HSU Orientation - Payroll

Payroll http://humboldt.edu/payroll/

HUMBOLDT STATE UNIVERSITY Calendar 2014-2015 HOLIDAYS/CAMPUS CLOSURES FOR FY 2014–2015

KEY

Independence Day

Friday, July 4, 2014

Closed

Faculty Academic Workday

Labor Day

Monday, September 1, 2014

Closed

Faculty Academic Workday (Classes Not in Session)

Veterans Day

Tuesday, November 11, 2014

Closed

Campus Closed

Thanksgiving Day

Thursday, November 27, 2014

Closed

Payday, 4 P.M., Paper Warrants Only

Day after Thanksgiving*

Friday, November 28, 2014

Closed

Direct Deposit Payday

Christmas Day

Thursday, December 25, 2014

Closed

Master & Int. Hrly. Attendance, Shift Diff. & Overtime Vouchers Due in Payroll

Admissions Day Observed

Friday, December 26, 2014

Closed

Student, Spec. Cons. & Sub Faculty Vouchers Due in Payroll

Columbus Day Observed

Monday, December 29, 2014

Closed

Student, Int. Hrly, Spec. Cons., Overtime Payday, 8 A.M.

Lincoln’s Birthday Observed

Tuesday, December 30, 2014

Closed

Campus closed at the discretion of the President*

Washington’s Birthday Observed

Wednesday, December 31, 2014

Closed

New Year’s Day

Thursday, January 1, 2015

Closed

Martin Luther King Jr. Day

Monday, January 19, 2015

Closed

Cesar Chavez Day Observed

Tuesday, March 31, 2015

Closed

Memorial Day

Monday, May 25, 2015

Closed

JULY 2014 SUN

MON

One Personal Holiday must be used by December 31 *Campus closed at the discretion of the President. Please see applicable collective bargaining agreements regarding campus closure. While the University’s intent is to encourage employees to take the time off, employees may choose to work on unpaid days during closure. For energy savings reasons you may be assigned to alternative work locations and/or assignments.

SEPTEMBER 2014

AUGUST 2014

TUES

WED

THU

FRI

SAT

1

2

3

4

5

SUN

MON

TUES

WED

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31

OCTOBER 2014 SUN

MON

TUES

PAY PERIOD: 9/1–9/30/14 = 22 DAYS

PAY PERIOD: 7/31–8/31/14 = 22 DAYS

PAY PERIOD: 7/1–7/30/14 = 22 DAYS

NOVEMBER 2014

WED

THU

FRI

SAT

1

2

3

4

SUN

MON

TUES

WED

THU

DECEMBER 2014 FRI

SAT

SUN

1

MON

TUES

WED

THU

FRI

SAT

1

2

3

4

5

6

5

6

7

8

9

10

11

2

3

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5

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26

27

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23

31

30

PAY PERIOD: 10/31–12/1/14 = 22 DAYS

PAY PERIOD: 10/1–10/30/14 = 22 DAYS

JANUARY 2015 SUN

MON

TUES

WED

PAY PERIOD: 12/2–12/31/14 = 22 DAYS

FEBRUARY 2015

MARCH 2015

THU

FRI

SAT

SUN

MON

TUES

WED

THU

FRI

SAT

SUN

MON

TUES

WED

THU

FRI

SAT

1

2

3

1

2

3

4

5

6

7

1

2

3

4

5

6

7

4

5

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7

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25

26

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28

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25

26

27

28

25

26

27

28

29

30

31

29

30

31

PAY PERIOD: 1/1–1/29/15 = 21 DAYS

PAY PERIOD: 1/30–2/28/15 = 21 DAYS

APRIL 2015 SUN

MON

TUES

PAY PERIOD: 3/1–3/31/15 = 22 DAYS

MAY 2015

WED

THU

FRI

SAT

1

2

3

4

SUN

MON

TUES

WED

THU

JUNE 2015 FRI

SAT

1

2

SUN

MON

TUES

WED

THU

FRI

SAT

1

2

3

4

5

6

5

6

7

8

9

10

11

3

4

5

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25

26

27

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28

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30

26

27

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29

30

PAY PERIOD: 4/1–4/30/15 = 22 DAYS

24

31

PAY PERIOD: 5/1–5/31/15 = 21 DAYS

PAY PERIOD: 6/1–6/30/15 = 22 DAYS

:Instructions STATE OF CALIFORNIA - CC?NTROLLER'S OFFICE \-.. ·-·-~·--~.....______ ---··

I 121.} i!IDEPOSIT I

This authorization remains in full force and effect until the State Controller's Office receives written notification from the employee of Its termination, or until the State Controller's Office or appointing authority deems it necessary to terminate the agreement.

ENROLLMENT AUTHORIZATION )1, 699 (REV. 1/2006) .PLETION INSTRUCTIONS AND PRIVAC.Y NOTICE ARE! ON

, n£ REVERSE! OF THE EMPLOYEE COPY. PLEASE! TYPE! OR USE! BALL POINT PEN-PRINT CLE!ARL Y.

SECTION A (To be completed by employee) 1. TYPE OF ENROLLMENT ACTIQN

1.0 NEW D CHANGE D CANCEL

2

•

3.

2. SOCIAL SECURITY NUMBER

SECTIONS A, B, AND C MUST

BE COMPLETED Last)

Middle

3. NAME (Firs!

SECTIONS A, B, AND BE COMPLETED

c MUST

SECTIONS A, B, AND D MUST BE COMPLETED

SECTION B (To be completed by employee if NEW or CHANGE box in Section A is checked) 1. TYPE OF ACCOUNT· MUST BE CHECKED. IF LEFT BLANK, WILL BE PROCESSED AS CHECKING

D C (Checking)

D S (Savings)

,

Verify Rou

tUlr:lil•

4. FINANCIAL INSTITUTION NAME

5. FINANCIAL

{Number and Street

ZIP)

State

INSTITUTION ADDRESS

SECTION C (To be. completed by employee if NEW or CHANGE box in Section A is checked)

I

I hereby authorize the State Controller's Office to provide for direct deposit of any salary or wages due me, less any mandatory or authorized withholding or deductions therefrom, in the above designated account.

If at any time the amount of salary or wages so deposited exceeds the amount of salary· or wages actually· due and payable to me, I hereby authorize the State Controller's Office to either: · (a) Withhold a sum equal to the overpayment from future salary or wages; or · (b) Recover such overpayment from the above·designated account.

If the State is legally obligated to withhold any part of my wage or salary payment for any reason, or if I no longer meet eligibility requirements for the Direct Deposit program, I understand the Stat.e Controller's Office may terminate my enrollment in the program.

If any action taken by me results In nonacceptance of a direct deposit by the designated financial institution, I understand that the State assumes no responsibility for processing a supplemental salary or wage payment until the amount of the nonacceptance deposit is returned to the State by the financial institution.

I

I =ATURE

DATE

SECTION D (To bf! completed by employee if CANC.EL box in Section A is checked) DATE

SIGNATURE

I hereby cancel my Direct Deposit authorization.

!'.§..

SECTION E (To be completed by state agency or campus personnel/payroll office only) 1. AGENCY/CAMPUS NAME

2. AGENCY CODE

4, REMARKS

I HEREBY CERTIFY THAT I AM THE DULY APPOINTED, QUALIFIED AND ACTING OFFICER OF THE HEREIN NAMED AGENCY/CAMPUS AND THAT, BEING SO AUTHORIZED, DO CERTIFY THAT THIS EMPLOYEE IS ELIGIBLE FOR DIRECT DEPOSIT.

1. EFFECTIVE DATE

DAY I

3. UNIT

5.AUTHORlZED AGENCYJCAMPUS SIGNATURE

FORSCO ONLY

MO.

I

YR. I

DATE RECEIVED

!'.§..

IN EMPLOYJNG OFFICE

TELEPHONE NUMBER

MO.

DAY

YR.

D CHECK IF CALN ET

-·-----

······--

--

.

-·.

-- ---·-

I

'

STATE OF CALIFORNIA - CONTROLLER'S OFFICE STD. 699 (REV. 112006) (Reverse of Employee copy]

PLEASE READ THIS INFORMATION CAREFULLY COMPLETION INSTRUCTIONS 1. To enroll in Direct Deposit, complete this form as follows:

General Instructions Complete Sections A, B and C if you are enrolling for the first time, re-enrolling after cancellation, or changing your existing Direct Deposit information.

Complete Section A and D only If you are cancelling your enrollment.

Specific Instructions Section A- (Item 1) Type of Enrollment Action

New-Complete for new enrollment or re-enrollment after cancellation Change-Complete to change type of account, financial institution or branch (routing number), or depositor f!Ccount number Cancel-Complete to cancel your Direct Deposit Section B -

IMPORTANT:

(Item 1) Indicate checking OR savings. Only one box must be checked. If left blank, will be processed as checking.

(Item 2) Enter Routing Number (cannot begin with a '5' and cannot exceed 9 digits) (Item 3) Enter Depositor Number (cannot exceed 17 digits).

PLEASE VERIFY YOUR DEPOSITOR ACCOUNT NUMBER AND ROUTING NUMBER WITH YOUR FINANCIAL INSTITUTION.

2. Forward your completed form to your personnel/payroll office for completion of Section E. 3, Your first payment will be deposited into your designated account within 40 days after your form is received by the Controller's Office.

DIRECT DEPOSIT POSTING DATES Funds for regular monthly or semi-monthly employees paid on the last day of the pay period should be available the first banking day after the end of the pay period. For example, if the pay period ends on a Wednesday, funds should be available on Thursday. If the pay period ends on a Friday, a weekend, or a holiday, funds should be available on the next banking day. 路 Funds for positive pay employees paid with a lag between the end of the pay period and pay day are available within two banking days after tt~ issue date of the payment on the direct deposit earnings statement.

While most financi"al institutions post funds to accounts at the beginning of the bank business day, this is not a universal practice. Some institutions post funds in the afternoon instead of the morning. It is strongly recommended that you check with your financial institution to

determine when your funds will be available.

CHANGING FINANCIAL INSTITUTION OR DEPOSITOR ACCOUNTS

Your Direct Deposit wlll

c~ntinue to be deposited into yOur designated account at your fin~ncial

institution until the State Controller's Office is

notified that you wish to redeslgnate your account and/or your financial institution. To redesignate, complete and submit a new STD. 699 with the new information. DO NOT CLOSE YOUR OLD ACCOUNT UNTIL YOUR FIRST PAYMENT JS DEPOSITED INTO YOUR. NEWLY 路DESIGNATED ACCOUNT AND/OR FINANCIAL INSTITUTION. Your first payment Into your new account will be within' 40 days after your

form is received by the Controller's Office. You may receive a paper warrant during this period.

PRIVACY NOTICE The Information Practices Act of 1977 (Civil Code Section 1798.17) and the Federal Privacy Act (Public Law 93-579) require that this notice be provided when collecting personal information from Individuals. Information requested on this form is used by the State Controller's Office for the

purposes of identification and enrollment processing. It is mandatory to furnish all 路information requested on this form except for financial institution name, address and br<;1.nch number or name. Failure to provide the mandatory information may result in the enrollment action not being processed or being processed incorrectly.

Legal references authorizing maintenance of this information include Government Code Sections 1151 and 1153, Sections 6011 and 6051 of I' Internal Revenue Code, and Regulation 4, Section 404.1256, Code of Federal Regulations, under Section 218, Title II of the Social Security J

Copies of the Enrollment Authorization are maintained in confidential files of the State Controller's Office for six years. Employees have the rig of access to copies of their Enrollment Authorization forms upon request. The official responsible for maintenance of the forms is: Chief Personnel/Payroll Operations Branch, State Controller's Office, P.O. Box 942850, Sacramento, California 94250-5878.