Terms and Conditions

TERMS AND CONDITIONS: COMMUNITY NATURE EVENTS FUND

Submission of an application means that applicants agree to these terms and conditions.

Receiving funding is dependent on fulfilling all requirements set out in these terms and conditions and a grant agreement, which will be provided to successful applicants.

KEY INFORMATION

1. Funding will only be used for the activity proposed in the application.

2. Hubbub reserves the right to reject an application at any point.

3. Hubbub is not in any way responsible or liable for any costs, loses or other consequences related to using the grant or failure to use the grant, or any claims or expenses that the applicant organisation may face as a result of any liability.

4. If awarded funding, you're happy for Hubbub to publicise your event via our map of summer events and social media.

5. Groups are expected to report total number of visitors after the event via a short survey and submit a photo. We also ask that groups share short surveys with participants/attendees to their events via a link, QR codes or printed copies

6. Groups are responsible for their own risk assessments of their events.

ABOUT THE FUNDING ORGANISATION

The Community Nature Events Fund is being delivered by environmental charity Hubbub.

Full organisation name - Hubbub Foundation UK

Company number – 09038107

Charity number - 1158700

Postal address – Hubbub Foundation UK, Somerset House, London, WC2R 1LA Website – www.hubbub.org.uk

The fund is being supported by Starbucks UK.

2. DATES

Application timeline:

Groups can apply from 9am Weds 14th May 2025

The closing date for applications is 5pm on Friday 29th May 2025

Any application submitted after this window won’t be considered. Hubbub will inform you whether or not you’ve been successful by the end of June 2025.

Funding: June 2025 [subject to receiving all documentation]

3. WHO CAN APPLY

4.7 For the avoidance of doubt, Hubbub and Starbucks shall not be liable for any third-party claims for infringement of third-party intellectual property rights subsisting within the applicant's idea submitted within the application.

4.8 Applicants agree that Hubbub and Starbucks are not precluded from creating, developing or scaling initiatives that are similar to their initiative. They agree that we cannot guarantee that something similar is not currently being created or developed by Hubbub or Starbucks and we cannot guarantee that something similar will not be created in the future. Should we wish to collaborate with you on your idea in the future, we will notify you of this and such collaboration will be subject to a further agreement.

5. THE APPLICATION SELECTION PROCESS

From applications received, Hubbub staff will shortlist applicants. A shortlist of applications will be assessed by a grant selection panel. The grant selection panel will assess the quality of all applications using predefined criteria and choose the successful applicants.

5.1 The grant selection panel will be made up of representatives of Hubbub.

5.2 Following the grant selection panel meeting to assess a shortlist of full applications, Hubbub will offer successful applicants a grant.

5.3 If successful applicants wish to accept Hubbub’s offer of grant funding, they will be asked to review and agree to the terms and conditions to access the grant funding offered. Applicants must go through Hubbub’s due diligence process before funding can be awarded.

5.4 Applicants will be considered ineligible to receive funding if they refuse to provide any further information requested by Hubbub.

5.6 Hubbub reserves the right, in its sole discretion, to disqualify any applicant. This includes if they find the applicant to be acting in violation of these terms and conditions, or to be acting in a manner that is in violation of any applicable law or regulation.

6. GRANT PAYMENT AND REPAYMENT

Funding timeline: All payments to be sent out to groups in June 2025 [subject to receiving all documentation].

6.1 Applicants must be able to provide certified bank details for their registered organisation.

6.2 Funding must support a specific and discrete project, be additional to existing expenditure plans and not cover core operational costs.

6.3 Hubbub expects the funding awarded to successful applicants to be used within the project timeline for events between July 1st and August 18th.

6.4 Successful grant recipients will be required to report back to Hubbub after the community nature event – this will include sharing number of attendees and photo or video of the event.

6.5 The grant money must only be spent in accordance with the guidelines set out in the offer terms and conditions.

6.6 Successful applicants will be required to openly share learning, impact and stories from their funded activities.

6.7 You must repay to Hubbub immediately any grant that we have paid to you (and we will stop any future instalments of the grant) if: you no longer operate, or you are declared bankrupt or placed into administration, receivership or liquidation; you have, in our opinion, given us fraudulent, incorrect or misleading information; you have acted negligently in any significant matter or fraudulently in connection with the initiative we have provided the grant for; any competent authority directs the repayment of the grant;

there is a significant change in your status; you knowingly withhold information that is relevant to the content of your application; you do or fail to do anything that brings Hubbub or Starbucks into disrepute, or which we consider for any reason puts the grant funding at risk; you fail to make good progress with the initiative or are unlikely in our view to complete the initiative or achieve the outcomes agreed with us; or: you fail to keep to any of the terms set out in these terms and conditions, grant offer letter and associated terms and conditions.

7. VERIFICATION OF APPLICANTS

All applicants will be subject to due diligence at full application stage, including Hubbub’s review of their audited accounts and proof of status, such as constituted group status, charity registration number, company or CIC registration number and/or constitution/articles of association.

8. GENERAL CONDITIONS

8.1 The applicant acknowledges and agrees that in making an application, this does not establish any partnership or joint venture between them and Hubbub or Starbucks.

8.2 By submitting an application, each applicant (including all partners and participating members of an organisation) agree(s) to: comply with these terms and conditions and the decisions of Hubbub, which are binding and final in all matters relating to this grant fund; and indemnify, defend and hold harmless Hubbub and Starbucks from and against any and all claims, expenses, and liabilities (including legal fees) resulting from any breach of these terms and conditions by the applicant.

9. LIABILITY

9.1 Hubbub and Starbucks accept no liability for any consequences, whether direct or indirect, that may come about from grant recipient’s use of the grant or from withdrawal of the grant. Grant recipients shall indemnify and hold harmless Hubbub and Starbucks, including employees, agents, or sub-contractors with respect to all claims, demands, actions, costs, expenses, losses, damages and all other liabilities arising from or incurred by any action or omission the grant recipient makes.

9.2 All groups are responsible for their own risk assessment of events and appropriate risk mitigation measures.

9.3 Hubbub and Starbucks will have no liability in connection with: any incorrect or inaccurate information; technical failures of any kind including, but not limited to, malfunctions, interruptions, or disconnections in phone lines, internet connectivity or electronic transmission errors, or network hardware or software or failure of the fund website; unauthorised human intervention in any part of the application process or the Fund; and technical or human error which may occur in the administration of the fund or the processing of applications.

9.4. If for any reason an application is accidentally deleted, lost, or otherwise destroyed or corrupted, an applicant’s only remedy is to request from Hubbub the opportunity to resubmit. This request will be decided at the sole discretion of Hubbub if the application period is still open. Nothing in these terms and conditions shall exclude or limit any party’s liability for death or personal injury caused by its negligence, for fraudulent misrepresentation and/or for

any other loss or damage the exclusion or limitation of which is prohibited by UK law and where applicable English and Welsh law, Northern Irish law and Scottish law.

10. FURTHER TERMS & CONDITIONS

10.1 Hubbub reserves the right to cancel, suspend and/or modify the fund, or any part of it, if any fraud, technical failure or any other unanticipated factor or factor beyond Hubbub’s control impairs the integrity or proper functioning of the fund.

10.2 Hubbub’s failure to enforce any provision of these terms and conditions does not mean that provision is waived. Hubbub is not responsible for incomplete, late, misdirected, damaged, lost, illegible or incomprehensible applications, or for address or email address changes of the applicant. Proof of submitting an application does not equal proof of receipt by Hubbub.

10.3 In the event of any discrepancy or inconsistency between any provisions of these terms and conditions and disclosures or other statements contained in any fund materials, including, but not limited to, the expression of interest from, application form, website, advertising (including, but not limited to, television, print, radio or online ads), these terms and conditions have greater authority.

10.4 Hubbub can amend these terms and conditions at any time. In such event, Hubbub will post the amended terms and conditions on the fund website and contact any applicants who have already made an application. Any amendment will become effective at the time Hubbub post the amended terms and conditions.

10.5 Should any provision of these terms and conditions be, or become, illegal or unenforceable, such illegality or unenforceability will leave the remainder of these terms and conditions unaffected and valid. The illegal or unenforceable provision will be replaced by a valid and enforceable provision that comes closest and best reflects Hubbub’s intention in a legal and enforceable manner with respect to the invalid or unenforceable provision.

11. PRIVACY

Any personal information collected from you when making an application is subject to the privacy policy which can be found here.

12. LAW AND JURISDICTION

These terms and conditions (including any associated non-contractual disputes or claims) are governed by UK law and where applicable English and Welsh law, Northern Irish law and Scottish law, and by agreeing to these terms and conditions you accept the exclusive jurisdiction of the English courts in relation to any dispute arising under or in connection with these terms and conditions.

13. CONTACT US

If you need to contact us please email naturehubs@hubbub.org.uk