Issuu

2020 ANNUAL CONVENTION

ONLINE

OCTOBER 22, 2020

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

Welcome to the 48th Annual HSAS Convention Greetings HSAS Members! It gives me great pleasure to welcome you to Convention 2020, the 48th Annual Convention of HSAS. For the first time in HSAS history, and as a result of the Covid-19 pandemic, with its uncertainty and the mass gathering limitations, this year’s one day Annual General Meeting and Convention are taking place virtually, via ZOOM. In spite of the challenges encountered, we should be proud of the accomplishments of the past year. With perseverance and diligence, a great deal of work was undertaken by our staff, Executive Council and Committee members. Take time to review the reports contained within this Convention booklet and the activities of your Union this past year.

Contents Welcome… .....................................................................2 Speaker Introductions..................................................... 4 Convention Schedule.......................................................7 AGM Agenda ................................................................ 11

Although we are meeting this year via a different format, I encourage you all to participate attentively during this one-day Annual Convention and Annual General Meeting.

Constitution and Bylaws Reference Articles…...................12

Karen Wasylenko President

Reports to Convention................................................... 31 Executive Officers..........................................................55 Executive Council..........................................................56 Board of Governers .......................................................59 Karen Wasylenko President

HSAS CONVENTION 2020 - ONLINE

HSAS Bylaw Side by Side Proposed Changes ................. 60

3 EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

Contents Welcome…......................................................................2 Speaker Introductions..................................................... 4 Convention Schedule.......................................................7 AGM Agenda................................................................. 11

Although we are meeting this year via a different format, I encourage you all to participate attentively during this one-day Annual Convention and Annual General Meeting.

Constitution and Bylaws Reference Articles…...................12

Karen Wasylenko President

Reports to Convention................................................... 31 Executive Officers .........................................................54 Executive Council .........................................................55 Board of Governors .......................................................58 Karen Wasylenko President

HSAS CONVENTION 2020 - ONLINE

HSAS Bylaw Side by Side Proposed Changes ................. 59

3 EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

2020 ANNUAL CONVENTION SPEAKERS Margot Talbot, Author, Speaker, Climber, Canmore, Alberta Margo Talbot’s presentation The Vitality Spectrum: Moving the Needle on Mental Wellness will provide Delegates with tools and techniques that help move toward a life of vitality, both at work and at home. Margo Talbot is an author, speaker and climber based in Canmore, Alberta. She works with youth-at-risk, addictions programs, and organizations looking to enhance their wellbeing through a focus on vitality in the work place. A sponsored athlete with Outdoor Research, her travels have taken her from the High Arctic to Antarctica, and the mountain ranges in between. She is the co-author of Waterfall Ice Climbs in the Canadian Rockies, the author of All That Glitters: A Climber ’s Journey Through Addiction and Depression, and the creator of

The Vitality Spectrum, an essential tool for both recovery and optimal mental health as outlined in her 2013 TEDx talk (150,000+ views as of August 2018).

Warren MacDonald, Author, Speaker, Climber, Canmore, Alberta Tools for resilience and personal growth are part of Warren MacDonald’s The Challenge of Change: Finding Opportunity in Adversity presentation. Warren MacDonald works with innovative, forward thinking organizations and associations looking to foster a shift in perception. Warren’s life’s boundaries were redefined in April 1997 with his accident on North Queensland’s (Australia) Hinchinbrook Island. Climbing to the Island’s tallest peak, he became trapped beneath a one-ton slab boulder in a freak rock fall. Two days later he was rescued, only to undergo the amputation of both legs at mid thigh. Just ten months later, he climbed Tasmania’s Cradle Mountain using a modified wheelchair and the seat of his pants. In February 2003, he became the first double above-knee amputee to reach the summit of Africa’s tallest peak, Mt Kilimanjaro (19,222ft), and more recently, in a spectacular effort requiring more than 2,800 pull-ups over 4 days, created history once again in an ascent of America’s tallest cliff face, El Capitan. He is also the only above knee amputee to make an ascent of Canada’s landmark frozen waterfall, the 600 ft “Weeping Wall” in Alberta. Warren’s first book, “A Test of Will” is an Australian bestseller and the subject of the “ Trapped under a Boulder ” episode of the Discovery Channel series “I Shouldn’t Be Alive”. His film documenting the epic four-week journey to Federation Peak, Australia most challenging mountain summit, “ The Second Step”, has been acclaimed worldwide, screening on National Geographic Television and winning eight international awards including Grand Prize at the prestigious “Banff Mountain Film Festival”. Warren has appeared on numerous news and current affairs programs, including “Larry King Live”, “ The Oprah Winfrey Show ”, and “ The Hour ” with George Stroumboulopoulos. He lives in Canmore, Alberta with his partner Margo Talbot.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

The Vitality Spectrum, an essential tool for both recovery and optimal mental health as outlined in her 2013 TEDx talk (150,000+ views as of August 2018).

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

ANNUAL CONVENTION SCHEDULE All 2020 Convention Delegates are required to register for the Annual Convention. Once registered, Delegates will receive an email providing access to the sessions below.

2019 HSAS Annual Convention Attendees

8:45 - 9:00 a.m.

9:00 - 9:15 a.m.

Opening Remarks

9:15 - 10:00 a.m.

Warren MacDonald: The Challenge of Change: Finding Opportunity in Adversity

10:00 - 10:15 a.m.

Break

10:15 - 11:00 a.m.

Margot Talbot: The Vitality Spectrum Moving the Needle on Mental Wellness

11:00 - 11:15 a.m.

Break

11:15 - 12:00 p.m.

Bill Fisher: OH&S Update

12:00 - 1:00 p.m.

Break

1:00 - 1:15 p.m.

1:15 - 3:00 p.m.

Annual General Meeting

3:00 p.m.

Adjournment

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

ANNUAL CONVENTION SCHEDULE

2019 HSAS Annual Convention Attendees

8:45 - 9:00 a.m.

9:00 - 9:15 a.m.

Opening Remarks

9:15 - 10:00 a.m.

Warren MacDonald: The Challenge of Change: Finding Opportunity in Adversity

10:00 - 10:15 a.m.

Break

10:15 - 11:00 a.m.

Margot Talbot: The Vitality Spectrum Moving the Needle on Mental Wellness

11:00 - 11:15 a.m.

Break

11:15 - 12:00 p.m.

Bill Fisher: OH&S Update

12:00 - 1:00 p.m.

Break

1:00 - 1:15 p.m.

1:15 - 3:00 p.m.

Annual General Meeting

3:00 p.m.

Adjournment

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MEETING PROCEDURES FOR THE ANNUAL GENERAL MEETING

2020 Annual General Meeting during the

48th HSAS Annual Convention Thursday, October 22, 2020 Online via Zoom

ed by the Chair, delegates wishing to speak shall state their egion. mments shall be limited to two minutes for each speaker. A t speak more than once on the same question unless everyone has spoken. No member may speak more than two times on n. er speaks at a time. ed to the motion. l interrupt a speaker, except to make a point of order. At the hair, shall cease speaking until a point of order is decided. hall be directed to the Chair. No comments should be directed elegate. ons are discouraged, as it can be distracting to other delegates. e a simple majority, except in special circumstances or outlined

t debatable until a motion has been made, seconded and e Chair. motion has the right to be the first speaker on the motion if e motion is prohibited from speaking against the motion. esolution cannot be postponed beyond this AGM.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

MEETING PROCEDURES FOR THE ANNUAL GENERAL MEETING General Rules

2020 Annual General Meeting during the

48th HSAS Annual Convention

1. Once recognized by the Chair, delegates wishing to speak shall state their name and Union Region. 2. Debate or comments shall be limited to two minutes for each speaker. A speaker shall not speak more than once on the same question unless everyone who wishes to has spoken. No member may speak more than two times on any one motion. 3. Only one speaker speaks at a time. 4. Debate is limited to the motion. 5. No person shall interrupt a speaker, except to make a point of order. At the request of the Chair, shall cease speaking until a point of order is decided. 6. All comments shall be directed to the Chair. No comments should be directed to or at another delegate. 7. Side conversations are discouraged, as it can be distracting to other delegates. 8. All votes require a simple majority, except in special circumstances or outlined in the Bylaws. Motions

Thursday, October 22, 2020 Online via Zoom

1. A motion is not debatable until a motion has been made, seconded and restated by the Chair. 2. The maker of the motion has the right to be the first speaker on the motion if he chooses. 3. The maker of the motion is prohibited from speaking against the motion. 4. For the AGM, a resolution cannot be postponed beyond this AGM.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

ANNUAL GENERAL MEETING AGENDA

HSAS ANNUAL CONVENTION OCTOBER 24 & 25, 2019

1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

11. 12. 13. 14.

Call to Order and Introductory Remarks Credentials Report Appointment of Scrutineers Meeting Procedures Adoption of Agenda Adoption of the October 25, 2019 Annual General Meeting Minutes President’s Annual Report Executive Director’s Annual Report Finance a. Presentation of Audited Financial Statements b. Appointment of Auditor for 2020-2021 fiscal year Committee Reports (Written Reports) a. Annual Convention b. Communications c. Governance d. Finance: Awards, Charitable Donations, Professional Contributions, Education Fund, Scholarships, Emergency Fund e. Grievance f. Negotiating g. Occupational Health & Safety Resolutions Roberta Ekberg Award Presentation Executive Council Seat Elections Results Adjournment

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

ANNUAL GENERAL MEETING AGENDA

HSAS ANNUAL CONVENTION OCTOBER 24 & 25, 2019

1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

11. 12. 13. 14.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

CONSTITUTION & BYLAWS REFERENCE ARTICLES

(f)

An Active Member who is employed in more than one Union Region is eligible to be nominated and elected in only one Union Region.

(g)

Only an Active Member employed within a Union Region is entitled to nominate an individual to the position of Delegate for that Union Region.

(h)

Where a ballot is required to elect one or more Delegates, Active Members shall vote for Delegates by mail-in ballot, handled in the manner described in article 4.

(i)

A nominee not elected as a Delegate for a Union Region shall be deemed to be an alternate Delegate for that Union Region, and, where there is more than one, they shall be ranked in order of the number of votes received.

(j)

Except as set out in the Bylaws, the procedures for electing Delegates and alternate Delegates shall be as established by the Executive Council, and the Executive Council shall notify all Members of those procedures annually before the Annual Meeting.

(k)

An alternate Delegate, when attending and voting in place of the Delegate she is replacing, is deemed to be the Delegate.

(l)

Each Delegate shall:

ARTICLE 3 - ASSOCIATION MEETINGS 3.01

Annual Meeting

The Annual Meeting shall be held within seventy (70) days after the end of each Fiscal Year of the Association. 3.03

Notice of Meeting

(a)

The President shall give Members notice of the time and place of an Association Meeting at least fifteen (15) days before the proposed Association Meeting.

(b)

The notice of an Association Meeting shall: (i)

be given in the manner provided in article 14;

(ii)

specify the nature of the matters to be presented to the Association Meeting;

and (iii) (c)

(i) include the full wording of resolutions to be considered at the Association Meeting.

attend the Association Meeting for which she has been elected as a Delegate;

and (ii)

act in the best interests of the Association.

The fact that a Member does not receive notice of an Association Meeting shall not invalidate the proceedings or the business transacted at that Association Meeting.

(m)

A Delegate holds office as a Delegate for the Association Meeting for which she was elected a Delegate.

3.04

Delegates

3.06

Chair of an Association Meeting

(a)

Only Delegates, or in their absence, alternate Delegates, selected in the manner described in this section 3.04, are entitled to vote at Association Meetings.

(a)

The President, or in her absence, the Vice-President, or, in the absence of both the President and the Vice-President, the President’s designate, shall preside as Chair at every Association Meeting.

(b)

Each Union Region with up to and including one hundred (100) Active Members is entitled to elect one (1) Delegate to attend each Association Meeting.

(b)

(c)

Each Union Region with more than one hundred (100) Active Members is entitled to elect one (1) additional Delegate for each additional one hundred (100) Active Members or portion of one hundred (100) Active Members to attend each Association Meeting.

If there is no Chair for an Association Meeting, or if a Chair is not present within thirty (30) minutes after the time appointed for holding the Association Meeting, or if the individual described in subsection 3.06 (a) is unwilling to act as Chair, the members of the Executive Committee who are present at the Association Meeting shall appoint one of their number to be Chair of the Association Meeting.

(d)

In addition to the Delegates elected in accordance with subsections 3.04(b) and 3.04(c), each member of the Executive Council is automatically a Delegate to each Association Meeting.

3.07

Resolutions

(a)

The rules relating to resolutions to be considered at an Association Meeting are set out in this section 3.07.

(e)

Only an Active Member employed within a Union Region is eligible to be elected as a Delegate in the Union Region in which she is employed.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

CONSTITUTION & BYLAWS REFERENCE ARTICLES

(f)

An Active Member who is employed in more than one Union Region is eligible to be nominated and elected in only one Union Region.

(g)

Only an Active Member employed within a Union Region is entitled to nominate an individual to the position of Delegate for that Union Region.

(h)

Where a ballot is required to elect one or more Delegates, Active Members shall vote for Delegates by mail-in ballot, handled in the manner described in article 4.

(i)

(j)

(k)

An alternate Delegate, when attending and voting in place of the Delegate she is replacing, is deemed to be the Delegate.

(l)

Each Delegate shall:

ARTICLE 3 - ASSOCIATION MEETINGS 3.01

Annual Meeting

The Annual Meeting shall be held within seventy (70) days after the end of each Fiscal Year of the Association. 3.03

Notice of Meeting

(a)

The President shall give Members notice of the time and place of an Association Meeting at least fifteen (15) days before the proposed Association Meeting.

(b)

The notice of an Association Meeting shall: (i)

be given in the manner provided in article 14;

(ii)

specify the nature of the matters to be presented to the Association Meeting;

and (iii) (c)

(i) include the full wording of resolutions to be considered at the Association Meeting.

attend the Association Meeting for which she has been elected as a Delegate;

and (ii)

act in the best interests of the Association.

The fact that a Member does not receive notice of an Association Meeting shall not invalidate the proceedings or the business transacted at that Association Meeting.

(m)

A Delegate holds office as a Delegate for the Association Meeting for which she was elected a Delegate.

3.04

Delegates

3.06

Chair of an Association Meeting

(a)

Only Delegates, or in their absence, alternate Delegates, selected in the manner described in this section 3.04, are entitled to vote at Association Meetings.

(a)

(b)

Each Union Region with up to and including one hundred (100) Active Members is entitled to elect one (1) Delegate to attend each Association Meeting.

(b)

(c)

(d)

In addition to the Delegates elected in accordance with subsections 3.04(b) and 3.04(c), each member of the Executive Council is automatically a Delegate to each Association Meeting.

3.07

Resolutions

(a)

The rules relating to resolutions to be considered at an Association Meeting are set out in this section 3.07.

(e)

Only an Active Member employed within a Union Region is eligible to be elected as a Delegate in the Union Region in which she is employed.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

(b)

Subject to subsection 3.07(f), a resolution shall be considered and voted on at an Association Meeting only if either of (i)

the Executive Council, or

(ii)

a group of at least ten (10) Active Members,

has given written notice of the resolution to the Secretary at least sixty-five (65) days before the Association Meeting at which the Executive Council or the group of at least ten (10) Active Members intends for the resolution to be considered. (c)

When the Secretary receives a resolution that has originated from a group of at least ten (10) Active Members, the Secretary shall forward the full text of that resolution to the Executive Council for its consideration.

(h)

A resolution regarding a proposed budget, when required to be brought before an Association Meeting, shall be handled in the manner described in subsection 16.04(b).

3.08

Voting

(a)

Only Delegates are entitled to vote at Association Meetings.

(b)

Each Delegate is entitled to one (1) vote on each question that comes before the Association Meeting for which that Delegate has been elected.

(c)

No Delegate is entitled to vote by proxy.

(d)

Voting at an Association Meeting shall be by show of hands, except where a motion to have a ballot vote is passed by at least a Simple Majority vote of the Delegates.

(d)

When the Executive Council has received a resolution from the Secretary in accordance with subsection 3.07(c), it shall consider the resolution and specify the details of its support or lack of support for the resolution, including reasons.

(e)

The Chair is entitled to seek the assistance of the scrutineers to ascertain whether or not a motion by a show of hands has been carried or lost.

(e)

The notice from the Secretary of an upcoming Association Meeting shall include:

(f)

Subject to subsection 3.08(g), a ruling of the Chair that a resolution has been carried or lost is conclusive evidence of that fact without proof of the number or proportion of votes recorded in favour of or against the motion, and the result of the vote so taken and declared shall be the decision of he Members, through their Delegates, upon the question.

(g)

The Delegates at an Association Meeting are entitled to appeal any ruling of the Chair and, in doing so, must follow the provisions of Robert’s Rules of Order.

(h)

Except for those to which article 20 applies, all resolutions require the support of at least a Simple Majority of the Delegates present and voting at an Association Meeting.

(i)

the full text of all resolutions the Secretary has received in accordance with subsection 3.07(b);

and (ii) (f)

If, in the opinion of the Executive Council or the group of at least ten (10) Active Members putting forward a resolution, circumstances have prevented the Executive Council or the group of at least ten (10) Active Members from giving written notice of its resolution to the Secretary at least sixtyfive (65) days before the Association Meeting at which it is proposed the resolution be considered, the following rules will apply to the resolution: (i)

Those proposing to expedite the resolution as provided in subsection 3.07(f) shall forward it in writing to the members of the Executive Committee in attendance at the Association Meeting at which it is proposed the resolution be considered.

(ii)

If at least a Simple Majority of the members of the Executive Committee, present and voting at a special meeting of the Executive Committee, determines that the resolution should be expedited and presented to the Delegates for their consideration, the resolution shall be presented at that Association Meeting.

(iii) (g)

the details, including reasons, of the Executive Council’s support or lack of support for each resolution.

The decision of at least a Simple Majority of the Executive Committee, as contemplated in paragraph 3.07(f)(ii), is final and there is no appeal from it.

A resolution affecting the Constitution or the Bylaws shall be handled in the manner provided in article 20.

ARTICLE 16 - FINANCIAL AFFAIRS 16.02 Budget (a)

Before the end of each Fiscal Year, the Finance Committee shall provide to the Executive Council a proposed Association budget for the next Fiscal Year.

(b)

At its last meeting in each Fiscal Year, the Executive Council will consider the Financ Committee’s proposed budget for the next Fiscal Year and, by at least a Simple Majority of those present and voting, will also: (i)

approve it;

(ii)

approve it with amendments; or

(ii)

reject it and request the Finance Committee to prepare a new proposed budget.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

(b)

Subject to subsection 3.07(f), a resolution shall be considered and voted on at an Association Meeting only if either of (i)

the Executive Council, or

(ii)

a group of at least ten (10) Active Members,

(h)

A resolution regarding a proposed budget, when required to be brought before an Association Meeting, shall be handled in the manner described in subsection 16.04(b).

3.08

Voting

(a)

Only Delegates are entitled to vote at Association Meetings.

(b)

Each Delegate is entitled to one (1) vote on each question that comes before the Association Meeting for which that Delegate has been elected.

(c)

No Delegate is entitled to vote by proxy.

(d)

Voting at an Association Meeting shall be by show of hands, except where a motion to have a ballot vote is passed by at least a Simple Majority vote of the Delegates.

(d)

(e)

The Chair is entitled to seek the assistance of the scrutineers to ascertain whether or not a motion by a show of hands has been carried or lost.

(e)

The notice from the Secretary of an upcoming Association Meeting shall include:

(f)

(g)

The Delegates at an Association Meeting are entitled to appeal any ruling of the Chair and, in doing so, must follow the provisions of Robert’s Rules of Order.

(h)

Except for those to which article 20 applies, all resolutions require the support of at least a Simple Majority of the Delegates present and voting at an Association Meeting.

(i)

the full text of all resolutions the Secretary has received in accordance with subsection 3.07(b);

and (ii) (f)

(ii)

(iii) (g)

the details, including reasons, of the Executive Council’s support or lack of support for each resolution.

The decision of at least a Simple Majority of the Executive Committee, as contemplated in paragraph 3.07(f)(ii), is final and there is no appeal from it.

A resolution affecting the Constitution or the Bylaws shall be handled in the manner provided in article 20.

ARTICLE 16 - FINANCIAL AFFAIRS 16.02 Budget (a)

Before the end of each Fiscal Year, the Finance Committee shall provide to the Executive Council a proposed Association budget for the next Fiscal Year.

(b)

approve it;

(ii)

approve it with amendments; or

(ii)

reject it and request the Finance Committee to prepare a new proposed budget.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

After the Executive Council approves a proposed budget, or a proposed budget with amendments, it will forward it to the Board of Governors for its consideration.

(a)

The Board of Governors will consider the Executive Council’s proposed budget and, by at least a Simple Majority of those present and voting at a Board of Governors meeting, will also: (i)

approve it;

(ii)

approve it with amendments; or

(iii)

reject it.

it has been put forward by: (i)

the Executive Council; or

(ii)

a group of at least ten (10) Active Members who have given written notice of their resolution to the Secretary at least sixty-five (65) days before the Association Meeting at which those Members intend for their resolution to be considered;

and (b)

there has been full compliance with the rules set out in section 20.03.

16.05 Financial Statements

20.03 Rules for Resolutions Affecting the Constitution or Bylaws

(a)

(b)

The Executive Council, by at least a Simple Majority, shall, approve the quarterly unaudited and annual audited financial statement of the Association. The Treasurer or her designate shall present to the Delegates at every Annual Meeting: (i)

the financial statements for the most recent Fiscal Year ended before that Annual Meeting;

(ii)

the report of the auditor on the financial statements for the most recent Fiscal Year ended before that Annual Meeting; and

(iii)

any further information respecting the financial affairs of the Association.

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from the Executive Council, the following rules apply: (i)

Before the Executive Council sends the resolution to the Secretary, the resolution must have received the support of at least two-thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, and in this subsection 20.03(a), when a such a resolution has been so approved, it shall be called an “Executive Council approved resolution.”

(ii)

If a resolution has not received the support of at least two-thirds (2/3) of the members of the Executive Council present and voting at a meeting of the Executive Council, the resolution shall die. The Executive Council shall forward its Executive Council approved resolution to the Board of Governors for its consideration.

(c)

The Delegates at the Annual Meeting, by at least a Simple Majority of those present and voting, shall receive the annual audited financial statements of the Assocation.

(iii)

(d)

Following the Annual Meeting, any Member may request and the Association will deliver to that Member a copy of the Association’s most recently approved annual audited financial statements and the report of the auditor.

(iv)

ARTICLE 19 - PROCEDURE 19.01

Robert’s Rules

(v)

If the Board of Governors does not ratify the Executive Council approved resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution.

(vi)

If the Executive Council and the Board of Governors cannot reach agreement on the Executive Council approved resolution, the Secretary shall forward the full text of the resolution to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

Except where otherwise provided in the Bylaws, all matters of procedure at any meeting of the Association or the Executive Council shall be decided in accordance with Robert’s Rules of Order. ARTICLE 20 - CONSTITUTION AND BYLAW AMENDMENTS 20.02 Presenting Resolutions Affecting the Constitution and Bylaws A resolution affecting the Constitution or the Bylaws may be presented to an Association Meeting only if:

(b)

If the Board of Governors ratifies the Executive Council approved resolution by at least a twothirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting.

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from a group of at least ten (10) Active Members, the following rules apply:

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

After the Executive Council approves a proposed budget, or a proposed budget with amendments, it will forward it to the Board of Governors for its consideration.

(a)

The Board of Governors will consider the Executive Council’s proposed budget and, by at least a Simple Majority of those present and voting at a Board of Governors meeting, will also: (i)

approve it;

(ii)

approve it with amendments; or

(iii)

reject it.

it has been put forward by: (i)

the Executive Council; or

(ii)

and (b)

there has been full compliance with the rules set out in section 20.03.

16.05 Financial Statements

20.03 Rules for Resolutions Affecting the Constitution or Bylaws

(a)

(b)

the financial statements for the most recent Fiscal Year ended before that Annual Meeting;

(ii)

the report of the auditor on the financial statements for the most recent Fiscal Year ended before that Annual Meeting; and

(iii)

any further information respecting the financial affairs of the Association.

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from the Executive Council, the following rules apply: (i)

(ii)

(c)

The Delegates at the Annual Meeting, by at least a Simple Majority of those present and voting, shall receive the annual audited financial statements of the Assocation.

(iii)

(d)

(iv)

ARTICLE 19 - PROCEDURE 19.01

Robert’s Rules

(v)

(vi)

(b)

If a resolution affecting the Constitution or the Bylaws comes to the Secretary from a group of at least ten (10) Active Members, the following rules apply:

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

(i)

The Secretary shall forward the resolution to the Executive Council for its consideration.

(e)

working in the interests of another union to the detriment of the Association;

(ii)

If the Executive Council does not approve the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council, the resolution shall die.

(f)

without proper authority using the name of the Association to solicit funds or to advertise;

(iii)

If the Executive Council approves the intent of the resolution by at least a two thirds (2/3) majority of those present and voting at a meeting of the Executive Council:

(g)

misappropriating assets belonging to the Association;

(h)

furnishing to anyone, without proper authority or for any purpose not in the best interest of the Association, a list or a portion of a list of Members of the Association;

(i)

failing, without reasonable excuse, to pay initiation fees, membership dues, or assessments of the Association;

(j)

slandering or libelling, that is, spreading defamatory comments, either verbally or in writing, which would tend to injure the reputation of a Member or an officer of the Association or any of the component parts of the Association;

(k)

failing to follow the lawful order of the Chair of any Association Meeting or its component parts to the point where business of the Association Meeting may not be fairly and reasonably conducted;

(l)

interfering with the performance of the duties of any officer of the Association or its component parts;

(m)

engaging in conduct detrimental or prejudicial to the best interest of the Association;

(n)

wilfully neglecting the duties of an elected Association position;

(o)

failing to follow the lawful directions and ruling of the Executive Council;

(p)

filing frivolous, unnecessary or vindictive charges against a Member of the Association;

(q)

harassing any Member or staff member of the Association; and

(r)

violating the published policies of the Association.

(iv)

(v)

(vi)

(A)

the Executive Council may make amendments to the resolution if, in the view of the members of the Executive Council, the amendments are in keeping with the spirit of the resolution, and may do so by at least a Simple Majority of the members of the Executive Council present and voting at a meeting of the Executive Council; and

(B)

it shall forward the resolution, as amended, if applicable, to the Board of Governors for its consideration.

If the Board of Governors ratifies, by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its approval and the Executive Council will ensure that the resolution goes to the Members with the notice of the Association Meeting. If the Board of Governors does not ratify, by at least a two-thirds (2/3 majority of those present and voting at a meeting of the Board of Governors, the resolution it receives from the Executive Council, the Board of Governors shall notify the Executive Council of its decision and the Executive Council and the Board of Governors shall meet to attempt to reach agreement on the resolution. If the Executive Council and the Board of Governors cannot reach agreement on the resolution, the Secretary shall forward the full text of the resolution, as amended by the Executive Council, if applicable, to the Members with the notice of the Association Meeting along with the details of the disagreement between the Executive Council and the Board of Governors.

ARTICLE 21 - CODE OF ETHICS 21.01 Code Each of the following acts shall constitute conduct unbecoming a Member of the Association: (a)

crossing a picket line established by the Association;

(b)

obtaining or soliciting membership by misrepresentation;

(c)

knowingly failing to comply with the Constitution or the Bylaws;

(d)

knowingly publishing or circulating false reports or misrepresentations among the Members;

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(i)

The Secretary shall forward the resolution to the Executive Council for its consideration.

(e)

working in the interests of another union to the detriment of the Association;

(ii)

If the Executive Council does not approve the resolution by at least a two-thirds (2/3) majority of those present and voting at a meeting of the Executive Council, the resolution shall die.

(f)

without proper authority using the name of the Association to solicit funds or to advertise;

(iii)

If the Executive Council approves the intent of the resolution by at least a two thirds (2/3) majority of those present and voting at a meeting of the Executive Council:

(g)

misappropriating assets belonging to the Association;

(h)

furnishing to anyone, without proper authority or for any purpose not in the best interest of the Association, a list or a portion of a list of Members of the Association;

(i)

failing, without reasonable excuse, to pay initiation fees, membership dues, or assessments of the Association;

(j)

(k)

failing to follow the lawful order of the Chair of any Association Meeting or its component parts to the point where business of the Association Meeting may not be fairly and reasonably conducted;

(l)

interfering with the performance of the duties of any officer of the Association or its component parts;

(m)

engaging in conduct detrimental or prejudicial to the best interest of the Association;

(n)

wilfully neglecting the duties of an elected Association position;

(o)

failing to follow the lawful directions and ruling of the Executive Council;

(p)

filing frivolous, unnecessary or vindictive charges against a Member of the Association;

(q)

harassing any Member or staff member of the Association; and

(r)

violating the published policies of the Association.

(iv)

(v)

(vi)

(A)

(B)

it shall forward the resolution, as amended, if applicable, to the Board of Governors for its consideration.

ARTICLE 21 - CODE OF ETHICS 21.01 Code Each of the following acts shall constitute conduct unbecoming a Member of the Association: (a)

crossing a picket line established by the Association;

(b)

obtaining or soliciting membership by misrepresentation;

(c)

knowingly failing to comply with the Constitution or the Bylaws;

(d)

knowingly publishing or circulating false reports or misrepresentations among the Members;

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

MINUTES OF THE 2019 ANNUAL GENERAL MEETING

Minutes of the

2019 Annual General Meeting during the

47th HSAS Annual Convention Friday, October 25, 2019 Delta Hotels by Marriott Regina Regina, SK

Delegates Registered: Anna Angelinas Chris Archibald Jen Bacon Crystal Bittman Scott Boucher Julie Braaksma Jarret Cappelle Debra Clark Paige Danskin Mary Deren Melissa Derow Glenda Erickson Ann Farn Sarah Friesen Kelly Fuchs Jennifer Gareau Marla Hartman Tracy Hydeman Sandy Johnson Lisa Johnson Hallberg Marisa Kermack Sheila Kerr Janna Kowalsky Heath Kuster Melanie Liast Brad Mee Gwen Miller Moyse Terry Nordgulen Jodi Posehn John Prince Natasha Prince Angela Prior Anil Sarkar Karen Schmid Denise St. Pierre Kinley Wolfe Diana Wooden Karen Zemlak Angela Barsalou Juliana Cook Ken Cross Tracy Erickson Lara Ewanchuk Amy Ewart Bill Fischer

Union Region 9 Union Region 4 Union Region 7 Union Region 11 Union Region 11 Union Region 1 Union Region 3 Union Region 11 Union Region 6 Union Region 11 Union Region 11 Union Region 8 Union Region 11 Union Region 7 Union Region 11 Union Region 7 Union Region 7 Union Region 11 Union Region 12 Union Region 12 Union Region 6 Union Region 11 Union Region 7 Union Region 3 Union Region 7 Union Region 3 Union Region 10 Union Region 11 Union Region 7 Union Region 7 Union Region 7 Union Region 10 Union Region 7 Union Region 7 Union Region 7 Union Region 7 Union Region 4 Union Region 11 Secretary Executive Council Executive Council Executive Council Executive Council Treasurer Executive Council

Health Educator Mental Health Therapist Speech Language Pathologist Occupational Therapist Dietitian EMT EMTP Assessor Coordinator Social Worker Health Educator Psychologist Occupational Therapist Assessor Coordinator Psychologist Health Educator Addictions Counsellor Social Worker Midwife Social Worker Social Worker Social Worker Physical Therapist Speech Language Pathologist EMT Speech Language Pathologist EMTP Health Educator Mental Health Therapist Addictions Counsellor Public Health Inspector Occupational Therapist Assessor Coordinator Respiratory Therapist Respiratory Therapist Physical Therapist Speech Language Pathologist Addictions Counsellor Social Worker Respiratory Therapist Physical Therapist Public Health Inspector Addictions Counsellor Occupational Therapist Mental Health Therapist EMTP

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

MINUTES OF THE 2019 ANNUAL GENERAL MEETING

Minutes of the

2019 Annual General Meeting during the

47th HSAS Annual Convention Friday, October 25, 2019 Delta Hotels by Marriott Regina Regina, SK

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

Colleen Howe Maureen Kraemer Mathieu Leonard Shannon Orell-Bast Haley Oshowy Marcel Peloquin Krishna Vegunta Karen Wasylenko Tara Watts

Executive Council Vice President Executive Council Executive Council Executive Council Executive Council Executive Council Executive Council Executive Council

Assessor Coordinator Social Worker EMTP Assessor Coordinator Dietitian Psychologist Physical Therapist Speech Language Pathologist Pharmacist

Staff Registered: Holly Bratt Dawn Brown Natalie Horejda Mark Jagoe Dean Job Robyn Selinger Kelly Sluth

Executive Assistant Communications Officer Communications/Membership Benefits Manager Office Manager Executive Director Administrative Assistant Membership Records Coordinator

Guest Registered: Travis Bolen Chantelle Erdman

Union Region 11 EMTP Union Region 11 Recreation Therapist

Motion made by: Scott Boucher Union Region 11 Motion seconded by: Julianna Cook Union Region 7 Motion #AC2019-10-25-02: To Appoint Travis Bolen and Ken Cross as Scrutineers Carried. 4.

Meeting Procedures Provided in the AGM handout. Motion #AC2019-10-25-03: To adopt the Meeting Procedures provided in the AGM Handout. Motion made by: Mary Deren Union Region 11 Motion seconded by: Marcel Peloquin Union Region 7 Motion #AC2019-10-25-03: To adopt the Meeting Procedures provided in the AGM Handout. Carried.

Adoption of Agenda Motion #AC2019-10-25-04: To adopt the Agenda

Fifty Four (54) voting delegates were present. Quorum of twenty-eight (28) established as per Article 3.5 of ByLaws. (54 delegates, 2 guests, 7 staff)

Motion made by: Colleen Howe Union Region 11 Motion seconded by: Tara Watts Union Region 7

President Karen Wasylenko called the meeting to order at 9:00 a.m.

Motion #AC2019-10-25-04: To adopt the Agenda Carried.

Call to Order and Introductory Remarks – 9:00 a.m. Welcome – by Karen Wasylenko

Credentials Report for Convention – Karen Wasylenko Registered: Fifty Four (54) delegates, Two (2) guests and seven (7) staff members. Quorum 28

Motion #AC2019-10-25-05: To adopt the minutes of the October 26, 2018, Annual General Meeting Minutes as presented Motion made by: Terry Nordgulen Union Region 11 Motion seconded by: Lara Ewanchuck Union Region 7

Motion #AC2019-10-25-01: To adopt the Credentials Report

Motion #AC2019-10-25-05: To adopt the minutes of the October 26, 2018, Annual General Meeting Minutes as presented. Carried.

Motion made by: Ken Cross Union Region 12 Motion seconded by: Colleen Howe Union Region 11 Motion #AC2019-10-25-01: To adopt the Credentials Report Carried. 3.

Appointment of Scrutineers Motion #AC2019-10-25-02: To Appoint Travis Bolen and Ken Cross as Scrutineers

Adoption of October 26, 2108 Annual General Meeting Minutes Provided in the AGM handout.

President’s Annual Report The President’s written report was made available to members prior to the commencement of the meeting. Karen Wasylenko addressed the assembly. Motion #AC2019-10-25-06: To accept the President’s Annual Report

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

Colleen Howe Maureen Kraemer Mathieu Leonard Shannon Orell-Bast Haley Oshowy Marcel Peloquin Krishna Vegunta Karen Wasylenko Tara Watts

Executive Council Vice President Executive Council Executive Council Executive Council Executive Council Executive Council Executive Council Executive Council

Assessor Coordinator Social Worker EMTP Assessor Coordinator Dietitian Psychologist Physical Therapist Speech Language Pathologist Pharmacist

Staff Registered: Holly Bratt Dawn Brown Natalie Horejda Mark Jagoe Dean Job Robyn Selinger Kelly Sluth

Executive Assistant Communications Officer Communications/Membership Benefits Manager Office Manager Executive Director Administrative Assistant Membership Records Coordinator

Guest Registered: Travis Bolen Chantelle Erdman

Union Region 11 EMTP Union Region 11 Recreation Therapist

Motion made by: Scott Boucher Union Region 11 Motion seconded by: Julianna Cook Union Region 7 Motion #AC2019-10-25-02: To Appoint Travis Bolen and Ken Cross as Scrutineers Carried. 4.

Adoption of Agenda Motion #AC2019-10-25-04: To adopt the Agenda

Fifty Four (54) voting delegates were present. Quorum of twenty-eight (28) established as per Article 3.5 of ByLaws. (54 delegates, 2 guests, 7 staff)

Motion made by: Colleen Howe Union Region 11 Motion seconded by: Tara Watts Union Region 7

President Karen Wasylenko called the meeting to order at 9:00 a.m.

Motion #AC2019-10-25-04: To adopt the Agenda Carried.

Call to Order and Introductory Remarks – 9:00 a.m. Welcome – by Karen Wasylenko

Credentials Report for Convention – Karen Wasylenko Registered: Fifty Four (54) delegates, Two (2) guests and seven (7) staff members. Quorum 28

Motion #AC2019-10-25-01: To adopt the Credentials Report

Motion #AC2019-10-25-05: To adopt the minutes of the October 26, 2018, Annual General Meeting Minutes as presented. Carried.

Motion made by: Ken Cross Union Region 12 Motion seconded by: Colleen Howe Union Region 11 Motion #AC2019-10-25-01: To adopt the Credentials Report Carried. 3.

Appointment of Scrutineers Motion #AC2019-10-25-02: To Appoint Travis Bolen and Ken Cross as Scrutineers

Adoption of October 26, 2108 Annual General Meeting Minutes Provided in the AGM handout.

EMBRACING CHANGING HEALTH CARE OPPORTUNITIES

Motion made by: Colleen Howe Union Region 11 Motion seconded by: Julianna Cook Union Region 7

d. Finance – Awards, Charitable Donations, Professional Contributions, Education Fund, Scholarships, Emergency Fund e. Grievance f. Membership Engagement Committee g. Negotiating h. OH & S

Motion #AC2019-10-25-06: To accept the President’s Annual Report Carried. 8.

Executive Director’s Annual Report The Executive Director’s report was made available to members prior to the commencement of the meeting. Dean Job addressed the assembly. Motion #AC2019-10-25-07: To accept the Executive Director’s Annual Report

Moved by: Sarah Friesen Union Region 7 Seconded by: Mary Deren Union Region 11

Motion made by: Marisa Kermack Union Region 6 Motion seconded by: Colleen Howe Union Region 11

Motion #AC2019-10-25-10: To accept the written Committee Reports Carried.

Motion #AC2019-10-25-07: To accept the Executive Director’s Annual Report Carried. 9.

Motion #AC2019-10-25-10: To accept the written Committee Reports

11.

Resolution #1 To adopt the proposed changes to Article 10.02 Board of Governors Qualifications as presented

Finance – Presentation of Audited Financial Statements The Audited Financial Statements were made available to members prior to the commencement of the meeting. Amy Ewart reviewed the Statements with Delegates.

Motion #AC2019-10-25-11: To adopt the proposed changes to Article 10.02 Board of Governors Qualifications as presented

Motion #AC2019-10-25-08: To accept the 2018/2019 General Audited Financial Statements as circulated and presented

Moved by: Marisa Kermack Union Region 6 Seconded by: Debra Clark Union Region 11

Motion made by: Amy Ewart Union Region 11 Motion seconded by: Scott Boucher Union Region 11 Motion #AC2019-10-25-08: To accept the 2018/2019 General Audited Financial Statements as circulated and presented Carried. Appointment of Auditor for 2019-2020 Fiscal Year Motion #AC2019-10-25-09: To appoint Heagy Altogge Marchett LLP and Partners as HSAS Auditor for the 2019/2020 Fiscal Year Motion made by: Amy Ewart Union Region 11 Motion seconded by: Kelly Fuchs Union Region 111 Motion #AC2019-10-25-09: To appoint Heagy Altogge Marchett LLP and Partners as HSAS Auditor for the 2019/2020 Fiscal Year Carried. 10.

Committee Reports (Written Reports) a. Annual Convention b. Communications c. Governance

Resolutions

Motion #AC2019-10-25-11: To adopt the proposed changes to Article 10.02 Board of Governors Qualifications as presented Carried. 12.

Executive Council Seat Elections Results – AGM 2019 Tracy Erickson – Addictions Counsellor – Representing Addictions Counsellors, Term Expires 2021 Shannon Orell-Bast – Assessor Coordinator – Representing Assessor Coordinators, Term Expires 2021 Bill Fischer; Travis Bolen – Paramedic – Representing Emergency Medical Technicians, Emergency Medical Technicians - Advanced, Paramedics, Dispatchers, and PAD Coordinator Paramedics, Term Expires 2021 Tara Watts – Pharmacist – Representing Pharmacists, Radio Pharmacists-Nuclear Medicine, and Clinical Coordinator (Master Senior), Term Expires 2021 Juliana Cook – Physical Therapist – Representing Physical Therapists, Orthotists, Prosthetists, Exercise Conditioning Therapists, Rehab Program Team Coordinators, Term Expires 2020 Angela Barsalou – Respiratory Therapist – Representing Respiratory Therapists, Perfusionists, Anaesthesia Assistants, Midwives, Medical Lab Technicians, and Biomedical Technologist, Term Expires 2021 VACANT – Social Worker - Representing Social Workers, Family Support Workers, Medical Education Coordinators, Vocational Counsellors, Term Expires 2021 Karen Wasylenko – President, Term Expires 2021