HSU Orientation - Training

HSU Training and Professional Development Required Training Visit: http://training.humboldt.edu/required All Employees Data Security Injury and Illness Prevention Emergency Management

Position Specific Sexual Harassment Title IX of the Education Amendments of 1972 Avoiding Unconscious Bias Conflicts of Interest Family Educational Rights and Privacy Act (FERPA) Health Insurance Portability and Accountability Act (HIPAA) Oracle Business Intelligence (OBI) Defensive Driving Ergonomics Safety Topics Professional Skills

Customized Training Open Lab Project specific training in technology tools

Coaching One-on-one conversations to support your individual goals

Team Training Programs developed to meet the specific needs of your team

Training Resources Resource HSU Training Site: Instructor-led training calendar SkillChoice: Desktop Software, IT (advanced technologies) and Business Skills Safari Tech Books: Technology related e-books Introduction to the MyHumboldt Portal Absence Management Gmail and Google Apps HSU Maps Phone Directory Commonly used links

Path 1. http://training.humboldt.edu 2. Select Upcoming Classes 1. http://training.humboldt.edu 2. Select the SkillPort link 3. In SkillPort, use the search feature to find the training 1. http://training.humboldt.edu 2. Scroll down to Safari 3. Select the Safari Books link https://training.humboldt.edu/portal http://www2.humboldt.edu/payroll/amss/ http://learn.googleapps.com/ http://www.humboldt.edu/maps http://www2.humboldt.edu/tns/directory.php 1. http://www.humboldt.edu/ 2. Select Quick Links

Training and Professional Development https://training.humboldt.edu/

We are excited to bring four NEW professional development libraries for all CSU employees!

Now at your fingertips are thousands of engaging online eLearning courses, books, and videos that you can take from the comfort of your computer. They are only one click away, and all of them are FREE of charge!

The SkillChoice™ Business library helps employees rapidly develop skills across a wide range of “soft skill” subjects.

Over 600 eLearning courses provide the building blocks for blended learning programs designed to support strategic business initiatives. It ensures that employees at every level of the organization have access to training and certifications such as leadership, management, communication, and customer service.

IT Professionals can now enhance their skills with a full catalog of IT courses and IT certification prep exams with the SkillChoice™ IT library. The IT Courseware Collection contains award-winning courseware with breadth and depth across six critical technology subject areas, continually developed to keep up with the constantly changing requirements for various professional certifications.

Forgot how to create a Pivot table in Excel? Want to brush up on your Adobe Photoshop™ skills?

Now you can! SkillChoice™ Desktop provides learners with comprehensive courses related to Microsoft Office (Mac and PC), Microsoft Windows, Apple OS X, e-mail, internet skills and browsers (including Internet Explorer and Apple Safari), computing fundamentals, and various Adobe products.

To access all this content, click the link to log into Skillport, our learning management system: ds.calstate.edu/?svc=skillsoft This link will direct you to your campus portal where you will login with your campus credentials. From there you will be connected to the Skillport homepage.

Looking for the latest IT or business book? Search our Books 24x7 collection with over 20,000 titles, and read the books right on your computer.

Some of the books are available for download as an audio book that can be used on various portable devices.

On your homepage, click the CATALOG tab on the left-hand side of your profile.

This will take you to a group of folders where you can navigate and search for the courses. There is also a search bar at the top of the page to look for a specific course or course topic.

To launch a course, place your mouse cursor over the course, and click the blue LAUNCH button. Or click on the course and see the “details view” of the course. In the details view, you will also find a blue triangular button which launches the course.

The Books 24x7 link is on the top right corner of any page. Just click on it and search for the book you want to read.

For support, please contact your campus training administrator or IT help desk.

Information Technology Services at HSU Computers and mobile devices are an integral part of life, so naturally they are an integral part of life on campus at HSU, too. This short guide summarizes the primary digital resources available to you on campus to help you make the most of life here.

The basics •

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myHumboldt is the digital heart of HSU. It gives you instant access to email, Moodle, campus announcements, an increasing number of applications, events calendars, and more. All you need is your HSU User Name (provided to you when join the University) and Password, which you can set/reset at any time at www.humboldt.edu/reset.

Emergency notification info is something we have to have in case there’s an emergency on campus. Remember, you’re in earthquake country! Please make sure we have your most current cellphone number, as well as contact information for the person we should contact in case of an emergency involving you, in the myProfile pagelet on your myHumboldt home page.

Passwords are the key to accessing myHumboldt and many other important digital assets on campus. Use the hints at www.humboldt.edu/its/security-passwordsecurity to create a strong password that you’ll remember.

Campus computing info •

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Computers. You will be issued with appropriate computer hardware when you join the University. HSU standard hardware recommendations can be found at www.humboldt.edu/its/purchasing-computers.

IT services available. The full range of IT services provided on campus is described on the ITS website at www.humboldt.edu/its/services/all.

Information security is something we take very seriously at HSU. Learn more about how we protect confidential information here www.humboldt.edu/its/security-protectedinformation, how you can help here www.humboldt.edu/its/security-top10, and the policies you need to be familiar with here www.humboldt.edu/its/security-policy.

Technology deals at the HSU Bookstore can be pretty amazing. Sign up today at www.bkstr.com/humboldtstatestore/shop/technology and start saving!

Getting tech support is easy and convenient at HSU. Submit a ticket on the web at www.humboldt.edu/tech-help or by email at help@humboldt.edu, call HELP (4357 on the internal phone system), or stop by Library 120, just past the big canoe. Note that HSU technology helpdesk staff are not permitted to work on personally owned devices.

Other technology resources on campus •

Web conferencing facilities are available through the Blackboard Collaborate system for distance meetings. Learn more at wwwhumboldt.edu/its/services/web-conferencing

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Web publishing – in addition to the official sites accessible through www.humboldt.edu, smaller personal sites may be published and managed by individual employees using HSU web servers.

More information is available at www.humboldt.edu/its/services/web-publishing-personal-sites File storage and document sharing facilities are available through the network folders allocated to individual users and departments (see www.humboldt.edu/its/services/network-folders) as well as through Google Drive (more information at https://drive.google.com/).

Personal mobile devices on campus • •

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Connect to HSU’s secure wireless networks to stay in touch wherever you are on campus here’s how: www.humboldt.edu/its/secure-wireless.

Anti-virus software is a prerequisite for connecting to the wireless networks, so make sure yours is on the HSU-recommended list of free and fee products at www.humboldt.edu/its/wireless-antivirus.

Recognizing and avoiding phishing attacks is also key to keeping data safe. Most are obvious, but some can be sneaky. Take a minute to review what to look out for here: www.humboldt.edu/its/security-phishing.

Securing your mobile device is important when you’re rushing around every day, so take a look at the tips and tricks we’ve put together to help keep your device secure here www.humboldt.edu/its/mobile-device-security.

Welcome to HSU – we look forward to having you here!

Information regarding Staff Fee Waiver can be found on the Human Resources website at: www.humboldt.edu/hsuhr/employee/waiver/index.html Information regarding Faculty Fee Waiver can be found on the Academic Personnel Services website at: http://www.humboldt.edu/aps/policies/benefits.html

Fee Waiver Information

Introduction The Fee Waiver Program, established in 1975, provides eligible Humboldt State University employees the opportunity to attend HSU classes at reduced rates. The program is designed to assist employees in improving current skills or preparing for a new career at HSU. This "Fee Waiver Fact Sheet" is a brief summary of the California State University Fee Waiver Program for employees covered by Collective Bargaining contracts and for employees designated as Managerial, Supervisory or Confidential. Refer to your bargaining unit agreement for exact contract language.

Definitions of Employee Training and Career Development • Job-Related Employee Training -- Job-related courses taken to improve the skills and/or knowledge of the employee performing duties of the current position. Enrollments may be voluntary or at the direction of the supervisor/manager. A work-related course is for the purpose of 1) improving the level of skill needed to perform existing duties and responsibilities or 2) acquiring additional skills needed to perform newly assigned duties and responsibilities.

• Career Development -- Course enrollments, voluntary in nature, that have been identified in an Individual Career Development Plan (ICDP) approved by the Fee Waiver Coordinator.

Eligibility The following staff employees are eligible to participate: • Full-time or part-time tenured employees • Full-time probationary employees • Full-time temporary employees • Full-time Management Personnel Plan employees • Employees who are on an approved full or partial leave of absence with or without pay remain eligible The following faculty employees are eligible to participate: • Tenured Unit 3 Instructional Faculty/Librarians/Counselors • Probationary Unit 3 Instructional Faculty/Librarians/Counselors • Temporary Unit 3 Instructional Faculty/Librarians/Counselors with three (3) year appointments; and • Coaches with at least 6 years full-time equivalent service in the department The following employees are not eligible to participate: • Graduate Assistants and Teaching Associates • Student Assistants • Auxiliary organization employees • Part-time, temporary employees • Employees in programs of work relief or work training Employees may participate in this program only with the approval of their supervisor(s). All approvals must be shown by supervisory signatures on the Fee Waiver Application.

Course or Unit Limitation The maximum number of courses for which eligible employees may enroll under Fee Waiver is 2 courses or 6 units, whichever is greater, per term. Courses in self-support programs may not be taken on the fee waiver program.

Fees The fees that are waived or reduced are specific to your bargaining unit or class. Courses taken in accordance with the maximums for your unit are subject to a $6.00 charge. Books, lab fees and other ancillary costs are not covered by the Fee Waiver charge, and are the responsibility of the student.

Courses above the maximums may be taken. However, an employee taking courses in addition to the maximums for his/her unit will be required to pay an additional charge.

Admission Employees participating in the Career Development Program may wish to enroll as a regular student. In order to matriculate, an employee must also file a CSU Application for Admission, submit official transcripts from previous schools and be determined eligible for admission like any other student. No application fee is required. Advantages of matriculation are 1) employees may work on completing a degree and 2) employees can register early for subsequent terms like any other "regular" student, as long as you are in continuous attendance.

Employees participating in Job-Related Employee Training or those participating in the Career Development Program who do not wish to apply for admission are not required to complete an Application for Admission and may be admitted as Special Admissions under the authority of Subdivision (e) of Section 41804 of Title 5, California Administrative Code as implemented in these procedures. Usually, courses are taken under the "Special Admission" provision unless the goal of the Fee Waiver plan is a degree.

Transferring to Dependent Employees have the option of transferring their fee waiver benefit to a spouse, domestic partner or dependent child, in lieu of participation by the employee. Conditions apply so please see the Fee Waiver webpage for details.

Application Process Fee Waiver application materials are available at www.humboldt.edu/hsuhr/employee/waiver/. If participating in the Career Development Program, employees must first complete and have approved a Career Development Plan.

The Fee Waiver application process is the same for both the Career Development and Job-Related Employee Training Programs: Fill out the online Fee Waiver Application and submit for electronic routing.

Deadline Fee Waiver applications should be submitted at least three weeks prior to the first day of instruction each term.

HSU and other CSU deadlines may affect you or your dependent’s ability to register for classes. For this reason, we encourage you to view the calendar of activities and deadlines at the campus of attendance.

Use of State Time for Class Attendance Permission may be granted by the Fee Waiver applicant's supervisor or department head to take Job-Related or Career Development Courses during work hours. Or, alternate work hours may be assigned so that a course occurring during normal work hours may be attended while still maintaining a normal workweek. Approval to take a course during work hours is subject to the supervisor's or department head's judgment that the operational needs of the department will continue to be met.

Contacts Staff Fee Waiver Coordinator Carolyn Luster 707.826.5154 carolyn.luster@humboldt.edu

Faculty Fee Waiver Coordinator Stephanie Vick 707.826.5486 stephanie.west@humboldt.edu

Information regarding Faculty Fee Waiver can be found on the Academic Personnel Services website at: http://www.humboldt.edu/aps/policies/benefits.html

Faculty Fee Waiver Eligibility The following is a brief summary of the California State University Fee Waiver Program for qualified employees covered by Unit 3 (Instructional Faculty, Librarians, Coaches and Counselors). Refer to your bargaining unit agreement for exact contract language.

ELIGIBILITY The following groups are eligible to participate in the faculty fee waiver program: Unit 3 Faculty including: • Tenured Unit 3 Instructional Faculty/Librarians/Counselors • Probationary Unit 3 Instructional Faculty/Librarians/Counselors • Temporary Unit 3 Instructional Faculty/Librarians/Counselors with three (3) year appointments; and • Coaches with at least 6 years full-time equivalent service in the department Unit 3 Faculty Dependents The Dependent Fee Waiver Program allows eligible Unit 3 employees to transfer their benefit to a spouse, domestic partner or dependent child, in lieu of participation by the employee, subject to the following conditions: • Spouse, domestic partner or dependent child must be matriculated toward a degree; • The course(s) enrolled in on a fee-waiver basis must be for credit toward the degree requirements; • The fee waiver benefit may be transferred to only one dependent (spouse, domestic partner or child) per semester/quarter; • If both parents are eligible employees, each parent's fee waiver benefit can be transferred to one dependent child or individually to separate dependent children; • The fee waiver benefit does not apply to out-of-state tuition; • The administration determines that there is space available in such course offerings for the spouse, domestic partner or dependent child; • This benefit may be used at any CSU campus; • Eligibility Criteria for Faculty Dependents: o Spouse by Marriage o Child or stepchild who has never been married and is under age 23 (age 25 for CSUEU employees) through at least mid-point of the semester o Child living with employee in a parent-child relationship who is economically dependent upon employee, has never been married, and is under age 23 (age 25 for CSUEU employees) through at least mid-point of the semester o Child or stepchild age 23 (age 25 for CSUEU employees) or above who is incapable of selfsupport due to a disability which existed prior to age 23 (age 25 for CSUEU employees) o Domestic Partner (Declaration of Domestic Partnership filed with the California Secretary of State) The following groups are not eligible to participate in the faculty fee waiver program: Graduate students, Teaching Associates, Volunteers, Temporary Unit 3 Faculty with less than three (3) year appointments; and coaches with less than equivalent 6 years full-time service.

Academic Personnel Services

Updated: 1/28/2011

COURSE OR UNIT LIMITATION • The maximum number of courses or units for which eligible employees may enroll or transfer their existing Fee Waiver benefit entitlement under Fee Waiver is 2 courses or 6 units, whichever is greater.

• Courses taken by eligible employees shall be job-related courses, pursuant to provision 26.5, or career development courses pursuant to provisions 26.6 – 26.7 of the CFA Contract. Additional provisions related to participating employees are found in provision 26.8 – 26.12.

FEES •

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The Tuition Fee shall be waived for the units of courses taken in the CSU fee waiver program. A participating employee (or dependent) taking CSU courses in addition to the CSU fee waiver courses shall pay the difference between the part-time Tuition Fee and the full-time Tuition Fee. For specific questions about charges, please contact the Cashier's Office.

Courses taken in accordance with maximums for the bargaining unit agreements are subject to a $6.00 fee waiver charge.

Books, lab fees and other ancillary costs are not covered by the fee waiver charge and are the responsibility of the student Courses above the maximum allowed in the bargaining unit agreements may be taken, but will be assessed additional charges

FEE WAIVER APPLICATION PROCESS • Step 1: Download the Faculty Fee Waiver Application (Self) or the Faculty Fee Waiver Application (Dependent) from the Academic Personnel Services website or go to the Academic Personnel Services office in Siemens Hall, room 207 to obtain an application form.

• Step 2: Complete the appropriate fee waiver application form and obtain the necessary signatures.

• Step 3: Return completed materials to the Academic Personnel Services office in Siemens Hall, room 207.

• Step 4: Register for Classes. o If you are a regular (matriculated) student enrolled in a degree program, register for courses according to the appointment time indicated in your Student Center. o If you are not a matriculated student, you will be allowed to register for courses during the week prior to the start of the semester. You will receive an email indicating the appropriate time to register from the Office of the Registrar.

• Step 5: Pay all remaining fees to the Cashier’s Office in the Student Business Services Building, room 285, after you have registered for classes and your fee waiver application form has been processed.

Academic Personnel Services

Updated: 1/28/2011