B&G Student Reference Guide

Reference Guide Buildings and Grounds Housekeeping Maintenance Grounds 315-781-3660 Monday– Friday 8 am - 5pm facilities@hws.edu After Hour Emergencies— call Campus Safety x3333

The HWS Buildings and Grounds Department is responsible for cleaning, maintaining and constructing facilities and landscapes at the campuses.

Routine Maintenance and Repairs Carpentry/Painting -Such as...

• Replace broken ceiling tiles • Hang window blinds • Replace signage • Install bulletin boards, whiteboards and chalkboards • Roof repairs • Minor furniture repair • Replace window screens • Repair damaged walls • Repaint office and student rooms as required Electrical - Such as…

• Repair light switches • Replace light bulbs and ballast • Replace receptacles • Preventative maintenance • Repair exterior lighting

Plumbing/HVAC - Such as…

• Faucet repairs • Replace toilet seats • Repair shower heads • Unclog drains/ traps • Hot water heater repairs • Clean air filters • Thermostat repairs Grounds - Such as…

• Landscaping • Snow removal/ice sanding • Tree maintenance • Material handling and support • Event support Custodial - Such as…

• Routine, emergency and special cleaning • Floor cleaning/stripping/waxing • Trash removal • Recycling • Event support

Custodial Residence hall buildings are cleaned   

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7 am – 3:30 am Monday thru Friday Restrooms are cleaned ONCE a day Mon- Fri. Vacuuming starts at 8 am Personal bathrooms with the exception of Comstock House are cleaned by appointment only. Call 781-3118 and leave a message.

Services are provided in the following areas  Odell’s - Laundry Rooms are cleaned once a week  380 S Main - Common areas are cleaned twice a week Vacuums can be borrowed from B&G with an HWS ID call x 3664 ** A student must be present while his or her private bathroom is being cleaned** Limited coverage on Saturday and Sunday in Sherrill, HBD and JPR, our staff is here from 7am thru 3:30 pm. We also have a limited crew here on Friday night and Saturday night from 9pm to 5:30am.

Both shifts can be contacted via Campus Safety.

Recycling

Gray recycling bins can be found throughout campus

Small recycling bins are located in each dorm room

Central recycling bins are located on the 1st floor of each residence area

Cardboard, Aluminum cans Paper (white and colored), Tin cans, Magazines, Glass bottles, Newspapers Plastic bottles, File folders Paper coffee cups

Heat and A/C Heat ~~The heat in the residence halls, small houses and Odell’s units is turned on at the beginning of October. Once the heat is turned on for the winter it will not be turned off until spring.

Air conditioning~~There is no air conditioning in any of the residence halls or small houses. All other spaces will be turned on starting the Monday after Commencement. B&G will not install any personal AC units unless we have received permission from Res Ed. Please note: Due to the type of heating in the buildings, opening your windows will make the heat continue to run making your room warmer. Contact B&G if your room is too cold or warm.

Regulating your Heat Depending on the building you are in, you have one of two controls to regulate your heat. Once you set your control remember, it takes the radiators some time to react depending on the system in the building and the size of the room. That is why it is usually best to leave the controller on one setting to maintain an even temperature in the room. The settings for the two controllers are

* Remember, these settings are guidelines. The actual temperature will vary depending on the building and room configuration. Also, be sure clothes, bedding, and any other material do not cover the radiator. This will negatively affect the temperature of the room.

Adjusting the Honeywell Digital Thermostat (DeCordova and Caird) 

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Make sure the thermostat is turned ON. The On/Off selector switch is located on the lower left portion of the digital thermostat.

Turn the fan selector switch to AUTO. This switch is located on the bottom; center position of the digital thermostat.

Select the desired fan speed. This is located on the bottom, right of the thermostat. NOTE: the fan will not run continuously when the thermostat is in the AUTO POSITION. It will only run when the thermostat is calling for a change in temperature.

Adjust the digital thermostat using the UP and DOWN arrows, located directly under the digital screen, to the desired temperature.

Turn the thermostat to heat or cool. The selector switch is located on the lower level portion of the thermostat.

Turn the fan selector switch to AUTO. The selector switch is located on the lower right portion of the thermostat. NOTE: the fan will not run continuously when the thermostat is in the AUTO position. The fan will only run when the thermostat is calling for a change in the temperature.

1) On/Off 2) Fan (on Auto) 3) Fan Speed

Keys 

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Requests for keys that are lost or stolen need to be requested through Residential Education x 3880 Res Ed will request the keys from B&G. Res Ed will notify the students when the new keys can be picked up at the Res Ed office.

If you are locked out of your room/building: Contact Campus Safety x 3656

Odell’s Locks In order to enhance the security of your residence, an additional secondary lock was installed on the sliding glass door leading to the patio. 

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To use simply insert the metal pin into the hole at the top of the door and turn to lock the pin in place. This prevents the door from being opened.

To remove the pin simply turn it and put it from the hole.

It is recommended that you utilize both the main lock on the door and the secondary pin lock to maximize your security.

Laundry

Laundry machine issues are to be called in to the contracted service provider: Mac-Gray 1- 800- 622- 4729 (1800-MACGRAY) Or you can call Buildings and Grounds at x 3660 and we will contact Mac-Gray for you.

Pest Control

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Please dispose of left-over food.

Close open containers, wipe up crumbs etc.

Close windows at night in kitchens and common areas.

Do not feed wild animals.

Do not leave trash outside overnight.

If you need pest control services please call B&G to place a work order. Pest control company comes on Thursdays.

Student Furniture

Furniture (mattresses, bed frames, desks, chairs, etc.) is not to be removed from rooms. If you have a unique situation and would like to request furniture to be removed you must: Request permission from the Residential Education office. If approved, Residential Education will submit a work order to B&G and the furniture will be removed.

If this policy is not followed you may be charged for missing furniture

Lofting

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Only college provided lofts are permitted in the residence halls.

Lofts are not allowed in Odell’s or small houses.

Lofting forms can be obtained on the Office of Residential Education website, from your RA or on the B&G website.

NO lofts will be constructed in advance of a student’s arrival.

Lofted

Bunked

Raised

Lofting will begin two weeks after school opening.

Snow Removal

Snow and ice clearing is a continuous process and getting around in the winter by vehicle or on foot requires patience, care and common sense.  Snow removal from steps, walkways, ramps, emergency entrances, roadways, access roads and parking areas happens according to a pre-determined priority list.  Salting commences after plowing or when hazardous conditions exist.  We do not shovel out or between cars. However, if you need to borrow a shovel, you may stop by Security. 

Event Set-Up Request Policy

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Set ups include tables, chairs, stages, electrical set-ups for bands, etc.

Student events must be approved through Student Activities (x3512) prior to requesting set-up assistance from the Buildings and Grounds Department.

Requests must have a minimum notice of FIVE working days prior to a scheduled event.

There may be a cost involved depending on the request.

Request forms are available from the Student Activities Office.

The Request forms must include: 

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Date, time, place of event and exact location for set-up Quantity of items (please do not overbook tables and chairs due to our limited supply) Telephone or extension number of requestor (s) Date and time items can be picked up.

Student Activities office approval

Thank you ~Buildings and Grounds Department