promote SCOME within IFMSA • Experience in leadership roles and/or high workload management • Experience with google drive and other online work platforms. Preferred experience with online design tools • Having attended or planning to attend one medical education meeting • Availability to attend at least one General Assembly and possibly pre-General Assembly SCOME workshops and a Regional Meeting • Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and respond to emails within two days • Respect deadlines and be motivated to improve SCOME in any possible way.

• Work transparently and take part in 34 discussions within the SCOME IT

Send to: ebelect@ifmsa.org Code: CAND DA GA CF position name: SCOME Development Assistant

Development Assistant

Collaboration:

Development Assistant will be responsible to assess SCOME’s impact. On one hand, by following up on the SCOME Strategy 18-21, ensuring the execution of the Annual Working Plan and that our initiatives throughout the term are aligned with the document. On the other hand, by focusing on our capacity building workshops – liaise with the VPCB to ensure efficiency in the workshop processes and certification, develop and work with assessment tools and improve on the current regulations to ensure quality in our

• Promote enrollment of SCOME local, national and international activities in IFMSA Programs, namely those related to Capacity Building • Take part and foster the initiatives of cooperation between Standing Committees Management and Sustainability: • Improve on the follow up of SCOME’s past workshops • Collaborate with the General Assistant to update the SCOME Public Folder, namely the TMET resources section

Task Description Capacity Building:

• Develop an assessment tool to follow up on the impact of the SCOME Strategy

• Create standardized evaluation tools that include assessment and follow up methods for all Medical Education Workshops

Selection Criteria • Good command of written and spoken English

• Create and consistently update regulations and guidelines for Medical Education workshops in order to standardize them and assure their quality

• Good understanding of SCOME and the way the Standing Committee works

• Produce an annual impact report by the August Meeting, that summarizes the global impact assessment of Medical Education Workshops

• Having a trainer education, namely TMET trainer experience • Interest, preferably experience, in developing assessment tools and strategic plans

• Develop with the SCOME Director and the International Team workshop proposals for pre-General Assemblies and pre Regional Meetings

• Experience in leadership roles and/or high workload management

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• Having attended or planning to attend one medical education meeting

Send to: ebelect@ifmsa.org Codes: CAND ME DA CF position names: SCOME Development Assistant

• Availability to attend at least one General Assembly and possibly pre-General Assembly SCOME workshops • Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and respond to emails within two days • Respect deadlines and be motivated to improve SCOME in any possible way • Work transparently and take part in discussions within the SCOME IT If you are passionate about the work and you have your own approach to the position, share it with us! Applying for a position is more than ticking boxes of knowledge and experience, it is one of the best demonstrations of passion and involvement. You want to startle SCOME?! Then apply!

We’re looking forward to reading (and chatting) about what you have in mind!

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Standing Committee On Professional Exchange (SCOPE)

International Team Introduction

accordingly. We have very high expectations from the team since the goals we want to achieve together with you are very ambitious, but at the same time extremely promising. You can be undoubtedly sure that the main idea of our team will be to work together supporting and inspiring each other and involving other people in work when it is feasible.

You opened the booklet and right now you are reading these lines with the hugest excitement and extremely frequent heart beating. I remember the moment I was doing the same a year ago, I remember the feeling and believe me, I am not less excited than you right now waiting for your candidatures!

The new term is about to begin in one month and now it’s the time to build the fundament of the future of SCOPE. We can do good things alone, but incredible things can only be done together!

So this is one of the most important periods in the life of SCOPE and I am waiting for you to start our amazing journey full of excitement and challenges.

The SCOPE International Team (IT) for the upcoming Season will consist of 5 Regional Assistants (1 per each region), 1 General Assistant and 2 Development Assistants – 1 External and 1 Internal. The main task of the Regional Assistants will be to serve as the link between NEOs and SCOPE IT and to be the most reliable support and help for NEOs of the region.

General Assistant will take care of helping the SCOPE D in various tasks, as well as fulfilling the technical tasks (e.g.database) and working on the development of the Global Health strategy.

Development Assistants will work on bringing new air to SCOPE and finalizing the initiatives and ideas that have started in the previous terms with the focus on external and internal work

After working for almost 1 year in the SCOPE IT I can absolutely confidently say that the team environment and communications play the biggest role in achieving the goals and success.

I expect us to respect each other and to have as much fun together as possible because these moments will never be forgotten! Right now I can say with 100% awareness that I can absolutely trust my SCOPE IT Teammates and I hope we will have the same even if not better working conditions in the upcoming term! SCOPE IT is the place where you can share everything and be sure that you meet nothing but support and understanding. Besides, working with such committed people will help bring you as a person to the new level of development as well.

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We expect to see in our SCOPE IT members the motivation, diligence, respect and commitment to SCOPE and to the work we are going to do together. In return, I promise you that you will have the most fruitful and diverse experience you have ever had in your life! Even though the work will not be easy at all (we have to be honest

Send to: ebelect@ifmsa.org Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Regional Assistants with you at this point) you will never regret the time you will dedicate to it! Right now refreshing my memory I only have amazing moments in my mind which will stay with me forever, warming me up during long winter evenings.

The Regional Assistant (RA) is the link between the SCOPE Director and the NEOs of each region.

RAs manage SCOPE in their respective regions, from contacting and developing new NEOs and NMOs to managing any problems within the region in collaboration with the SCOPE Director and the Regional Director (both of them must be regularly updated about what is happening in the region).

If you want to go fast, go alone. If you want to go far, go together!

Tanya Zebrova – SCOPE Director 2018-2019

• Regional Assistant is a fully committed member of the SCOPE IT ready to work closely with all the members (other RAs, GA, DAs, D) in order to achieve the best outcome.

Team Structure 1. Regional Assistant for Africa Code: CAND PE RA AF

• Regional Assistants shall assist the SCOPE Director in the realization of her Annual Working Plan, and work on the basics of Academic Quality within the region (selection of outgoings, Pre-Departure Training (PDT), Upon Arrival Training (UAT), etc.) as well as the other tasks.

2. Regional Assistant for Americas Code: CAND PE RA AM 3. Regional Assistant for Asia-Pacific Code: CAND PE RA AP 4. Regional Assistant for EMR

• Regional Assistants should help NEOs in preparations for the IFMSA International Meetings including but not limited to following up on accomplishing the Voting Rights status of all the SCOPE Active NMOs of the Region.

Code: CAND PE RA EMR 5. Regional Assistant for Europe Code: CAND PE RA EU 6. General Assistant Code: CAND PE GA

• Regional Assistants should (at least four times per term) contact all NMOs, to see if they need any support including Mental Health issues. They should also contact all nonSCOPE Active NMOs and help them set up SCOPE in their country if they want to.

7. Internal Development Assistant Code: CAND PE IDA 8. External Development Assistant Code: CAND PE EDA

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Send to: ebelect@ifmsa.org Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

• Regional Assistants should also regularly organize online meetings with the NEOs (personal or group) of their region and if needed, webinars on specific topics, as well as facilitate discussions within the region and present the results to the SCOPE IT.

• Sending a report to the SCOPE Director no later than the 1st of February in time for the March Meeting and no later than 1st of July for the August Meeting.

• Regional Assistants should assist NMOs willing to organize a PRET (Professional and Research Exchange Training) in the preparation and agenda setting (with the help of the SCOPE and SCORE IT) and follow up on the process in collaboration with the SCOPE GA.

• Investigating and assisting in exchange problems in their region.

• SCOPE Regional Assistant should stay in touch with SCORE Regional Assistant of the same region and work together with him/ her on the joint projects (Regional Sessions, Regional Meetings, etc.).

• Preparing and facilitating the SCOPE regional sessions at the IFMSA General Assemblies.

• Last but not least, Regional Assistants will be responsible for the SCOPE Sessions at the Regional Meeting, as well as the Regional Sessions at the General Assemblies.

• Encouraging the cooperation between NMOs in their region and facilitating cooperation on similar projects within the region.

Task Description

• Checking NMOs Exchange Conditions from the NMOs within their region before the August Meeting, ensuring they do not violate the SCOPE Regulations.

• Actively engaging him/herself in the recruitment of new NMOs within their region. solving

• Preparing and facilitating the SCOPE sessions at their Regional Meetings and delivering handouts and/or reports no later than 4 weeks afterwards.

• Ensuring that NEOs filled out their ExPlore pages by the deadline in order to obtain voting rights.

• Providing a link between their region and the SCOPE Director, and actively and regularly checking the status of each NMO in their region.

• Attend SCOPE IT and Regional Team Online Meetings, at least once per month each.

• Actively working on the SCOPE IT and the Regional Team.

• Fulfilling any SCOPE related task requested by the SCOPE Director.

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Send to: ebelect@ifmsa.org Codes: CAND PE RA [insert Region code: AF, AM, AP, EMR or EU] and CAND PE GA CF position names: SCOPE Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCOPE General Assistant

• Actively searching for NMOs wishing to organize Professional and Research Exchange Training (PRET) in their region and informing them about application procedures, deadlines and organizational details.

• Work transparently, humbly and be willing to learn; • Have good English skills and effectively work with technologies, especially Google Docs; • Should be willing to help the rest of the team if they are overloaded by work;

• The reviewing and correction of the Regional Assistants’ contact information in the database during the first 4 weeks of their term.

• Must be a member of a SCOPE Active NMO.

• Share the concerns of NEOs from the region to the IT to ensure discussion and participation.

Qualifications (selection criteria) • Should be motivated to improve the region greatly;

General Assistant

• Should have experience within SCOPE (preferably be a former or current NEO and an Exchange Trainer);

This assistant will work closely with the SCOPE Director and some tasks can be jointly worked on. The specific tasks vary throughout the term and they will be outlined by the SCOPE D based on the needs she sees fit.

• Should be available for the entire term; • Have internet access for frequent online meetings regularly and respond to emails within two days;

The assistant should (generally): • Keep the SCOPE Director updated on the progress on any tasks assigned to him/her;

• Take part in every discussion within SCOPE; • Respect deadlines: Very high value;

• Submit monthly and mid-term and end-term reports as the rest of the SCOPE International Team;

• Should be able to attend at least one General Assembly and the Regional Meeting and possibly PRETs;

• Assist in the achievement of the Annual Working Plan.

• Extensive knowledge of SCOPE Regulations; 40

Send to: ebelect@ifmsa.org Code: CAND PE GA CF position name: SCOPE General Assistant

Task Description • Fulfill the tasks mentioned in the SCOPE Regulations, specifically point 4.4.4;

• Assisting the SCOPE D in creating and management of forms and surveys as well as Google Calendar for SCOPE;

• Help with the Exchange Online Platform (database) by collecting all bugs from NEOs, reproducing the errors, dividing them according to a scale of priority and then forwarding them to the SCOPE Director;

• Be involved in contacts with the IT company; • Facilitate the process of updating the most necessary SCOPE Manuals; • Assist SCOPE D in Development of the new Global Health Theme strategy, actively involve NMOs in participation;

• Develop a list of minor improvements for the Exchange Platform; • Constantly update the NEOs and SCOPE Director regarding the database;

• Help SCOPE D in maintaining SCOPE Social Networks Pages (Facebook, Instagram, etc.);

• Help in the collection and compilation of reports of the SCOPE IT (Monthly reports, Mid-Term / End-term reports);

• Take care of creating/updating SCOPE IT Handover manuals and the general handover manual for the NEOs;

• Help in the minutes and action plans of the SCOPE IT Online Meetings;

• Assist the SCOPE D in the creation of the new SCOPE Strategic Plan;

• Help in the compilation of late CAs and SCOPE statistics;

• Create infographics related to SCOPE if/ when needed;

• Perform an Evaluation of the exchange program of each NMO (with the help of the SCOPE IT) by collecting the results of the database EFs;

• Attend SCOPE IT Online Meetings, at least once per month.

• Work on Capacity Building within SCOPE, ensuring TNET and PRETs be up to the same standard of quality (with the help of the SCOPE IT) and following up on the Exchange Trainers. Work on the update of the CB database. Collaborate with the CB IT; 41

Send to: ebelect@ifmsa.org Codes: CAND PE GA or CAND PE IDA CF position names: SCOPE General Assistant

SCOPE Internal Development Assistant

Qualifications (selection criteria)

Internal Development Assistant

• Must be a member of a SCOPE Active NMO;

• Should have experience in capacity building within SCOPE (preferably be an Exchange Trainer);

This assistant will work closely with the SCOPE Director and some tasks can be jointly worked on. This is a new position the main goal of which will be to keep improving and developing SCOPE internally. We have quite a good number of unfinished initiatives and even more ideas.

The IDA will be working closely with the whole SCOPE IT and specifically with RAs in terms of implementation of the initiatives into actions.

• Should be available for the entire term;

The IDA should (generally):

• Have internet access for frequent online meetings regularly and respond to emails within two days;

• Keep the SCOPE Director updated on the progress on any tasks assigned to him/her;

• Should have experience within SCOPE (preferably be a former or current NEO), and have knowledge of the database and the Global Health strategy;

• Submit monthly and mid-term and end-term reports as the rest of the SCOPE International Team;

• Should be motivated and creative to improve the position’s working area; • Take part in every discussion within SCOPE; • Respect deadlines: Very high value;

• Assist in the achievement of the Annual Working Plan;

• Should be able to attend both General Assemblies, better if you also can attend TNET and any PRET;

• Help in preparations of the SCOPE Sessions for General Assemblies together with the Sessions Team.

• Work transparently and be willing to learn; • Have good skills in English and high skills with Information and Technologies tools; • Should be willing to help the rest of the team if they are overloaded by work.

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Send to: ebelect@ifmsa.org Code: CAND PE IDA CF position name: SCOPE Internal Development Assistant

Task Description • Creating, sharing and promotion PreDeparture Training guidelines, including but not limited to the UNESCO PDT;

• Fulfill the tasks mentioned in the SCOPE Regulations, specifically point 4.4.4; • Work intensively on Educational Activities: implementing the ready ones (Global Health Training, Basic Surgical Skills Training) and creating the new ones (e.g. Patients History Taking, etc.);

• Creating the template of the standardized Upon-Arrival training and sharing it with the NMOs with the specific recommendations; • Being the main responsible for the creation of new manuals after reviewing with the IT and agreeing on the most useful ones;

• Assessment, follow up on and implementation of SCOPE Initiatives (Trilateral Exchanges, SCOPE-SCORE Exchanges, Exchanges in Multiple Departments, Preclinical Exchanges, etc.);

• Analyze the feasibility of the creation of MOOCs (Massive Online Open Courses), to provide tools and knowledge to interested SCOPE Members located anywhere around the world, in collaboration with SCORE;

• Being the link and the main contact person in the Inter Standing Committee Collaboration.

After specifying the areas and ways of InterSC collaborations IDA will facilitate the work together with the SCOPE D;

• Investigate the possibility of other ways of online Capacity Building in collaboration with the CB IT, facilitate the work when agreed on the way;

• Monitor the possibility and necessity of collaboration with Programs Coordinators and facilitate it if deemed needed;

Qualifications (selection criteria)

• Together with the SCOPE D create the strategy on improving the work with tutors (e.g. using the outcomes of the Manual for tutors SWG, etc.);

• Should have experience within SCOPE (preferably be a former or current NEO), and be aware of the main initiatives;

• Internal Development Assistant is responsible for all the main work related to Exchanges Week;

• Should have knowledge of Academic Quality within SCOPE, evaluation and impact assessment;

• Attend SCOPE IT Online Meetings, at least once per month.

• Should be available for the entire term; 43

Send to: ebelect@ifmsa.org Code: CAND PE EDA CF position name: SCOPE External Development Assistant

External Development Assistant • Have internet access for frequent online meetings regularly and respond to emails within two days;

• Should be able to attend both General Assemblies, better if you also can attend Regional Meeting and any PRET;

This assistant will work closely with the SCOPE Director and LME and some tasks can be jointly worked on. This is a new position the main goals of which will be to keep improving and developing SCOPE externally, to improve our external representation with a big emphasize on recognition of exchanges. We have been talking about recognition of exchanges quite a lot, now is the time to turn words into actions. The EDA will be working closely with the LME as well as with the whole SCOPE IT and specifically with RAs in terms of recognition and visa issues.

• Work transparently and be willing to learn;

The EDA should (generally):

• Have good skills in English and high skills with Information and Technologies tools;

• Keep the SCOPE Director updated on the progress on any tasks assigned to him/her;

• Should be willing to help the rest of the team if they are overloaded by work;

• Submit monthly and mid-term and end-term reports as the rest of the SCOPE International Team;

• Should be motivated and creative to improve the position’s working area; • Take part in every discussion within SCOPE; • Respect deadlines: Very high value;

• Must be a member of a SCOPE Active NMO.

• Assist in the achievement of the Annual Working Plan; • Help in preparations of the SCOPE Sessions for General Assemblies together with the Sessions Team.

44

Send to: ebelect@ifmsa.org Code: CAND PE EDA CF position name: SCOPE External Development Assistant

Task Description • Maintaining the collaboration with external organizations together with SCOPE D and LME: 1) CUGH – on Global Health Strategy; 2) IADS – on SCOPE-IADS exchanges; 3) AIESEC, Erasmus, etc. – on visa issues; 4) Etc.

• Act as the link between the SCOPE IT and the LME. • Work together with SCOPE D and LME in order to gain Recognition of Exchanges in NMOs/LCs: 1)Perform and analyze an extensive survey on Recognition of Exchanges; 2) Create the strategy and define the most vulnerable targets; 3) Update support letters from SCOPE/VPE (and Endorsement Letters as well); 4) Update the manual on how to achieve recognition of Exchanges; 5) Other tasks if deemed needed by SCOPE D, LME, EB;

• Investigating the possibility of collaboration with Insurance companies, especially in terms of liability and malpractice insurance.

• Creating the Stakeholder map related to the needs of SCOPE together with Stakeholder manual.

• Updating the Endorsement letters in collaboration with the LME and creating the plan on the most needed ones.

• In collaboration with the LME, LOSO, LWHO, and EB members create the strategy on tackling the Visa issues for students going to an exchange;

• In collaboration with the LME creating the new endorsed department specific SCOPE Handbooks.

• Together with the SCOPE D and LME facilitating the External Representation work: 1) Looking for and working on applications on various grants that could be suitable for SCOPE work; 2) Investigating possible conferences where SCOPE work could be reported; 3) Submitting the abstracts in external journals after agreeing with the SCOPE D; 4) Identifying opportunities for SCOPE mainly in the field of Global Health Education.

• Following up on the Evaluation Form (Preand Post-) system after its implementation and assess the impact.

• Endorse the Educational Activities created by previous DA and by IDA within the term; • Attend SCOPE IT Online Meetings, at least once per month.

45

Send to: ebelect@ifmsa.org Code: CAND PE EDA CF position name: SCOPE External Development Assistant

Qualifications (selection criteria) • Must be a member of a SCOPE Active NMO; • Should have experience within SCOPE (preferably be a former or current NEO), and be aware of the main initiatives; • Should have knowledge of Academic Quality within SCOPE, evaluation and impact assessment; • Should be available for the entire term; • Have internet access for frequent online meetings regularly and respond to emails within two days; • Should be motivated and creative to improve the position’s working area; • Take part in every discussion within SCOPE; • Respect deadlines: Very high value; • Should be able to attend both General Assemblies, better if you also can attend Regional Meeting and any PRET; • Work transparently and be willing to learn; • Have good skills in English and high skills with Information and Technologies tools; • Have good advocacy skills and preferably the experience of collaboration with externals; • Have knowledge of how to look for scientific data/articles on internet; • Should be willing to help the rest of the team if they are overloaded by work.

46

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

Are you ready to experience some magic? Are you ready to challenge yourself? Are you ready to bring SCOPE to the new level? Then it’s time for you to run! Prepare your candidature and send it. Should you have any questions, do not hesitate to contact me at zebryonok5292@ yandex.ru .

47

Standing Committee On Public Health (SCOPH)

International Team Introduction Dearest SCOPHeroes,

wonderful Liaison Officer for Public Health Issues (Tarek Ezzine) and the author of this letter to orange-loving SCOPHeroes (me).

it is with great joy and enthusiasm that I share with you the call for International Assistants for the upcoming term!

One year ago, it was me reading this call and putting forward my best effort to apply for a position in the SCOPH IT. Now, it is your turn!

In the field of public health, the work goes hand in hand with the saying »One for all and all for one!« That is why my vision for the term is to create a positive and supportive work environment in which a motivated and dynamic team will strive to further improve SCOPH and make this an extremely successful year for the orange world!

Together we will grow, support each other and become an international family who will work together to tick all the boxes on our to do list for the year, as well as push SCOPH to do its best.

Think carefully about applying and assuming any of these roles of responsibility but do not fret. If selected, you will have a busy, but fun and fulfilling year that will teach you many things and empower you in many ways. And I cannot wait to share this amazing journey with you.

If you have any questions, please do not hesitate to contact me at katjacic@gmail.com or any of the current SCOPH IT members – we will be happy to answer any question you might have!

SCOPH has grown a lot in the past few years so we have a lot to do and the next year will be crucial as we have our first round of Public Health Exchanges happening, capacity building opportunities to work on and so much more!

The International Team members are the pieces that complete the puzzle each year and lead the way in SCOPH for the future generations.

To do that, I need a motivated, committed, energetic and skilled team by my side, who dares to think differently and is prepared to rise to the challenge that is shaping SCOPH. The SCOPH IT 2018-2019 will be composed of 1 General Assistant, 1 Development Assistant, and 6 Regional Assistants, who will be joined by our

Wishing you all the best and lots of motivation when writing your application!

Tons of orange hugs, Katja Čič SCOPH Director 2018-2019

48

Send to: ebelect@ifmsa.org Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Regional Assistants SCOPH IT 2017-2018 Contacts

SCOPH Regional Assistants are the link between members and NPOs of each Region and the SCOPH IT, as well as between different NMOs in the same Region. They are responsible for dissemination of information and ensuring constant quality communication within their respective Regions, facilitating discussions and different SCOPH-related processes that NMOs undertake (e.g. Public Health Exchange application, PHLT workshop organization, etc.), and are responsible for the SCOPH Sessions at their respective Regional Meeting and Regional Sessions at the General Assemblies. They are also expected to promote enrollment of Activities in IFMSA Programs and support members in this process. They are expected to assist, guide and support the Activities of SCOPHeroes within their Region. Additionally, the RAs will also be part of their Regional Team and have to work in both teams, so balancing the workload in a collaborative way is a must.

GA - ga.scoph@ifmsa.org DA - da.scoph@ifmsa.org RA for Africa - ra.scoph.africa@ifmsa.org RA for Americas: a.scoph.americas@ifmsa.org RA for Asia-Pacific:ra.scoph.asiapacific@ifmsa. org RA for EMR: ra.scoph.emr@ifmsa.org RAs for Europe: ra.scoph.europe@ifmsa.org

Team Structure 1. Regional Assistant for Africa Code: CAND PH RA AF 2. Regional Assistant for Americas Code: CAND PH RA AM 3. Regional Assistant for Asia-Pacific Code: CAND PH RA AP

Task Description

4. Regional Assistant for EMR

The tasks and responsibilities of a SCOPH Regional Assistant are outlined in the SCOPH Regulations (amended in August 2018), point 3.2.3.

Code: CAND PH RA EMR 5. Regional Assistant for Europe (2) Code: CAND PH RA EU 6. General Assistant Code: CAND PH GA

• Assisting in the formation and implementation of the SCOPH IT’s Annual Working Plan, based on the AWPs of SCOPH Director and LPH;

7. Development Assistant Code: CAND PH DA 49

Send to: ebelect@ifmsa.org Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

• Helping the SCOPH Director in the implementation and evaluation of the SCOPH Strategy 2018-2021;

• Communicating with fellow Regional Assistants and ensuring transregional collaboration, as well as sharing best practices;

• Creating a needs assessment and regional priorities at the start of the term to guide the work;

• Facilitating the enrollment of SCOPH Activities in IFMSA Programs and actively communicating with Program Coordinators for increased efficiency;

• Assisting the DA with activating SCOPH in NMOs, as well as support already active NMOs in SCOPH development and management efforts;

• Aligning the work according to the SCOPH Strategy 2018-2021 and Regional Priorities;

• Establishing a link between SCOPH and NMOs in the Region and ensuring regular communication;

• Taking part in developing capacity building opportunities and SCOPH materials development for the Region;

• Disseminating relevant information, documents, opportunities and call to members in the Region;

• Assessing regional needs and developing resources to fulfill the needs, as well as solving any SC-related problem within the Region;

• Preparing and facilitating the SCOPH Sessions at their respective Regional Meetings and Regional Sessions during General Assemblies;

• Collaborating with the LPH and respective Regional Director on external representation opportunities and assisting in preparations for the meetings;

• Preparing Survival Kits and Follow-up Kits in a timely manner;

• Participating in the creation of SCOPHrelated policy documents before IFMSA General Assemblies and for regional use;

• Assisting in the development of appropriate communication channels within the Region;

• Assisting the IT in international campaigning and their other tasks and activities;

• Promoting the SCOPH-related opportunities and promoting collaboration between NMOs; • Developing strategies to increase NMO involvement in SCOPH on a regional basis; 50

• Attending the SCOPH IT Online Meetings (85% participation required), one-on-one progress Online Meetings with the SCOPH Director, respective Regional Meeting and General Assemblies (recommended).

Send to: ebelect@ifmsa.org Codes: CAND PH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND PH GA CF position names: SCOPH Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCOPH General Assistant

Selection Criteria • Fluency in written and spoken English;

• Interest and enrollment;

• Sufficient understanding of SCOPH, SCOPH Strategic Plan and the way the Standing Committee works;

experience

in

Program

• Be a hardworking team player with the ability to work transparently and take part in IT discussions;

• General availability throughout the term – the capability to attend SCOPH IT Online Meetings and the Regional Meeting of their respective Region, having adequate internet access for timely response to emails;

• Be accessible to SCOPH members when needed to provide support and help in any of their endeavors.

General Assistant

• Recommended availability to attend also both General Assemblies and pre-Regional Meeting to conduct workshops if needed;

The General Assistant will focus on the distribution and improvement of information-sharing within the team and with members by ensuring active and consistent communication. Within the IT, the General Assistant will be coordinating the online meetings by ensuring their scheduling, minutestaking and following up on set action points.

It is the responsibility of the GA to guarantee the team’s accountability through reporting.

Additionally, the SCOPH General Assistant will be responsible for the visibility of our work, coordination of publications and regular updating of the SCOPH Public Database and its folders. The GA will also work on logistics in SCOPH and assist the SCOPH Director on other SC related tasks (such as but not limited to setting agendas and revising SCOPH Regulations).

• Motivation for the position and ability to follow and respect deadlines; • Experience in SCOPH (should have at least one year experience in SCOPH and/or have attended at least one IFMSA International Meeting); • Experience in organizing and planning sessions (preferably SCOPH-related); • Good facilitation skills (recommended to have conducted at least one SCOPH-related session previously, on the local, national or international level); • Have a clear strategy on increasing NMO involvement within SCOPH and enhancing communication; 51

Send to: ebelect@ifmsa.org Codes: CAND PH GA CF position names: SCOPH General Assistant

Task Description

through promotion.

The tasks and responsibilities of a SCOPH General Assistant are outlined in the SCOPH Regulations (amended in August 2018), point 3.2.4.

• Assisting the SCOPH Director in monitoring the Public Health Exchanges and revising NMO applications for Public Health Exchanges.

• Assisting in the formation and implementation of the SCOPH IT’s Annual Working Plan, based on the AWPs of SCOPH Director and LPH.

• Updating the Public Health Exchanges Database.

• Helping the SCOPH Director in the implementation and evaluation of the SCOPH Strategy 2018-2021.

• Coordinating the IT meetings, including minute taking, and setting agendas for IT work.

• Coordinating the IT’s monthly reports, quarterly video reports, and end-of-term reports.

• Assisting the SCOPH Director in the evaluation and revision of SCOPH Regulations and Annexes.

• Assisting the IT in international campaigning and their other tasks and activities, including cooperating with the LPH on external representation opportunities.

• Assisting the SCOPH Director in the planning, execution and facilitation of SCOPH Online Courses.

• Devising a communication (Social Media) strategy and its assessment.

• Helping with planning, execution and follow-up of SCOPH Sessions at General Assemblies.

• Reviewing and updating the SCOPH Public Database and its content, ensuring it follows IFMSA Privacy Policy and copyrights usage.

• Assisting in the preparation of Survival Kits and Follow-Up Kits for General Assemblies and Regional Meetings.

• Collaborating with the VPPRC to update the IFMSA website and coordinate with the publications team.

• Developing strategies to enhance NMO involvement together with the SCOPH Director and respective Regional Assistant(s).

• Coordinating SCOPH’s communication channels and designing materials such as publications, infographics and newsletters.

IT Online Meetings required), one-onMeetings with the General Assemblies

• Attending the SCOPH (85% participation one progress Online SCOPH Director and • Increasing the visibility of SCOPH’s work 52 (recommended).

Send to: ebelect@ifmsa.org Codes: CAND PH GA or CAND PH DA CF position names: SCOPH General Assistant SCOPH Development Assistant

Selection Criteria • Fluency in written and spoken English;

• Be accessible to SCOPH members when needed to provide support and help in any of their endeavors.

• Sufficient understanding of SCOPH, SCOPH Strategic Plan and the way the Standing Committee works;

Development Assistant

• General availability throughout the term – the capability to attend SCOPH IT Online Meetings and both General Assemblies, having adequate internet access for timely response to emails;

Development Assistant will work mainly on the sustainability of SCOPH’s work – ensuring the work is in line with the SCOPH Strategy 20182021, capacity building – liaising with the VPCB to ensure efficiency and quality of workshops and extensive collaborations. The DA will also be assisting the Regional Assistants through activation of new NMOs and supporting SCOPH development and management in active NMOs.

• Motivation for the position and ability to follow and respect deadlines; • Experience in SCOPH and/or public relations (should have at least one year experience in SCOPH and/or have attended at least one IFMSA International Meeting);

Task Description

• Experience with Google Drive, social media platforms and proficiency in using design tools;

The tasks and responsibilities of a SCOPH Development Assistant are outlined in the SCOPH Regulations (amended in August 2018), point 3.2.4.

• Good facilitation skills (recommended to have conducted at least one SCOPH-related session previously, on the local, national or international level);

• Assisting in the formation and implementation of the SCOPH IT’s Annual Working Plan, based on the AWPs of SCOPH Director and LPH;

• Clear and innovative ideas on how to engage members, enhance NMO involvement and increase the visibility of SCOPH within IFMSA;

• Helping the SCOPH Director in the implementation and evaluation of the SCOPH Strategy 2018-2021;

• Be a hardworking team player with the ability to work transparently and take part in IT discussions;

• Taking part and fostering the initiatives of collaboration between Standing Committees; 53

Send to: ebelect@ifmsa.org Codes: CAND PH DA CF position names: SCOPH Development Assistant

• Assisting RAs with activating SCOPH in NMOs, as well as support already active NMOs in SCOPH development and management efforts;

• Representing SCOPH in SCOPH-related Small Working Groups or SWGs that are a part of the cooperation between different Standing Committees;

• Assisting the IT in preparing materials (manuals, toolkits, etc.) and revising resources for capacity building;

• Collaborating with the General Assistant on general tasks and promotion of SCOPH; • Assisting the IT in international campaigning and their other tasks and activities, including cooperating with the LPH on external representation opportunities;

• Collaborating with the VPCB in all SCOPHrelated capacity building opportunities • Coordinating the SCOPH-related workshops in SRTs in all Regions;

• Attending the SCOPH (85% participation one progress Online SCOPH Director and (recommended).

• Developing, revising and updating SCOPH capacity building guidelines and PHLT workshop proposals for International Meetings with the SCOPH-D; • Developing standardized criteria and evaluation tools for workshop quality assessment and improvement, including the follow-up methods;

Selection Criteria • Fluency in written and spoken English; • Sufficient understanding of SCOPH, SCOPH Strategic Plan and the way the Standing Committee works;

• Producing an annual impact report in line with PHLT workshop assessment;

• General availability throughout the term – the capability to attend SCOPH IT Online Meetings and both General Assemblies, having adequate internet access for timely response to emails;

• Identifying internal capacity building needs and developing strategies to tackle them; • Running and updating the PHLT Database of Trainers; • Coordinating the certification of PHLT Participants by liaising with the VPCB and VPA;

IT Online Meetings required), one-onMeetings with the General Assemblies

• Motivation for the position and ability to follow and respect deadlines; 54

Send to: ebelect@ifmsa.org Code: CAND PH DA CF position name: SCOPH Development Assistant

• Experience in SCOPH (should have at least one year experience in SCOPH and/or have attended at least one IFMSA International Meeting); • Experience in capacity building/having a trainer education (preferably PHLT-related); • Good facilitation skills (recommended to have conducted at least one SCOPH-related session previously, on the local, national or international level); • Interest and experience in capacity building processes within IFMSA (e.g. SRT application processes) and developing assessment tools; • Be a hardworking team player with the ability to work transparently and take part in IT discussions; • Be accessible to SCOPH members when needed to provide support and help in any of their endeavors.

55

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

Thank you very very much for expressing passion and motivation for applying for a position in SCOPH! Just by reading the call and considering the application you showed you are exactly the person we need in the SCOPH IT 2018-2019. I cannot wait to read your wonderful candidature for your chosen position and good luck!

56

Standing Committee On Sexual & Reproductive Health incl. HIV/AIDS (SCORA)

International Team Introduction

Words cannot describe how excited I am to read all of your applications, get to know you, and for some of you, embark on this amazing adventure together!

My dearest SCORAngels, It is with great honor and excitement that I share with you the call for the SCORA International Team 2018-2019.

If you have any questions, please do not hesitate to contact me on my personal email iheb.jem@ gmail.com , or reach out to any of the amazing members of the SCORA IT 17-18.

Exactly a year ago, I was reading a very similar call filled with anticipation, enthusiasm and many questions. I remember asking myself whether I was ready, whether I had a chance at this, and how big of a responsibility would it be if I get selected. A year later, I have absolutely no regrets. Being on the International team is an amazing journey that helped me grow to the person I am today: It taught me so much about teamwork, collaboration and task management, it made me gain lifetime friends and it gave me necessary knowledge and tools that would allow me to be a better advocate for all Sexual and Reproductive Rights around the world.

Much love, Iheb Jemel - SCORA Director 2018-2019

Contact info of the SCORA IT 17-18 Anshruta Raodeo - scorad@ifmsa.org Carles Pericas EscalĂŠ - lra@ifmsa.org

This amazing journey could be yours!

Georgis Ntampanlis & Eliza Maria Froicu ga.scora@ifmsa.org

This year, we have a lot to do in SCORA: It is the final year of our SCORA Strategic Plan 20162019, our SCORA Regulations and SCORA X-change regulations will need to be reviewed and updated, we will take on new and innovative capacity building initiatives and so much more.

To do all of that, I need to have a motivated, skilled, and joyful team on my side! That is where YOU come in!

Rusa Umutesi Divine - ra.scora.africa@ifmsa.org Gabriela Ciprianoorg

ra.scora.americas@ifmsa.

Zexian Tang - ra.scora.asiapacific@ifmsa.org Iheb Jemel - ra.scora.emr@ifmsa.org Frederike Booke & Sohayla Bendaoud - ra.scora. europe@ifmsa.org 57

Send to: ebelect@ifmsa.org Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Team Structure

Task Description

1. Regional Assistant for Africa Code: CAND SRH RA AF 2. Regional Assistant for Americas Code: CAND SRH RA AM 3.Regional Assistant for Asia-Pacific Code: CAND SRH RA AP 4.Regional Assistant for EMR Code: CAND SRH RA EMR 5.Regional Assistant for Europe (2 persons) Code: CAND SRH RA EU 6.General Assistant Code: CAND SRH GA 7.Development Assistant Code: CAND SRH DA

• Assisting in the implementation of the SCORA Director and the LRA’s Annual Working Plans • Attending Meeting

the

correspondent

Regional

• Attend General Assemblies (recommended) • Be responsible for planning, facilitating and following up on the Regional SC Session in Regional Meetings and the General Assemblies • Assisting with SCORA International Campaigns, Small Working Groups, manuals and the SCORA Open Space • Providing a link between their region and the SC-Director and LO, as well as actively and regularly checking the status of the work within the field of Sexual and Reproductive Health in SCORA-active NMO in their region

Regional Assistants SCORA Regional Assistants (RAs) are the link between the NORAs of each region and the SCORA IT. They are expected to disseminate documents, calls, campaigns, information and initiatives within their respective regions.

Communication between the RAs and the Director is key in order for the SCORA Director to be informed about everything happening in each region. The RAs also facilitate discussions within the region and are responsible for the SCORA sessions at their respective Regional Meeting as well as the Regional Sessions at the General Assemblies.

• Assessing the needs of the region together with the Regional Director and SCORA members to proactively fulfill said needs • Disseminating SCORA relevant documents, opportunities and calls to members in the region • Working with Development Assistant on activating NMOs in their region • Contacting and working together with the Development assistant and VPCB RA on 58

Send to: ebelect@ifmsa.org Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

capacity building events held within the region

Thus, a call will be open for the following: • SCORA RA for Europe for Capacity Building: Main coordinator for SECSE, NECSE and Pre-EuRegMe

• Reporting and assisting in solving any SCrelated problems within their region • Promoting and embracing regional initiatives and encouraging regional and trans-regional collaboration

• SCORA RA for member engagement: Main coordinator for engaging sub-regions (with a focus on Eastern Europe), NORA weekend and EuRegMe

• Assisting NMOs in enrolling their projects in IFMSA programs and ensure proper linkage with the Program Coordinators

In your application, please indicate: • Whether you would like to be considered for only one of these positions

• Cooperating with the LRA on external representation opportunities within their region

• Your preferred position in case you would like to be considered for both

• Attending the Online Meetings for the Regional Team and the Standing Committee International Team

Choosing one option or another will not affect your application.

Special note only for Regional Assistants for Europe

Selection Criteria • Should have sufficient spoken and written English skills

To ensure the best possible outcome and the utmost engagement of our members, there will be 2 SCORA co-Regional Assistants for Europe. They are expected to collaborate on most general tasks mentioned in the general RA responsibilities above, however, and in accordance to SCORA Regulations, there will be a clear distribution on more specific tasks to ensure a smooth cohesiveness.

• Availability to attend Regional Meeting • Should have at least one year of experience in SCORA, having been involved in any kind of way at the local, national or international level

59

• Should have attended at least one IFMSA International Meeting (Regional Meeting or General Assembly)

Send to: ebelect@ifmsa.org Codes: CAND SRH RA [insert Region code: AF, AM, AP, EMR or EU] or CAND SRH GA CF position names: SCORA Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCORA General Assistant

up; and to guarantee the team’s accountability through reporting. Additionally, the GA will work on SCORA X-changes closely and thoroughly, ensure some basic publication work and assist the SCORA Director on SC related tasks.

• Should have good facilitation skills and have given at least one SCORA related session previously, either on the local, national or international level • Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days • Respect deadlines, work transparently and take part in every discussion within the SCORA IT

Task Description

• Should be accessible to SCORA members when needed and help them out with any subject they require

• Attend General Assemblies (recommended)

• Assisting in the implementation of the SCORA Director and the LRA’s Annual Working Plans

• To be available and active in the planning, execution and follow-up of SCORA sessions at General Assemblies

• Must be motivated and passionate about SCORA as well as hardworking and able to work in a team

• Coordinating IT meetings, helping with the Agenda and minute taking

• Availability to attend General Assemblies (recommended)

• Coordinating the SCORA Open Space • Coordinating the IT’s monthly reports • Coordinating the newsletters and infographics as well as other publications and communications

General Assistant The General Assistant will ensure active and consistent communication within the team and with members. It is the responsibility of the General Assistant to coordinate the International Team’s online meetings – ensuring the scheduling, minute taking and proper follow

• Assist the SC-D on the revision and update of the SCORA Regulations • Assist the SC-D in monitoring and regulating the SCORA X-changes, including the SWG on SCORA X-changes 60

Send to: ebelect@ifmsa.org Codes: CAND SRH GA or CAND SRH DA CF position names: SCORA General Assistant SCORA Development Assistant

• Help the SCD on the implementation and evaluation of the SCORA Strategic Plan 1619

• Should have good facilitation skills and have given at least one SCORA related session previously, either on the local, national or international level

• Regular updating of the SCORA Database and SCORA Calendar

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days

• Assisting with SCORA International Campaigns, Small Working Groups, manuals and the SCORA Open Space

• Respect deadlines, work transparently and take part in every discussion within the SCORA IT

• Cooperating with the LRA on external representation opportunities within their region

• Should be accessible to SCORA members when needed and help them out with any subject they require

• Attending the Online Meetings for the Standing Committee International Team

Selection Criteria

• Should have sufficient spoken and written English skills

• Must have a sufficient understanding of SCORA Xchanges and SCORA Strategic Plan

• Must be motivated and passionate about SCORA as well as hardworking and able to work in a team

• Experience and knowledge of using social media and using design tools • Should have at least one year of experience in SCORA, having been involved in any kind of way at the local, national or international level

Development Assistant The Development Assistant will work mainly on the capacity building including extensive collaboration related to all SCORA-related training, and assisting Regional Assistants through the activation of new NMOs.

• Availability to attend General Assemblies (recommended) • Should have attended at least one IFMSA International Meeting (Regional Meeting or General Assembly)

61

Send to: ebelect@ifmsa.org Codes: CAND SRH DA CF position names: SCORA Development Assistant

Task Description

Selection Criteria

• Assisting in the implementation of the SCORA Director and the LRA’s Annual Working Plans

• Must have substantial experience with at least one SCORA training; or substantial capacity building experience

• Collaborating with the VPCB and their team in all SCORA related Capacity Building opportunities, including SRTs, throughout the approving process, content evaluation, follow up and certification

• Experience and knowledge of using social media and using design tools (recommended) • Should have at least one year of experience in SCORA, having been involved in any kind of way at the local, national or international level

• Assisting in the creation and update of guidelines for SCORA trainings (HEAT and BEAST are a priority.)

• Availability to attend General Assemblies (recommended)

• Assisting the SC-D in updating, revision and creation of starter kits and manuals

• Should have attended at least one IFMSA International Meeting (Regional Meeting or General Assembly)

• Assisting RAs in encouraging NMOs to established the SC, as well as assist them throughout the term with continuity

• Should have good facilitation skills and have given at least one SCORA related session previously, either on the local, national or international level

• Working with the SC-D in setting agendas and assisting in reports for recruitment of NMOs and their progress

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days

• Assisting with SCORA International Campaigns, Small Working Groups, manuals and the SCORA Open Space

• Respect deadlines, work transparently and take part in every discussion within the SCORA IT

• Attend General Assemblies (recommended)

• Should be accessible to SCORA members when needed and help them out with any subject they require

• Cooperating with the LRA on external representation opportunities within their region

• Should have sufficient spoken and written English skills

• Attending the Online Meetings for the Standing Committee International Team 62

• Must be motivated and passionate about SCORA as well as hardworking and able to work in a team

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

You made it here! That’s a good sign.

It means that you are passionate, motivated, and detail oriented!

It means that you are exactly the person needed to join the SCORA IT 18-19.

Now go work on that amazing candidature of yours, and I hope to hear from you very soon.

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Standing Committee On Research Exchange (SCORE)

International Team Introduction Dear SCOREnegades from around the world,

and campaigns. This means that ambition, determination and work-ethics will be essential for this term if you are selected. Don’t let this scare you though! As part of the team, keep in mind that you will be surrounded by experienced and driven teammates, who will be there to encourage you and push you forward to achieve your personal and team goals. Remember that this team will be around you for the next year, and you will work, spend time, and share experiences together, so get ready to become a part of it, without forgetting to have fun along the way!

It’s that time of the year again!! The moment has arrived to select the SCORE International Team (IT) for the next term! Our Dark Blue Standing Committee has grown so much in the past year, and now we have to ensure the high quality and impact of all we’ve created. In order to do this, we will need a driven and hard working team.

The International Team is one of the keys to keep the research exchange program running at full steam and continue chasing that vision of impacting the world through our exchanges. This call is for ALL OF YOU SCORE-lovers, passionate and determined to give your best to bring our Dark Blue Family to the next level!

In the following section, you will find a detailed job description, selection criteria, expectations and requirements for your application. Looking forward to reading about your motivation and plans for the term ahead! Should you have any questions, please do not hesitate to contact me at erbarboza@gmail.com.

Being part of the SCORE IT will not only give you the chance to work in the SCORE Annual Working Plan and share your own projects with the rest of the team, but you will also join the biggest Standing Committee International Team in the IFMSA, which will be composed of 5 Regional Assistants, 1 General Assistant, 1 Internal Development Assistant, 1 External Development Assistant, and 5 Supervising Board members (voted by the SCORE Working Committee at the GAs).

Erwin Barboza-Molinas, SCORE-D 2018-2019

This term’s Annual Working Plan will be highly focused on reaching the strategic goals set in the SCORE Strategic Plan 2016-2019, as well as in the consolidation of SCORE’s initiatives 64

Send to: ebelect@ifmsa.org Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Team Structure 1. Regional Assistant for Africa Code: CAND RE RA AF 2. Regional Assistant for Americas Code: CAND RE RA AM 3.Regional Assistant for Asia-Pacific Code: CAND RE RA AP 4.Regional Assistant for EMR Code: CAND RE RA EMR 5.Regional Assistant for Europe Code: CAND RE RA EU 6.General Assistant Code: CAND RE GA 7.Internal Development Assistant Code: CAND RE DA 8.External Development Assistant Code: CAND RE DA

General Assemblies. The RA, as a member of the SCORE IT, will also help with the SCORE Annual Working Plan and continuous development of the research exchange program.

Regional Assistants

• Support NOREs in problem solving, receiving voting rights and improving the Academic Quality in their NMO.

Task Description • Provide a link between their region and the SCORE-D, and actively and regularly check the status of each NMO in their region.

• Share the concerns of NOREs from their region to the IT to ensure discussion and participation.

• Support the NOREs in their region in establishing and developing SCORE in their NMOs, and improving their SCORE activities.

SCORE Regional Assistants (RAs) are the link between the NOREs of each region and the SCORE IT. They are members of SCORE who are actively involved and highly motivated to help all NOREs in their region, where they promote best practices, campaigns, information and initiatives. Communication between the RAs and the Director is key in order for the SCORE D to be informed about everything happening in each region. The RAs also facilitate discussions within the region and are responsible for the SCORE sessions at their respective Regional Meeting as well as the Regional Sessions at the

• Organise regular online meetings with the NOREs of the region, if necessary, to discuss common problems faced or other relevant topics.

• Assist NMOs willing to organize a Professional and Research Exchange Training (PRET), in collaboration with the SCORE GA.

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• Organize the facilitation of the SCORE sessions during the Regional Meeting of their region.

Send to: ebelect@ifmsa.org Codes: CAND RE RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RE GA CF position names: SCORE Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCORE General Assistant

• Support the SCORE-D in the preparation of the SCORE sessions and organize the SCORE regional sessions at each GA.

development of SCORE. • Have good English skills and work effectively with technologies (f.ex G Suite).

• Actively work in the SCORE IT and the Regional Team.

• Be a team player who is ready to help the rest of the team.

• Assist the SCORE-D with the SCORE Annual Working Plan and complete any tasks assigned to him/her.

General Assistant The two main responsibilities of the General Assistant (GA) will be the constant checking of the IFMSA Exchange Platform looking out for errors and possible improvements, and the development of the capacity building in SCORE. The GA also has a secretarial function within the SCORE IT, as he/she will be in charge of taking minutes during online meetings, compiling the SCORE IT reports, and assist the SCORE-D by giving quick consultation, and in case of task overload. The GA will work closely with the SCORE-D and the rest of the SCORE IT in completing the SCORE Annual Working Plan.

Selection Criteria • Have experience within SCORE, preferably be a current or former NORE. • Be able to attend the Regional Meeting of their region.

• Preferably be able to attend both General Assemblies.

• Have extensive knowledge of SCORE Regulations and the Manual on Research Exchange.

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days.

Task Description • Help NOREs with IFMSA Exchange Platform issues and constantly seek for improvements.

• Respect deadlines and be motivated to improve the region in any possible way.

• Work transparently and take part in discussions within the SCORE IT. • Be dedicated to the improvement and

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• Be the IT contact person for the capacity building development within SCORE, including responsibility towards analyzing, improving and developing workshops such as the Training New Exchange Trainers workshop.

Send to: ebelect@ifmsa.org Codes: CAND RE GA or CAND RE IDA CF position names: SCORE General Assistant

SCORE Internal Development Assistant

• Assist the SCORE-D in achieving the goals in the Annual Working Plan and the SCORE Strategic Plan.

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days.

• Compile and share the SCORE IT Reports.

• Respect deadlines, work transparently and take part in every discussion within the SCORE IT.

• Provide the SCORE-D with any assistance possible, when properly requested.

• Keep the SCORE-D updated on the progress of any tasks assigned to him/her.

• Have good English skills and work effectively with technologies (f.ex Google Drive).

• Help prepare the SCORE Sessions for General Assemblies together with the Sessions Team.

• Be a team player who is ready to help the rest of the team.

• Take minutes and create action points for the SCORE IT online meetings.

Internal Development Assistant For the upcoming term, the SCORE IT will consist of 1 Internal Development Assistants (IDAs). The main focus area of the IDAs will be to continue the development, and finalize the educational activities that have been started in the past term, which can be implemented in the NMOs. Furthermore, the IDA will be tasked with helping in the collaboration framework with other SCs, and will work closely with the EDA to strengthen the initiatives that it works on.

Selection Criteria • Have extensive experience in SCORE, preferably be a current or former NORE. • Preferably have been part of the SCORE International Team before.

• Be able to attend both General Assemblies.

• Preferably be an Exchange Trainer (have attended and graduated from the Training New Exchange Trainers workshop).

Task Description

• Have extensive knowledge of SCORE Regulations and the Manual on Research Exchange.

• Finalize Educational Activities and Initiatives in process of development. Join forces with the External Development Assistant in search for collaboration from or recognition by externals.

• Be dedicated to the improvement and development of SCORE. 67

Send to: ebelect@ifmsa.org Codes: CAND RE IDA CF position names: SCORE Internal Development Assistant

• Analyze the impact of SCORE initiatives and campaigns during the past term (SCORE Research Camp, SCORE Awareness Campaign, Exchanges Week), and seek improvements to do them in the following term.

Selection Criteria • Have extensive experience in SCORE, preferably be a current or former NORE. • Preferably be able to attend both General Assemblies.

• Have extensive knowledge of SCORE Regulations and the Manual on Research Exchange.

• Analyze the feasibility of the creation of MOOCs (Massive Online Open Courses), to provide tools and knowledge to interested SCOREans located anywhere around the world, in collaboration with SCOPE.

• Preferably, have participated in the creation and/or development of previous initiatives and/or Educational Activities for SCORE.

• Develop collaborations with other Standing Committees, after proper planning done by all interested parties.

• Have a basic knowledge about the process of (medical) research.

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days.

• Assist the SCORE-D in achieving the goals in the Annual Working Plan and the SCORE Strategic Plan.

• Keep the SCORE-D updated on the progress of any tasks assigned to him/her.

• Respect deadlines, work transparently and take part in every discussion within the SCORE IT.

• Help prepare the SCORE Sessions for General Assemblies together with the Sessions Team.

• Be dedicated to the improvement and development of SCORE. • Have good English skills and work effectively with technologies (f.ex G Suite).

• Be a team player who is ready to help the rest of the team.

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Send to: ebelect@ifmsa.org Codes: CAND RE EDA CF position names: SCORE External Development Assistant

External Development Assistant The External Development Assistant position has been created to fulfill a void that has existed in the past terms, due to the lack of bases and content to work with: strong work in the external representation and recognition fields. Now that we have obtained both, it’s time to set this wheel in motion! This need for external recognition will be tackled by having the EDA work in two ways: first, as the main connection between the SCORE IT and the LME, which will help a more focused, prepared selection of externals to try and work with, and secondly, by being the primary external recognition member of the IT.

• Provide NOREs with updated information and documents regarding the Academic Recognition status of SCORE. • Assist the NOREs in the process of gaining recognition in collaboration with the RAs and LME. • Any other tasks timely assigned by the SCORE-D, related to SCORE’s external work (presentation of abstracts, application for grants, etc.).

• Assist the SCORE-D in achieving the goals in the Annual Working Plan and the SCORE Strategic Plan.

Task Description

• Keep the SCORE-D updated on the progress of any tasks assigned to him/her.

• Act as the link between the SCORE IT and the LME.

• Help prepare the SCORE Sessions for General Assemblies together with the Sessions Team.

• Perform an external mapping with help from the LME, to draft a list of possible externals, from all 5 regions, that may want to collaborate with SCORE.

Selection Criteria • Have extensive experience in SCORE, preferably be a current or former NORE.

• Obtain external recognition or support of the Educational Activities created or being developed by the Internal Development Assistants.

• Preferably be able to attend both General Assemblies.

• Have extensive knowledge of SCORE Regulations and the Manual on Research Exchange.

• Serve as the main collector of the Academic Recognition of Exchanges obtained by NMOs and LCs, in the form of the Academic Recognition Database.

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• Have good knowledge about the process of (medical) research.

Send to: ebelect@ifmsa.org Codes: CAND RE EDA CF position names: SCORE External Development Assistant

• Preferably, have some experience in the field of advocacy and obtention of the Academic Recognition.

• Be available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days.

• Respect deadlines, work transparently and take part in every discussion within the SCORE IT. • Be dedicated to the improvement and development of SCORE. • Have good English skills and work effectively with technologies (f.ex G Suite).

• Be a team player who is ready to help the rest of the team.

I really hope that you’re excited to apply to be part of the SCORE International Team 2018-2019 since I’m also really excited to embark on this journey together!

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Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

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Standing Committee On Huamn Rights & Peace (SCORP)

International Team Introduction Dearest SCORPions,

merely the absence of disease or infirmity� we cannot talk about health or serve to make people healthy without realizing their human rights and making sure they live in a peaceful society. As health students, it is our responsibility to fight for human rights by searching for inequalities to tackle, by working to sustain peace and by amplifying the voices of others. Luckily, as a Standing Committee, we have many members who work passionately to achieve this. And they not just need but deserve an International Team who can give them their best.

Here we are, at the beginning of a new chapter in our journey. Through the years, we worked together locally, nationally and internationally in order to make this world a place where everyone is free, where peace is established and sustained and where human rights are realized for everyone. Yet despite all the efforts of human rights advocates like us, despite all the ways our societies and technology has advanced; we are living at times which human rights are violated the most. This means our passion, our potential and our work is needed more right now than ever. Therefore, I am more than excited to share with you the call for the SCORP International Team 18-19.

Do not hesitate to contact me through idilkina97@ gmail.com if you have any questions.

Hugs and glitters,

What does being a member of the SCORP International Team mean? Well, below this introduction you will get to read about the task descriptions of different members of the International Team but just to summarize, we will be a team working together to serve SCORPions from all over the world. We will work with and assist them tackling the human rights and peace issues of our world, we will make their work more visible, build the capacity and make sure medical students worldwide are able and encouraged to be involved with human rights and peace.

Idil KINA SCORP Director 2018-2019

Since health is defined as “a state of complete physical, mental and social well-being and not 72

Send to: ebelect@ifmsa.org Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

Team Structure

Task Description

1. Regional Assistant for Africa Code: CAND RP RA AF

The following tasks and responsibilities of SCORP Regional Assistants are outlined in the SCORP Standing Committee Regulations (amended in August 2017) paragraph 3.3.3:

2. Regional Assistant for Americas Code: CAND RP RA AM 3. Regional Assistant for Asia-Pacific Code: CAND RP RA AP

• Provide a link between their region and the SCORP-D, LRP and rest of IFMSA.

4. Regional Assistant for EMR Code: CAND RP RA EMR

• Responsibility for recruiting NMOs to become SCORP active.

5. Regional Assistant for Europe (2 persons) Code: CAND RP RA EU

• Responsibility for planning, facilitating and following up on SCORP sessions at relevant Regional Meeting as well as for the regional session of the General Assembly.

6. General Assistant Code: CAND RP GA

• Dissemination of SCORP relevant documents, opportunities and calls to members in the region.

7. Development Assistant Code: CAND RP DA

Regional Assistants

• Actively engaging in supporting NMOs within the region and helping NORPs to find motivation, ideas and relevant information by reporting, investigating and assisting in solving any SC related problems within the region.

Regional Assistants serve as a crucial link between the national and international as well as between different NMOs in the same region. In addition to being part of the SCORP International Team, Regional Assistants will also be part of their regional teams and will need to work collaboratively within both teams. Regional Assistants are expected to assist and guide the development and activities of SCORP within their region.

• Ensuring regular and effective communication with NORPs within the region.

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• Actively searching for NMOs wishing to carry out international activities (such as capacity building events or campaigns) and assisting them with preparations as well as providing information on procedures, deadlines and organisational details.

Send to: ebelect@ifmsa.org Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU] CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe]

• Acting as a link between different NMOs in the region to ensure collaboratively working within the region and sharing of good practice and innovative ideas.

actively participate in international events, small working groups, SCORP policy documents and external events.

• Ensuring members in the region are aware of SCORP Activities, how it works and the IFMSA programs structure.

• Attendance of online meetings for the SCORP International Team, regional team and other meetings within the region.

• Participation in some tasks related to external representation such as National Policy Development follow up with NORPs and participation in the creation of SCORP related policy documents before IFMSA General Assemblies.

• Fulfilling any tasks requested by SCORP International Team or the regional team related to the role with agreement on all sides.

Other tasks: • Creating a need assessment and regional priorities at the start of the term to guide their work.

Selection Criteria • Good command of written and spoken English

• Collaborating with the SCORP Development Assistant regarding the capacity building events within their regions.

• Good understanding of SCORP and the way the Standing Committee works • Having a human rights based approach from how you analyze events to how you shape your work

• Collaborating with the SCORP General Assistant on regional campaigns and regional activities within international campaigns.

• Having the ability to do self reflection and identify Human Rights and Peace issues

• Monitoring the activities within their region and making sure that they are adequately reported to the SCORP IT and the SCORP General Assistant

• Experience in leadership roles and/or high workload management

• Evaluating NMOs’ SCORP Active status and assisting them to maintain their status.

• Experience with Google Drive and other online work platforms

• Encouraging members from their region to

• Being open to learn new skills and knowledge

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Send to: ebelect@ifmsa.org Codes: CAND RP RA [insert Region code: AF, AM, AP, EMR or EU] or CAND RP GA CF position names: SCORP Regional Assistant for [insert Region: Africa, Americas, Asia-Pacific, EMR, Europe] SCORP General Assistant

General Assistant in order to implement through the term • Being available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days • Respecting deadlines and being responsive • Work transparently and take part in discussions within the SCORP IT Additional role specific requirements: 1. Essential: • Availability to attend the Regional Meeting of their respective region • Availability to attend regular SCORP IT online meetings, progress meetings with SCORP-D, online meetings with NORPs within their region as well as Regional Team online Meetings • Fluency in English 2. Recommended: • Availability to attend both General Assemblies (March 2019 and August 2019) • Availability to attend pre-regional meeting and conduct SCORP related workshops if such opportunity arises • Fluency in major languages spoken in region

The SCORP General Assistant will work mostly on our campaigns, promote current events as well as focus on the activities SCORPions conduct. In many ways, they are the face of SCORP on our online platforms and responsible for the visibility of our members’ work. The SCORP General Assistant will be responsible for coordinating our publications, updating our SCORP activities database and linking Activity Coordinators with Program Coordinators, as well as conducting activities and campaigns in conjugation with SCORP related days and theme events.

Task Description The following tasks and responsibilities of SCORP Regional Assistants are outlined in the SCORP Standing Committee Regulations (amended in August 2017) paragraph 3.3.5: • Promotion of international activities of SCORP and ensure regular updates for the members to increase member participation and interest.

International Campaigns • Organise (especially World Human Rights Day, World Refugee Day, International Peace Day etc.) and activities to highlight important international days related to SCORP. • Increasing the visibility and promotion of SCORP Activities around the world.

• Regularly updating the SCORP Activities 75 Database and the SCORP Active Map.

Send to: ebelect@ifmsa.org Codes: CAND RP GA CF position names: SCORP General Assistant

• Publication of the newsletters and infographics as well as other publications and communication.

• Having the ability to do self reflection and identify Human Rights and Peace issues • Experience in leadership roles and/or high workload management

• Attendance of online meetings with the SCORP International Team as well as one to one progress meetings with the SCORP-D.

• Experience with Google Drive and other online work platforms • Being open to learn new skills and knowledge in order to implement through the term

Other Tasks: • Connect activity coordinators with relevant Program Coordinators and promote activity enrollment to IFMSA Programs, act as a liaison to Program Coordinators.

• Being available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days

• Organize SCORP Fairs during General Assemblies.

• Respecting deadlines and being responsive • Work transparently and take part in discussions within the SCORP IT

• Coordinate with the LRP to increase the visibility of our Standing Committee.

Additional role specific requirements:

• Organizing social media channels, assisting the team with Public Relations issues.

1. Essential: • Fluency in English, particularly in written form.

• Assist SCORP-D in building the new SCORP Strategic Plan.

• Knowledge of previous SCORP campaigns such as World Human Rights Day. • Experience in public relations, promotion and visibility.

Selection Criteria • Good command of written and spoken English

2. Recommended: • Proficiency in using design tools

• Good understanding of SCORP and the way the Standing Committee works

• Experience and knowledge of social media • Experience in using databases

• Having a human rights based approach from how you analyze events to how you shape your work

• Availability to attend both General Assemblies 76

Send to: ebelect@ifmsa.org Codes: CAND RP DA CF position names: SCORP Development Assistant

Development Assistant

Other tasks:

The Development Assistant main role is sustainability and capacity building of members across the regions.

• Update and revision of SCORP Capacity Building evaluation methods • Maintenance and improvement of Human Rights Trainers online platform

Task Description The following tasks and responsibilities of SCORP Regional Assistants are outlined in the SCORP Standing Committee Regulations (amended in August 2018) paragraph 3.3.4:

• Coordinate with the LRP to utilize external resources for internal capacity building • Working in collaboration with SCORP-D to identify internal capacity building needs within the SCORP International Team

• Assist the SCORP-D in preparing starter kits, manuals and regulations for SCORP

• Assist SCORP-D in building the new SCORP Strategic Plan

• Update and revise resources relevant for SCORP, such as capacity building materials

Selection Criteria

• Responsibility for the follow up of TNHRTs including approving graduation reports and updating trainers’ certification status under the supervision of the SCORP D

• Good command of written and spoken English • Good understanding of SCORP and the way the Standing Committee works

• Assisting the SCORP International Team with Capacity Building in their regions including overseeing SCORP Camp preparations alongside the SCORP Director

• Having a human rights based approach from how you analyze events to how you shape your work • Having the ability to do self reflection and identify Human Rights and Peace issues

• Together with the RAs encourage NMOs to established SCORP, as well as assist them throughout the term with continuity

• Experience in leadership roles and/or high workload management

• Attend Online Meetings for the SCORP International Team, General Assembly Sessions Team, and other meetings when relevant

• Experience with Google Drive and other online work platforms

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• Being open to learn new skills and knowledge in order to implement through the term

Send to: ebelect@ifmsa.org Codes: CAND RP DA CF position names: SCORP Development Assistant

• Being available for the entire term (October 2018 - September 2019) and have internet access for frequent online meetings and responding to emails within two days • Respecting deadlines and being responsive • Work transparently and take part in discussions within the SCORP IT Additional role specific requirements:

2. Recommended:

1. Essential:

• Human Rights Trainer (has attended and graduated TNHRT)

• Fluency in English, particularly in written form

• TNT qualified

• Training and/or capacity building experience

• Previous facilitation of an IFMSA workshop, preferably SCORP related

• Knowledge of capacity building with IFMSA (e.g. SRT application process, workshop proposal etc)

• Availability to attend both General Assemblies (March 2019 and August 2019)

• Good organisational skills

Come to be a part of our team and let’s change the world together!

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Different Codes

Program Coordinators Introduction message from VPA IFMSA Programs still cause a bit of confusion to our members, even 4 years after implementation. We have done a lot in that time to adapt them and help our members understand the structure of Programs and contribute to their development. This year we had a big leap forward with the highest number of Activities enrolled and in the end reported, as well as with the alignment of Programs.

We terminated some Programs and included them in the newly opened ones, with the hopes of reducing overlap and making the structure easier to comprehend.

important, in addition to of course experience in activity management which will allow you to help our members in their efforts to organize activities and enroll them in Programs.

I encourage you before applying to read the following section that gives a brief introduction to IFMSA Programs and provides links to some basic documents. Even if you are already familiar with all of that, a little revision might give you more ideas for your Plan of Action!

If you have any additional questions, please don’t hesitate to contact me on nikolicn@outlook.com.

This leaves us with a lot of work on not only maintaining and improving what was done in recent years, but also doing Baseline Assessment for the 8 adopted Programs.

On behalf of The Team of Officials elect, Nebojsa Nikolic,

With that said, I am hereby opening the call for you to help the Federation and my work on not only on bringing the Programs closer to NMOs, but also reflect on our work as coordinators of this structure and improve it.

VPA-2018/19

What are IFMSA Programs though?

A Position of Program Coordinator is perfect for you if you have previous experience in activity management, and would like to help Activity Coordinators around the world improve their work, as well as asses their mutual impact. Additionally, we will look to improve collaboration between Program Coordinators and Standing Committees and help Liaison Officers in their efforts to present the work done by Activities that were enrolled in Programs. As a Program Coordinator, you will become a part of the team of 15 people (including the Program Support Assistant and me) that will be working on all of this and more! This is an opportunity for you to work on reaching the goals of our Programs, improve them, and at the same time enrich yourself and meet other exceptional people across the world.

The main criteria, besides motivation, will be the knowledge of the topic of the Program and experience in activity management. As we will be looking into including PCs in work of some Standing Committees during events, knowledge of the topic is going to be very

A Program is an umbrella structure for time-bound Activities that fall under a common topic. An IFMSA Program is initiated (and terminated) by the General Assembly. The main goal behind a Program is to measure the impact of IFMSA and NMO Activities in a specific area, so as to guide future efforts. Every IFMSA Program is managed by a Program Coordinator.

Before there were Programs, IFMSA had a structure to recognize so-called Projects of NMOs. The system had multiple flaws: the General Assembly had to vote on the affiliation of Projects individually, after a lengthy and bureaucratic review process. Many Projects ran over a long time and little was done to assess their impact on society.

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The Program Structure aims to tackle these flaws.

Inspiration was drawn from IFMSA’s External Partners to design a structure that both serves the needs of NMOs and allows for IFMSA to further develop itself.

Different Codes

Program Coordinators A Program is an umbrella structure for time-bound Activities that fall under a common topic. An IFMSA Program is initiated (and terminated) by the General Assembly. The main goal behind a Program is to measure the impact of IFMSA and NMO Activities in a specific area, so as to guide future efforts. Every IFMSA Program is managed by a Program Coordinator.

monitored by the Program Coordinators.

All Activities should be enrolled and approved by the Program Coordinator before they are carried out. This ensures that Activity Coordinators can benefit from the experience of the Program Coordinators to improve their Activity’s design, resource management and impact evaluation. However, as long as an Activity meets determined criteria, Enrollment and Reporting are possible at any given time.

Before there were Programs, IFMSA had a structure to recognize so-called Projects of NMOs. The system had multiple flaws: the General Assembly had to vote on the affiliation of Projects individually, after a lengthy and bureaucratic review process. Many Projects ran over a long time and little was done to assess their impact on society.

Activity Report forms submitted until the 15th of June are compiled into the Program’s annual Impact Report that showcases the Program’s achievements. Program Impact Reports are presented at each August Meeting and tabled for adoption.

The Program Structure aims to tackle these flaws.

Inspiration was drawn from IFMSA’s External Partners to design a structure that both serves the needs of NMOs and allows for IFMSA to further develop itself.

With this structure, IFMSA aims to provide a simplified and outcome-oriented system for NMOs and their members, that can accommodate a wide variety of Activities. It also aims to equip medical students with tools to measure their own impact and can be used as a great platform for NMOs to collaborate amongst each other.

First of all, the term “Activities” was introduced to describe every action taken by IFMSA and its NMOs to work towards IFMSA’s mission and vision. Activities include Capacity Building, Education, Advocacy, Campaigns, Research, Third Party Activities.

IFMSA Programs have a lot of potential. Information from the Impact Report can be used to showcase our Activities to External Partners. Furthermore, using information from Activities can be used when applying for grants.

In order to measure the impact, Activities need to be affiliated with a Program. This process of affiliation was designed to be as easy and as straightforward as possible: first, the Program Coordinator is informed about an Activity through a process called Enrollment.

It is important for the Activity Coordinator to already have defined specific objectives, a timeline and indicators of success for the Activity, so that once it has been conducted, its impact can actually be measured.

In case the Activity meets the Program’s requirements, the Program Coordinator approves the affiliation of the Activity to the Program.

If you are interested to find out more about Programs, consider reviewing the following materials: Links: Program IOGs Programs Toolkit PC Manual Descriptions to Programs on ifmsa.org

The impact of the Activity is communicated to the Program Coordinator. This step is called Reporting. Two different forms are used for the Enrollment and Reporting of Activities. The responses to these forms are regularly

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Different Codes

Program Coordinators IFMSA Programs • • • • • • • • • • • • •

Communicable Diseases Environment and Health Emergencies, Disaster Risk and Humanitarian Action Ethics and Human Rights in Health Gender Based Violence Healthy Lifestyles and Non-Communicable Diseases Health Systems HIV/AIDS and other STIs Maternal Health and Access to Safe Abortion Medical Education Systems Mental Health Realizing Sexual and Reproductive Health and Rights Teaching Medical Skills

Send to: ebelect@ifmsa.org Codes and CF positions are also available in the Summary at the end of this document

Selection Criteria

Task Description

• Availability throughout the term (online meetings, email responses, General Assemblies and Regional Meetings) • Knowledge on IFMSA Programs and their implementation process • Experience in activity management, including management, developing, reporting and evaluation • Knowledge on the topic of Program • Theoretical and practical knowledge in data collection and statistical analysis • Willing to establish new collaborations with IFMSA TO and ITs (mention the specific initiatives you would like to work in with Standing Committees) • Ability to work in multicultural environment • Prior attendance of IFMSA meeting is beneficial but not a requirement • Motivation

• Actively participate in the handover process with your predecessor as well as provide handover for your successor; • Review all documents about IFMSA Programs and the respective Program you’re applying for, and assist in updating them; • Actively help with enrollment of Activities into the Program, and subsequently approve their affiliation to the respective IFMSA Program; • Review the activities based on the activity management resources; • Help Activity Coordinators with evaluation and impact assessment; • Properly follow up on reporting of the Activities, work with other Program Coordinators in streamlining Annual Impact Report structure, and work on Annual Impact 81

Program Coordinators • Actively participate in the handover process with your predecessor as well as provide handover for your successor; • Review all documents about IFMSA Programs and the respective Program you’re applying for, and assist in updating them; • Actively help with enrollment of Activities into the Program, and subsequently approve their affiliation to the respective IFMSA Program; • Review the activities based on the activity management resources; • Help Activity Coordinators with evaluation and impact assessment; • Properly follow up on reporting of the Activities, work with other Program Coordinators in streamlining Annual Impact Report structure, and work on Annual Impact Report of the respective Program to be presented at August Meeting; • Assist Officials in their work related to your Programs topic, which might include conducting sessions on Programs topic, campaigns, help out to prepare sessions if not present at GAs etc; • Assist Officials in use of Programs data in external representation; • Work on the promotion of Programs; • Take part in Competency Module at the beginning of the term; • Availability for General Assemblies to be present in person or adequately instruct selected Program Representative to participate during GAs; • Availability for online meetings.

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Summary Responsible Official VPF

Position name to be put in the Candidature Form

Relevant Code

Fundraising Assistant to VPF Evaluation Assistant to VPA Program Support Assistant to VPA Program Coordinator for Communicable Diseases

CAND CAND CAND CAND

Program Coordinator for Environment and Health Program Coordinator for Ethics and Human Rights in Health Program Coordinator for Gender Based Violence Program Coordinator for Health Systems VPA

Program Coordinator for Healthy Lifestyles and Non-Communicable Diseases Program Coordinator for HIV/AIDS and other STIs Program Coordinator for Maternal Health and Access to Safe Abortion Program Coordinator for Medical Education Systems Program Coordinator for Mental Health Program Coordinator for Realizing Sexual and Reproductive Health and Rights Program Coordinator for Teaching Medical Skills Capacity Building Regional Assistant for Africa

Capacity Building Regional Assistant for Americas Capacity Building Regional Assistant for Asia-Pacific Capacity Building Regional Assistant for EMR Capacity Building Regional Assistant for Europe VPCB Capacity Building General Assistant Capacity Building Education Assistant Capacity Building Resource & Content Assistant Capacity Building Online Training & Technology Assistant Capacity Building Visualization & Video Assistant Africa Regional Team General Assistant RD Africa Africa Regional Team Development Assistant Africa Regional Team Finances Assistant Asia-Pacific Regional Team General Assistant Asia-Pacific Regional Team Internal Development Assistant RD Asia-Pacific Asia-Pacific Regional Team External Representation Assistant Asia-Pacific Regional Team Finances Assistant

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CAND CAND CAND CAND

FUND AS EV AS PRG SUP PC CD PC PC PC PC

EH EHRH GBV HS

CAND PC HLNCD CAND PC HAS CAND PC MHASA CAND PC MES CAND PC MH CAND PC RSRHR CAND PC TMS CAND CB RA AF

CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND

CB CB CB CB CB CB CB CB CB AF AF AF AP AP AP AP

RA AM RA AP RA EMR RA EU GA EDA RCA OTTA VIVA GA DA FA GA IDA ERA FA

Summary Responsible Official RD Europe

SCOPH - D

SCOME - D

SCOPE - D

SCORE - D

Position name to be put in the Candidature Form

Relevant Code

Europe Regional Team General Assistant Europe Regional Team Fundraising & Development Assistant SCOPH General Assistant SCOPH Development Assistant SCOPH Regional Assistant for Africa

CAND EU GA CAND EU FDA CAND PH GA CAND PH DA CAND PH RA AF

SCOPH Regional Assistant for Americas SCOPH Regional Assistant for Asia-Pacific SCOPH Regional Assistant for EMR SCOPH Regional Assistant for Europe SCOME General Assistant SCOME Development Assistant SCOME Regional Assistant for Africa SCOME Regional Assistant for Americas SCOME Regional Assistant for Asia-Pacific SCOME Regional Assistant for EMR SCOME Regional Assistant for Europe SCOPE General Assistant

CAND PH RA AM CAND PH RA AP CAND PH RA EMR CAND PH RA EU CAND ME GA CAND ME DA CAND ME RA AF CAND ME RA AM CAND ME RA AP CAND ME RA EMR CAND ME RA EU CAND PE GA

SCOPE Internal Development Assistant SCOPE External Development Assistant SCOPE Regional Assistant for Africa SCOPE Regional Assistant for Americas SCOPE Regional Assistant for Asia-Pacific SCOPE Regional Assistant for EMR

CAND PE IDA CAND PE EDA CAND PE RA AF CAND PE RA AM CAND PE RA AP CAND PE RA EMR

SCOPE Regional Assistant for Europe SCORE General Assistant SCORE Internal Development Assistant SCORE External Development Assistant SCORE Regional Assistant for Africa SCORE Regional Assistant for Americas SCORE Regional Assistant for Asia-Pacific SCORE Regional Assistant for EMR SCORE Regional Assistant for Europe

CAND PE RA EU CAND RE GA CAND RE IDA CAND RE EDA CAND RE RA AF CAND RE RA AM CAND RE RA AP CAND RE RA EMR CAND RE RA EU

84

Summary Responsible Official

SCORA - D

SCORP - D

Position name to be put in the Candidature Form

Relevant Code

SCORA General Assistant SCORA Development Assistant SCORA Regional Assistant for Africa SCORA Regional Assistant for Americas

CAND CAND CAND CAND

SCORA Regional Assistant for Asia-Pacific SCORA Regional Assistant for EMR SCORA Regional Assistant for Europe SCORP General Assistant SCORP Development Assistant SCORP Regional Assistant for Africa SCORP Regional Assistant for Americas SCORP Regional Assistant for Asia-Pacific SCORP Regional Assistant for EMR SCORP Regional Assistant for Europe

NOTE: e st ensure that th Candidates mu email contains subject of their onding to the sp e rr o c e d o c e th pplying for. All a re a y e th n o ti posi ut the codes o b a n o ti a rm fo the in the call (after can be found in nd very position, a e f o n o ti p ri sc e d at the end). in the summary

85

CAND CAND CAND CAND CAND CAND CAND CAND CAND CAND

SHR SHR SHR SHR

GA DA RA AF RA AM

SHR RA AP SHR RA EMR SHR RA EU RP GA RP DA RP RA AF RP RA AM RP RA AP RP RA EMR RP RA EU

Summary All applicants must make sure that the subject of their email includes the code relevant to the position they are applying for. This will help us sort the applications and, most importantly, make sure that we don’t miss any application received.

Applicants interested in a Regional Assistant position, should note the following dates and locations of the Regional Meetings of 2018-19: Africa Regional Meeting Ghana Pre-RM: December 15 - 18, 2018 RM: December 19 - 22, 2018

European Regional Meeting Russia Pre-RM: April 17 - 20, 2019 RM: April 20 - 24, 2019

Americas’ Regional Meeting Ecuador Pre-RM: January 2-5, 2019 RM: January 6-10, 2019

Asia-Pacific Regional Meeting Hong Kong Pre-RM: June 20 - 23, 2019 RM: June 23 - 27, 2019

Eastern Mediterranean Regional Meeting Oman Pre-RM: February 3 - 6, 2019 RM: February 6 - 10, 2019

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Disclaimer The personally identifiable data that we are collecting through this call is collected only for the purpose that has been stated in each specific section. All the personal data collected in this call will be deleted after there will no longer be a use for them. By providing your personal data through processes including, but not limited to, filling an application document, through your email, within your work, or through filling a data collection form, you are providing your consent that your data is collected for the previously stated purpose, stored for the aforementioned length, and processed in the aforementioned manner. You may find our complete privacy policy here to know more about your rights with your personal data and how we are handling them. Refusing to provide specific data or consent for data collection is possible, however as we have mentioned within our privacy policy, IFMSA may not be able to select, provide, or convey the relevant application or submission for their relevant purpose without these items.

www.ifmsa.org 87 worldwide medical students

Algeria (Le Souk)

Dominican Republic (ODEM)

Latvia (LaMSA)

Ecuador (AEMPPI)

Lebanon (LeMSIC)

Egypt (IFMSA-Egypt)

Lesotho (LEMSA)

Argentina (IFMSA-Argentina)

El Salvador

Libya (LMSA)

Armenia (AMSP)

(IFMSA-El Salvador)

Lithuania (LiMSA)

Australia (AMSA)

Estonia (EstMSA)

Luxembourg (ALEM)

Austria (AMSA)

Ethiopia (EMSA)

Malawi (UMMSA)

Azerbaijan (AzerMDS)

Finland (FiMSIC)

Malaysia (SMMAMS)

Bangladesh (BMSS)

France (ANEMF)

Mali (APS)

Belgium (BeMSA)

Gambia (UniGaMSA)

Malta (MMSA)

Bolivia (IFMSA-Bolivia)

Georgia (GMSA)

Mexico (IFMSA-Mexico)

Bosnia and Herzegovina

Germany (bvmd)

Moldova (ASRM)

(BoHeMSA)

Ghana (FGMSA)

Montenegro (MoMSIC)

Bosnia and Herzegovina -

Greece (HelMSIC)

Morocco (IFMSA-Morocco)

Republic of Srpska (SaMSIC)

Grenada (IFMSA-Grenada)

Namibia (MESANA)

Brazil (DENEM)

Guatemala (IFMSA-Guatemala)

Nepal (NMSS)

Brazil (IFMSA-Brazil)

Guinea (AEM)

The Netherlands (IFMSA NL)

Bulgaria (AMSB)

Guyana (GuMSA)

Nicaragua (IFMSA-Nicaragua)

Burkina Faso (AEM)

Haiti (AHEM)

Nigeria (NiMSA)

Burundi (ABEM)

Honduras (IFMSA-Honduras)

Norway (NMSA)

Canada (CFMS)

Hungary (HuMSIRC)

Oman (MedSCO)

Canada - Québec

Iceland (IMSA-Iceland)

Pakistan (IFMSA-Pakistan)

(IFMSA-Québec)

India (MSAI)

Palestine (IFMSA-Palestine)

Catalonia (AECS)

Indonesia (CIMSA-ISMKI)

Panama (IFMSA-Panama)

Chile (IFMSA-Chile)

Iraq (IFMSA-Iraq)

Paraguay (IFMSA-Paraguay)

China (IFMSA-China)

Iraq - Kurdistan

Peru (IFMSA-Peru)

China - Hong Kong (AMSAHK)

(IFMSA-Kurdistan)

Peru (APEMH)

Colombia (ASCEMCOL)

Ireland (AMSI)

Philippines (AMSA-Philippines)

Costa Rica (ACEM)

Israel (FIMS)

Poland (IFMSA-Poland)

Croatia (CroMSIC)

Italy (SISM)

Portugal (ANEM)

Cyprus (CyMSA)

Jamaica (JAMSA)

Qatar (QMSA)

Czech Republic (IFMSA CZ)

Japan (IFMSA-Japan)

Romania (FASMR)

Democratic Republic

Jordan (IFMSA-Jo)

Russian Federation (HCCM)

of the Congo (MSA-DRC)

Kazakhstan (KazMSA)

Russian Federation - Republic of

Denmark (IMCC)

Kenya (MSAKE)

Tatarstan (TaMSA)

Korea (KMSA)

Rwanda (MEDSAR)

Kosovo (KOMS)

Saint Lucia (IFMSA-Saint Lucia)

Kuwait (KuMSA)

Senegal (FNESS)

www.ifmsa.org

medical students 88 worldwide

Serbia (IFMSA-Serbia) Sierra Leone (SLEMSA) Singapore (AMSA-Singapore) Slovakia (SloMSA) Slovenia (SloMSIC) South Africa (SAMSA) Spain (IFMSA-Spain) Sweden (IFMSA-Sweden) Switzerland (swimsa) Syrian Arab Republic (SMSA) Taiwan (FMS) Thailand (IFMSA-Thailand) The Former Yougoslav Republic of Macedonia (MMSA) Tanzania (TaMSA) Togo (AEMP) Trinidad and Tobago (TTMSA) Tunisia (Associa-Med) Turkey (TurkMSIC) Turkey - Northern Cyprus (MSANC) Uganda (FUMSA) Ukraine (UMSA) United Arab Emirates (EMSS) United Kindgom of Great Britan and Northern Ireland (SfGH-UK) United States of America (AMSA) Uruguay (IFMSA-Uruguay) Uzbekistan (Phenomenon) Venezuela (FEVESOCEM) Yemen (NAMS) Zimbabwe (ZimSA)