Issuu

4 3 r d A N N U A L C O N V E N T I O N

OCTOBER 22 & 23, 2015

REGINA, SK

Table of Contents HSAS Convention Agenda

2015 Convention Speaker Bios

HSAS President’s Welcome Message

Members' Forum

Annual General Meeting Agenda

Meeting Procedures for the Annual General Meeting

Constitution and Bylaws -‐ Reference Articles

2014 Annual General Meeting Minutes

President’s Annual Report to Convention

Membership Statistics

Executive Director’s Annual Report to Convention

Market Supplement Report

2015 Annual Convention Committee Report

Communications Committee Report

Governance Committee Report

Finance Committee Report

Grievance Committee Report

Negotiating Committee Report

Regional Development Report

Job Action Committee Report

Notes

HSAS Convention A genda October 22 & 23, 2015 Delta Regina Regina, SK

October 22 1:00 – 2:00 pm

Open Registration for Delegates, Non-‐Delegates and Staff *Lunch on your own

2:00 – 2:10 pm

Convention Welcome

2:10 – 3:30 pm

4:00 – 5:30 pm

Gary Bainbridge (includes question and answer) • Social Media and Discipline in the Workplace • Update on Supreme Court decision and Bill 128 Members’ Forum

5:30 – 6:00 pm

Website Launch

6:00 – 9:30 pm

Members’ Social and Reception

October 23 8:00 – 9:00 am

Breakfast Buffet

9:00 – 10:30 am

Annual General Meeting

10:30 – 11:00 am

Break

11:00 – 12:00 pm

Dionne Pohler • Unions and the Media Lunch

12:00 – 1:00 pm 1:00 – 2:30 pm 2:30 pm

Dionne Pohler • Modern Day Unions Adjournment

2015 Convention Speaker Bios Dionne Pohler Dionne Pohler is an assistant professor at Johnson-‐Shoyama Graduate School, Associate Professor with the Edwards School of Business, and a Fellow in Co-‐operative Strategy and Governance with the Centre for the Study of Co-‐operatives. Her research explores the intersection between strategy, HR systems, unions and employee involvement in both private and public sector organizations and the professionalization of HR in Canada. More recent research projects include compensation systems and inequality in organizations, and organizational compliance with labour and employment policy. Her major research projects with the Centre for the Study of Co-‐operatives include examining the political economy of co-‐ operative governance, and co-‐operative development in rural and Aboriginal communities in Western Canada as part of the Co-‐operative Innovation project. Dionne has published articles in top journals in her field including Industrial and Labour Relations Review, Industrial Relations: A Journal of Economy and Society, British Journal of Industrial Relations, Personnel Psychology, And Human Resources Management. She has won two international awards for her research from the Academy of Management and the Labour and Employment Relations Association and two University of Saskatchewan Teaching awards.

Gary Bainbridge Gary Bainbridge of BainbridgeJodouinCheecham, is legal counsel for HSAS. He represents Unions and employees across Saskatchewan, providing legal services relating to labour and employment law. He represents a large number of Unions at arbitration hearings, and before statutory tribunals and courts. He is also involved in the litigation of aboriginal law issues. Gary’s topic at this year’s Convention is on social media and discipline in the workplace. In addition, he will provide an update on Bill 128 (Essential Services legislation) and the Supreme Court of Canada ruling on Saskatchewan’s legislation pertaining to Essential Services.

HSAS President’s Welcome M essage Greetings HSAS Members! It gives me great pleasure to welcome you to Convention 2015, the 43rd Annual Convention of HSAS. We should be proud of the accomplishments of the past year. With diligence, a great deal of work was undertaken by our staff, Executive Council and Committee members. Take time to review the reports contained within this Convention booklet and the activities of your Union this past year. I encourage you all to participate at this Convention fully and with pride! In Solidarity, Karen Wasylenko President

Members’ F orum The Members’ Forum is an opportunity for delegates to discuss issues which are important to them and the members they work with. Throughout the province in the past year, a number of issues were identified by the Labour Relations Officers as recurring, common, or recently arising in the members' workplaces. Through a survey sent in October, delegates chose the following topics to be discussed at the 2015 Forum: 1. Little Known Rights and Benefits 2. Leaves of Absence 101 3. Workplace Conflict/ Harassment

Annual General Meeting Agenda October 23, 2015 9:00 – 10:30 am Delta Regina, Regina 1. 2. 3. 4. 5. 6. 7. 8. 9.

Call to Order and Introductory Remarks Credentials Report Appointment of Scrutineers Meeting Procedures Adoption of Agenda Adoption of the October 24, 2014 Annual General Meeting Minutes President’s Annual Report Executive Director’s Annual Report Finance – Presentation of Audited Financial Statements a. Appointment of Auditor for 2015-‐2016 fiscal year 10. Committee Reports (Written Reports) a. Annual Convention b. Communications c. Governance d. Finance – Awards, Charitable Donations, Professional Contributions, Emergency Fund, Education Fund, Scholarships e. Grievance f. Job Action g. Market Supplement h. Negotiating i. Regional Development 11. Resolutions 12. Executive Council Seat -‐ Elections Results 13. Roberta Ekberg Award 14. Adjournment

Meeting Procedures for the Annual General M eeting General Rules 1. Once recognized by the Chair, delegates wishing to speak shall state their name and Health Region. 2. Debate or comments shall be limited to two minutes for each speaker. A speaker shall not speak more than once on the same question unless everyone who wishes to has spoken. No member may speak more than two times on any one motion. 3. Only one speaker speaks at a time. 4. Debate is limited to the motion. 5. No person shall interrupt a speaker, except to make a point of order. At the request of the Chair, a speaker shall be seated until a point of order is decided. 6. All comments shall be directed to the Chair. No comments should be directed to or at another delegate. 7. Side conversations are discouraged, as it can be distracting to other delegates. 8. All votes require a simple majority, except in special circumstances or outlined in the Bylaws. Here are some special circumstances where 2/3 majority is required: a. To amend the Bylaws b. To close debate when it appears some people still want to debate.

Motions 1. A motion is not debatable until a motion has been made, seconded and restated by the Chair. 2. The maker of the motion has the right to be the first speaker on the motion if he chooses. 3. The maker of the motion is prohibited from speaking against the motion. 4. For the AGM, a resolution cannot be postponed beyond this AGM.

Constitution and Bylaws -‐ Reference A rticles Article 3 -‐ Association Meetings 3.01

Notice of Meeting

The Annual Meeting shall be held within seventy (70) days after the end of each Fiscal Year of the Association. 3.02 (a) (b)

Notice of Meeting The President shall give Members notice of the time and place of an Association Meeting at least fifteen (15) days before the proposed Association Meeting. The notice of an Association Meeting shall: (i) (ii) (iii)

(c)

be given in the manner provided in article 14; specify the nature of the matters to be presented to the Association Meeting; and include the full wording of resolutions to be considered at the Association Meeting.

The fact that a Member does not receive notice of an Association Meeting shall not invalidate the proceedings or the business transacted at that Association Meeting.

3.04

Delegates

(a)

Only Delegates, or in their absence, alternate Delegates, selected in the manner described in this section 3.04, are entitled to vote at Association Meetings. Each Health Region with up to and including one hundred (100) Active Members is entitled to elect one (1) Delegate to attend each Association Meeting. Each Health Region with more than one hundred (100) Active Members is entitled to elect one (1) additional Delegate for each additional one hundred (100) Active Members or portion of one hundred (100) Active Members to attend each Association Meeting. In addition to the Delegates elected in accordance with subsections 3.04(b) and 3.04(c), each member of the Executive Council is automatically a Delegate to each Association Meeting. Only an Active Member employed by a Health Region is eligible to be elected as a Delegate in the Health Region in which she is employed. An Active Member who is employed by more than one Health Region is eligible to be nominated and elected in only one Health Region. Only an Active Member employed by a Health Region is entitled to nominate an individual to the position of Delegate for that Health Region.

(b) (c) (d) (e) (f) (g)

11 (h) (i) (j)

(k) (l)

Where a ballot is required to elect one or more Delegates, Active Members shall vote for Delegates by mail-‐in ballot, handled in the manner described in article 4. A nominee not elected as a Delegate for a Health Region shall be deemed to be an alternate Delegate for that Health Region, and, where there is more than one, they shall be ranked in order of the number of votes received. Except as set out in the Bylaws, the procedures for electing Delegates and alternate Delegates shall be as established by the Executive Council, and the Executive Council shall notify all Members of those procedures annually before the Annual Meeting. An alternate Delegate, when attending and voting in place of the Delegate she is replacing, is deemed to be the Delegate. Each Delegate shall: (i) (ii)

attend the Association Meeting for which she has been elected as a Delegate; and act in the best interests of the Association.

(m)

A Delegate holds office as a Delegate for the Association Meeting for which she was elected a Delegate.

3.05

Quorum

(a)

A quorum for an Association Meeting is a Simple Majority of the Delegates who have registered before the call to order on the first day of the Association Meeting. Except as provided in subsection 3.05(c), if a quorum is not present in the meeting room at the time and place fixed for the Association Meeting as stated in the notice of the Association Meeting, or at any time during the Association Meeting, the Association Meeting shall stand adjourned and no other business may be transacted. When a quorum is not present in the meeting room at the outset of, or during, an Association Meeting, the Delegates who are present may:

(b)

(c)

(i) (ii) (iii)

adjourn the Association Meeting to a fixed time and place without having to give further formal notice of the adjourned Association Meeting; recess; or take measures to obtain a quorum and, after a quorum has been re-‐established, carry on with the Association Meeting.

3.06

Chair of an Association Meeting

(a)

The President, or in her absence, the Vice-‐President, or, in the absence of both the President and the Vice-‐President, the President’s designate, shall preside as Chair at every Association Meeting. If there is no Chair for an Association Meeting, or if a Chair is not present within thirty (30) minutes after the time appointed for holding the Association Meeting, or if the individual described in subsection 3.06(a) is unwilling to act as Chair, the members of the Executive Committee who are present at the Association Meeting shall appoint one of their number to be Chair of the Association Meeting.

(b)

3.07

Resolutions

(a)

The rules relating to resolutions to be considered at an Association Meeting are set out in this section 3.07. Subject to subsection 3.07(f), a resolution shall be considered and voted on at an Association

(b)

12 Meeting only if either of (i) (ii)

the Executive Council, or a group of at least ten (10) Active Members, has given written notice of the resolution to the Secretary at least sixty-‐five (65) days before the Association Meeting at which the Executive Council or the group of at least ten (10) Active Members intends for the resolution to be considered.

(c)

(d)

(e)

When the Secretary receives a resolution that has originated from a group of at least ten (10) Active Members, the Secretary shall forward the full text of that resolution to the Executive Council for its consideration. When the Executive Council has received a resolution from the Secretary in accordance with subsection 3.07(c), it shall consider the resolution and specify the details of its support or lack of support for the resolution, including reasons. The notice from the Secretary of an upcoming Association Meeting shall include: (i) (ii)

(f)

If, in the opinion of the Executive Council or the group of at least ten (10) Active Members putting forward a resolution, circumstances have prevented the Executive Council or the group of at least ten (10) Active Members from giving written notice of its resolution to the Secretary at least sixty-‐five (65) days before the Association Meeting at which it is proposed the resolution be considered, the following rules will apply to the resolution: (i)

(ii)

(iii) (g) (h)

the full text of all resolutions the Secretary has received in accordance with subsection 3.07(b); and the details, including reasons, of the Executive Council's support or lack of support for each resolution.

Those proposing to expedite the resolution as provided in subsection 3.07(f) shall forward it in writing to the members of the Executive Committee in attendance at the Association Meeting at which it is proposed the resolution be considered. If at least a Simple Majority of the members of the Executive Committee, present and voting at a special meeting of the Executive Committee, determines that the resolution should be expedited and presented to the Delegates for their consideration, the resolution shall be presented at that Association Meeting. The decision of at least a Simple Majority of the Executive Committee, as contemplated in paragraph 3.07(f)(ii), is final and there is no appeal from it.

A resolution affecting the Constitution or the Bylaws shall be handled in the m anner provided in article 20. A resolution regarding a proposed budget, when required to be brought before an Association Meeting, shall be handled in the manner described in subsection 16.04(b).

3.08

Voting

(a) (b)

Only Delegates are entitled to vote at Association Meetings. Each Delegate is entitled to one (1) vote on each question that comes before the Association Meeting for which that Delegate has been elected. No Delegate is entitled to vote by proxy. Voting at an Association Meeting shall be by show of hands, except where a motion to

13 (e) (f)

(g) (h)

have a secret ballot vote is passed by at least a Simple Majority vote of those Delegates. The Chair is entitled to seek the assistance of the scrutineers to ascertain whether or not a motion by a show of hands has been carried or lost. Subject to subsection 3.08(g), a ruling of the Chair that a resolution has been carried or lost is conclusive evidence of that fact without proof of the number or proportion of votes recorded in favour of or against the motion, and the result of the vote so taken and declared shall be the decision of the Members, through their Delegates, upon the question. The Delegates at an Association Meeting are entitled to appeal any ruling of the Chair and, in doing so, must follow the provisions of Robert's Rules of Order. Except for those to which article 20 applies, all resolutions require the support of at least a Simple Majority of the Delegates present and voting at an Association Meeting.

Article 16 -‐ Financial Affairs 16.02 (a) (b)

Budget Before the end of each Fiscal Year, the Finance Committee shall provide to the Executive Council a proposed Association budget for the next Fiscal Year. At its last meeting in each Fiscal Year, the Executive Council will consider the Finance Committee's proposed budget for the next Fiscal Year and, by at least a Simple Majority of those present and voting, will also: (i) (ii) (iii)

approve it; approve it with amendments; or reject it and request the Finance Committee to prepare a new proposed budget.

After the Executive Council approves a proposed budget, or a proposed budget with amendments, it will forward it to the Board of Governors for its consideration. The Board of Governors will consider the Executive Council’s proposed budget and, by a least a Simple Majority of those present and voting at a Board of Governors meeting, will also: (i) (ii) (iii)

approve it; approve it with amendments; or reject it.

16.05 Financial Statements (a) (b)

The Executive Council, by at least a Simple Majority, shall, approve the quarterly unaudited and annual audited financial statement of the Association. The Treasurer or her designate shall present to the Delegates at every Annual Meeting: (i) (ii) (iii)

the financial statements for the most recent Fiscal Year ended before that Annual Meeting; the report of the auditor on the financial statements for the most recent Fiscal Year ended before that Annual Meeting; and any further information respecting the financial affairs of the Association.

The Delegates at the Annual Meeting, by at least a Simple Majority of those present and voting, shall receive the annual audited financial statements of the Association. Following the Annual Meeting, any Member may request and the Association will deliver to that

14 member a copy of the Association’s most recently approved annual audited financial statements and the report of the auditor.

Article 19 -‐ Procedure 19.01 Robert's Rules Except where otherwise provided in the Bylaws, all matters of procedure at any meeting of the Association or the Executive Council shall be decided in accordance with Robert’s Rules of Order.

Article 20 -‐ Constitution and Bylaw Amendments 20.02 Presenting Resolutions Affecting the Constitution and Bylaws A resolution affecting the Constitution or the Bylaws may be presented to an Association Meeting only if: (a) it has been put forward by: (i) (ii)

the Executive Council; or a group of at least ten (10) Active Members who have given written notice of their resolution to the Secretary at least sixty-‐five (65) days before the Association Meeting at which those Members intend for their resolution to be considered;

and (b)

there has been full compliance with the rules set out in section 20.03.

20.03

Rules for Resolutions Affecting the Constitution or Bylaws

(a)

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from the Executive Council, the following rule apply: (i)

(ii)

(iii) (iv)

(v)

Before the Executive Council sends the resolution to the Secretary, the resolution must have received the support of at least two-‐thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, and in this subsection 20.03(a), when a such a resolution has been so approved, it shall be called an "Executive Council approved resolution." If a resolution has not received the support of at least two-‐thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, the resolution shall die. The Executive Council shall forward its Executive Council approved resolution to the Board of Governors for its consideration. If the Board of Governors ratifies the Executive Council approved resolution by at least a two-‐thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting. If the Board of Governors does not ratify the Executive Council approved resolution by at least a two-‐thirds (2/3) majority of those present and voting at a meeting of the

(vi)

(b)

Board of Governors, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution. If the Executive Council and the Board of Governors cannot reach agreement on the Executive Council approved resolution, the Secretary shall forward the full text of the resolution to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from a group of at least ten (10) Active Members, the following rules apply: (i) (ii)

(iii)

The Secretary shall forward the resolution to the Executive Council for its consideration. If the Executive Council does not approve the resolution by at least a two-‐thirds (2/3) majority of those present and voting at a meeting of the Executive Council, the resolution shall die. If the Executive Council approves the intent of the resolution by at least a two-‐ thirds (2/3) majority of those present and voting at a meeting of the Executive Council: (A)

(B) (iv)

(v)

(vi)

the Executive Council may make amendments to the resolution if, in the view of the members of the Executive Council, the amendments are in keeping with the spirit of the resolution, and may do so by at least a Simple Majority of the members of the Executive Council present and voting at a meeting of the Executive Council; and it shall forward the resolution, as amended, if applicable, to the Board of Governors for its consideration.

If the Board of Governors ratifies, by at least a two-‐thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting. If the Board of Governors does not ratify, by at least a two-‐thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution. If the Executive Council and the Board of Governors cannot reach agreement on the resolution, the Secretary shall forward the full text of the resolution, as amended by the Executive Council, if applicable, to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

Article 21 -‐ Code of Ethics 21.01

Code

Each of the following acts shall constitute conduct unbecoming a Member of the Association: (a) crossing a picket line established by the Association; (b) obtaining or soliciting membership by misrepresentation; (c) knowingly failing to comply with the Constitution or the Bylaws; (d) knowingly publishing or circulating false reports or misrepresentations among the Members; (e) working in the interests of another union to the detriment of the Association; (f) without proper authority using the name of the Association to solicit funds or to advertise; (g) misappropriating assets belonging to the Association; (h) furnishing to anyone, without proper authority or for any purpose not in the best interest of the Association, a list or a portion of a list of Members of the Association; (i) failing, without reasonable excuse, to pay initiation fees, membership dues, or assessments of the Association; (j) slandering or libelling, that is, spreading defamatory comments, either verbally or in writing, which would tend to injure the reputation of a Member or an officer of the Association or any of the component parts of the Association; (k) failing to follow the lawful order of the Chair of any Association Meeting or its component parts to the point where business of the Association Meeting may not be fairly and reasonably conducted; (l) interfering with the performance of the duties of any officer of the Association or its component parts; (m) engaging in conduct detrimental or prejudicial to the best interest of the Association; (n) wilfully neglecting the duties of an elected Association position; (o) failing to follow the lawful directions and ruling of the Executive Council; (p) filing frivolous, unnecessary or vindictive charges against a Member of the Association; (q) harassing any Member or staff member of the Association; and (r) violating the published policies of the Association.

Minutes of the

2014 Annual General Meeting During the

42 nd HSAS Annual Convention Friday, October 24, 2014 Sheraton Cavalier Hotel Saskatoon, SK

Delegates Registered Brandi Abele Ralph Aman Jen Bacon Sabrina Bovee Glenda Brown Lindsey Bruce Mary Deren Cathy Dickson Glenda Erickson Tracy Erickson Amy Ewart Ann Farn Bill Feldbruegge Peggy Forsberg Sarah Friesen Lola Fritz Sherren Gillott Debbie Gullickson Renee Honoway Natalie Horejda Leslie James Judy Jones Sheila Kerr Janna Kowalsky Maureen Kraemer Jennifer Markosky Michelle Marud Angie McConnell Devaney Mehl Deb Morton Dianne Nielsen Terry Nordgulen Dennis Nowoselsky Cynthia Ostafie Judy Painter Sheryn Peterson John Prince Anil Sarkar Rob Snell Marcel Shevalier Crystal Springer Donna Torrens Karen Wasylenko

Keewatin Yatthe Health Region Cypress Health Region Saskatoon Health Region Executive Council Saskatoon Health Region Kelsey Trail Health Region Sun Country Health Region Prince Albert Parkland Health Region Sunrise Health Region Sunrise Health Region Regina Qu’Appelle Health Region Regina Qu’Appelle Health Regina Executive Council Regina Qu’Appelle Health Region Saskatoon Health Region Regina Qu’Appelle Health Region Saskatoon Health Region Prairie North Health Region Executive Council Regina Qu’Appelle Health Region Cypress Health Region Executive Council Executive Council Saskatoon Health Region Executive Council Saskatoon Health Region Executive Council Saskatoon Health Region Sun Country Health Region Saskatoon Health Region Prince Albert Parkland Health Region Regina Qu’Appelle Health Region Mamawetan Churchill Health Region Executive Council Prince Albert Parkland Health Region Executive Council Heartland Health Region Saskatoon Health Region Executive Council Regina Qu’Appelle Health Region Saskatoon Health Region Executive Council President

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 1

19 Lana Wilkinson Pam Willman Bonnie Yake

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 2

Regina Qu’Appelle Health Region Saskatoon Health Region Regina Qu’Appelle Health Region

Delegates Absent Dawn MacKenzie Brenda Schock Shirley Wieler

Five Hills Hill Regions Regina Qu’Appelle Health Region Saskatoon Health Region

Staff Registered Jennifer Bowes, Garnet Dishaw Russ Dixon Samantha Frank Kevin Glass Mark Jagoe Mario Kijkowski Brandi Kinzel Kira Kosteroski

Labour Relations Officer Labour Relations Officer Labour Relations Officer Administrative Assistant Labour Relations Officer Office Manager Labour Relations Officer Administrative Assistant Administrative Assistant

Guests Registered Lee Jasieniuk Forty-‐four (44) voting delegates were present. Quorum of twenty-‐three (23) established as per Article 3.5 of By-‐Laws. President Karen Wasylenko called the meeting to order at 9:00 a.m. 1. Call to Order and Introductory Remarks – 9:00 a.m. a. Welcome – by Karen Wasylenko. 2. Credentials Report for Convention – Karen Wasylenko Registered: Forty-‐four (44) delegates, one (1) guest and eight (8) staff members. Quorum 23 Motion #AC2014-‐10-‐24-‐01: To adopt the Credentials Report Motion made by: Deb Morton Motion seconded by: Lana Wilkinson Motion #AC2014-‐10-‐24-‐01: Carried. 3. Appointment of Scrutineers Motion #AC2014-‐10-‐24-‐02: To appoint Scrutineers Russ Dixon and Kevin Glass Motion made by: Angie McConnell

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 3

Motion seconded by: Ralph Aman Motion #AC2014-‐10-‐24-‐02: Carried. 4. Meeting Procedures Provided in the AGM handout. Motion #AC2014-‐10-‐24-‐03: To adopt the Meeting Procedures Motion made by: Mary Deren Motion seconded by: Cathy Dickson Motion #AC2014-‐10-‐24-‐03: Carried. 5. Adoption of Agenda Motion #AC2014-‐10-‐24-‐04: To adopt the agenda Motion made by: Peggy Forsberg Motion seconded by: Rob Snell Motion #AC2014-‐10-‐24-‐04: Carried. 6. Adoption of October 25, 2013 Annual General Meeting Minutes Motion #AC2014-‐10-‐24-‐05: To adopt the minutes of the October 25, 2013, Annual General Meeting Minutes Motion made by: Debbie Gullickson Motion seconded by: Renee Honoway Motion #AC2014-‐10-‐24-‐05: Carried. 7. President’s Annual Report The President’s report was made available to members prior to the commencement of the meeting. Karen Wasylenko presented her report. Motion #AC2014-‐10-‐24-‐06: To accept the President’s Annual Report Motion made by: Leslie James Motion seconded by: Brandi Abele Motion #AC2014-‐10-‐24-‐06: Carried. 8. Executive Director’s Annual Report The Executive Director’s report was made available to members prior to the commencement of the meeting. Motion #AC2014-‐10-‐24-‐07: To accept the Executive Director’s Annual Report Motion made by: Sheila Kerr Motion seconded by: Rob Snell Motion #AC2014-‐10-‐24-‐07: Carried. 9. Finance – Presentation of Audited Financial Statements

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 4

–Appointment of Auditor for 2014 – 2015 Fiscal Year a. Finance Committee The Audited Financial Statements were circulated to members. Treasurer Sheryn Peterson presented the Financial report. The 2012/2014 Budget Projection was also circulated and presented. Motion #AC2014-‐10-‐24-‐08: To accept the 2013/2014 General Audited Financial Statements as circulated and presented Motion made by: Sheryn Peterson Motion seconded by: Mary Deren Discussion Motion #AC2014-‐10-‐24-‐08: Carried. Motion #AC2014-‐10-‐24-‐09: To appoint Allan Ashdown as HSAS Auditor for the 2014-‐ 2015 Fiscal Year Motion made by: Sheryn Peterson Motion seconded by: Terry Nordgulen Motion #AC2014-‐10-‐24-‐09: Carried. 10. Committee Reports (Written Reports) (a) Annual Convention Communications Governance Emergency Fund Finance – Awards, Charitable Donations, Professional Contributions, Education Fund, Scholarships (f) Grievance (g) Job Action (h) Negotiating (i) Regional Council Development (b) (c) (d) (e)

Motion #AC2014-‐10-‐24-‐10: To accept the written Committee Reports Motion made by: Leslie James Motion seconded by: Debbie Gullickson Discussion Motion #AC2014-‐10-‐24-‐10: Carried. 11. Resolutions No resolutions this year 12. Executive Council Seat Elections Results – AGM 2014

22 Sheryn Peterson Executive Council Seat: Marcel Shevalier Executive Council seat: Sabrina Bovee Executive Council seat: Dan Szmutko Executive Council seat: Lindsay Freistadt Executive Council seat:

Donna Torrens Executive Council seat: Amy Ewart Executive Council seat: Maureen Kraemer

Executive Council Seat: Bill Feldbruegge Executive Council seat:

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 5

Assessor Coordinator Kelsey Trail Health Region Assessor Coordinators 2 year term Addictions Counsellor Regina – Qu’Appelle Health Region Addictions Counsellors 1+ year term (replacing Mark Romanow vacancy) Dietitian Regina – Qu’Appelle Health Region Dietitians and Nutritionists 2 year term Occupational Therapist Saskatoon Health Region Occupational Therapists 2 year term Public Health Inspector Regina – Qu’Appelle Health Region Public Health Inspectors, Infection Control Practitioners, Health Educators and Dental Therapists 2 year term Psychologist Saskatoon Health Region Psychologists and Psychometricians 2 year term Mental Health Therapist Regina – Qu’Appelle Health Region Recreation Therapists and Mental Health Therapists 2 year term Social Worker Sun Country Health Region Social Workers 2 year term Speech/Language Pathologist Saskatoon Health Region Speech/Language Pathologists, Audiologists, Music Therapists and Orthoptists 2 year term

Minutes of the 2014 AGM nd 42 Annual Convention October 24, 2014 Page 6

Outgoing Executive Council members: Cynthia Ostafie Representing Public Health Inspectors, Infection Control Practitioners, Health Educators and Dental Therapists Anne Robins

Representing Recreation Therapists and Mental Health Therapists

Sheila Kerr

Representing Physical Therapists, Orthotists, and Exercise Conditioning Therapists

13. Roberta Ekberg Award – Karen Wasylenko No nominations this year 14. Adjournment Motion #AC2014-‐10-‐24-‐12: To adjourn the Annual General Meeting Motion made by: Deb Morton Motion seconded by: Renee Honoway Motion #AC2014-‐10-‐24-‐12: Carried. Adjournment time: 10:15 a.m.

, President , Secretary

President’s Annual Report to C onvention The Year of Challenge and Success It has been a pleasure to serve as your President over this past year. This year can be described as a year of challenge and one of success. The success can be attributed to the collective power of our Membership. The primary challenge this past year was reaching a new collective bargaining agreement with SAHO. This round of bargaining was long, and with additional circumstances arising, added more factors to contend with in an already complicated process. Since the initial negotiating proposals were exchanged in 2013, two significant legal events occurred: new legislation, effective April 2014 was introduced by the Saskatchewan Government, namely the Saskatchewan Employment Act and in January of 2015, the Supreme Court of Canada ruled that Saskatchewan’s Essential Services legislation, effective May 2008, was unconstitutional. The Saskatchewan Government was given one year to pass new legislation to meet the thresholds set by the Supreme Court of Canada. This ruling by the Supreme Court of Canada, in and of itself, placed HSAS in a situation of uncertainty concerning essential services, and the potential impact should job action be undertaken. Additionally, in the spring of 2015, SAHO applied to the Labour Relations Board requesting that a forced vote be conducted on their final offer to the HSAS membership. The Collective Power of the Membership resulted in a resounding rejection of SAHO’s final offer. As a result, your Negotiating Committee was successful in reaching an improved agreement, which was then ratified by the Membership. On behalf of HSAS members, I have communicated issues of concern in health care in Saskatchewan. This has occurred through media such as press conferences and news releases, radio and television interviews. I met with the Minister of Health, and the Minister of Labour and Workplace Safety to address issues concerning Long Term Care, Seniors’ Health, and labour issues with respect to unpaid overtime. Additionally, at her request, I met with the Deputy Ombudsman to discuss the detrimental impact of understaffing and shortages of our HSAS professionals within long term care and the negative effect on Seniors' health. HSAS also participated in the Health Sciences Student Association (HSSA) IPASS Conference, in Saskatoon. IPASS provided an opportunity to engage those first year students enrolled in Pharmacy, Physical Therapy, and Nutrition as well as an opportunity to share the HSAS perspective on health care in Saskatchewan. HSAS continues to contribute to the Health Ministry’s sponsored initiative which has undertaken an evaluation of Emergency Department Wait Time and Patient Flow. Braden White, EMS Executive Council member and Michelle Marud, Assessor Coordinator Executive Council member represented HSAS at the meetings. This work initiative will span over the next 2-‐3 years. 24

(President’s Annual Report to Convention continued) HSAS also participated in external regional/provincial committees with representation from Executive Council. Donna Torrens, Psychologist, represented HSAS on the provincial Employee Family Assistance Plan (EFAP) Committee, and Renee Honoway, EMT, represented HSAS on the Saskatchewan Association of Safe Workplaces in Health (SASWH) Board. Natalie Horejda continued to represent HSAS on the Saskatchewan Healthcare Employees’ Pension Plan (SHEPP) Board as a Trustee. Each year, HSAS conducts an online survey with members to gather information about their workplace and issues. Through the collection of such information, Executive Council sets out yearly goals to meet the needs of members. In January 2015, your Executive Council met to identify and prioritize objectives to further improve member services. These goals include enhancements of internal communications through the website, educating members about workplace issues, and common member concerns. Later this year, the launch of our new website is an exciting addition to our organization. Its goal is to achieve enhanced communications with our membership and also to provide a valuable repository of member resources. Since 2003, HSAS has been a member of CHPS (Canadian Health Professionals Secretariat). CHPS was established by the National Union of Public and General Employees (NUPGE) to meet the challenges Canadian Health Professionals face. The Secretariat has three (3) main goals: 1. To raise the profile of health professionals across the country 2. To deal with issues of public policy that impact health professionals 3. To enhance gains in collective bargaining by sharing information, identifying collective strengths and developing common strategies and tactics CHPS meetings are held twice yearly. HSAS is represented at these meetings by the President, another elected representative and the Executive Director. Unions from across the country attend and each prepares and presents a report outlining their organization’s activities, including bargaining, communication, labor relations and political climate. These reports offer an excellent opportunity for information sharing and problem solving. Additionally, since April 2012, I have served on the SHEPP (Saskatchewan Healthcare Employees’ Pension Plan) Union Partner Committee, representing HSAS. Other Union Partner Committee members include representatives from SUN, SEIU, CUPE, SGEU and RWDSU. This past year, I also chaired the HSAS Governance Committee. I wish to welcome the newly elected members of Executive Council. These individuals have been elected to serve the HSAS Membership. They will assume the responsibility of representing members of their professional group or composite group and will participate fully in the decision making process of HSAS– advocates for the Saskatchewan public and for the specialized health care our members deliver.

(President’s Annual Report to Convention continued) I wish to thank and acknowledge the dedication and hard work of the outgoing and remaining Executive Council members, Committee members, and staff. They have worked diligently, serving the membership of HSAS. This spring we welcomed our new Executive Director, Dean Job, to HSAS. I look forward to working with him in the coming year. This coming year will no doubt present its own challenges and the opportunity to further serve HSAS members. We must continue to embrace opportunity when it arises and meet the challenges of the future head on. HSAS has done so in the past, and will continue to do so, in the future. Respectfully submitted, Karen Wasylenko, President

Membership S tatistics As of August 31, 2015 Gender

% of Membership 78% 22%

Status

Number of Members 2211 850 603 77 3741

Female Male

Full Time Part Time Casual Unknown

Region Cypress Five Hills Heartland Keewatin Yatthe Kelsey Trail Mamawetan Churchill River Other Employer* Prairie North Prince Albert Parkland Regina Qu'Appelle Saskatoon Sun Country Sunrise Total Membership *Canadian Blood Services * Crestvue Ambulance * La Ronge EMS * St. Joseph's/Gravelbourg * North East EMS

Number of Members 126 109 149 50 98 46 98 271 218 1006 1235 166 169 3741

Percent 59.1% 22.7% 16.1% 2.0%

% of Membership by Region 3.4 2.9 4.0 1.3 2.6 1.2 2.6 7.2 5.8 26.9 33.0 4.4 4.5 100%

(Membership Statistics continued) Professional Groups Addictions Counsellor Anaesthesia Assistant Assessor/Coordinator Audiologist Biomedical Technologist (Canadian Blood Services) Dental Therapist/Educator Dietitian Emergency Medical Services Epidemiologist Exercise/Conditioning Therapist Genetics Counsellor Health Educator Infection Control Practitioner Medical Lab Technician (Canadian Blood Services) Mental Health Therapist Music Therapist Nutritionist Occupational Therapist Orthoptist Orthotist Other Perfusionist Pharmacist Physical Therapist Prosthetist Psychologist Psychometrician Public Health Inspector Recreation Therapist Respiratory Therapist Social Worker Speech Language Pathologist Unknown

Number of Members 298 12 380 13

% of Membership by Profession 8 0.3 10.2 0.4

1 15 158 556 5 53

0.03 0.8 4.2 14.9 0.1 1.4

144 32

3.9 0.9

12 86 8 25 242 10 5 54 10 235 355 6 121 12 83 61 156 431 127 30

0.3 2.3 0.2 0.7 6.5 0.3 0.1 1.4 0.3 6.3 9.5 0.2 3.2 0.3 2.2 1.6 4.2 11.5 3.4 0.8

Executive Director’s Annual Report to Convention Each year the Executive Director of Health Sciences Association of Saskatchewan is expected to provide a report to the membership on topics and issues that have transpired within the organization since the previous Convention. This year will not be any different. However, my report will have a slightly different style than what many of our delegates may have seen in the past and be based on a much shorter timeframe as I have only had the pleasure of working for this wonderful organization since May of this year.

SAHO Bargaining As I arrived in Saskatchewan the week of May 17th, 2015 the timing could not have been any better as HSAS was in the process of dealing with the forced vote on a “Final Offer” from SAHO. Fortunately for me, I had been kept up to date of the situation by our President Karen Wasylenko. Our membership rallied behind the negotiating team by returning a very resounding “NO!” to this offer. This in turn allowed the HSAS negotiating team the opportunity to return to bargaining with a mandate to secure a better deal than what was contained in the forced vote offer by SAHO. The negotiating team fulfilled this mandate with the ratification of our new Collective Agreement which will now be in place until March 2018. In addition to the many dedicated hours invested towards bargaining between May and the August 6th signing of our HSAS/SAHO Collective Agreement, I also spent time meeting the staff and getting a feel for some of the practices that were in place within the organization and had the ability to implement some new ideas.

Software & Information I was quite pleased to see that our software included UnionWare, as the programs or modules as they are called by the company, associated with this software are specifically created for use within unions. UnionWare will definitely play a large role in enhancing the organization of the workplace as it will allow for easier access to information that is critical in the representation of members when issues arise. Although HSAS staff has received some training on the software to date, the organization intends to look into further training sessions to ensure that all staff members are knowledgeable with the product and its capacity as we move forward. Information plays an important role within a union and can often be used to our advantage in many situations. Our article on “Dues Check-‐Off” allows us to receive quite a bit of information from the employer regarding our membership and more specifically provides HSAS with a list of newly hired and terminated employees. Recently, I had asked our Admin staff to perform an audit of the information we receive from all employers under this article and as expected, some are not providing all the information required. Why am I bringing this up you may ask? This is a

(Executive Director’s Annual Report to Convention continued) fair question. One of the issues we have within the membership of our union is understaffing. This is currently and always will be a difficult issue to resolve. However, if we receive all of the information, which the articles entitle us to, we can monitor the newly hired along with the terminated employees while cross referencing with our postings database. As a result, we will have a better idea of which positions are actually being replaced and which are not. This certainly doesn’t solve our issues on the subject today, but it could minimally give us some discussion points when challenging the employer or bringing this topic to light for the public in the future.

Grievances & Arbitration When I arrived in May 2015 we did not have a systemized method for tracking grievances. Basically, each LRO was responsible for their files and there was no central database which could provide a comprehensive overview of outstanding grievances, arbitrations, or files that had been resolved. This has now changed. The creation of a central database for grievances with a numbering system is up and running. This allows me as the Executive Director, to stay on top of the issues that our membership are experiencing. Grievances are also used when heading into bargaining, as a gauge for Collective Agreement language that is problematic for the membership. Our new database will ensure that our organization has a good overview of these issues when we return to the table for our next round of negotiations. Like all unions, our LROs depend on case law which is created through the arbitration process and other legal forums over the years. We currently have many of these decisions related to HSAS saved on our local drive and will be moving to a filing system that allows them to be searched through by Collective Agreement article or topic. This will provide much quicker access to cases we have already received judgements on, allowing our LROs to see how our contract language was previously dealt with by arbitrators, thereby giving them the ability to quickly adjust strategies as needed when dealing with member issues. Timely progression of files through the grievance procedure was an issue that needed to be resolved. Members should not be left waiting and wondering if they will ever see a resolution to their problem. We are now having weekly LRO meetings where the LRO staff and I set aside a minimum of two hours to discuss files and strategize in an effort to find solutions for our members who have brought forward their issues. Hopefully the amount of time it takes to resolve files will become shorter with this new process in place.

(Executive Director’s Annual Report to Convention continued)

Staff Updates Seeing as there have not been any staff changes under my direction, the updates outlined in this section are merely a couple of new directives that have been put into place over the past few months. We are now scheduling weekly staff meetings to allow management the opportunity to keep staff up to date with upcoming events, new directives, and also to deal with any office issues that may have come up over the previous week. There is also a new Outlook calendar directive that has been implemented. Staff is now providing details on a daily basis as to their comings and goings. This has helped make the distribution of calls easier and has given management an opportunity to review the workflow of the organization. In closing, I would like to thank HSAS for the opportunity to take on the position of Executive Director for the organization. I look forward to working with the Executive Council, Board of Governors, and HSAS staff to ensure that our members always come away with a positive experience after contacting their union. Respectfully submitted, Dean Job Executive Director

Market Supplement R eport 2015 has been a year of changes with regards to Market Supplement. Early in the year, on the suggestion of LRO Jennifer Bowes, Executive Council approved the formation of an ad hoc Market Supplement Committee. Once the committee started working, it was soon apparent that there was much more to Market Supplement than an ad hoc committee could complete. After requesting approval by Executive Council, a standing Market Supplement Committee was formed. The first meeting of the standing committee was April 15, 2015. The purpose of this committee is to streamline the process HSAS uses to administer the Market Supplement program for members. The first year for the Market Supplement Committee has turned out to be a very busy one. We have put time and much effort into creating a system that will ensure that all members have an equal opportunity to be included in the Market Supplement Program. Currently all working groups with a Market Supplement are reviewed annually on the anniversary date of their previous report/adjudication decision. The working groups which were not receiving a market supplement did not have a review system in place. These groups will now be reviewed by the HSAS Market Supplement Committee every two years. Once this review is complete, it will be determined by the information gathered, if HSAS should be requesting SAHO to review the group. These reviews will have many steps, one being a member survey. Member feedback is very important for this process to succeed. Included below are the schedules for surveys and SAHO report due dates. Note: Circumstances may arise which may alter the proposed schedule. This year we have: • Approved the offer by SAHO for Orthotists/Prosthetists. The offer was a 4% increase to the Market Supplement for these groups. • Appealed SAHO's finding for the EMT/EMT-‐A groups that no Market Supplement was warranted. We requested that our appeal of SAHO’s findings be heard by the adjudicator. The adjudicator heard the evidence provided by the HSAS Market Supplement review Committee and agreed with HSAS that a Market Supplement was warranted for these groups. The rate of the Supplement is yet to be determined. HSAS is waiting for SAHO to present an offer. • Decided upon reviewing of information available-‐ to appeal SAHO's findings for Occupational Therapists which stated that no increase to the existing Market Supplement was warranted. Respectfully submitted, Renee Honoway, Chair Market Supplement Committee

Market Supplement Committee Renee Honoway -‐ Chair Angela Barsalou Marcel Shevalier Jennifer Bowes

EMT Respiratory Therapist Addictions Counsellor Labour Relations Officer

KTHR SHR RQHR HSAS

(Market Supplement Report continued)

Market Supplement Schedule Current MS Work Group EMT/EMT-‐A

Orthotist-‐ Prosthetist

Report Due

Report Received July 15, 2014 September 26, 2014

Final wages agreed: January 13, 2015 Public Health January 29, Inspector 2015 Occupational March 1, Therapist 2015 Psychologist March 1, PhD 2015 Pharmacist March 1, 2015 Advanced March 26, Care 2015 Paramedic Dental October 22, Therapist 2015 Physical November Therapist 12, 2015 Psychologist November Masters 12, 2015 Respiratory November Therapist 12, 2015 Perfusionist December 21, 2015 Infection December Control 22, 2015 Practitioner

SAHO Decision No Market Supplement

Appeal – Notes/Other Yes/No Yes – Rate of MS to adjudicator be determined sided with HSAS for supplement No Accepted SAHO increase

_______

Offer of 4% increase to MS

March 6, 2015 June 16, 2015 June 16, 2015 June 16, 2015 June 16, 2015

No increase

Yes

No increase

Appeal pending

(Market Supplement Report continued) Non Market Supplemented Work Group Exercise/Conditioning Therapist Addictions Counsellor Audiologist EMS Dispatcher Assessor Coordinator Genetics Counsellor Epidemiologist Dietitian Nutritionist Speech Language Pathologist Health Educator Orthoptist Psychometrician

Month/Year of Review November 2015 November 2015 November 2015 January 2016 January 2016 January 2016 May 2016 May 2016 May 2016 November 2016 November 2016 November 2016 January 2017

2015 Annual Convention Committee Report I would like to start off by thanking Amy Ewart, Karen Wasylenko, Mark Jagoe, and all HSAS administrative staff for all their hard work in making this year’s Convention a success. Convention 2015 is being held at the Delta Regina Hotel located at 1919 Saskatchewan Drive, Regina, SK. It is anticipated there will be approximately 55-‐60 delegates in attendance from across the province. The Convention will begin with registration on October 22, 2015 at 1:00pm followed by a quick welcome from our President Karen Wasylenko. This will be followed by our first speaker Gary Bainbridge, who is a Saskatoon based lawyer who represents Saskatchewan unions in matters relating to labour and employment law. He will address the current issues arising from the use of Social Media and the law. In the late afternoon we will be having our Members’ Forum, where delegates will have the opportunity to discuss issues of common concern as decided by a survey sent to delegates in advance of the Convention. Representatives from our Labour Relations Staff will be present to provide their perspective on these issues and to answer any questions or concerns that may arise through the discussion. Finally, to close off the evening we will have a Members’ Social with music and refreshments. This will provide delegates and members attending an opportunity to renew old friendships and connect with new delegates and members across the province. To start the day on October 23, 2015 we will begin with registration and breakfast followed by the Annual General Meeting (AGM). Following the AGM there will be two topics presented by guest speaker, Dionne Pohler. Dionne Pohler is a faculty member with the University of Saskatchewan and will be doing a morning session speaking to her research and background and the afternoon session will focus on Union marketing effectiveness and modern day unions. Thank you so much for the opportunity to serve the members of HSAS in this role of Convention Chair. Respectfully submitted, Lindsay Freistad, Chair Annual Convention Committee

Annual Convention Committee Lindsay Freistad -‐ Chair Amy Ewart

Public Health Inspector Mental Health Therapist

RQHR RQHR

Communications Committee R eport The HSAS Communication Committee has two critical functions. Internally, the Committee works to ensure that the membership of HSAS is provided with accurate and timely information and externally, the Committee works to ensure that the public, the media and other stakeholders are made aware of the concerns of HSAS membership. Internal communications were central to the bargaining process of this year. Communicating bargaining proposals in a real time format ensured that HSAS members were kept informed of events as they occurred throughout that process. Of note, SAHO’s final offer Forced Vote created a unique communication challenge. Short time frames, many member questions, and misleading employer communications required focused attention to the timeliness and integrity of information, which HSAS provided to its members. By utilizing members’ non-‐work emails and the HSAS website, consistent information was shared across the membership. Member engagement throughout the process was high and led to a strong rejection of SAHO’s final offer Forced Vote. After negotiations resumed and a tentative agreement was reached, the use of member emails and the website once again provided an opportunity for members to ask questions and have them answered in an interactive forum on the website. In the late summer of 2014, two surveys were conducted. The first was the annual HSAS membership survey, which assists in identifying areas of member satisfaction and concern and for future planning. The annual membership survey has consistently rated the HSAS website as highly important and member comments have identified shortcomings within the website. As a result, this year saw the Communications Committee engage in a process of reviewing the current website-‐ its strengths and its deficiencies. As a result, the decision was made to update the website both in function and appearance. A new and improved website is expected to launch in the fall of 2015. The second survey was the public tracking survey which polls the Saskatchewan public on their awareness and prioritization of the services HSAS members deliver across the province. In response to the need for increased public awareness, the Communications Committee has proceeded with an advertising campaign, which includes profession specific placement on public transit and within public buildings. In response to members’ concerns about inconsistency in new member orientation experiences and subsequent to the extensive revamping of new member orientation materials, training sessions were held in December 2013 and March 2014 for member volunteers from several health regions. Now, many new members are welcomed to HSAS at their health region orientation with a structured and member-‐delivered orientation. The information they receive assists them in learning their rights under the HSAS Collective Agreement and provides them with critical contact information. Time demands of bargaining a new collective agreement delayed the scheduling of further training sessions in the remainder of health regions within this

(Communications Committee R eport continued) fiscal year. Future sessions are planned to ensure that all new HSAS members receive the benefit of the orientation to their union. In November of 2014, HSAS also hosted the 3rd Annual “Holiday Reception” where members of Executive Council met with MLAs of the Saskatchewan Government in an informal setting, to discuss the issues which are of significant importance to our members. Media initiatives this fiscal year included advertising in several venues-‐, theatre, news releases, and press conferences. All media initiatives are undertaken with the goal of raising public awareness. The use of social media such as Facebook, in addition to a non-‐work email system helps us to reach as many members as possible in as short a time frame as possible. Timeliness and quality of information will remain critical factors in the delivery of information to our members. Respectfully submitted, Natalie Horejda, Chair/Board of Governor Communications Committee

Communications Committee Natalie Horejda -‐ Chair/Board of Governor Amy Ewart Maureen Kraemer Braden White Karen Wasylenko -‐ President Dean Job Mark Jagoe

Physical Therapist

RQHR

Mental Health Therapist Social Worker Paramedic Speech Language Pathologist Executive Director Office Manager

RQHR SCHR RQHR SHR HSAS HSAS

Governance Committee R eport The Governance Committee met two times this year. The Committee’s Terms of Reference were reviewed as well as policies on Terms Governing Committees, Code of Conduct and Conflict of Interest. The policies included language from the Bylaws pertaining to terms of references or other matters relating to the function of the Committee. These policies were presented to Executive Council for their approval and were approved. There were no resolutions approved for presentation at the 2015 Annual General Meeting. Respectfully Submitted, Karen Wasylenko, President Governance Committee

Governance Committee Karen Wasylenko -‐ President Maureen Kraemer -‐ Secretary Donna Torrens Natalie Horejda -‐ Board of Governor Dean Job

Speech Language Pathologist Social Worker Psychologist Physical Therapist Executive Director

SHR SCHR SHR RQHR HSAS

Finance Committee R eport Convention 2015 -‐ Education Fund Report A.

Continuing Education Fund The Continuing Education Fund was established at the October 1990 Annual Convention. The purpose of the fund is to provide financial assistance to members who take an educational event directly related to their present position. A lottery system is used to select successful applicants. This year’s draws were on October 1, 2014 and January 15, 2015. Draw dates will be adjusted going forward. Names will be drawn from those eligible in the following manner, twenty (20) on October 1st and twenty (20) on March 1st of each fiscal year. Successful applicants are eligible for a maximum of $500.00. This year’s lottery results are as follows: October 1st, 2014 Draw Twenty

(20)

successful applicants were drawn from fifty-‐eight (58) applications

submitted: Krista Allen

Psychologist

Prairie North

Sean Allen

Psychologist

Prairie North

Gerald Block

Psychologist

Saskatoon

Erin Brighton

Respiratory Therapist

Regina Qu’Appelle

Amelia Cantrell

Physical Therapist

Regina Qu’Appelle

Deirdre Cavanagh

Occupational Therapist

Saskatoon

Sheri Cole

Assessor Coordinator

Saskatoon

Sarah Friesen

Psychologist

Saskatoon

Brittany Gruza

Occupational Therapist

Saskatoon

Michael Hayduk

Public Health Inspector

Kelsey Trail

Sarah Hillis

Psychologist

Saskatoon

Jennifer Markosky

Speech Language Pathologist Saskatoon

Jillian Morgan

Speech Language Pathologist Saskatoon

Meghan Nieman

Occupational Therapist

Saskatoon

Jodi Posehn

Addictions Counsellor

Saskatoon

Laurie Schmidt

Health Educator

Sun Country

Sandeep Sharma

Occupational Therapist

Saskatoon

(Finance Committee Report continued) Daniel Szmutko

Occupational Therapist

Saskatoon

Landon Ullrich

Emergency Medical Services

Sunrise

Shirley Wieler

Speech Language Pathologist Saskatoon

January 15, 2015 Draw Twelve (12) successful applicants were drawn from twelve (12) applications submitted: Susanne Adamson

Occupational Therapist

Regina Qu’Appelle

Laura Hildebrand

Social Worker

Prince Albert

Jenny Keller

Psychologist

Regina Qu’Appelle

Suzanne Lendvoy

Occupational Therapist

Regina Qu’Appelle

Iain MacLean

Occupational Therapist

Saskatoon

Karla Martin

Respiratory Therapist

Regina Qu’Appelle

Karen McAuley

Physical Therapist

Regina Qu’Appelle

Rae Lee Moody

Occupational Therapist

Saskatoon

Nadeane Nelson

Physical Therapist

Regina Qu’Appelle

Adria Quigley

Physical Therapist

Saskatoon

Braden White

Paramedic

Regina Qu’Appelle

Megan Wood

Psychologist

Saskatoon

B. Scholarships In 1984, Health Sciences Association of Saskatchewan established a Scholarship Foundation. One of its objectives is to promote educational achievement, particularly in post-‐secondary areas of study or training in a post-‐secondary educational institution. The following scholarships have been established: i) Ron Currie Award Established in 1985, this $500.00 scholarship is awarded to a Pharmacy student in the College of Pharmacy at the University of Saskatchewan. The award recognizes Ron’s leadership in guiding the formation of our union. The recipient is chosen by a committee representing the Faculty of Pharmacy, HSAS and the Pharmacy Students Society. The 2014-‐2015 recipient is Wendell Neubeker, a student from the College of Pharmacy and Nutrition. ii) Silver Anniversary Scholarship

41 The 1997 Annual Convention established scholarships to mark the 25th anniversary of (Finance Committee Report continued) Health Sciences Association of Saskatchewan. Twenty (20) five hundred dollar ($500) scholarships are awarded to a spouse or dependent of a Health Sciences Association of Saskatchewan member enrolled in full-‐time studies at a post-‐secondary educational institution leading to a degree, diploma or certificate. This fiscal year we had thirty-‐six (38) applicants. Completed application forms were to be received in the Saskatoon office no later than October 1, 2014. This fiscal year’s successful applicants were: 1. Stephen Dickie, Perfusionist, Regina Qu’Appelle, whose daughter, Michelle Dickie, is pursuing a BA in Linguistics at the University of Regina. 2. Deanne Dowling, Pharmacist, Prince Albert, whose daughter, Erika Dowling, is pursuing a Bachelor or Science in Agriculture at the University of Saskatchewan. 3. Darcia Evans, Psychologist, Saskatoon, whose daughter, Marissa Evans, is pursuing a Bachelor of Arts at the University of Saskatchewan. 4. Peggy Forsberg, Physical Therapist, Regina Qu’Appelle, whose son, Reuben Senft, is pursuing a Bachelor of Applied Science in Engineering at the University of Regina. 5.

Lola Fritz, Physical Therapist, Regina Qu’Appelle, whose daughter, Vanessa Wolfram, is pursuing a BA in French at the University of Regina.

6. Valerie Guillemin, Pharmacist, Saskatoon, whose daughter, Erin Guillemin, is pursuing a Bachelor of Education at the University of Saskatchewan. 7. Sheila Kerr, Physical Therapist, Regina Qu’Appelle, whose daughter, Michelle Dickie, is pursuing a BA in Linguistics at the University of Regina. 8. Marianne Kirkland, Health Educator, Prairie North, whose daughter, Bridget Kirkland, is pursuing a BSc in Food Nutrition with a major in Dietetics at the University of British Columbia. 9. Lori Lefaivre, Social Worker, Saskatoon, whose son, Braydon Lefaivre, is pursuing a Bachelor of Science at the University of Saskatchewan.

(Finance Committee Report continued) 10. Brent McKee, Social Worker, Sunrise, whose daughter, Kendall McKee, is pursuing a BSW at the University of Regina. 11. Denise McKee, Physical Therapist, Sunrise, whose daughter, Kendall McKee, is pursuing a BSW at the University of Regina. 12. JoAnn Nilson, Physical Therapist, Saskatoon, whose son, Torbjoen Lokken, is pursuing a Bachelor of Science at the University of Saskatchewan. 13. Tin Pon, Pharmacist, Regina Qu’Appelle, whose daughter, Kendell Pon, is pursuing a Doctor of Medicine at the University of Saskatchewan. 14. Carol Prete, Assessor Coordinator, Prince Albert, whose daughter, Brittani Prete, is pursuing a Bachelor of Science in Pharmacy at the University of Saskatchewan. 15. Doug Ramsay, Health Educator, Regina Qu’Appelle, whose daughter, Jessica Ramsay, is pursuing a Bachelor of Music at the University of Ottawa. 16. Anissa Van Dusen, Physical Therapist, Saskatoon, whose daughter, Erica Osterried, is pursuing a Bachelor of Education at the University of Saskatchewan. 17. Ryan Vols, Occupational Therapist, Saskatoon, whose wife, Blythe Vols, is pursuing a Masters Science of Occupational Therapy at the University of Alberta. 18. JoAnn Walker Johnson, Physical Therapist, Saskatoon, whose son, Matthew Walker, is pursuing a Bachelor of Commerce at the Royal Roads University. 19. David Watt, Public Health Inspector, Saskatoon, whose daughter, Alanna Watt, is pursuing a Liberal Arts and Science Degree at the Williston State College in North Dakota. 20. Emily Young, Speech Language Pathologist, Saskatoon, whose husband, Kurt Woytiuk, is pursuing a PhD at the University of Saskatchewan.

(Finance Committee Report continued) C. Labour Relations Fund This fund was established by Executive Council at its February 19, 1992 meeting. The purpose is to encourage Health Sciences Association of Saskatchewan members to increase their knowledge of industrial relations. The sum of $1,200 per fiscal year is available to members. Monies are distributed on a first come, first served basis to a maximum of $400 per member. There were no applicants. D. Roberta Ekberg Award This award was established at the 2003 Annual Convention to recognize Robert Ekberg’s contributions and long standing commitment to HSAS. An award of five hundred dollars ($500.00) is provided to an HSAS activist, HSAS employee or HSAS legal counsel who has contributed to furthering the visions and interests of HSAS. Nominations for this award will be accepted no later than August 31 of each year. There was no nominee. E. Emergency Fund One (1) member received funding from the Emergency Fund this year. The member received $500.00. F. Warren Chykowski Memorial Award This award honors the memory of Warren Chykowski as a valued Member of HSAS. It acknowledges his accomplishments during his years involved with the Union. In his memory, HSAS would like to encourage Respiratory Therapy students to stay in or relocate to Saskatchewan, and as a Member of HSAS, follow in Warren’s footsteps. One (1) $500 award winner is chosen per year. This year there were no applicants. Respectfully Submitted, Amy Ewart, Treasurer/Chair Finance Committee

Finance Committee Amy Ewart -‐ Treasurer/Chair Karen Wasylenko -‐ President Karen Schmid -‐ Board of Governors

Mental Health Therapist Speech Language Pathologist Respiratory Therapist

RQHR SHR SHR

(Finance Committee Report continued) Bill Feldbruegge Dan Szmutko Cynthia Ostafie Dean Job Mark Jagoe

Speech Language Pathologist Occupational Therapist Health Educator Executive Director Office Manager

SHR SHR SHR HSAS HSAS

Grievance Committee Report The mandate of the HSAS Grievance Committee is to ensure that all HSAS members are represented in a fair, consistent, and reasonable manner. If the Labour Relations staff has decided to not advance a member’s grievance to arbitration and should the member choose to appeal that decision, this committee would hear the member’s appeal. The Grievance Committee consists of three (3) Executive Council Members and one (1) alternate; up to three (3) members at large and one (1) alternate member at large. As needed, this Committee may request an HSAS Labour Relations Officer or the Executive Director to serve in an Ex-‐officio role. The Chair of the Grievance Committee and members of the Grievance Committee are appointed yearly following the Annual Convention. In December 2014, The Grievance Committee met for a brief presentation and review of the terms of reference. The Committee composition has remained much the same as the previous year. The experience held by the members of this committee is very valuable. No grievances were brought forth for appeal at the committee level this year. Respectfully submitted, Judy Jones, Chair Grievance Committee

Grievance Committee Judy Jones -‐ Chair Renee Honoway Cynthia Ostafie Tracy Erickson Terry Nordgulen

Social Worker EMT Dental Health Educator Addictions Counsellor Mental Health Therapist

KTHR KTHR SHR SRHR RQHR

Negotiating Committee Report The HSAS Negotiating Team was selected in February of 2012. Over the following months, the team compiled the HSAS Proposal Package. This was done subsequent to receiving input from the LROs, holding a Bargaining Conference and conducting a Membership Survey. The previous CBA expired March 31, 2013. Discussions were held in the summer of 2013 with the Ministry of Health and Human Resources representatives, regarding negotiation of a possible Partnership Agreement in conjunction with a new contract. This process was did not result in a Partnership Agreement and as a result, negotiations with SAHO began in August of 2013. Over the next year meetings were held with agreement on some items for both parties. However there was limited discussion on major HSAS proposals, and significant SAHO takeaways remained. On Sept. 26, 2014 SAHO provided a counterproposal which they verbally described as their final offer. The HSAS Negotiating Team responded with a counterproposal on October 8, and was awaiting a response at the time of the 2014 Annual Convention. An informal meeting in November 2014 resulted in negotiating dates of January 29 and 30, 2015. At that time SAHO presented their proposal package of September 26, 2014 with the date revised, and labeled ‘Final Offer’. The proposal included capping of Professional Licensing Fees and limited retroactivity. HSAS indicated this would not be acceptable to membership. Meeting dates were set for February 26 and 27, and some informal discussions were held in the interim. This resulted in an HSAS counterproposal. On February 26, SAHO agreed to present HSAS’s counterproposal to the Personnel Policy Secretariat, Ministry of Finance, followed by review by the Sub-‐Committee on Public Sector Bargaining. Highlights of HSAS’s counterproposal included no cap on professional licensing fees, full retroactivity, acceptance of SAHO’s proposed Disclosure language and withdrawal of the proposed Education Leave language. SAHO indicated a response would be received in a matter of days. In actuality, feedback was not received until April 10, 2015. At that time, SAHO indicated that the HSAS counterproposal was not approved. SAHO also advised HSAS that a forced membership vote as outlined in the Saskatchewan Employment Act would be requested of the Labour Relations Board on SAHO’s Final Offer. On May 1, 2015 HSAS Executive Council rejected the terms of the SAHO proposed agreement, and recommended membership vote against the acceptance of the agreement. The voting process was administered by the Labour Relations Board, with 3600 ballots mailed. 2200 ballots were returned by May 27 – a 63% return. Vote outcome was determined by the majority of the ballots returned. Results were: 1756 HSAS members voted “NO”, rejecting SAHO’s last offer; 428 HSAS members voted “YES”, accepting SAHO’s last offer. 80% of the votes returned rejected SAHO’s Final Offer. Following that vote, meetings resumed with SAHO and their representatives, and a Tentative Agreement was reached. HSAS Executive Council recommended acceptance of this agreement to the membership on July 8, 2015. Improvements from the SAHO Final Offer included:

(Negotiations Committee Report continued) • • • • • •

Retroactive pay on base wages from April 1, 2013 to November 30, 2014 and for the month of May 2015. A lump sum payment of .50% on all earnings (actual wages, including overtime but excluding premium pay) from April 1, 2014 to March 31, 2015. Withdrawal of SAHO’s proposal on capping of licensing/professional fees. A 5th year added to the length of the contract including a general wage increase of 1.95% as of April 1, 2017 and expiration of the contract on March 31, 2018. Wage increases and new premiums in effect as of July 1, 2015. Two working groups to be established between HSAS and SAHO: one to discuss streamlining the bargaining process, and one to discuss ways to simplify the wage scales.

HSAS conducted a mail-‐in vote, concluding on August 4, 2015. 3605 ballots were mailed and 1674 were returned – a 46% return. 1531 members voted to accept the offer, 131 voted to reject. 92% of the votes returned were in acceptance. HSAS and SAHO signed the Collective Bargaining Agreement on August 6, 2015. The negotiation of the current Collective Bargaining Agreement was a lengthy one. The use of email Communication to members proved essential in both informing members and allowing for questions and comments. The HSAS Negotiating Team both recognized and shared the frustration of members, and appreciated the support and feedback which members provided. There were many unique situations which occurred during this round of negotiations, influencing the time lines and process. These included: • Initial discussion with the Ministry Health regarding the possibility of a Partnership Agreement • Passing of the Saskatchewan Employment Act during the course of negotiations, which changed the process from the previous Labour Relations Act • The Supreme Court decision on Essential Services which influenced the potential effect of Job Action • The changes in the HSAS Negotiating Team composition as a result of staff changes and the loss of members, including 2 Chairpersons. Remaining from the original HSAS Negotiating Team were Karen Wasylenko (President), Natalie Horejda (Communications Chair), Sheila Kerr (Executive Council member) and Crystal Springer (Member at Large). The dedication, passion and work ethic of my colleagues is appreciated, and I thank you. All aspects of HSAS and SAHO proposals were considered, researched and debated. The impact on members was always foremost in our decisions, especially those that did not make the ‘cut’. Thanks also go out to LROs Kevin Glass and Jennifer Bowes who joined the team later in the process to replace staff. Their knowledge and input was invaluable.

(Negotiations Committee Report continued) Our Executive Director, Dean Jobs, upon his hiring, joined the team in May of 2015. Dean made a quick study of the intricacies of HSAS, and assisted the team with his diplomacy and negotiating skills. He was definitely the Right Person, Right Place, Right Time. Thank you Dean. Respectfully submitted, Sheila Kerr Negotiating Committee Chair

Negotiating Committee Sheila Kerr, Chair Karen Wasylenko, President Natalie Horejda, Governor Karen Schmid, Governor Crystal Springer Kevin Glass Jennifer Bowes Dean Job

Physical Therapist Speech Language Pathologist Physical Therapist Respiratory Therapist Psychologist Labour Relations Officer Labour Relations Officer Executive Director

RQHR SHR RQHR SHR SHR HSAS HSAS HSAS

Regional Development Report Regional Councils exist to promote an active local membership in the health regions they serve. In many ways, Regional Councils are the “eyes and ears” of the union in the workplace. There is currently one active regional council –in the Cypress Hills Health Region. This year visits were made to Sun Country Health region to visit members and discuss local issues and concerns. Also, Executive Council hosted a social evening with members in Five Hills, Regina Qu’Appelle and Saskatoon Health Regions. This new initiative of a “meet and greet” with Executive Council members was in response to member requests in the annual Member Survey. Members had indicated that they would appreciate the opportunity to meet Council members and their respective professional representative. Regional contacts have been established in a number of the health regions to conduct orientation of new HSAS members to the region. This has been positive and appreciated by new HSAS members to the workforce. The plan is to visit other health regions in the coming year, to meet members and discuss local issues and concerns. Respectfully submitted, Karen Wasylenko, President Contact for Regional Development and Regional Councils

Job Action Committee Report The Job Action Committee is comprised of HSAS members employed in acute and community based services. This committee was responsible for carrying out the process of planning and organizing for possible job action in 2014/15. Planning for possible job action included: updating and compiling of information on “strike pay” options, reviewing of essential service lists, researching western province wages, the creation of task lists, as well as the organization of job action supplies. During this past summer, the Job Action committee worked with the Negotiations and Communication Committees to explore successful job action strategies. In doing so, the Job Action Committee recognized that the planning of job action needed to be detailed and flexible, as original ideas could, and may need to change with little notice. In conclusion, the Job Action Committee has worked diligently, updating and gathering information and tools needed for potential job action. The information gathered will be of benefit to the union and its members going forward. Respectfully submitted, Michelle Marud, Chair Job Action Committee

Job Action Committee Michelle Marud, Chair Judy Jones

Assessor Coordinator Social Worker

SHR KTHR

2014-‐ 2015 HSAS Executive Executive Officers Council Member Karen Wasylenko Bill Feldbruegge Maureen Kraemer Amy Ewart

Role President Vice-‐President Secretary Treasurer

Profession Speech Language Pathologist Speech Language Pathologist Social Worker Mental Health Therapist

Region SHR SHR SCHR RQHR

Executive Council Representing Addictions Counsellors Assessor Coordinators Assessor Coordinators Dietitians Nutritionists Emergency Medical Technicians Dispatchers Paramedics Emergency Medical Technicians Dispatchers Paramedics Occupational Therapists Pharmacists Physical Therapists Prosthetists Orthotists Exercise/Conditioning Therapists Public Health Inspectors Infection Control Practitioners Health Educator Dental Therapists Psychologist Psychometrician

Council Member

Profession

Region

Marcel Shevalier Michelle Marud Kathy Rees Jaclynn Hamilton

Addictions Counsellor Assessor Coordinator Assessor Coordinator Dietitian

RQHR SHR SHR RQHR

Renee Honoway

Primary Care Paramedic

KTHR

Braden White

Advanced Care Paramedic

RQHR

Dan Szmutko Brent Vanin Sheila Kerr

Occupational Therapist Pharmacist Physical Therapist

SHR SHR RQHR

Lindsay Freistadt

Public Health Inspector

RQHR

Donna Torrens

Psychologist

SHR

(2014-‐2015 Executive continued) Representing

Council Member

Recreation Therapists Mental Health Therapists Social Workers Social Workers Speech Language Pathologists Audiologists Orthoptists Music Therapists Respiratory Therapists Perfusionists Anaesthesia Assistants

Profession

Region

Amy Ewart

Mental Health Therapist

RQHR

Maureen Kraemer Judy Jones Bill Feldbruegge

Social Worker

SCHR

Social Worker Speech Language Pathologist

KTHR SHR

Angela Barsalou

Respiratory Therapist

SHR

Profession Physical Therapist Respiratory Therapist

Region RQHR SHR

Board of Governors Member Natalie Horejda Karen Schmid

Role Board of Governor Board of Governor

Notes __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________

www.hsas.ca Saskatoon Office #42 -‐ 1736 Quebec Avenue Saskatoon, SK S7K 1V9 Phone: (306) 955-‐3399 Toll-‐Free: 1-‐888-‐565-‐3399 Fax: (306) 955-‐3396 Email: hsasstoon@hsas.ca

Regina Office #12 -‐ 395 Park Street Regina, SK S4N 5B2 Phone: (306) 585-‐7751 Toll-‐Free: 1-‐877-‐889-‐4727 Fax: (306) 585-‐7750 Email: hsasregina@hsas.ca