Hofstra University Student Government Association 2023

S.A. 2023. 87.010

Impeachment in the Policy Series

Taken from Article [section] [number] of the Policy Series

A. IMPEACHMENT

1. Impeachment shall be constituted by the presentation of a resolution in the Senate signed by at least one-third (1/3) the members of the Senate, specifying charges against the member.

a. Notification: The Club Resources Chair shall deliver the approved impeachment resolution to the President (or Vice President, if the member in question is the President) immediately upon the adjournment of the Club Resources Committee. The President (or Vice President, if the member in question is the President) has twenty-four (24) hours to deliver a copy of the resolution to the impeached party. Notification shall be delivered forty-eight (48) hours before its introduction to the Senate.

i. Consideration of the Resolution: Consideration of the impeachment resolution shall be postponed until the regular meeting of the Senate next following its introduction, provided that at least one (1) Cabinet meeting shall convene.

ii. Cabinet Powers of Impeachment: The Cabinet may, at its discretion, refer the resolution to the Club Resources Committee for further review prior to consideration by the Senate. In the event of an unfavorable report of the Committee on the resolution, a majority (fifty percent plus one) vote of the Senate to accept the report of the Committee shall terminate further consideration of the resolution.

b. Senate Consideration of the Resolution: The Club Resources Committee shall meet as soon as feasible to debate and report special rules to govern the proceedings to consider the impeachment. At least two (2) of the sponsors of the impeachment must present verbal arguments on behalf of the resolution at the Senate meeting. The accused member shall also have an equal time to defend themselves. In the event of the impeachment of the Vice President, the Club Resources Committee Chair of the Student Government Association shall preside over the Senate during the introduction and debate of the resolution.

c. Appeal of the Impeachment: The impeached party may seek to appeal Senate’s decision if they feel the process was unconstitutional. This appeal shall be given to the Club Resources Chair who shall then pass it to the Judicial Panel. The Judicial Panel shall deem whether the impeachment process was constitutional or not, and this decision shall be final.

Respectfully Submitted,

Lincoln Anniballi

Chair of Appropriations

Makayla Egolf

Senator, Ethics and Conduct Chair

Leah Wrazin

Associate

Kayla Stadecker

Chair of Wellness and Campus Safety

Sydney Livingston

Senator

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.87.011

OSLE & SGA Club Recognition

Taken from Article IV, Section 204, Subsection 6 of the Constitution

204.6 HOFSTRA RECOGNIZED STUDENT ORGANIZATIONS: Undergraduate Hofstra students that wish to seek organizational recognition shall be recognized by the New Student Organization Recognition Committee comprised of the Office of Student Leadership and Engagement, Administrative Advisors, and members of the SGA Club Resources Committee. If recognized at a Recognition Committee Meeting, student organizations will enter a one month onboarding period. After this time period, eligible organizations shall send their Constitution and proof of engagement via Get Involved (GIHU) to the Club Resources Committee for approval at an SGA Senate Check-In. If approved at the SGA Senate Check-In, the club may receive the full benefits of an active Hofstra Recognized Student Organization as defined in the SGA Policy Series. No Hofstra organization whose governing documents do not abide by the following general standard shall be recognized:

B. The presented organization’s documents shall be constitutional in accordance with the Student Government Association (SGA) governing documents and the Hofstra University Undergraduate Student Organization Handbook.

Respectfully submitted,

Kashmiraa Pandit Club Resources Chair

Hofstra University

Student Government Association

Two Thousand and Twenty-Three

S.A.2023.87.012

Detailing OSLE & SGA Club Recognition

Taken from Section III, Subsections C-D of the Policy Series

B.

C. HOFSTRA STUDENT ORGANIZATIONS

a. A new student organization shall be considered a recognized Hofstra organization if it is recognized by the New Student Organization Recognition Committee i. The Club Resources Chair, as well as three additional members of the Club Resources Committee, shall be considered full members of the New Student Organization Recognition Committee. As members of the Hofstra Student Organization Recognition Committee, the Club Resources committee members shall vote on new organization recognition and actively seek to assist the committee where and when possible. a. During the fall semester, the application shall be open to Club Resources committee members from the previous Spring semester. b. During the spring semester, current Spring Club Resources Committee members shall be eligible to apply.

1. SGA Club Resources Committee members shall apply to join the New Student Organization Recognition Committee for the corresponding semester.

D. HOFSTRA STUDENT ORGANIZATION ONBOARDING PERIOD

i. All new recognized organizations are subject to a one (1) month onboarding period. Throughout this time period, new organizations must:

1. Have at least fifteen (15) members including a full Executive Board consisting of a President, Vice President, Secretary, and Treasurer.

2. Follow a constitution having been approved by Hofstra Student Organization Recognition Committee, the Club Resources Committee, and Senate that contains the Student Government Association’s most current preamble.

3. Have all Executive Board members attend all required trainings a. Student Organization Leadership Training b. Title IX Training c. Treasurer Training d. Student Event Request Training (coming Fall 2023)

4. Manage and maintain their own Get Involved HU (GIHU) page ii. If an Executive Board member of the newly recognized Hofstra organization is not able to attend a club-wide training session, they may seek additional make-up sessions with OSLE and/or SGA. iii. Recognition during the Hofstra Student Organization Recognition Process enables all new student organizations access to funds from 5% of the SGA Budget. iv. Membership of a newly recognized organization shall not consist of more than a quarter of members who were members of a preexisting organization that was removed from campus due to disciplinary actions v. During the one (1) month following the Hofstra Student Organization Recognition Committee Meeting, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event with at least fifteen (15) members in attendance prior to attending an SGA Senate Check-In. The Club Resources Committee shall require proof of such attendance in the form of attendance rosters for at least one (1) such meeting in that semester. Prior to attending the SGA Check-In, organizations shall hold a minimum of three (3) meetings and at least one (1) fundraiser or event each with at least fifteen (15) members in attendance. The Club Resources Committee shall require proof of such attendance and organization gatherings in the form of attendance rosters and additional evidence including but not limited to photos or promotional event materials. i. The Club Resources Committee shall require the submission of this roster at the meeting for club constitution review. ii. The Club Resources Committee shall verify that the members present at said meetings are registered on the club or organization’s GetInvolvedHU page. a. The proof of engagement shall be defined as the following: i. Proof of three (3) previous organization meetings ii. A Get Involved (GIHU) roster greater than fifteen (15) members iii. Proof of one (1) prior fundraiser or campus-wide event iv. The organization’s most recently updated Constitution and governing documents v. GIHU Events Pass attendance records for the corresponding training session(s) of each Executive Board member vi. Student Organization Check In Appeals: In the instance a Hofstra recognized organization does not pass SGA Check-in to receive the full benefits of an active Hofstra Recognized Student Organization, they may send a letter of appeal to the Club Resources committee. If the organization is deemed eligible for appeal after review by the Club Resources committee, they may present before the Senate.

2. 6. Following the one (1) month onboarding period, the new organization may digitally submit their proof of engagement via the form on Get Involved (GIHU) to the Club Resources Committee for approval. If approved, the Club Resources Chair shall formally invite the organization to a Senate Check-In meeting.

Respectfully submitted,

Kashmiraa Pandit Club Resources Chair

a. During the Appeals process, the Club Resources Chair shall abstain from voting.

Hofstra University

Student Government Association 2023

SA.2023.88.001

Appropriations Committee Policy Updates

Taken from Article II, Section B of the Policy Series

B. COMMITTEE GUIDELINES

1. General Policies: a. The Appropriations Committee shall not fund any club with a discriminatory attitude with regard to membership as defined in the Student Government Association Constitution. b. Student Government Association funds must only be used for undergraduate students. c. Priority Order: The order in which items are listed on the budget event cover sheet shall constitute priority order. i. Requests shall be considered in priority order. Should an event or budget item not be funded due to budgetary constraints, the committee shall not allocate funds to lower priority events. d. All clubs and organizations seeking funds shall use the appropriate documents provided by the Student Government Association. i. All documents shall be provided in the English language and in the United States Dollar. e. All financial business does not become official until it passes the Senate. f. Any full-time undergraduate senator or associate may be a member of the Appropriations Committee. g. Any member of the Appropriations Committee needs to abstain from voting and debating if they are a member of a club or organization seeking funds. h. The Student Government Association, the Comptroller, and Hofstra University cannot guarantee payment of any financial transactions where all documents are not filled out completely and correctly at least two (2) weeks in advance. i. Bi-Annual Budget: i. At the end of each semester, any club or organization seeking Student Government Association funds may submit a budget to the Appropriations Committee for the following semester. ii. This shall henceforth be known as “Semesterly Allocation Meetings,” to be held in November and April respectively unless otherwise specified by the Appropriations Committee. iii. The Senate shall review, amend, and approve the bi-annual budget, submitted by the Appropriations Committee. iv. No club category shall be allocated greater than twenty-eight percent (28%) of the bi-annual budget. j. Money may be transferred from one (1) club or organization’s budget to another Student Government Association-recognized club or organization’s account with the approval of the Student Government Association Comptroller. k. Income is defined as any money that enters a club or organization’s budget other than Student Government Association allocations. l. Unconventional Budgets: i. If a club or organization requires a budget for an event that exceeds $50,000 and correlates directly to the purpose of that organization, they may request to submit an annual budget to ensure timely bid placement, legal satisfaction, and university policies are followed. Said organization may bring the request to the President, Vice President, Comptroller, and Appropriations Chair of the Student Government Association before the annual budget is seen by the Appropriations Committee for the Semesterly Allocation Meeting. The aforementioned parties need to vote unanimously to honor said request. ii. If allocated, the funds for the event would not roll back at the conclusion of the semester preceding the event. iii. For any additional requests not pertaining to the one (1) event, the club or organization may submit a separate budget during the fall and spring Semesterly Allocation Meetings or at any weekly meetings they wish to attend. m. The Appropriations Chair has the discretion to require a Treasurer Training on a semesterly basis. n. At the discretion of the Appropriations Chair, any organization that fails to attend a required Treasurer Training can be denied an allocation for a semesterly budget and/or a weekly allocation. i. The denial of an allocation by the chair must be made on a request by request basis, and may not occur when an executive board member has attended a training session within the semester. b. Any club or organization may appear at no more than two weekly meetings per semester unless otherwise specified by the Appropriations Chair. c. The Appropriations Chair shall contact clubs and organizations prior to the commencement of their meetings notifying the day and time of said meetings. i. In order to attend a meeting, the club or organization shall submit a form on the GetInvolvedHU sign-up. ii. A club or organization must also submit a digital copy of their budget request to the Appropriations Chair. iii. The roster for any meeting is based on the order in which the clubs or organizations submitted their forms and will cap at the number set by the Appropriations Chair. d. The Appropriations Chair reserves the right to limit a club’s appearance at weekly Appropriations meetings for failure to appear. e. If a club reserves a spot on the Appropriations roster and fails to appear, the absent meeting shall be considered as one of the two meetings for the semester, and the club will not be able to reserve a spot on the roster for the following week, unless otherwise specified by the Appropriations Chair. f. The Appropriations Committee Chair reserves the right to limit the number of clubs on its agenda for any meeting. g. Appropriations Committee Procedures: i. When requesting a new budget, additional allocation requests shall be presented at the Appropriations Committee meeting by an executive board member of the club. ii. All funds allocated by the Appropriations Committee must be spent within the academic semester, unless otherwise specified.

1. A vote of two-thirds (⅔) may be instituted to remove a person or persons from the gallery.

1. The club or organization may only request more funds for the event at no more than two (2) nonconsecutive weekly meetings in the semester.

1. Any money allocated to requests other than the specified event will follow the bi-annual schedule, and all unused funds will rollback into the Student Government Association budget.

2. Meetings: a. The Appropriations Committee shall meet every week3 during the fall and spring semesters.

3 A week shall be defined as an operational week for the Student Government Association if there are no days off.

1. At the discretion of the Comptroller, a reallocation request may be brought to the Appropriations Committee for approval. A reallocation request may be brought to the Comptroller for review and approval.

3. Allocation Policies: a. A maximum of five percent (5%) of the funds that are to be allocated to Student Government Association recognized clubs and organizations each semester may be allocated to undergraduate non-Student Government Association organizations if the organization meets the following criteria: i. The non-Student Government Association organization must follow all Appropriations policies in order to receive funding. ii. Funding will only be allocated for campus-wide events, not for items or programs that are specific to the organization exclusively (i.e.: t-shirts, banners, conferences, travel, etc. will not be funded). iii. Charitable events or items for such events shall not be funded. iv. Proposals may be submitted for review over the bi-annual Semesterly Allocation Meetings and weekly meetings. b. Student Government Association will not fund any club or organization that is not registered on GetInvolvedHU. If an organization is deemed inactive for failure to re-register on GetInvolvedHU or for other reasons, they would no longer have Student Government Association recognition and would have to reapply through the registration committee. i. The Appropriations Committee shall not fund any club that is deemed inactive by the standards set forth in this Policy Series; and/or ii. By the definition of the club category set forth by the Office of Student Leadership and Engagement (OSLE). c. The Appropriations Committee shall not allocate funds for inventory exceeding the price of $100 per item unless the club has an appropriate location on campus to store it. d. Cost Restrictive Policies: i. Formals: Formals shall be defined as end of semester gatherings held at HofUSA, Hofstra University Club, and any off-campus location. The Appropriations Committee reserves the right to determine whether or not an event is a formal. ii. Retreats: A retreat shall be defined as an internally planned, overnight stay at an off-campus location that is exclusive to only the members of a club or organization. iii. Scholarships: The Student Government Association shall not allocate funds for scholarships. iv. Alumni: The Student Government Association shall not allocate funds towards any gifts or items for alumni. v. Licensing/Certifications: The Student Government Association shall not allocate funds for licensing or certifications. vi. Transportation: Transportation may be funded up to a 300-mile radius of Hofstra University, with the exception of the Colonial Athletic Association tournament bus(es) that is sponsored by the Student Government Association. vii. Clothing Merchandise: No apparel merchandise shall be funded above $40.00 $30.00 per member per semester. viii. Uniforms: No uniforms shall be funded above $50.00 $40.00 per member per semester. ix. Prizes: The Student Government Association shall not fund prizes. x. Tipping: Organizations cannot use Student Government Association allocated funds for tipping. xi. Disc Jockey: Organizations shall not be funded more than $1000 $750 for Disc Jockeys per semester. xii. Coaching or Instructor Fees: The Student Government Association may fund up to $1,500 $2,000 per semester for all coaching or instructor fees. xiii. Fashion Shows: The Appropriations Committee shall not allocate funds to requested fashion shows unless they fulfill the explicit purpose of the club or organization as stated in their constitution. xiv. Speaker Fees: The Student Government Association may fund specific speaker fees, but not optional honorariums or donations. xv. Donations: The Student Government Association shall not allocate funds for cash or in-kind donations. xvi. Member Gifts: The Student Government Association shall not allocate funds for gifts to members. xvii. Social Outings: The Student Government Association shall not allocate funds for social outings. xviii. Hotels: Three (3) different bids shall be provided before any allocations are to be disbursed for hotel costs. A Student Government Association recognized club or organization may be funded up to $200.00 per room per night for hotels. xx. Membership Fees: The Student Government Association shall not fund membership fees for the individual members of any club or organization. e. Conferences: A conference shall be defined as an overnight stay at an off-campus location, planned by a third party, and is open to all students. i. A maximum of thirty (30) members, up to $100.00 $30.00 per member, may be funded by the Student Government Association for registration to attend a conference per semester. ii. No Student Government Association budget shall be allocated for food for the conferences. f. Competitions: i. When requesting funds for a competition, an organization shall present the Appropriations Committee with all necessary registration materials and information regarding the competition. g. Budget Appeals: In the event that a club or organization finds the allocated funds during a weekly meeting to be unfair incorrect under their belief, they may file an appeal to be presented to the Senate. i. Weekly Meetings: If a club or organization wishes to appeal an allocation from a weekly meeting, the club must email the Appropriations Chair within 24 hours after the start of the Appropriations meeting stating their reason for appeal. The Appropriations Chair must notify the Vice President that a club wishes to appeal twelve (12) hours prior to the Senate meeting. The club may present their appeal at Senate during the presentation of the weekly Appropriations report. ii. Semesterly Allocation Meeting: If a club or organization wishes to appeal an allocation from budget weekend, the club must email the Appropriations Chair within the time allotted time specified at the discretion of the Chair requesting a time for the meeting. The Appropriations Chair shall email the Vice President the list of clubs that are scheduled to appeal twelve (12) hours before the Senate meeting. the reason for their appeal. h. Student Government Association Club or Organization Budget: All monetary contributions donated to the Student Government Association Club or Organization Budget, a subdivision of the Student Government Association Budget, shall only be accessible to the Appropriations Committee. The committee shall be permitted to appropriate such additional budget(s) to clubs and organizations in accordance with the rules and regulations of the Student Government Association By-Laws and Policy Series. In cases where donations are made to a specific Student Government Association club or organization, these funds shall be deposited through the Office of Student Leadership and Engagement and designated as income. i. Consistency: The criteria that is set forth on the limits of what the Student Government Association may fund, shall be held objectively on a consistent basis. j. Remaining in Hofstra Property Clause: i. Anything which is purchased through funding by the Appropriations Committee must remain in the control of the club/organization that requested the item due to OSLE policy. ii. The Appropriations Committee reserves the right to request a full roster of uniforms, equipment, or any item from any club or organization which has received funds from the Student Government Association in the past two (2) years. iii. Any club/organization can request the same item two years after its initial request due to possible wear and tear or damage caused to the item. k. Photography: i. Photography cannot be funded using the Student Activity Fee unless it is for the sole purpose of forwarding the mission of the club/organization requesting the funds. ii. The Appropriations Committee cannot fund photography for individual use or the photographing of an individual. iii. The Appropriations Committee cannot fund for any photography relating to graduation. l. Fundraising: i. Student Government Association may allocate funds for fundraising items only if the profits raised from the fundraiser are going to a charitable cause/organization. ii. Student Government Association may not fund for fundraising items if the profits raised from the fundraiser are going to the club or organization’s income.

1. A maximum of thirty (30) members, up to $50.00 per member, may be funded by the Student Government Association for a retreat per semester.

1. A maximum of thirty (30) members, up to $50.00 $25.00 per member, may be funded by the Student Government Association for a retreat per semester.

2. No student Government Association budget shall be allocated for food for the retreats.

1. A Student Government Association recognized club or organization may be funded up to five (5) personal cars per event.

2. Student Government Association cannot fund gas expenses.

3. Student Government Association cannot fund for coach bus(es).

4. Student Government Association cannot fund for rental cars.

5. Student Government Association cannot fund for airfare.

6. Student Government Association cannot fund for any rideshare services (i.e. Uber, Lyft, etc.)

7. Student Government Association funds mileage based on the standard Internal Revenue Service (IRS) rate at the time of requested funds.

1. Clothing shall be defined as any apparel relating to shirts, jackets, pants, etc. branded or otherwise created for members of a club/organization.

1. A Uniform shall be defined as a distinctive item or set of clothing that is created exclusively for members of the same organization or club.

1. A social outing shall be defined as any event that is restricted to the members of a club or organization that does not specifically relate to the purpose of said club or organization.

1. One bid shall be accepted in the event that a club or organization is mandated to stay in that hotel by the conference or event they are attending. Should this be the case, the club or organization must provide documentation.

2. A Student Government Association recognized club or organization may be funded for up to three (3) nights.

Student Government Association shall not fund for Airbnb or independent homestay service (rentals).

1. The appeal will be seen at the first Appropriations meeting of the following semester.

Respectfully Submitted,

Sydney Greenlaw Justin Fountain Appropriations Chair Comptroller