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2014 ANNUAL CONVENTION

October 23 & 24, 2014 Saskatoon, Sk.

Regina

TABLE OF CONTENTS

2014 Annual Convention Agenda

President’s Welcome Message

Member Forum

2014 Annual General Meeting Agenda

Meeting Procedures

Constitution and Bylaws Reference Articles

2013 Annual General Meeting Minutes

President’s Annual Report

Membership Statistics

Executive Director’s Report

Market Supplement Report

Annual Convention Committee Report

Communications Committee Report

Governance Committee Report

Finance Committee Report

Grievance Committee Report

Negotiating Committee Report

Regional Council Report

Job Action Committee Report

2013 – 2014 Executive Council Members

Speaker- Steven Lewis

Speaker- Darci Lang

HSAS Convention Agenda October 23 & 24, 2014 Sheraton Cavalier 612 Spadina Crescent East Saskatoon October 23 – Southwest Room 12:00 – 1:45 pm

Open Registration for Delegates, Non-Delegates and Staff *Lunch on your own

2:00 – 2:10 pm

Convention Welcome

2:10 – 3:40 pm

SHEPP Presentation (Pension Review)

4:00 pm – 5:30 pm

Member Forum

6:00 pm – 9:30 pm

Members’ Social and Reception

October 24 – Top of the Inn 8:00 am – 9:00 am

Breakfast Buffet

9:00 am – 10:30 am

Annual General Meeting

10:30 am – 11:00 am

Break

11:00 am – 12:15 pm

Speaker 1 – Steven Lewis

12:15 pm – 1:00 pm

Lunch

1:00 pm – 2:15 pm

Speaker 2 – Darci Lang

2:30 pm

Adjournment

Presidentâ€™s Welcome Message Greetings HSAS Members! It gives me great pleasure to welcome you to Convention 2014, the 42nd Annual Convention of HSAS. We should be proud of the accomplishments of the past year. With diligence, a great deal of work was undertaken by our staff, Executive Council and Committee members. Take time to review the reports contained within this Convention booklet and the activities of your Union this past year. I encourage you all to participate at this Convention fully and with pride!

In Solidarity,

Karen Wasylenko President

Member Forum The Member Forum is an opportunity for delegates to discuss issues which are important to them and the members they work with. Throughout the province in the past year, a number of issues were identified by the Labour Relations Officers as recurring, common, or recently arising in the members' workplaces. Through a survey sent in early October, delegates chose the following topics to be discussed at the 2014 Forum: 1) Workload 2) Unpaid Overtime 3) Family Responsibility Leave

-Annual General MeetingOctober 24, 2014 9:00 – 10:30 am Sheraton Cavalier, Saskatoon 1. 2. 3. 4. 5. 6. 7. 8. 9.

Call to Order and Introductory Remarks Credentials Report Appointment of Scrutineers Meeting Procedures Adoption of Agenda Adoption of the October 25, 2013 Annual General Meeting Minutes President’s Annual Report Executive Director’s Annual Report Finance – Presentation of Audited Financial Statements -Appointment of Auditor for 2014-2015 fiscal year 10. Committee Reports (Written Reports) a. Annual Convention b. Communications c. Governance d. Emergency Fund e. Finance – Awards, Charitable Donations, Professional Contributions, Education Fund, Scholarships f. Grievance g. Job Action h. Negotiating i. Regional Council Development 11. Resolutions 12. Executive Council Seat Elections Results 13. Roberta Ekberg Award 14. Adjournment

Meeting Procedures for Annual General Meeting General Rules 1. Once recognized by the Chair, delegates wishing to speak shall state their name and Health Region. 2. Debate or comments shall be limited to two minutes for each speaker. A speaker shall not speak more than once on the same question unless everyone who wishes to has spoken. No member may speak more than two times on any one motion. 3. Only one speaker speaks a time. 4. Debate is limited to the motion. 5. No person shall interrupt a speaker, except to make a point of order. At the request of the Chair, a speaker shall be seated until a point of order is decided. 6. All comments shall be directed to the Chair. No comments should be directed to or at another delegate. 7. Side conversations are discouraged as it can be distracting to other delegates. 8. All votes require a simple majority, except in special circumstances or outlined in the Bylaws. Here are some special circumstances where 2/3 majority is required: a. To amend the Bylaws b. To close debate when it appears some people still want to debate. Motions 1. A motion is not debatable until a motion has been made, seconded and restated by the Chair. 2. The maker of the motion has the right to be the first speaker on the motion if he chooses. 3. The maker of the motion is prohibited from speaking against the motion. 4. For the AGM, a resolution cannot be postponed beyond this AGM.

Constitution and Bylaws - Reference Articles ARTICLE 3 - ASSOCIATION MEETINGS 3.01

Annual Meeting

The Annual Meeting shall be held within seventy (70) days after the end of each Fiscal Year of the Association. (b)

shall call a Special Meeting upon the written request of at least ten percent (10%) of the Active Members.

3.03

Notice of Meeting

(a)

The President shall give Members notice of the time and place of an Association Meeting at least fifteen (15) days before the proposed Association Meeting.

(b)

The notice of an Association Meeting shall: (i)

be given in the manner provided in article 14;

(ii)

specify the nature of the matters to be presented to the Association Meeting; and

(iii)

include the full wording of resolutions to be considered at the Association Meeting.

(c)

The fact that a Member does not receive notice of an Association Meeting shall not invalidate the proceedings or the business transacted at that Association Meeting.

3.04

Delegates

(a)

Only Delegates, or in their absence, alternate Delegates, selected in the manner described in this section 3.04, are entitled to vote at Association Meetings.

(b)

Each Health Region with up to and including one hundred (100) Active Members is entitled to elect one (1) Delegate to attend each Association Meeting.

(c)

Each Health Region with more than one hundred (100) Active Members is entitled to elect one (1) additional Delegate for each additional one hundred (100) Active Members or portion of one hundred (100) Active Members to attend each Association Meeting.

(d)

In addition to the Delegates elected in accordance with subsections 3.04(b) and 3.04(c), each member of the Executive Council is automatically a Delegate to each Association Meeting.

(e)

Only an Active Member employed by a Health Region is eligible to be elected as a Delegate in the Health Region in which she is employed.

(f)

An Active Member who is employed by more than one Health Region is eligible to be nominated and elected in only one Health Region.

(g)

Only an Active Member employed by a Health Region is entitled to nominate an individual to the position of Delegate for that Health Region.

(h)

Where a ballot is required to elect one or more Delegates, Active Members shall vote for Delegates by mail-in ballot, handled in the manner described in article 4.

(i)

A nominee not elected as a Delegate for a Health Region shall be deemed to be an alternate Delegate for that Health Region, and, where there is more than one, they shall be ranked in order of the number of votes received.

(j)

Except as set out in the Bylaws, the procedures for electing Delegates and alternate Delegates shall be as established by the Executive Council, and the Executive Council shall notify all Members of those procedures annually before the Annual Meeting.

(k)

An alternate Delegate, when attending and voting in place of the Delegate she is replacing, is deemed to be the Delegate.

(l)

Each Delegate shall: (i)

attend the Association Meeting for which she has been elected as a Delegate; and

(ii)

act in the best interests of the Association.

(m)

A Delegate holds office as a Delegate for the Association Meeting for which she was elected a Delegate.

3.05

Quorum

(a)

A quorum for an Association Meeting is a Simple Majority of the Delegates who have registered before the call to order on the first day of the Association Meeting.

(b)

Except as provided in subsection 3.05(c), if a quorum is not present in the meeting room at the time and place fixed for the Association Meeting as stated in the notice of the Association Meeting, or at any time during the Association Meeting, the Association Meeting shall stand adjourned and no other business may be transacted.

(c)

When a quorum is not present in the meeting room at the outset of, or during, an Association Meeting, the Delegates who are present may: (i)

adjourn the Association Meeting to a fixed time and place without having to give further formal notice of the adjourned Association Meeting;

(ii)

recess; or

(iii)

take measures to obtain a quorum and, after a quorum has been re-established, carry on with the Association Meeting.

3.06

Chair of an Association Meeting

(a)

The President, or in her absence, the Vice-President, or, in the absence of both the President and the Vice-President, the Presidentâ€™s designate, shall preside as Chair at every Association Meeting.

(b)

If there is no Chair for an Association Meeting, or if a Chair is not present within thirty (30) minutes after the time appointed for holding the Association Meeting, or if the individual described in subsection 3.06(a) is unwilling to act as Chair, the members of the Executive Committee who are present at the Association Meeting shall appoint one of their number to be Chair of the Association Meeting.

3.07

Resolutions

(a)

The rules relating to resolutions to be considered at an Association Meeting are set out in this section 3.07.

(b)

Subject to subsection 3.07(f), a resolution shall be considered and voted on at an Association Meeting only if either of (i)

the Executive Council, or

(ii)

a group of at least ten (10) Active Members,

has given written notice of the resolution to the Secretary at least sixty-five (65) days before the Association Meeting at which the Executive Council or the group of at least ten (10) Active Members intends for the resolution to be considered. (c)

When the Secretary receives a resolution that has originated from a group of at least ten (10) Active Members, the Secretary shall forward the full text of that resolution to the Executive Council for its consideration.

(d)

When the Executive Council has received a resolution from the Secretary in accordance with subsection 3.07(c), it shall consider the resolution and specify the details of its support or lack of support for the resolution, including reasons.

(e)

The notice from the Secretary of an upcoming Association Meeting shall include:

(f)

(i)

the full text of all resolutions the Secretary has received in accordance with subsection 3.07(b); and

(ii)

the details, including reasons, of the Executive Council's support or lack of support for each resolution.

If, in the opinion of the Executive Council or the group of at least ten (10) Active Members putting forward a resolution, circumstances have prevented the Executive Council or the group of at least ten (10) Active Members from giving written notice of its resolution to the Secretary at least sixty-five (65) days before the Association Meeting at which it is proposed the resolution be considered, the following rules will apply to the resolution: (i)

Those proposing to expedite the resolution as provided in subsection 3.07(f) shall forward it in writing to the members of the Executive Committee in attendance at the Association Meeting at which it is proposed the resolution be considered.

(ii)

If at least a Simple Majority of the members of the Executive Committee, present and voting at a special meeting of the Executive Committee, determines that the resolution should be expedited and presented to the Delegates for their consideration, the resolution shall be presented at that Association Meeting.

(iii)

The decision of at least a Simple Majority of the Executive Committee, as contemplated in paragraph 3.07(f)(ii), is final and there is no appeal from it.

(g)

A resolution affecting the Constitution or the Bylaws shall be handled in the manner provided in article 20.

(h)

A resolution regarding a proposed budget, when required to be brought before an Association Meeting, shall be handled in the manner described in subsection 16.04(b).

3.08

Voting

(a)

Only Delegates are entitled to vote at Association Meetings.

(b)

Each Delegate is entitled to one (1) vote on each question that comes before the Association Meeting for which that Delegate has been elected.

(c)

No Delegate is entitled to vote by proxy.

(d)

Voting at an Association Meeting shall be by show of hands, except where a motion to have a secret ballot vote is passed by at least a Simple Majority vote of those Delegates.

(e)

The Chair is entitled to seek the assistance of the scrutineers to ascertain whether or not a motion by a show of hands has been carried or lost.

(f)

Subject to subsection 3.08(g), a ruling of the Chair that a resolution has been carried or lost is conclusive evidence of that fact without proof of the number or proportion of votes recorded in favour of or against the motion, and the result of the vote so taken and declared shall be the decision of the Members, through their Delegates, upon the question.

(g)

The Delegates at an Association Meeting are entitled to appeal any ruling of the Chair and, in doing so, must follow the provisions of Robert's Rules of Order.

(h)

Except for those to which article 20 applies, all resolutions require the support of at least a Simple Majority of the Delegates present and voting at an Association Meeting.

ARTICLE 16 - FINANCIAL AFFAIRS 16.02 Budget (a)

Before the end of each Fiscal Year, the Finance Committee shall provide to the Executive Council a proposed Association budget for the next Fiscal Year.

(b)

At its last meeting in each Fiscal Year, the Executive Council will consider the Finance Committee's proposed budget for the next Fiscal Year and, by at least a Simple Majority of those present and voting, will also: (i)

approve it;

(ii)

approve it with amendments; or

(ii)

reject it and request the Finance Committee to prepare a new proposed budget.

(c)

After the Executive Council approves a proposed budget, or a proposed budget with amendments, it will forward it to the Board of Governors for its consideration.

(d)

The Board of Governors will consider the Executive Councilâ€™s proposed budget and, by a least a Simple Majority of those present and voting at a Board of Governors meeting, will also: (i)

approve it;

(ii)

approve it with amendments; or

(iii)

reject it.

16.05 Financial Statements (a)

The Executive Council, by at least a Simple Majority, shall, approve the quarterly unaudited and annual audited financial statement of the Association.

(b)

The Treasurer or her designate shall present to the Delegates at every Annual Meeting: (i)

the financial statements for the most recent Fiscal Year ended before that Annual Meeting;

(ii)

the report of the auditor on the financial statements for the most recent Fiscal Year ended before that Annual Meeting; and

(iii)

any further information respecting the financial affairs of the Association.

(c)

The Delegates at the Annual Meeting, by at least a Simple Majority of those present and voting, shall receive the annual audited financial statements of the Association.

(d)

Following the Annual Meeting, any Member may request and the Association will deliver to that member a copy of the Associationâ€™s most recently approved annual audited financial statements and the report of the auditor.

ARTICLE 20 - CONSTITUTION AND BYLAW AMENDMENTS 20.02 Presenting Resolutions Affecting the Constitution and Bylaws A resolution affecting the Constitution or the Bylaws may be presented to an Association Meeting only if: (a)

it has been put forward by: (i)

the Executive Council; or

(ii)

a group of at least ten (10) Active Members who have given written notice of their resolution to the Secretary at least sixty-five (65) days before the Association Meeting at which those Members intend for their resolution to be considered;

and (b)

there has been full compliance with the rules set out in section 20.03.

20.03 Rules for Resolutions Affecting the Constitution or Bylaws (a)

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from the Executive Council, the following rules apply:

(b)

(i)

Before the Executive Council sends the resolution to the Secretary, the resolution must have received the support of at least two-thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, and in this subsection 20.03(a), when a such a resolution has been so approved, it shall be called an "Executive Council approved resolution."

(ii)

If a resolution has not received the support of at least two-thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, the resolution shall die.

(iii)

The Executive Council shall forward its Executive Council approved resolution to the Board of Governors for its consideration.

(iv)

If the Board of Governors ratifies the Executive Council approved resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting.

(v)

If the Board of Governors does not ratify the Executive Council approved resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution.

(vi)

If the Executive Council and the Board of Governors cannot reach agreement on the Executive Council approved resolution, the Secretary shall forward the full text of the resolution to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from a group of at least ten (10) Active Members, the following rules apply: (i)

The Secretary shall forward the resolution to the Executive Council for its consideration.

(ii)

If the Executive Council does not approve the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council, the resolution shall die.

(iii)

If the Executive Council approves the intent of the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council: (A)

the Executive Council may make amendments to the resolution if, in the view of the members of the Executive Council, the amendments are in keeping with the spirit of the resolution, and may do so by at least a Simple Majority of the members of the Executive Council present and voting at a meeting of the Executive Council; and

(B)

it shall forward the resolution, as amended, if applicable, to the Board of Governors for its consideration.

(iv)

If the Board of Governors ratifies, by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting.

(v)

If the Board of Governors does not ratify, by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution.

(vi)

If the Executive Council and the Board of Governors cannot reach agreement on the resolution, the Secretary shall forward the full text of the resolution, as amended by the Executive Council, if applicable, to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

ARTICLE 19 - PROCEDURE 19.01 Robert's Rules Except where otherwise provided in the Bylaws, all matters of procedure at any meeting of the Association or the Executive Council shall be decided in accordance with Robertâ€™s Rules of Order.

ARTICLE 20 - CONSTITUTION AND BYLAW AMENDMENTS 20.01 Majority Required Subject to compliance with sections 20.02, 20.03, and 20.04, any provision of the Constitution or the Bylaws may be enacted, amended, repealed, or replaced by a vote of at least two-thirds (2/3) of the votes cast by the Delegates present and voting at an Association Meeting.

20.02 Presenting Resolutions Affecting the Constitution and Bylaws A resolution affecting the Constitution or the Bylaws may be presented to an Association Meeting only if: (a)

it has been put forward by: (i)

the Executive Council; or

(ii)

and (b)

there has been full compliance with the rules set out in section 20.03.

20.03 Rules for Resolutions Affecting the Constitution or Bylaws (a)

(b)

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from the Executive Council, the following rules apply: (i)

(ii)

If a resolution has not received the support of at least two-thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, the resolution shall die.

(iii)

The Executive Council shall forward its Executive Council approved resolution to the Board of Governors for its consideration.

(iv)

(v)

(vi)

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from a group of at least ten (10) Active Members, the following rules apply: (i)

The Secretary shall forward the resolution to the Executive Council for its consideration.

(ii)

If the Executive Council does not approve the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council, the resolution shall die.

(iii)

If the Executive Council approves the intent of the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council: (A)

(B)

it shall forward the resolution, as amended, if applicable, to the Board of Governors for its consideration.

(iv)

(v)

(vi)

20.04 Amendments from the Floor (a)

Delegates voting at an Association Meeting on a resolution affecting the Constitution or Bylaws may amend, on the floor of the Association Meeting, the resolution of which they received written notice, but no amendment may propose a change greater in scope than that for which notice was given.

(b)

If Delegates at an Annual Meeting wish to amend a resolution affecting the Constitution or Bylaws in a manner that effects a change greater in scope than that for which notice was given, they may bring their proposed amendment before the next Association Meeting by complying

with the provisions of section 20.02 and following the rules set out in subsection 20.03(b).

ARTICLE 21 - CODE OF ETHICS 21.01 Code Each of the following acts shall constitute conduct unbecoming a Member of the Association: (a)

crossing a picket line established by the Association;

(b)

obtaining or soliciting membership by misrepresentation;

(c)

knowingly failing to comply with the Constitution or the Bylaws;

(d)

knowingly publishing or circulating false reports or misrepresentations among the Members;

(e)

working in the interests of another union to the detriment of the Association;

(f)

without proper authority using the name of the Association to solicit funds or to advertise;

(g)

misappropriating assets belonging to the Association;

(h)

furnishing to anyone, without proper authority or for any purpose not in the best interest of the Association, a list or a portion of a list of Members of the Association;

(i)

failing, without reasonable excuse, to pay initiation fees, membership dues, or assessments of the Association;

(j)

slandering or libelling, that is, spreading defamatory comments, either verbally or in writing, which would tend to injure the reputation of a Member or an officer of the Association or any of the component parts of the Association;

(k)

failing to follow the lawful order of the Chair of any Association Meeting or its component parts to the point where business of the Association Meeting may not be fairly and reasonably conducted;

(l)

interfering with the performance of the duties of any officer of the Association or its component parts;

(m)

engaging in conduct detrimental or prejudicial to the best interest of the Association;

(n)

wilfully neglecting the duties of an elected Association position;

(o)

failing to follow the lawful directions and ruling of the Executive Council;

(p)

filing frivolous, unnecessary or vindictive charges against a Member of the Association;

(q)

harassing any Member or staff member of the Association; and

(r)

violating the published policies of the Association.

Minutes

of the 2013 Annual General Meeting During the st

41 HSAS Annual Convention

Friday, October 25, 2013 Delta Hotel Regina, SK

Annual General Meeting Regina, Sask October 25, 2013

Delegates Registered: Brandi Abele Angela Barsalou Glenda Brown Mary Deren Cathy Dickson Bonnie Dobranski Glenda Erickson Tracy Erickson Bill Feldbruegge Peggy Forsberg Sherren Gillott Zonia Guenther Debbie Gullickson Breann Heatherington Natalie Horejda Sandy Johnson Judy Jones Jason Kaar Sheila Kerr Karen Kinar Kent Klippenstine Maureen Kraemer Kade Martin Christie Matechuk Angie McConnell Brad Mee Penny-Lynne Micklewright Deb Morton Dianne Nielsen Terry Nordgulen Dennis Nowoselsky Cynthia Ostafie Tolu Oyebode Judy Painter Sheryn Peterson John Prince Shirley Sagan Anil Sarkar Adam Shaw

Keewatin Yatthe Health Region Saskatoon Health Region Executive Council Regina Qu’Appelle Health Region Prince Albert Parkland Health Region Executive Council Sunrise Health Region Sunrise Health Region Saskatoon Health Region Regina Qu’Appelle Health Region Saskatoon Health Region Regina Qu’Appelle Health Region Prairie North Health Region Kelsey Trail Health Region Regina Qu’Appelle Health Region Sun Country Health Region Executive Council Saskatoon Health Region Executive Council Executive Council Cypress Health Region Executive Council Executive Council Executive Council Saskatoon Health Region Prairie North Health Region Saskatoon Health Region Saskatoon Health Region Prince Albert Parkland Health Region Regina Qu’Appelle Health Region Mamawetan Churchill Health Region Executive Council Sun Country Health Region Prince Albert Parkland Health Region Executive Council Heartland Health Region Regina Qu’Appelle Health Region Saskatoon Health Region Saskatoon Health Region Page 2 of 8

Annual General Meeting Regina, Sask October 25, 2013

Crystal Springer Marie Stimson Dan Szmutko Sarafa Tuani Donna Torrens Colleen Vallee Sharon Walker Karen Wasylenko Pam Willman Ruth Wong

Saskatoon Health Region Executive Council Executive Council Regina Qu’Appelle Health Region Executive Council Regina Qu’Appelle Health Region Executive Council President Saskatoon Health Region Five Hills Health Region

Delegates Regrets: Samantha Manchester-Miller Regina Qu’Appelle Health Region Anne Robins Executive Council John Savery Saskatoon Health Region Brenda Schock Regina Qu’Appelle Health Region

Staff Registered: Bill Craik, Executive Director Garnet Dishaw, Labour Relations Officer Kevin Glass, Labour Relations Officer Charlene Hebert, Administrative Assistant Mario Kijkowski, Labour Relations Officer Brandi Kinzel, Administrative Assistant Chelsea Leonew, Administrative Assistant Kate Robinson, Labour Relations Officer

Guests Registered: Leora Harlington Nicole Kehrig Michelle Marud Rob Snell

Page 3 of 8

Annual General Meeting Regina, Sask October 25, 2013

Fifty (50) voting delegates were present. Quorum of twenty-six (26) established as per Article 3.5 of By-Laws. President Karen Wasylenko called the meeting to order at 8:46 a.m. 1. Call to Order and Introductory Remarks a. Welcome â€“ by Karen Wasylenko. 2. Credentials Report for Convention â€“ Karen Kinar Registered: Fifty (50) delegates, four (4) guests and eight (8) staff members. Motion #AC2013-10-25-01: To adopt the Credentials Report Motion made by: Bonnie Dobranski Motion seconded by: Deb Morton Motion #AC2013-10-25-01: Carried. 3. Appointment of Scrutineers Motion #AC2013-10-25-02: To appoint Scrutineers Garnet Dishaw and Mario Kujkowski Motion made by: Cathy Dickson Motion seconded by: Peggy Forsberg Motion #AC2013-10-25-02: Carried. 4. Meeting Procedures Provided in the AGM handout and presented by Karen Wasylenko. Motion #AC2013-10-25-03: To adopt the Meeting Procedures Motion made by: Mary Deren Motion seconded by: Bonnie Dobranski Motion #AC2013-10-25-03: Carried. Page 4 of 8

Annual General Meeting Regina, Sask October 25, 2013

5. Adoption of Agenda Motion #AC2013-10-25-04: To adopt the agenda Motion made by: Maureen Kraemer Motion seconded by: Crystal Springer Motion #AC2013-10-25-04: Carried. 6. Adoption of November 2, 2012, Annual General Meeting Minutes Motion #AC2013-10-25-05: To adopt the minutes of the November 2, 2012, Annual General Meeting Minutes Motion made by: Ruth Wong Motion seconded by: Jason Kaar Motion #AC2013-10-25-05: Carried. 7. President’s Annual Report The President’s report was made available to members prior to the commencement of the meeting. Karen Wasylenko presented her report. Motion #AC2013-10-25-06: To accept the President’s Annual Report Motion made by: Bill Feldbruegge Motion seconded by: Sherren Gillott Motion #AC2013-10-25-06: Carried. 8. Executive Director’s Annual Report The Executive Director’s report was made available to members prior to the commencement of the meeting. Bill Craik presented his report. Motion #AC2013-10-25-07: To accept the Executive Director’s Annual Report Motion made by: Cathy Dickson Motion seconded by: Dan Szmutko

Page 5 of 8

Annual General Meeting Regina, Sask October 25, 2013

Motion #AC2013-10-25-07: Carried.

9. Finance â€“ Presentation of Audited Financial Statements a. Finance Committee The Audited Financial Statements were circulated to members. Treasurer Karen Kinar presented the Financial report. The 2012/2013 Budget Projection was also circulated and presented. Motion #AC2013-10-25-08: To accept the General Audited Financial Statements as reviewed and presented; Motion made by: Karen Kinar Motion seconded by: Maureen Kraemer Discussion. Motion #AC2013-10-25-08: Carried. Motion #AC2013-10-25-09: To appoint Allan Ashdown as HSAS Auditor for the 20132014 Fiscal Year; Motion made by: Karen Kinar Motion Seconded by: Bonnie Dobranski Motion #AC2013-10-25-09: Carried. 10. Committee Reports (Written Reports) (a) (b) (c) (d) (e)

Annual Convention Communications Constitutional Emergency Fund Finance â€“ Awards, Charitable Donations, Professional Contributions, Education Fund, Scholarships (f) Negotiating (g) Regional Council Development Motion #AC2013-10-25-10: To accept the written Committee Reports Moved by: Cathy Dickson Page 6 of 8

Annual General Meeting Regina, Sask October 25, 2013

Seconded by: Donna Torrens Motion #AC2013-10-25-10: Carried. 11. Resolutions Motion #2013-10-25-11: I move Resolution 1: That the existing Constitution and Bylaws of the Health Sciences Association of Saskatchewan, last amended on October 28, 2011, be repealed and replaced with the Constitution and Bylaws attached to this resolution as Schedule A. Moved by: Donna Torrens Seconded by: Maureen Kraemer Motion #2013-10-25-11: Carried Karen Wasylenko presented Kay Robertson with a gift on behalf of HSAS for her work with the Constitutional Committee. 12. Executive Council Seat Elections Results Karen Wasylenko Executive Council Seat:

Maureen Marud Executive Council Seat:

Rob Snell Executive Council Seat:

Renee Herron Executive Council Seat:

Christie Matechuk

Speech Language Pathologist Saskatoon Health Region President 2 year term Assessor Coordinator Saskatoon Health Region Assessor Coordinators 2 year term Paramedic Regina Quâ€™Appelle Health Region Emergency Medical Technicians, Dispatchers, and Paramedics 2 year term Emergency Medical Technician Kelsey Trail Health Region Emergency Medical Technicians, Dispatchers, and Paramedics 2 year term Pharmacist Regina Quâ€™Appelle Health Region Page 7 of 8

Annual General Meeting Regina, Sask October 25, 2013

Executive Council Seat:

Pharmacists 2 year term

Karen Kinar

Respiratory Therapist Saskatoon Health Region Respiratory Therapists, Perfusionists, Anaesthesia Assistants 2 year term

Executive Council Seat:

Judy Jones Executive Council Seat:

Social Worker Kelsey Trail Health Region Social Workers 2 year term

13. Roberta Ekberg Award â€“ Karen Wasylenko - Awarded to Karen Kinar 14. Adjournment Motion #AC2013-10-25-12: To adjourn the Annual General Meeting Moved by: Deb Morton Seconded by: Mary Deren

Motion #AC2013-10-25-12: Carried. Adjournment time: 9:43 a.m.

, President

, Secretary

Page 8 of 8

President’s Annual Report to Convention-

Opportunities and Action

It has been a pleasure to serve as your President over this past year. On behalf of HSAS members, I have addressed issues of concern in health care in Saskatchewan. This has occurred through media such as press conferences and news releases, radio and television interviews. The HSAS message has been shared with community service clubs such as the Rotary Club in Prince Albert, as well as through the CKOM Radio program “Talk to the Experts”. HSAS also participated in the Health Sciences Student Association (HSSA) IPASS Conference, in Saskatoon. IPASS provided an opportunity to engage those first year students enrolled in Pharmacy, Physical Therapy, and Nutrition as well as an opportunity to share the HSAS perspective on health care in Saskatchewan. In addition, HSAS participated in Ministry of Health and health region initiatives. Last fall three HSAS members were appointed to attend a two day session on Seniors’ Continuum of Care. They were Dan Szmutko, Occupational Therapist, and Executive Council member, Monica LeBlanc, Speech/Language Pathologist, and Sabrina Bovee, Dietitian. This spring, HSAS agreed to participate in the Health Ministry’s sponsored initiative evaluating Emergency Department Wait Time and Patient Flow. Rob Snell, EMT, and EMS Executive Council member, Michelle Marud, Assessor Coordinator and Executive Council member and Brenda Schock, Social Worker with Home Care, at RQHR, represented HSAS at the meetings. This work initiative will span over the next 2-3 years. HSAS also participated in external regional/provincial committees with representation from Executive Council. Donna Torrens, Psychologist, represents HSAS on the provincial Employee Family Assistance Plan (EFAP) Committee, Dan Szmutko, Occupational Therapist, represents HSAS on the Care Delivery and Design Review in Saskatoon Health Region, and Renee Honoway, EMT, represents HSAS on the Saskatchewan Association of Safe Workplaces in Health (SASWH) Board. Natalie Horejda represents HSAS on the SHEPP Board as a Trustee. For the second consecutive year, HSAS met with the Minister of Health. Once again, we reiterated the critical role HSAS health care professionals play in Saskatchewan’s health care and how a further investment in the staffing of our members could improve the effectiveness, efficiency and quality of the health care delivered in Saskatchewan. Each year, HSAS conducts an online survey with members to gather information about their workplace and issues. Through the collection of such information, Executive Council plans goals to meet the needs of members. In January 2014, your Executive Council met to identify and prioritize objectives to further improve member services. These goals include enhancements of internal communications through the website, educating members about workplace issues, common member concerns, and defining the roles and responsibilities of Council, Staff and

Delegates. Our Executive Director and staff have focused their efforts on developing a system which will facilitate timely responses to Member enquiries. Collective Agreement negotiations continue. Negotiations with SAHO can be described as challenging and time consuming. Your Negotiation Committee is committed to achieving a positive and acceptable agreement for our Members. Since 2003, HSAS has been a member of CHPS (Canadian Health Professionals Secretariat). CHPS was established by the National Union of Public and General Employees (NUPGE) to meet the challenges Canadian Health Professionals face. The Secretariat has three (3) main goals: 1. To raise the profile of health professionals across the country 2. To deal with issues of public policy that impact health professionals 3. To enhance gains in collective bargaining by sharing information, identifying collective strengths and developing common strategies and tactics CHPS meetings are held twice yearly. HSAS is represented at these meetings by the President, another elected representative and the Executive Director. Unions from across the country attend and each prepares and presents a report outlining their organization’s activities, including bargaining, communication, labor relations and political climate. These reports offer an excellent opportunity for information sharing and problem solving. Since April 2012, I have served on the SHEPP (Saskatchewan Healthcare Employees’ Pension Plan) Union Partner Committee, representing HSAS. Other Union Partner Committee members include representatives from SUN, SEIU, CUPE, SGEU and RWDSU. This past year, I also chaired the Governance Committee. I wish to welcome the newly elected members of Executive Council. These individuals have been elected to serve the HSAS Membership. They will assume the responsibility of representing members of their professional group or composite group and will participate fully in the decision making process of HSAS– advocates for the Saskatchewan public and for the specialized health care our members deliver. I wish to thank and acknowledge the dedication and hard work of the outgoing Executive Council members, Committee members, and staff. They have worked diligently, serving the membership of HSAS. I look forward to this coming year and the opportunity to serve our members. We must continue to embrace opportunity when it arises and meet the challenges of the future head on.

Respectfully submitted, Karen Wasylenko- President 29

Membership Statistics Gender

% of Membership

Female Male

78% 22% Status

Number of Members

Full Time Part Time Casual Other

Column1 Cypress Five Hills Heartland Keewatin Yatthe Kelsey Trail Mamawetan Churchill River Other Employer* Prairie North Prince Albert Parkland Regina Qu'Appelle Saskatoon Sun Country Sunrise Total Membership *Canadian Blood Services * Crestvue Ambulance * La Ronge EMS * St. Joseph's Hosptial * North East EMS

Percent 2140 801 630 32 3603

Number of Members 122 114 150 52 97 49 76 238 206 995 1162 170 172 3603

59.4% 22.2% 17.5% 0.9%

% of Membership by Region 3.4 3.2 4.2 1.4 2.7 1.4 2.1 6.6 5.7 27.6 32.3 4.7 4.8 100%

Professional Groups Addictions Counsellor Anaesthesia Assistant Assessor/Coordinator Audiologist Biomedical Technologist (Canadian Blood Services)

Dental Therapist/Educator Dietitian Emergency Medical Services Epidemiologist Exercise/Conditioning Therapist Genetics Counsellor Health Educator Infection Control Practitioner Medical Lab Technician (Canadian Blood Services)

Mental Health Therapist Music Therapist Nutritionist Occupational Therapist Orthoptist Orthotist Other Perfusionist Pharmacist Physical Therapist Prosthetist Psychologist Psychometrician Public Health Inspector Recreation Therapist Respiratory Therapist Social Worker Speech Language Pathologist

Number of Members 290 10 342 12

% of Membership by Profession 8.1 0.3 9.5 0.3

1 15 146 447 5 45 5 122 29

0.03 0.4 4.1 12.4 0.1 1.3 0.1 3.4 0.8

10 81 8 23 219 9 5 46 8 213 314 6 112 14 79 55 141 385 111

0.3 2.3 0.2 0.6 6.1 0.3 0.1 1.3 0.2 5.9 8.7 0.2 3.1 0.4 2.2 1.5 3.9 10.7 3.1

EXECUTIVE DIRECTOR’S REPORT

TO THE

42ND ANNUAL CONVENTION OF THE HEALTH SCIENCES ASSOCIATION OF SASKATCHEWAN

OCTOBER 23 & 24, 2014

What follows is a brief summary of the areas of activity your staff have been involved with since last year’s report. The past year has been very busy with our Labour Relations Officers spending the majority of the time on labour relations issues together with bargaining in La Ronge EMS, at Canadian Blood Services, on behalf of Midwives, and at our main table with SAHO. Family leave, employee selection, dismissals, harassment complaints, probationary dismissal, workplace accommodations, and Return to Work are some of the areas in which we have been engaged. We have had a drop off in arbitrations the past year and have been extensively engaged in constructive settlements. I.

Provincial Negotiations The current HSAS Collective Agreement expired on March 31, 2013. Please refer to the Negotiating Committee Report.

II.

Local Negotiations La Ronge EMS negotiations were held November 25th and December 12th, 2013. The Employer is doing some homework so we do not have any new dates for negotiations to continue. The LRO responsible will be following up to ensure that we have the information needed to proceed. As of August 31, 2014, no new dates have been set. Midwives – still at the table and waiting for an arbitrator award regarding the “classification” for them. Canadian Blood Services – The contract expired February 20, 2012. A request for Conciliator has occurred. Next meeting dates are November 4, 5, & 6, 2014.

III.

Market Supplements Report A detailed summary of the Market Supplement program can be found on pages 5 & 6.

IV. Distribution of Work of LROs In submitting our report we are asked to submit based on events of the past fiscal year, which ended on August 31st, 2014. I have been specifically requested to consult our LROs and advise, to the extent that it is possible, the breakdown of activities that constitutes the time of our LROs. Executive Director’s Report – October 2014

The following is that breakdown, in graph form and in a visual chart form. The categories are fairly self-explanatory.

As of August 1st, 2014, we have hired a new LRO, Jennifer Bowes. One of Jennifer’s duties will be to work on the Market Supplement program. In the past, each LRO who worked on the Market Supplement program had many other duties, including several with urgent time lines. Any breakdown of duties will therefore be much different for Jennifer than for the other 4 LROs whom we employ. Next year, our report will address these differences.

Inter Union Activities A. HSAS & SUN vs SAHO and 4 Provider Unions In 2004, SAHO transferred money from a surplus account they had tracked and identified as belonging to HSAS & SUN to the benefit of the Provider Unions with regard to the multi-union Extended Health & Dental Plan. HSAS & SUN objected and commenced a lawsuit against SAHO in 2005 and SAHO added the Provider Unions. Although liability was denied, a settlement was reached in February of 2014 where HSAS & SUN would receive a transfer of money to their surplus accounts for the Extended Health & Dental Plan.

Executive Director’s Report – October 2014

B. Multi Union Benefits Working Group The six (6) health care unions (HSAS, SUN, RWDSU, SEIU and CUPE) meet on a regular basis with SAHO to discuss issues arising from the Extended Health and Enhanced Dental Plan. Natalie Horejda currently serves as HSAS’s representative.

C. SAHO Employee Benefits Plan Committee This Committee meets on a regular basis to provide advice to SAHO on the Life Insurance, Core Dental and Disability Income Plans. It is made up of representatives from SAHO, HSAS, CUPE, SEIU and SUN. Natalie Horejda currently serves as HSAS’s representative. Our Benefit Plan currently has a surplus and our premiums paid by the employer are now exceeding claims. Our accumulated surplus and growth should allow HSAS several years at current benefits even without increased contributions by the employer. This is a slight turnaround from results of previous years.

VII. Union Administration Staff HSAS maintains offices in Saskatoon and Regina. The staffing complement is as follows: Saskatoon Address Labour Relations Officers Office Manager Administrative Assistants

#42 – 1736 Quebec Avenue Kevin Glass, Russ Dixon, Jennifer Bowes Mark Jagoe Brandi Kinzel, Samantha Frank

Regina Address Executive Director Labour Relations Officers Administrative Assistant

#12 – 395 Park Street Bill Craik Mario Kijkowski, Garnet Dishaw Under recruitment

With the exception of the Executive Director and the Office Manager, all staff are represented by Unifor. The current HSAS/Unifor Collective Agreement was renegotiated in July 2010 and expired on December 31, 2012. Negotiations have commenced but are not yet concluded.

Executive Director’s Report – October 2014

Staff Changes – In July of this year, Kate Robinson left to begin a new career with Health Sciences Association of Alberta. We wish her well.

VIII. Conclusion The past year has been very busy on both the bargaining and labour relations fronts. Although, to some extent, our work will always continue, I believe we have had some considerable successes over the past year and I am encouraged by the team that HSAS has in place. I would like to recognize and thank the following groups for their efforts and interest on behalf of the Association and its members: 1) Labour Relations Staff: Kevin Glass, Mario Kijkowski, Garnet Dishaw, Russell Dixon, Kate Robinson and Jennifer Bowes. 2) Office Staff: Mark Jagoe, Brandi Kinzel, and Samantha Frank, including Charlene Hebert and Chelsea Leonew who left during the year. 3) Our Board of Governor: Natalie Horejda 4) Executive Committee: Karen Wasylenko, Sheryn Peterson, and Maureen Kraemer. I would also like to acknowledge the contributions of Anne Robins, Karen Kinar, and Kade Martin. 5) Members and former members of Executive Council: Renee Honoway, Judy Jones, Karen Kinar, Michelle Marud, Marcel Shevalier, Rob Snell, Karen Wasylenko, Sabrina Bovee, Bill Feldbruegge, Sheila Kerr, Maureen Kraemer, Cynthia Ostafie, Sheryn Peterson, Kade Martin, Anne Robins, Mark Romanow, Dan Szmutko, and Donna Torrens.

To the extent that we make a difference to HSAS members it is also due to all of you. It has been my honour to work with and for you this past year.

Thank you to all.

Respectfully Submitted By Bill Craik Executive Director

Executive Director’s Report – October 2014

Market Supplement Report Profession

Currently Market Supplemented ?

Next Report Due

Addictions Counsellor

Last Report Received

June 6, 2014

Assessor Coordinator

March 3, 2014

SAHO Recommendation

MS does not need to be implemented

June 3, 2014

Audiologist Dental Therapist

Date HSAS requested new review

April 9, 2013 X

Dietician

October 2014

December 20, 2013 June 6, 2014

EMT/EMTA

Appealed?

Offer received

TBD

Report sent to members on June 24 for their input. Report to be reviewed / appeal to be considered.

Waiting on report from SAHO. SAHO indicated on August 26, 2014 that report will be ready within two weeks. No vacancies reported.

December 20, 2012 n/a

MS does not need to be implemented No increase

March 3, 2014

MS does not need to be implemented

TBD

No Report sent to members on June 24 for their input. Report to be reviewed / appeal to be considered.

May 5, 2014

Waiting on report from SAHO. SAHO indicated on August 26, 2014 that report will be ready within two weeks. Waiting on report from SAHO. SAHO indicated on August 26, 2014 that report will be ready within two weeks.

EM Dispatcher

Epidemiologist Exercise/Conditioning Therapist Genetics Counsellor Health Educator Infection Control Practicitioner Mental Health Therapist

December 2014 February 2, 2014

Music Therapist Nutritionist

n/a

No increase

n/a

June 3, 2014

Waiting on report from SAHO. SAHO indicated on August 26, 2014 that report will be ready within two weeks.

May 5, 2014

Waiting on report from SAHO. SAHO indicated on August 26, 2014 that report will be ready within two weeks. Vacancy rate is 2.5% (FT) and 2.4% (PT), which is the lowest rate since 2005. Sent to members for their input June 9, 2014; need to review their feedback to determine if we can appeal.

Occupational Therapist

March 1, 2015 May 22, 2014

No increase

TBD

Orthoptist Orthotist

December 2014 March 10, 2014 n/a

No increase

Yes

Executive Directorâ€™s Report â€“ October 2014

Notes

December 2012: 4% Offer accepted. March 2014: Report indicated a very high vacancy rate (66%) for three years in a row. Report has been appealed. Hearing date was set for June 23, 2014, but SAHO changed their mind last minute. We are now waiting on a monetary offer.

Profession Paramedic

Currently Market Next Report Last Report Supplemented Due Received ? X February 2014 May 22, 2014

Date HSAS requested new review

SAHO Recommendation

Appealed?

No increase

TBD

December 2014 Feburary 2, n/a 2014 September September 27, April 2012 2014 2012

No increase

Offer received

Vacancy rate is 7.9%, the highest since 2007. Report sent to members for their input on June 9, 2014; need to review their feedback to determine if we can appeal. Low vacancies reported.

Perfusionist

Psychologist Masters

Psychologist PhD

March 2015

May 22, 2014

n/a

No increase

TBD

Vacancy rate is 2% (fulltime), 7.1% (part-time). Full-time rate represents the lowest rate since inception of the program in 2002 (the number of budgeted FT is the same number as in 2002). Report sent to members for their input on June 9, 2014; need to review their feedback to determine if we can appeal.

Psychometrician Public Health Inspector

January 29, 2015

March 10, 2014 n/a

No increase

Feburary 2014: Report indicates a low overall vacancy rate (the lowest in 6 years). It has been sent to members for their feedback. Report will be appealed if members provide the evidence to warrant an appeal. June 2014: We received no evidence from members that would support an appeal.

Recreation Therapist Respiratory Therapist

May 2015

May 2012

No increase

Increase

Social Worker

April 30, 2014

January 27, 2014

Speech Language Pathologist

April 30, 2014

January 27, 2014

Executive Directorâ€™s Report â€“ October 2014

n/a

Notes

Yes July 18, 2013 - November 2013: July Unsuccessful 2% 2013 offer was appealed. Adjudicator found in SAHO's favour. Increase of 2% implemented.

Yes July 18, 2013 - November 2013: The Unsuccessful 2% offer was appealed. Adjudicator found in SAHO's favour. Increase of 2% implemented. TBD Report received April 30, 2014. Low vacancies reported. Report was sent to the membership for their input on May 12, 2014. Need to review feedback to determine if appeal is warranted. TBD

Report received April 30, 2014. No vacancies reported. Report was sent to the membership for their input on May 12, 2014. Need to review feedback to determine if appeal is warranted.

2014 Annual Convention Committee Report Committee Composition:

Dan Szmutko (Chair/Executive Council) Occupational Therapist – SHR Cynthia Ostafie (Executive Council) Dental Health Educator- SHR Michelle Marud (Executive Council) Assessor Coordinator- SHR

I would like to take this opportunity to thank Cynthia and Michelle for their assistance in making this year's convention a success. This year’s convention is being held at the Sheraton Cavalier, 612 Spadina Crescent, Saskatoon, SK. It is anticipated that Convention 2014 will be attended by 50-60 delegates from across the province. Oct. 23: The convention starts with registration at noon on the 23. This will be followed by a presentation from representatives of the Saskatchewan Healthcare Employee’ Pension Plan (SHEPP). This will be an excellent opportunity for delegates and members to ask questions and to receive information about the pension plan to which the vast majority of HSAS members belong. Mid to late afternoon will have the Member Forum which will contemplate topics arising from a survey previously sent to the delegates. This will be the second year of the Member Forum and will once again be an opportunity for delegates to discuss those issues of common concern. Representatives from our Labour Relations Staff will be present to provide their perspective on these critical issues. Finally, to close off the evening we have arranged an evening reception – the Members’ Social. This will provide delegates and members attending, an opportunity to renew old friendships and start new friendships with various delegates from across the province. Oct. 24: Day 2 of the Convention begins with registration and breakfast, followed by the AGM. Following the AGM, will be two key note presentations. The first speaker is Steven Lewis from Saskatoon, SK. He will be discussing a relevant and timely topic affecting everyone working in healthcare. Steven Lewis has chosen to speak about the Lean initiative in healthcare. The second key note speaker of the day afternoon will be Darci Lang from Regina, SK. Her talk will be of a motivational nature - "Focus on the 90%". Thank you for the opportunity to serve the members of HSAS. Respectfully submitted, Dan Smutzko- Annual Convention- Chair

Communication Committee Report The HSAS Communication Committee has two critical functions. Internally, the Committee works to ensure that the membership of HSAS is provided with accurate and timely information and externally, the Committee works to ensure that the public, the media and other stakeholders are made aware of the concerns of HSAS membership. In the fall of 2013, two surveys were conducted. The first was the annual HSAS membership survey, which assists in identifying areas of member satisfaction and concern and for future planning. The second was the tracking survey which polls the Saskatchewan public on their awareness and prioritization of the services HSAS members deliver across the province. In response to members’ concerns about inconsistency in new member orientation experiences and subsequent to the extensive revamping of new member orientation materials, training sessions were held in December and March for member volunteers from several health regions. Now, many new members are welcomed to HSAS at their health region orientation with a structured and member-delivered orientation. The information they receive assists them in learning their rights under the HSAS Collective Agreement and provides them with critical contact information. Future training sessions are planned to ensure that all new HSAS members receive the benefit of the orientation to their union. HSAS Communications met with representatives of the Social Work(SASW) and the Paramedic(SCOP) licensing/regulatory bodies. The goal of this ongoing initiative was to explore ways in which both entities can work collaboratively to accomplish our common goals. It is the intent to plan for future meetings with other such representative bodies. We also hosted the 2nd Annual “Holiday Reception” where members of Executive Council met with MLAs of the Government in an informal setting, to discuss the issues which are of significant importance to our members. Media initiatives this year included advertising in several venues- online, electronic billboard, theatre, radio shows, news releases, letters to the Editor and press conferences. All media initiatives are undertaken with the goal of raising public awareness. The use of social media such as Facebook, in addition to a non-work email system helps us to reach as many members as possible in as short a time frame as possible. Timeliness and quality of information will remain critical factors in the delivery of information to our members.

Respectfully submitted, Natalie Horejda- Chair- Board of Governor

Bill Craik- Executive Director

Maureen Kraemer- Social Worker – Sun Country Health Region

Mark Jagoe- Office Manager

Rob Snell- EMT- Regina Qu’Appelle Health Region

Karen Wasylenko- President

Governance Committee Report

The Governance Committee met three times throughout the year. Terms of References were reviewed as well as policies on Terms Governing Committees, Code of Conduct and Conflict of Interest. A policy regarding Removal of a Committee Member from Office was developed. Language existing in the current Bylaws was utilized to identify the criteria by which a Committee Member would be removed from Office. The language included the failure to attend three (3) consecutive Committee meetings without notice given to the Chair of the Committee, failure to attend four (4) consecutive Committee meetings, whether notice was given or not given to the Chair of the Committee, breach of the Conflict of Interest or Code of Conduct policies, or breach of any of the acts outlined in the Code of Ethics (Article 21) of HSAS Bylaws. All of the above policies were presented to Executive Council and approved. No resolutions were received for consideration and approval at the Annual General Meeting. Members of the Governance Committee included: Karen WasylenkoMaureen KraemerCynthia OstafieDonna TorrensNatalie HorejdaBill Craik-

Chair- Speech Language Pathologist- Saskatoon Health Region Social Worker- Sun Country Health Region Health Educator (Dental)- Saskatoon Health Region Psychologist- Saskatoon Health Region Board of Governor- Regina Quâ€™appelle Health Region Staff- Executive Director

Respectfully submitted, Karen Wasylenko- President

Finance Committee Report A. Continuing Education Fund The Education Fund was established at the October 1990 Annual Convention. The fund’s purpose is to provide financial assistance to members who take an educational event directly related to their present position. A lottery system is used to select successful applicants. Names are drawn from those eligible in the following manner, twenty (20) on October 1st and twenty (20) on March 1st of each fiscal year. Successful applicants are eligible for a maximum of $500.00. This year’s lottery results are as follows: October 1st, 2013 Draw Twenty (20) successful applicants were drawn from fifty-three (53) applications submitted:

Linda Bouchard Laura Carney Lynn Corbett Dean Gaudet Candace Gratton Sarah Hillis Dena Hudson Tera Jensen Lansea Kaiser Sara Lawson Sarah McMaster Elizabeth Ochitwa Misty Oremba Sheryn Peterson Nadia Rodych Lisa Rutherford Richelle Ryan Andrew Sonnasinh Jodie Yathon Jill Zimmerman

Physical Therapist Speech Language Pathologist Psychologist Exercise/Conditioning Therapist Emergency Medical Services Psychologist Orthoptist Pharmacist Occupational Therapist Physical Therapist Social Worker Respiratory Therapist Social Worker Assessor Coordinator Dietitian Pharmacist Occupational Therapist Occupational Therapist Physical Therapist Social Worker

Saskatoon Saskatoon Saskatoon Prince Albert Parkland Prairie North Saskatoon Regina Qu’Appelle Saskatoon Saskatoon Regina Qu’Appelle Prairie North Saskatoon Regina Qu’Appelle Kelsey Trail Saskatoon Prince Albert Parkland Regina Qu’Appelle Saskatoon Sunrise Regina Qu’Appelle

March 1st, 2014 Draw Twenty (20) successful applicants were drawn from forty-five (45) applications submitted:

Krista Allen Sean Allen Angela Barsalou Kimberley Becker Vanessa Bergeron Alanna Davidson Maureen Hall Charlotte Henderson Colleen Herle Julie Anne Hilton Laura Johnston Renee Joyce Lori Mulholland Gail Paskey Terri Peterson Nathan Pyle Carrie Stavness Gillian Tennent Paula Toovey Fanny Yu

Psychometrician Psychologist Respiratory Therapist Assessor Coordinator Assessor Coordinator Occupational Therapist Speech Language Pathologist Occupational Therapist Respiratory Therapist Physical Therapist Occupational Therapist Infection Control Practitioner Occupational Therapist Physical Therapist Assessor Coordinator Psychologist Occupational Therapist Occupational Therapist Physical Therapist Occupational Therapist

Prairie North Prairie North Saskatoon Heartland Regina Qu’Appelle Saskatoon Saskatoon Saskatoon Saskatoon Saskatoon Saskatoon Saskatoon Saskatoon Regina Qu’Appelle Saskatoon Prairie North Saskatoon Saskatoon Saskatoon Saskatoon

B. Scholarships In 1984, Health Sciences Association of Saskatchewan established a Scholarship Foundation. One of its objectives is to promote educational achievement, particularly in post-secondary areas of study or training in a post-secondary educational institution. The following scholarships have been established: i) Ron Currie Award Established in 1985, this $500.00 scholarship is awarded to a Pharmacy student in the College of Pharmacy at the University of Saskatchewan. The award recognizes Ron Currie’s leadership in 43

guiding the formation of HSAS. The recipient is chosen by a committee which has representation from the Faculty of Pharmacy, HSAS and the Pharmacy Students Society. The 2013-2014 recipient was Laura Almas who is a 3rd year student from the College of Pharmacy and Nutrition. ii) Silver Anniversary Scholarship The 1997 Annual Convention established scholarships to mark the 25 th anniversary of Health Sciences Association of Saskatchewan. Twenty (20) five hundred dollar ($500) scholarships are awarded to a spouse or dependent of a Health Sciences Association of Saskatchewan member enrolled in full-time studies at a post-secondary educational institution leading to a degree, diploma or certificate. This fiscal year we had forty-one (41) applicants. Completed application forms were to be received in the Saskatoon office no later than October 1, 2013. This fiscal year’s successful applicants were: 1. Gerald Block, Psychologist, Saskatoon, whose daughter, Emily Block, is pursuing a Bachelor of Science in Nursing at the University of Saskatchewan. 2. Stephen Dickie, Perfusionist, Regina Qu’Appelle, whose son, Stuart Dickie, is pursuing a Sound Technology Diploma at the Digital Arts College Recording Arts Canada in Toronto. 3. Heather Drozd, Nutritionist, Saskatoon, whose daughter, Shanna Drozd, is pursuing her BSc at the University of Saskatchewan. 4. Shauna Earl, Social Worker, Sun Country, whose son, Garett Earl, is pursuing his Bachelor of Engineering at the University of Saskatchewan. 5. Julie Gordon, Physical Therapist, Saskatoon, whose daughter, Chelsea Gordon, is pursuing an Occupational Therapy Master’s Program at the University of Alberta. 6. Sandra Harlick, Social Worker, Cypress, whose daughter, Madison Sharp, is pursuing her Bachelor of Science in Engineering at the University of Saskatchewan. 7. Menno Heinrichs, Respiratory Therapist, Regina Qu’Appelle, whose daughter, Jennifer Heinrichs, is pursuing her degree in Speech Language Pathology at Minot State University. 8. Natalie Horejda, Physical Therapist, Regina Qu’Appelle, whose daughter, Sophia Woronoski, is pursuing her B.A in History at the University of Saskatchewan.

9. Brent Jensen, Pharmacist, Saskatoon, whose daughter, Amber Jensen, is pursuing her Bachelor of Science in Kinesiology with a major in Exercise and Sports Studies at the University of Saskatchewan 10. Marianne Kirkland, Health Educator, Prairie North, whose daughter, Bridget Kirkland, is pursuing her Bachelor of Science in Food Nutrition Health with a major in Dietetics at the University of British Columbia. 11. Juliette Laberge-Lalonde, Health Educator, Saskatoon, whose daughter, Angele Lalonde, is pursuing Her Bachelor of Science in Animal Biosciences at the College of Agriculture. 12. Ann McCormick, Dietitian, Heartland, whose son, Shane McCormick, is pursuing Carpentry. 13. Carolyn McKinnon, Speech Language Pathologist, Regina Qu’Appelle, whose son, Liam McKinnon, is pursuing his Bachelor of Science with a Geology major at the University of Regina. 14. Gail Paskey, Physical Therapist, Regina Qu’Appelle, whose son, Conn Randall, is pursuing his Bachelor of Arts in Music and History at the University of Regina. 15. Sheryn Peterson, Assessor Coordinator, Kelsey Trail, whose daughter, Erika Peterson, is pursuing her Bachelor of Science in Kinesiology at the University of Saskatchewan. 16. Tin Yout Pon, Pharmacist, Regina Qu’Appelle, whose daughter, Kendell Pon, is pursuing her Bachelor of Science with a major in Physiology and Pharmacology. 17. Carol Prete, Assessor Coordinator, Prince Albert Parkland, whose daughter, Brittani Prete, is pursuing her MSc Pharmacy at the University of Saskatchewan. 18. Anissa Van Dusen, Physical Therapist, Saskatoon, whose daughter, Erica Osterried, is pursuing her Bachelor of Arts at the University of Saskatchewan. 19. Ryan Vols, Occupational Therapist, Saskatoon, whose wife, Blythe Vols, is attending an Occupational Therapy Program at the University of Alberta. 20. Emily Woytiuk, Speech Language Pathologist, Saskatoon, whose son, Kurt Woytiuk, is pursuing his Ph. D in Chemical Engineering at the University of Saskatchewan.

C. Labour Relations Fund This fund was established by Executive Council at its February 19, 1992 meeting. The purpose is to encourage Health Sciences Association of Saskatchewan members to increase their knowledge of industrial relations. The sum of $1,200 per fiscal year is available to members. Monies are distributed on a first come, first served basis to a maximum of $400 per members. There was one (1) application for $400 which was approved. The successful applicant was Brad Mee. D. Roberta Ekberg Award This award was established at the 2003 Annual Convention to recognize Robert Ekberg’s contributions and long standing commitment to HSAS. An award of five hundred dollars ($500.00) is provided to an HSAS activist, HSAS employee or HSAS legal counsel who has contributed to furthering the visions and interests of HSAS. Nominations for this award will be accepted no later than August 31 of each year. There was no applicant for the 2014 award. E. Emergency Fund A total of 3 members received funding from the Emergency Fund this year. Each member received $500.00. F. Warren Chykowski Memorial Award This award is to honor the memory of Warren Chykowski as a valued Member to HSAS for all that he accomplished during his years involved with the Union. In his memory HSAS would like to encourage Respiratory Therapy students to stay in or relocate to Saskatchewan, and become a Member of HSAS to follow in Warren’s footsteps. One (1) $500 award winner is chosen per year. This year there were no applicants.

Charitable and Professional Donations A total of $1093.36 was given in charitable organizations: The Hospital activity book Unemployed workers Center Smart Choices for Life – MD Ambulance Kate Robinson (Reimbursement) United Steel Workers Local #5917

donations over the 2013-2014 fiscal year to the following $230.90 $300.00 $157.50 $104.96 $300.00

Union/Professional Donations A total of 4678.95 was given in union/professional donations over the 2013-2014 fiscal year to the following organizations: -

Regina & District Labor Council Saskatchewan College of Respiratory Therapists Regina Quâ€™Appelle Health Region â€“ Dr. Toomley Conference Regina Therapeutic Rec. Association Canadian Association of Chiefs of Police Health Sciences Student Association

$250.00 $300.00 $500.00 $1000.00 $628.95 $2000.00

Respectfully submitted: Karen Kinar (Chair) Sheryn Peterson (Interim) Bill Feldbruegge Anne Robins Glenda Brown Bill Craik Karen Wasylenko Dan Szmutko

Respiratory Therapist Assessor Coordinator Speech Language Pathologist Recreation Therapist Assessor/Coordinator Executive Director President-SLP Occupational Therapist

Saskatoon Health Region Kelsey Trail Health Region Saskatoon Health Region Saskatoon Health Region Saskatoon Health Region HSAS Saskatoon Health Region Saskatoon Health Region

Grievance Committee Report

The mandate of the HSAS Grievance Committee is to ensure that all HSAS members are represented in a fair, consistent, and reasonable manner. This committee will hear a memberâ€™s appeal of a decision by the Labour Relations staff to not advance her grievance to arbitration. The Grievance Committee consists of three (3) Executive Council Members and one (1) alternate; up to three (3) members at large and one (1) alternate member at large. As needed, this Committee may request an HSAS Labour Relations Officer or the Executive Director to serve in an Ex-officio role. The Chair of the Grievance Committee and members of the Grievance Committee are appointed yearly following the Annual Convention. This year the committee met in June for a brief presentation and to review the terms of reference. The experience of the members at large, who have served on the committee in previous years, was invaluable as we heard and deliberated two appealed grievances.

Respectfully submitted: Judy Jones Sheryn Peterson Cynthia Ostafie Tracy Erickson Terry Nordgulen

Social Worker Assessor Co-ordinator Health Educator Addictions Counsellor Mental Health Therapist

Kelsey Trail Health Region (Chair) Kelsey Trail Health Region Saskatoon Health Region Sunrise Health Region Regina Quâ€™Appelle Health Region

Negotiating Committee Report Sept. 1, 2013 to August 31, 2014

Your Negotiating Committee consists of: Bill Craik (HSAS Executive Director and Chief Negotiator)

Karen Wasylenko (President and Spokesperson)

Natalie Horejda (Communications Chairperson)

Crystal Springer (Member at Large)

Karen Kinar (Executive Council â€“ maternity leave)

Mark Jagoe (Administrative Support)

Sheila Kerr - Chairperson. In the past year Bill Fischer (Chairperson) stepped down from the Committee and Kate Robinson (LRO) left HSAS.

The SAHO team consists of Garth Robson (Chief Negotiator, SAHO), Carlisle Fenske (Negotiator, SAHO), Dale Hallson (SAHO), Paul Leech (Ministry of Health), Ben Wihlidal (RQHR Human Resources), Blake McMullen (Saskatoon HR Human Resources), Nancy Glover (Saskatoon HR Therapies Manager), Maureen Coulthard (RQHR Orthotics /Prosthetics Manager), and Jim Cheyne (HHR, EMS Manager). A SAHO financial analyst is frequently present. Mark Ollinger (KTHR EMS Manager) has left the Committee. The HSAS Committee was struck in February of 2012 and worked to create the HSAS proposal package based on results of an HSAS Bargaining Conference and Member Survey. Talks were initiated in 2012 with the Deputy Minister of Health and some Health Regionsâ€™ staff, with the view of negotiating a Tri-partite Partnership agreement. The talks ended in July 2013 when the parties refused to accept the HSAS Disclosure proposal. Negotiations with SAHO began in August of 2013. The past year has seen ongoing negotiations with SAHO. Meetings were held in October and December of 2013, and February and March of 2014. Some minor articles were agreed upon in that time, but agreement on substantive proposals had not occurred. As a result, the Negotiating Committee made a recommendation, with Executive Council passing a resolution on April 7, 2014, to hold a strike vote. A mail-in vote was conducted. SAHO requested the involvement of a Conciliator, and Pete Suderman (Executive Director of Labour Relations and Mediation at the Ministry of Labour and Workplace Safety) was appointed. He attended meetings on April 15 and 16, and then was dismissed by SAHO. On April 29, 2014 the Government of Saskatchewan passed the Saskatchewan Employment Act, replacing the Trade Union Act and changing the process required to enact job action. Results of the HSAS vote were

announced on May 1, 2014, with 85.5% voting in favour. The Negotiating Committee met with the Job Action Committee, with communication ongoing, to plan in the event that job action was required. Attempts by HSAS to set meeting dates in May were met with a lack of cooperation by SAHO, as SAHO declined one set of meeting dates and cancelled two sets of dates. HSAS declared an Impasse within the guidelines of the Saskatchewan Employment Act. The process required the Minister of Labour and Workplace Safety, Don Morgan, to appoint a Conciliator. Once again, Pete Suderman was appointed. HSAS met with SAHO and Mr. Suderman on June 26 and 27. With SAHO maintaining their takeaways, proposing a minimal wage increase over their initial proposal, and refusing to consider the HSAS outstanding proposals, negotiations concluded unsuccessfully. Mr. Suderman informed Minister Morgan of this in a letter of July 8, and deemed HSAS to be in a position to serve Job Action Notice on July 23, 2014 at 2400 hours. Health Regions submitted Essential Service lists to HSAS over the month of July. The intent of Managers to declare members as essential for part time hours or call back only was reviewed by HSAS legal counsel, and was found to contravene the Essential Services Act. Communication with Government, SAHO and Health Region CEOs requested resolution of this issue. With none forthcoming, a press conference was held on August 26 to speak to HSAS concerns. Negotiations resumed on August 26 to 28 due to an admission by SAHO that their proposal package of June 26 contained an error. Given the timing of the press conference, much of the discussion centered on Essential Services. SAHO proposed an Essential Services Agreement which specifies that â€œAn employee named (essential) shall not have their hours of work reducedâ€?. SAHO indicated that Health Regions would revise their Essential Services lists to reflect this. The lists will be available to HSAS by September 19. Once the lists are reviewed and agreed upon, HSAS will be in a position to sign the agreement. Negotiations resumed late on August 27, and concluded on August 28. Meeting dates were set for September 11 and 12. The Negotiating Committee, via Communications, has been committed to informing members of the activity of the Committee. We appreciate the feedback and information we have received from members. Concrete examples of issues in the workplace are very helpful at the Negotiating table. We will continue to work on members' behalf to come to an acceptable contract offer. Respectfully submitted, Sheila Kerr, Chairperson Negotiation Committee

Regional Council Development Regional Councils exist to promote an active local membership in the health regions they serve. In many ways, Regional Councils are the â€œeyes and earsâ€? of the union in the workplace. There are currently two regional councils- one in Cypress Hills health region and one in Five Hills health region. I had the pleasure of visiting these regional councils in the past year. LROs Garnet Dishaw and Mario Kijkowski have been supports to the Regional Councils of Cypress Hills and Five Hills. Regional contacts have been established in a number of health regions to conduct orientation of new HSAS members to HSAS. This has been a positive initiative and appreciated by new HSAS members. My plan is to visit other health regions in the coming year, to meet members and discuss local issues and concerns. Respectfully submitted, Karen Wasylenko, Contact for Regional Development and Regional Councils

Report from Cypress Hills Regional Council The Cypress Regional Council met three times over the last year. We were happy to welcome Karen Wasylenko to our meeting in May. She provided a report on current provincial initiatives as well as an update on provincial bargaining. This information is valuable to us as members. Thanks for coming out Karen! Our Labour Relations Officer Garnet Dishaw attended all of our meetings as well. Garnet provides updates on grievances in our region as well as bargaining news. In October of 2013 we held our Education Draw. The winners of the draw were Crystal Corey, Eunice Peters, Lindsay Fensom, Amelia Hinkley and Jill Stevenson. Work was done on an Orientation Package and that package is now available for use. The packages are to be given to each new employee who is a HSAS member. The package provides information on our collective agreement, leave of absences and what our union dues go toward. We continue to find the Regional Council meeting an excellent opportunity to communicate with our members across the region. Submitted by - Angela Lafontaine, Chair Cypress Hills Regional Council

Job Action Committee Report

The Job Action Committee is comprised of HSAS members employed in acute and community based services. This committee is responsible for carrying out the process of planning and organizing for possible job action in 2014. Planning for possible job action included: updating and compiling of information on â€œstrike payâ€? options, reviewing of essential service lists, researching western province wages, the creation of task lists, as well as the organization of job action supplies. During this past summer, the Job Action committee worked with the Negotiations and Communication Committees to explore successful job action strategies. In doing so, the Job Action Committee recognized that the planning of job action needed to be detailed and flexible, as original ideas could, and may need to change with little notice. In conclusion, the Job Action Committee has worked diligently, updating and gathering information and tools needed for potential job action. The information gathered will be of benefit to the union and its members ongoing. Respectfully submitted, Michelle Marud

2013 – 2014 EXECUTIVE COUNCIL MEMBERS Seat Representing:

Executive Council Member:

Addictions Counsellors

Marcel Shevalier Addictions Counsellor Regina Qu’Appelle Health Region

Assessor Coordinators

Michelle Marud Assessor Coordinator Saskatoon Health Region Sheryn Peterson Assessor Coordinator Kelsey Trail Health Region

Dietitians, Nutritionists

Sabrina Bovee Dietitian Regina Qu’Appelle Health Region

Emergency Medical Technicians, Dispatchers, Paramedics

Rob Snell EMT Regina Qu’Appelle Health Region Renee Honoway EMT Kelsey Trail Health Region Dan Szmutko Occupational Therapist Saskatoon Health Region

Occupational Therapists

Pharmacists Vacant Physical Therapists, Prosthetists, Orthotists, Exercise/Conditioning Therapists

Sheila Kerr Physical Therapist Regina Qu’Appelle Health Region Vacant- 2nd seat

Seat Representing:

Executive Council Member:

Public Health Inspectors, Infection Control Practitioners, Health Educators, Dental Therapists

Cynthia Ostafie Health Educator Saskatoon Health Region

Psychologists, Psychometricians

Donna Torrens Psychologist Saskatoon Health Region

Recreation Therapists, Mental Health Therapists

Anne Robins Recreation Therapist Saskatoon Health Region

Respiratory Therapists, Perfusionists, Anaesthesia Assistants

Karen Kinar Respiratory Therapist Saskatoon Health Region

Social Workers

Maureen Kraemer Social Worker Sun Country Health Region Judy Jones Social Worker Kelsey Trail Health Region

Speech/Language Pathologists, Audiologists, Orthoptists, Music Therapists

Bill Feldbruegge Speech Language Pathologist Saskatoon Health Region

Steven Lewis - Guest Speaker Steven Lewis is a health policy and research consultant based in Saskatoon, and Adjunct Professor of Health Policy at the University of Calgary and Simon Fraser University. Prior to resuming a full-time consulting practice, he headed a health research granting agency and spent seven years as CEO of the Health Services Utilization and Research Commission in Saskatchewan. He has served on various boards and committees, including the Governing Council of the Canadian Institutes of Health Research, the Saskatchewan Health Quality Council, the Health Council of Canada, and the editorial boards of several journals, including Open Medicine. He writes frequently on topics such as reforming and strengthening Medicare, improving health care quality, primary health care, regionalization, and health policy and politics.

Darci Lang - Guest Speaker Darci Lang has been invited to speak to numerous government departments, conferences, staff functions and development days. She shares an easy to apply message that relates to all. The message is simple; you have a choice when it comes to your attitude, professionally and personally. The choices you make affect yourself and your team. A positive attitude is the foundation of Darci’s success. Darci Lang has owned and operated three separate companies, worked with others and managed many different people. As owner of X-L Enterprises and past owner of the award winning Mallabar Tuxedo Rentals in Regina, Darci Lang understands that working effectively within an area or unit requires you to work successfully on yourself first. As the demand increased for Darci to tell her personal story of turning businesses into successes, she turned to professional speaking and training – her third business endeavor. She then began to share her “Focusing on the 90%” message and soon others wanted to hear about her life story as well. She has been speaking and training for over 17 years. Darci is proud to call Regina home. She is wife to Darren and mom to Jayda and John. Her dedication and entrepreneurial skill have paid off. She is now a Best Selling author with her book “Focus on the 90%”- One simple tool to change the way you view your life.” Darci has been the recipient of The Saskatchewan Woman Entrepreneur of the Year Award and an Achieving Business Excellence (ABEX) Award. She was a finalist in the Canadian Woman of the Year Award and a three-time nominee for the nationally recognized Entrepreneur and Young Entrepreneur of the Year Awards.