Significant Actions of the Executive Board

From February 20, 2021 Approval of Minutes. There being no discussion nor corrections to the Minutes of November 14, 2020, minutes were approved with no objections.

Committee Reports and Recommendations. Operations Committee 21:1 - That the HPBC transfer the ownership of the Kona Baptist Church currently recorded under the Hawaii Baptist Convention to the Kona Baptist Church. This recommendation requires a reversionary clause in the new deed to be included in the transfer of the property. Voting was conducted via chat, there was no opposition and recommendation was passed.

21:2 - That the HPBC establish an entity presence in Korea through an incorporation agreement with Freedom Village Church (FVC), formerly Seoul International Baptist church. FVC shall comply with all applicable laws regarding this incorporation in cooperation with the HPBC. Voting was conducted via chat, there was no opposition and recommendation was passed.

Administrative Committee 21:3 - That the Executive Board approve sabbatical leave for Dr. Brian Smart, June 1, 2021 to July 13, 2021. Voting was conducted via chat, there was no opposition and recommendation was passed.

21:4 - That the Executive Board approve sabbatical leave for Dr. Chris Martin, July 19, 2021 to August 30, 2021. Voting was conducted via chat, there was no opposition and recommendation was passed.

From May 22, 2021 Approval of Minutes. There being no discussion, minutes of February 20, 2021 was approved without objection via Chat Box.

Committee Reports and Recommendations. Programs Committee 21:5 - HPBC Annual Meeting 2021 Goal: To plan a meaningful HPBC Annual Meeting 2021 that would facilitate both conducting of important business as well as building togetherness in the midst of uncertain future pandemic restrictions. Vision: Host HPBC Annual Meeting sites in different regions via Zoom where Hawaii Pacific Baptists can be seated as messengers, conduct business, and enjoy fellowship and worship. Strategy: We want to consider having a small host-site in Honolulu where we would host the gathering via zoom and have our main business and speakers. We want to consider a one-day format on Friday, November 5, 2021 with regional sites. • 3:00 - 5:00 pm HST Business Session • 6:30 - 8:00 pm HST Annual Meeting Worship Celebration Note that with the time change, Hawaii Pacific Baptists in Guam and Asia will be participating on Saturday morning through early afternoon. At these regional sites, Hawaii Pacific Baptists could gather and participate via Zoom on a large screen.

Each location would have volunteers who would credential messengers and tally votes and field questions during the business session. The worship celebration would include live and pre-recorded elements including musical worship, reports from entities, and a message. The Zoom would be interactive for the regional gathering sites while others would be able to participate as guests without voting privileges but able to view and comment via Facebook Live stream. Voting was conducted via chat room and Recommendation was approved.

Operations Committee 21:6 - That the Executive Board accept the audited financial statements of HPBC for 2020, as opined on by independent certified public accountants CW Associates, CPA’s, in their letter dated April 12, 2021” Voting to accept the auditor’s report via chat.

21:9 - The Operations Committee recommends that the six vehicles that are owned by HPBC be assessed and allow the staff to liquidate as needed. Voting was conducted via chat box and was approved.

Administrative Committee 21:10 - Redefine role and scope of Programs Committee to develop new initiatives for meeting needs of the HPBC under our vision. Voting was conducted via chat box and was approved.

21:11 - Task Administrative Committee to redesignate the NCPF to the HPBC Operational Fund and allow $400K to be allocated for operational purposes for each year until 2026 or until it functions as a quasi-endowment fund. Also continue to look for ways to build the principal of this fund to keep pace with inflation and fund expanding initiatives. There being no further questions, voting was conducted via Chat Box and accepted.

21:12 - Task the Operations Committee to look at the properties available for sale and create a tier system based on the current vision and priority of sale. There being no further questions, voting was conducted via Chat Box and accepted.

21:13 - Task the Communications Committee to develop plans for communication of the new overall system of the HPBC, primarily giving through CP. There being no further questions, voting was conducted via Chat Box and accepted.

21:14 - Task the Programs Committee to adopt the new initiative format previously recommended. There being no further questions, voting was conducted via Chat Box and accepted.

21:15 - Task the Executive Director Chris Martin alongside staff subject to the approval of the EB to repurpose Puu Kahea to better fit the vision and allow for more self-sustaining operation There being no further questions, voting was conducted via Chat Box and accepted.

From August 28, 2021 Approval of Minutes. There being no discussion nor corrections to the Minutes of May 22, 2021, minutes were approved with no objections.

Committee Reports and Recommendations. Communications Committee 21:16 - That the Executive Director address the education of current and new HPBC pastors, staff, and members in the dynamics of the Cooperative Program including the new overall system of the HPBC especially regarding the new HPBC initiatives.

Operations Committee 21:17 - That the Executive Board approve the engagement of CW Associates to audit the 2021 financial statements of HPBC, at a cost not to exceed $24,000.

21:18 - That the Executive Board approve Freedom Village Church of Korea’s request in the amount of $200,000 from the New Church Property Fund.

21:19 - That the Executive Board approve the rental lease agreement by International Baptist Fellowship of the International Ministries Building at $300/month for six months and then on month-to-month lease agreement thereafter.

21:20 - That the Executive Board approve the rental lease agreement by Pawa`a Church of the Vancouver location at $400/month for six months, and then on a month-to-month lease agreement thereafter.

21:21 - That the assets associated with the Pu`u Kahea Conference Center (PKCC) operations that are owned by HPBC be assessed and allow the HPBC staff to liquidate as needed in transitioning the usage of PKCC.

Programs Committee 21:23 -That the Executive Board revoke Recommendation 21:5 from the Executive Board Meeting on May 22, 2021 concerning the Hawaii Pacific Baptist Convention meeting.

21:24 - That the annual Hawaii Pacific Baptist Convention meeting be conducted virtually by Zoom on Thursday evening 11/04/2021 at 6 P.M. HST for business, and live streamed on Friday evening 11/05/2021 at 6 P.M. HST for reports and worship.

21:25 - That the HPBC staff and the Programs Committee continue to move in the direction of the HPBC Initiatives Proposal in the areas of theological development initiatives, leadership development initiatives, and missional development initiatives.

21:26 - That approval for the portion of the 2022 proposed budget for the line items designated under the Programs Committee oversight.

Administrative Committee 21:27 - That we approve the 2022 Proposed Budget (with HPBC Initiatives)

21:28 - That the cutoff date for registration of messengers to the HPBC Annual meeting be set for end of business on October 28, 2021. This will allow the Credentials Committee one week to certify messengers. The business portion of the Annual Meeting will be held virtually and is scheduled for November 4, 2021.

21:29 - That a designated fund named the HPBC Operational Fund – Designated be established and task the Administrative Committee to redesignate the New Church Property Fund to the HPBC Operational Fund and allow $400,000 to be allocated for operational purposes for each year beginning 2022 until 2026 or until it functions as a quasi-endowment fund, reserving $200,000 for the New Freedom Village Church in Korea before closing the New Church Property Fund Account.

21:30 - That designating $83,418 from undesignated to a designated fund named HP Mission Offering – Sue Nishikawa Offering for use in assisting HPBC churches through advance, assist and initiatives.

21:31 - That designate the unspent Sue Nishikawa Offering from undesignated to the designated fund named HP Mission Offering – Sue Nishikawa Offering for use in assisting HPBC churches through advance, assist, and initiatives.

21:32 - That starting January 1, 2022, all Sue Nishikawa Offering receipts and expenses would be identified as a designated account.