SGA: Senate Agenda 09/22/16

Agenda of the 81st Senate Hofstra University Student Government Association

September 22, 2016 Plaza West, David S. Mack Student Center Call to Order I. II. III. IV. V. VI.

VII.

VIII.

IX. X. XI. XII.

Quorum Call Approval of Senate Minutes from September 15, 2016 Approval of Cabinet Minutes from September 21, 2016 Special Business A. Swearing in of new Senators and Justices Committee Chair Reports A. Rules- A. Normandin New Business A. SGA Club Recognition Hearing i. Pride Students Veteran Organization ii. CAC Executive Board Reports A. President—D. Gallagher B. Vice President—W.Shepherd C. Comptroller— G. Senderowiz D. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey B. Club Relations- L. Solis C. Public Relations- M. Kutsch D. Spirit- M. Wright E. Student Services- R. Cinquemani Special Business A. Nominations for Club Relations Chair For the Good of the Order Announcements Snap Cup

Adjournment

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Agenda of the 81st Senate Hofstra University Student Government Association

September 15, 2016 Green House, David S. Mack Student Center Call to Order at 6:38 pm I. Quorum Call II. Approval of Senate Minutes from April 28, 2016 A. Senator Narain motions to pass B. Unanimous second C. Motion passes 26-0-0 III. Approval of Cabinet Minutes from September 14, 2016 A. Chairwoman Casey motions to pass B. Motion passes 26-6-0 IV. Committee Chair Reports A. Rules- A. Normandin i. Explains why her report is earlier than others ii. Had introductions with committee at Monday’s meeting iii. Hofstra eSports came to be re-recognized, ended up updating constitution iv. Give Kindness HU came to seek SGA recognition 1. Chairwoman Normandin explains SGA recognition v. TGIF also came to seek SGA recognition vi. Hofstra Crew came to update constitution vii. Chose referendum questions for upcoming election 1. Senator Bekios motions to pass Rules minutes 2. Motion passes 26-6-0 V. New Business A. SGA Club Recognition Hearing i. GiveKindness 1. Given five minutes to speak a. Nicole Madison, founder, began club at original college in Connecticut because of roommate being bullied on social media b. Felt compelled to make a change in a positive way, to use social media to spread kindness anonymously between students c. Ms. Madison explains different ways to spread kindness such as kindness jar, kindness poster, free bake sales, and social media campaigns. d. Wants SGA recognition for resources such as PR and funds, as Ms. Madison often ends up footing the bill for her club 2. Five minutes of questioning a. Chairperson Normandin, “What about ‘Be Kind, Step Up?” i. GiveKindnessHU was originally denied due to Be Kind, Step Up, and became a club under Be Kind, Step Up, but eventually broke up because of the failure of Be Kind, Step Up’s eboard. They then merged, with Give Kindness HU as the lead club/ b. Narain “How many members? i. 40 people at yesterday’s meeting c. Senator Read, “Who gets to see compliments?”

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i.

d.

e.

f.

3.

Debate a.

b.

c.

d.

4.

5.

6.

Only Ms. Madison sees messages before they are posted, to weed out potential negativity Senator McCoy, “Any potential fundraisers?” i. Fundraiser’s have been held at Madison’s Smoothie Café, her family’s restaurant Chairwoman Casey. “What types of things would you seek funding for?” i. Mostly just things for events, such as post-its and baked goods, mostly small things Chairwoman Wright, “How did you spread Give Kindness PRwise?” i. Mostly social media, many people get to know the social media accounts by being posted about or messaged. We also used fliers often for events Senator Narain speaks for i. Such a positive group ii. Funding something so good for the campus iii. Such great effort and events iv. Yields time to Chair Normandin 1. Two successful clubs create one strong 2. Huge club population a. Yields time to Senator Bekios i. Can use our PR, as she has never even seen posts due to lack of Twitter account Chairwoman Wright speaks against i. SGA recognition doesn’t seem necessary ii. PR already seems strong, as does budgeting 1. Yields time to Chairman Kutsch a. Already huge social media awareness Senator Mishkin speaks for i. Club has already been very active ii. Holds campus-wise events, very inclusive iii. Already successful independent of SGA iv. Has a great message v. Does not require a lot of funding Chairwoman Casey speaks against i. Appreciates club, seems like a great idea ii. Strong social media presence already, SGA recognition may not be helpful iii. We cannot fund decorations or giveaways, so we may not be able to help them financially anyway

Vote a. Tie 13-13-0 Senator Read motions for vote by ad-hoc committee a. Motion is rejected Chairwoman Normandin motions for a moderated caucus of four speakers for one minute each a. Motion passes 26-0-0 i. Senator Bekios 1. Not gaining SGA recognition is not necessarily a bad thing, considering we may not be able to provide them the help they are asking for ii. Chairwoman Normandin 1. We may not be able to help financially, but we can always help with PR or in a club relations aspect 2. Yields time to Chair Kutsch iii. Senator Tadbiri 1. Club relations can help fundraise to make up for funds that we cannot provide iv. Senator McCoy 1. It may seem like doubling a budget for a club that is so similar to a club that already exists

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2.

7.

Vote a.

ii.

B.

Senator Bekios clarifies that the clubs have merged

Give Kindness HU is now an SGA recognized club by a vote of 197-0

TGIF 1.

Given five minutes to speak a. They want to create a safe space in the Hofstra community for trans-people b. Also want to provide education for the community c. Offering self-defense classes on Trans Day of Remembrance 2. Five minutes of questioning a. Chairwoman Wright, “What does SGA recognition mean to you?” i. Great relationship with administration and great at advocating, as well as a great place for funding, therefore more events b. Senator Valerio, “More information on self-defense class?” i. Allow an instructor of self-defense to come, on the Trans Day of Remembrance. There will also be education on the dangers that trans-people are at risk of c. Senator Mustazza, “how many members?” i. On GetInvolvedHU there we 17 members d. Senator McCoy, “Who can take the self-defense class?” i. Not only for trans people, however it may be focused on queer community due to violence within the queer community. e. Chairwoman Casey, “How long have you been a club?” i. Met with OSLE in December f.

Senator Amadio, “What is the difference between you and Pride Network?” i. Often, there is not as much support or events for trans or gender non-conforming people as much as lesbian and gay students, due to population. However, it is a great resource and they would consider collaborating.

3. Debate a. Senator Mishkin speaks for i. Hofstra’s campus seems extremely conservative and under representative of trans and gender identity ii. Trans-people have their own identity separate from lesbian and gay people b. Chairwoman Normandin Speaking against i. Still very new ii. Yields time to Chairwoman Solis c. Senator Martin Speaks for i. Events are open to everyone, but hope to target a specific group of people ii. It is important to be a liaison to underrepresented people iii. Trans-people are still sometimes outcasts in the queer community iv. Yields time to Chairwoman Solis 1. Different networks such as BSU and other African American groups d. Senator Durand Speaks against i. Is not against idea of the club ii. Seems too similar to Pride Network, perhaps they could work within the Pride Network iii. They have pretty low attendance for a club iv. Yields time to Senator Valerio 1. Suggests they umbrella under Pride Network 4. Vote a. TGIF is now an SGA recognized club by a vote of 20-8-0 Referendum Questions i. Questions that will be on the ballot for the SGA election held on September 21st and 22nd, 2016 ii. Chairwoman Normandin explains the referendum and the importance of passing them iii. Questions

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1.

2.

VI.

Fitness Center Hours (Changes and Awareness) Ramen Noodles a. Senator Tadbiri inquires whether question three can be changed to a subquestion in order to avoid skewing data i. President Gallagher informs the senate that this is not possible b. Senator Kutsch asks if all questions are required to be answered i. Vice President Shepherd says yes c. Senator Solis asks if the question can be postponed to Student Appreciation Week i. Vice President Shepherd says yes d. Senator Martin motions to strike question three i. Motion passes 28-0-0 ii. Referendum question number three is struck from the ballot 3. Increased Recycling Efforts 4. Extended Library Hours Initiative a. Senator Mishkin asks about previous library hour extensions i. Senator Durand responds that they are still not ideal according to some students b. Senator Mishkin asks change the grammar of the question in order to increase specificity as well as parallelism i. Chairwoman Normandin asks for a point of information in regards to the duration of the library hour extensions c. Senator Craig asks for a point of information regarding question i. Senator Durand makes a motion to change question six to, “SGA heard your request and helped to extend library hours to midnight on weekends starting this October. Do you plan to utilize the library at these times?” ii. Motion passes 27-1-0 5. Chairman Kutsch motions to strike question five, as referendum questions can only be “’yes’ or ‘no’ questions” a. Motion passes 28-0-0 b. Referendum question number five is struck from the ballot iv. Chairwoman Solis motions to pass the Referendum questions as edited 1. Motion passes 28-8-0 Executive Board Reports E. President—D. Gallagher a. Welcomes everyone back b. Updates on his and Whitney’s whereabouts c. Meeting with Student Affairs this week i. Reorganization, more positions to benefit the university at large ii. Full time PhD candidate in Saltzman Center iii. Anita is now in charge of community service as well as commuting students and off campus students iv. The Wellness Center and Saltzman Center are being consolidated to University College Hall for anonymity to those seeking mental help, and for convenience v. Continuing Ed is moving across Oak Street d. Debate Updates i. The Committee on Debate is in charge ii. Student Affairs handles tickets, student volunteers, and programs 1. We do not know when the tickets will be available nor how many 2. This is for security reasons and will be somewhat last minute e. General Update i. Why are we down here? Why isn’t The Rat being renovated?

1. The Debate pushed renovations to November 2. President Gallagher illustrates what The Rat and The Greenhouse could potentially look like ii. State of Hofstra from President Rabinowitz to the Students, Student Affairs, and SGA 1. Probably in October 2. Need a lot of PR iii. Working on SGA Calendar, everything is planned out f.

Action Items i. Student appreciation week planning has begun

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ii.

VII.

VIII. IX. X.

Fall Fest 1. Pushed back due to The Debate to October 8th, 2016 2. We are facilitating and co-sponsoring the Pride Expo; therefore, we will not be participating as an organization 3. Chairwoman Wright explains the Pride Expo to the senate F. Vice President—W.Shepherd a. Next week, senate will be in Plaza West at 6 pm with Business Casual Attire b. Passing around sign-up sheets for OSLE Debate Viewing Parties as well as Fall Admissions days c. Explains Snap Cup to Senators who do not know what it is i. Reveals beautiful new Snap Cup created by Chairwoman Wright G. Comptroller— G. Senderowicz a. Introduces herself and says “hi!”

H. Secretary— F. Chirico Committee Chair Reports A. Appropriations- E. Casey i. Phi Delta Theta did show up to the meeting but because they were not funded they did not appear on the appropriations minutes 1. Senator Narain motions to pass appropriations minutes 2. Motion passes 28-0-0 B. Club Relations- L. Solis i. Talked about Club Relations goals and did some introductions ii. Some goals include: 1. Open communication 2. Building a partnership 3. Being a better listener 4. Student voices being heard iii. Hope to open meetings to clubs/students iv. Discussed assigning club categories to Club Relations members v. Explains Multicultural Caucus, and asks senators to sign up for some of the future dates 1. Please do not answer questions you do not know the answer to a. Senator Mishkin motions to pass the Club Relations minutes b. Motion passes 28-0-0 C. Public Relations- M. Kutsch i. Went over icebreakers despite being down in attendance ii. Went over some software and roles iii. Senator Durand stopped by to discuss PR for the library hours initiative 1. Chairwoman Solis motions to pass Public Relations minutes 2. Motion passes 28-0-0 D. Spirit- M. Wright i. Went over guidelines and gave out an agenda ii. Talked about Fall Fest, semester events, and entire year events 1. Hofstra Celebrates the Holidays, Pride Unleashed Week, CAA Tournament iii. Plans to roll out Pride Rock 1. Advertisement for organizations for 2-3 days per organization 2. Plans to create an ad-hoc Rock Committee iv. Senator Gardner has created many initiatives for Spirit 1. Senator Bekios motions to pass the Spirit minutes 2. Motion passes 28-0-0 E. Student Services- R. Cinquemani i. Did a brief overview of what student services is 1. Advocates for the students 2. Voice for the students ii. Want to do FaceTime with SGA as well as a suggestion box iii. Meetings will be Mondays at 5 iv. Did not add any referendum questions v. Discussed Provost Scholars Reception as well as Student Appreciation Week vi. Discussed how portfolios work 1. Senator Markakis motions to pass Student Services minutes 2. Motion passes 28-0-0 For the Good of the Order Announcements Snap Cup

Senator Markakis motions to adjourn the meeting

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Motion passes 28-0-0 Meeting Adjourned at 9:00 pm

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Cabinet Minutes September 21, 2016 I.

II.

III.

IV.

Call to order a. Meeting called to order at 11:18 am b. Absences: Chairwoman Wright President Updates a. RHA Meeting i. Gaby, Whitney, and Damian met with RHA regarding office procedures ii. Went very well, will continue to support each other b. SGA Election i. Have an opportunity to hit cap ii. Continue to share posts about voting iii. Max will create an SGA Vote logo Vice President Updates a. Flavors of Diversity with RHA i. Friday at 3pm in the Atrium ii. Each organization has a different flavor for snow cones b. Bi-Weeklies start this week New Business a. Pride Pantry i. Going to happen and need volunteers 1. Training will occur to handle any issues that may arise such as packaging or students who are uncomfortable asking for food 2. Perhaps an hour at the Pride Pantry could be an office hour 3. Mindful of office protocol once Pride Pantry begins b. Issue Alley i. No one has signed up thus far ii. Email issue has occurred c. SGA Recognition Hearings i. Pride Student Veterans Organizations (PSV) 1. Purpose is to support veterans ii. College Against Cancer (CAC) 1. Was being pushed by administration 2. This would be Relay for Life, and would allow us to fund relay a. A way to have appropriations money set aside specifically for relay b. It is easier to eat into our buffer to fund them than to fund them otherwise

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V.

VI. VII.

c. Concerns i. Would we only be funding the work order like we do for Music Fest, or would we be funding even more 1. IE would we be funding t-shirts, travel, etc.? ii. All fundraising proceeds have to go to the American Cancer Society and cannot be used within the club 1. They need to run this by their representative iii. OSLE’s active club tier and how they plan on following these regulations if they do not plan on being active this semester? iv. What is the benefit of being a CAC chapter? v. Are there any rules restricting membership in the organization? vi. Who is Megan and what role does she have in your funding or fundraising?

3. If they are not approved, they can always come back 4. May need a moderated caucus to ask Rita to clarify Matters at Hand a. Club Relations i. Senators not attending meetings ii. Senator Ismail wants to make a video/quiz/module type of e-board training b. Rules i. Senator Durand has been appointed Ethics and Conduct Chair c. Student Services i. Student Appreciation week is underway ii. How can we replace the paper bracelets to count students?

1. Perhaps we can replace them with plastic bracelets 2. Can we buy the bracelets from an outside vendor? (Ali Baba) iii. Starting to choose a color scheme d. Title IX i. How can we better inform students of what to do when sexual assault occurs?

For Good of the Order a. Cabinet Clipboards?

Adjourn a. Meeting adjourned at 12:05 pm

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Rules Minutes Meeting Commenced

F16 Weekly Meeting 2 9/19/16 6:25 PM

Attendance Attended

Senator Bekios Senator Durand Senator Martin Senator Mustazza Chair Normandin

Visiting

Senator Amadio

1. Welcome to the family, Mike!

2. Pride Student Veterans Organization a. Reason for attendance: seeking SGA recognition b. Passed 4-0, will be seen at Senate 9/22 3. ASTA (American String Teachers Association) a. Reason for attendance: seeking SGA recognition b. Not passed, will follow up with advisors. i. Exclusivity with requiring chapter dues, however must follow national chapter requirements 4. Colleges Against Cancer a. Reason for attendance: seeking SGA recognition b. Passed 4-0, will be seen at Senate 9/22 5. Appointing of Ethics and Conduct Chair a. Congratulations to our new chair, David!

6. Internal Check-in a. Personal Initiatives i. Bring 3-4 sentence statement to Rules next week b. Signing up for elections 7. Office Hours a. Monday’s 2-4 PM or by appointment

Meeting Adjourned

8:25 PM

Respectfully Submitted, Abby Normandin Rules Chairwoman

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THE CONSTITUTION OF PRIDE STUDENT VETERANS ORGANIZATION

PREAMBLE: Under Article I, section two, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. A club or organization will be defined as non-exclusive in its membership and actions by “extending equal opportunity to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristic’) in employment and in the conduct and operation of Hofstra University’s Educational programs and activities.

ARTICLE I: NAME A. The name of this organization shall be Pride Student Veterans Organization.

B. The name of this organization shall be colloquially known as PSV ARTICLE II: MISSION STATEMENT A. To provide a social, academic, and professional outlet that enhances the experience of Hofstra’s military veteran population, integrating camaraderie across the campus among all students.

ARTICLE III: PURPOSE A. To provide an organized mechanism for the academic, professional, and mentorship pursuits of the military veterans at Hofstra University. To achieve this goal, PSV shall organize professional and social events involving current students, alumni, professors, professionals, and prospective student members.

B. To advance the education of veteran benefits. To achieve this goal, PSV shall seek opportunities for students to represent Hofstra at professional conferences, seminars, and symposiums and create local events for education and awareness.

C. To support the development of the veteran students at Hofstra University by interacting with prospective students, alumni, increasing awareness of student veteran

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needs, and interaction among various departments and the student population at Hofstra.

D. Coordinate internal support groups for transitioning student veterans to alleviate stress involved in the difficult life alteration from military to civilian life.

E. Organize volunteer opportunities to support military affiliated personnel at home or abroad.

ARTICLE IV: CLUB ADVISOR A. The Club Advisor for this organization shall be a non-student Hofstra University employee.

B. The Advisor shall be approved by a two-thirds (2/3) vote of the active members of this organization.

C. The duties of the Organization Advisor shall be the following: a. Oversee actions and events held by PSV. b. Act as a liaison between members and Hofstra faculty in coordination of events. c. Provide structure for the meetings of this organization and serve as a resource for all members and officers during the meetings.

ARTICLE V: MEMBERSHIP A. To be eligible for membership in PSV individuals shall: a. Be accepted to, attending (part-time or full-time), and in good academic standing at Hofstra University b. Be conditionally accepted to Hofstra University or completing a course at Hofstra University. c. Any student who has a vested interest in helping veterans, or has an affiliation with the military, or military veterans, who can contribute to enhancing the content of the meetings and/or events. d. Any armed forces veterans, active duty, reservist, guardsmen, and dependents of the aforementioned positions. e. Attend two PSV sponsored events or meetings during each academic semester. f. Meet all Hofstra University requirements for membership in a student organization.

ARTICLE VI: DUTIES OF OFFICERS AND THEIR ELECTIONS A. The title of the officers and their duties shall be to: a. President i. Acts as a spokesperson for club/organization in the presentation of its positions and enunciation of its policies.

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b.

c.

d.

e.

ii. Acts as group's representative at campus functions or appoints a designee from the group. iii. Appoints and removes members of all committees, subject to confirmation by a majority vote of the members. iv. Nominates and recommends the removal of candidates, subject to confirmation by a majority vote of the members. v. Chairs meetings of the Executive Board. vi. Meets with advisor on a regular basis. vii. Acts as a liaison between club/organization and other departments. viii. Reports at each meeting a summary of his/her activities and such activities of committees, which may be of interest to members.

The Vice President i. Assists the President in the execution of his/her duties. ii. Fulfills the responsibilities and duties delegated to him/her by the President. iii. Assumes the role of the President in his/her absence. iv. Assumes the role of the Secretary or Treasurer in their absence. v. Reports at each meeting a summary of his/her activities that may be of interest to members.

Internal Communications Director i. Records, publishes and reports the minutes of club/organization meetings. ii. Distributes typed minutes to all members and advisors. iii. Assists the President with the dissemination of club matters to members/public. iv. Maintains and distributes membership list and contact information of the club/organization. v. Takes attendance at meetings and events. vi. Reports at each meeting a summary of his/her activities that may be of interest to members.

Treasurer i. Manages all club revenues and expenditures. ii. In conjunction with the Executive Board and future officers, prepares the club/organization budget for the following academic year. iii. Provides an oral and written update on the state of finances to the Executive Board at least once every semester. iv. Maintains a financial relationship with the OSLA budget coordinator, located in room 260 Student Center. v. Reports at each meeting a summary of his/her activities that may be of interest to members.

Parliamentarian (optional position) i. Maintains order during organizational meetings

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ii. Oversees voting during meetings, or by ballot (paper or e-mail), including Executive Board elections f. Historian (optional position) i. Keeps historical records from the past to aid in transitions/continuity. ii. Keeps historical documents including but not limited to membership and Executive Board information, pictures, awards, events, contributions, achievements, of PSV and PSV members. iii. Maintains up-to-date information (when available) about past PSV members including, but not limited to career/education achievements.

B. Elections a. Elections shall be before the culmination of the end of the Spring semester for the following academic year, at a regularly scheduled PSV meeting provided that a quorum (two-thirds (2/3) of active membership) is present. b. Nominations for positions shall be accepted up until voting begins. c. Individuals may nominate themselves for a position and may not be nominated for and elected to more than one E-Board position (President, Vice President, Internal Communications Officer, Treasurer). d. Any active member may nominate any other active member for any position within the organization. e. To Be nominated, the individual shall be: i. An active member of PSV for one full semester. ii. Attending Hofstra University (part-time or full-time). iii. In good academic standing. f. There shall be a closed ballot; election of a candidate shall be carried out by a simple majority of the active members of the organization. i. If one candidate does not achieve the majority, then the two (2) individuals with the highest number of votes shall participate in a runoff election. ii. If there is a tie in the number of votes, the two (2) individuals with the highest number of votes shall reintroduce themselves, and a run-off shall be conducted between the two (2). g. All ballots shall be cast in person. If any active member cannot attend the election, he/she may hand in a signed, written ballot to the advisor before the election. h. The order of elections shall start with the President, then Vice President, Treasurer, Internal Communications Director, and so on. i. Elected officials will take office upon the conclusion of the elections. j. Procedure in the event of resignation, removal, or vacancy: iv. Any vacancy of the Presidency shall result in the succession of the Vice President. v. If the Vice President cannot assume the position, another election will be held to elect a new president.

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ARTICLE VII: REMOVAL OF OFFICERS A. If it is determined that an elected official is not carrying out his/her duties and responsibilities as per the position description, he/she shall be removed from office with the following procedures. a. A minimum of two (2) members shall collect and bring charges against the officer. b. The said members shall send a letter to the accused officer notifying him/her of the date of their impeachment vote. c. They shall present his/her findings to the club. d. The officer shall have the chance to rebut the charges. e. After the procedures are carried out, a two-thirds (2/3) vote of all active members shall be required to remove the officer.

B. A member of the Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur.

ARTICLE VIII: MEETINGS A. Official meetings shall be held every other week while classes are in session. The exact time and date shall be determined by a common agreement of the members.

B. Special Meetings a. If one-third (1/3) of the club’s active members present a petition in writing to the President, he/she shall be required to call a special meeting within 48 hours.

C. A quorum of a majority of the active members shall be present for any business actions to occur at a meeting.

ARTICLE IX: FUNDRAISING A. It shall be the duty of all members to be involved in fundraising opportunities.

B. Members are not required to contribute to any fundraisers, but personal donations shall be accepted. a. All monetary contributions shall be subject to review and refund by the Executive Board.

ARTICLE X: METHOD OF AMENDMENT A. Proposed amendments to this constitution shall be presented at regular meetings, and shall be executed following a two-thirds (2/3) majority vote of the active members present.

B. Any amendments to this constitution shall be presented to and improved by the Student Government Association Rule’s Committee before going into effect.

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Colleges Against Cancer Constitution – Hofstra University Preamble: Under Article 1, Section 2, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. Membership in this organization is open to all full-time undergraduate students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, physical and mental disability, marital or veteran status (“protected status”) in the conduct and operation of its educational programs and activities, including admission and employment.

Mission Statement: We, the members of the American Cancer Society Colleges Against Cancer – to fully realize our purpose of reducing total cancer incidence and mortality by cutting it off at the source through education and support and in order to help the American Cancer Society reach its goals – do hereby adopt and establish this constitution as the guiding instrument of our organization.

I.

Name The name of our group shall be Colleges Against Cancer at Hofstra University.

II.

Purpose Colleges Against Cancer is a national collaboration of college students, faculty, and staff dedicated to fighting cancer, volunteering for the American Cancer Society, and improving college communities by instating and supporting programs of the American Cancer Society.

III.

Goal The main goal of Colleges Against Cancer shall be to fight cancer by volunteering for, instating, and supporting programs of the American Cancer Society. Further goals include, but are not limited to: a. Establishing advocacy programs on campus b. Bringing cancer control programs to campus and promoting cancer awareness and prevention c. Raising money through American Cancer Society-approved fundraisers on campus d. Promoting Society-approved fundraisers on campus e. Making Colleges Against Cancer a collaborative effort among all students and student organizations on campus, as well as with members of this chapter, the local American Cancer Society office and staff, nearby chapters, and the National Leadership Council

IV.

Membership

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Membership in Colleges Against Cancer shall be limited to persons officially connected with the university as faculty, staff or full-time undergraduate students.

V.

Officers Section 1. The officers of the group shall be: a. President b. Vice President c. Treasurer

Section 2. Elections a. Elections shall be held before the culmination of the spring semester. b. A representative of the Student Government Association shall be present in order for the election proceedings to occur. c. The presiding officer shall take nominations from the floor. Any active member may nominate any other active member for any office. d. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting.

1. If anyone (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes will participate in a run-off election.

2. If there is a tie in the percentage of votes cast in the first election, all of the candidates will reintroduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes. e. All ballots shall be cast in person. No voting by proxy shall be permitted at any election. However, if any active member cannot attend the elections, he/she may hand in a signed, written ballot to the advisor before the election. f. The order of elections shall start with the President. After the President is elected, the Vice Present shall be elected, followed by the Treasurer, and so forth. g. Elected officials shall take office immediately after the conclusion of the elections. h. Procedure in the event of resignation, removal, or vacancy: 1. Any vacancy in the presidency shall result in the succession of the Vice President to the presidency.

2. If for any reason the Vice President cannot assume the presidency, an election shall take place to elect a new President.

Section 3. President

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The President shall be responsible for presiding over and calling meetings. She/He shall be involved in the campus Relay For Life and shall serve as a liaison to the American Cancer Society office. The President shall initiate all events which shall be executed with the support of the rest of the organization.

Section 4. Vice President In the President’s absence, the Vice President shall preside over and call meetings. She/He shall be involved in the campus Relay For Life and serve as an aid to the President as well as a liaison between the organization’s officers and the rest of its members.

Section 5. Treasurer The Treasurer shall be responsible for taking minutes at all CAC meetings and providing copies and/or access to the minutes to all members. She/He shall be responsible for meeting notification and any type of advertising that is necessary for the club, or requested by a specific committee. She/He shall also be in charge of the club’s funds and any funding requested or given by the Society office.

Section 6. Officer Terms Term of office shall depend on the officer’s willingness to continue in their position and the opinion of the rest of the organization. The American Cancer Society staff partner will help to nominate members to fill any vacant position with help from the rest of the members.

Section 7. Removal of Officers A. If it is determined that an officer is not fulfilling the duties of his/her position or is violating rules and procedures of the club, he/she shall be removed from office and could be removed from the club in the following manner a. A concerned member shall collect and bring charges against the officer. b. Said member shall send a letter to the officer notifying him/her of the date of the impeachment vote. c. He/she/they shall present his/her/their findings to the club. d. The officer shall have a chance to rebut the charges. e. After all procedures have been carried out, a two-thirds (2/3) vote of all active members is required to remove the officer.

B. A member of Student Government Association’s Rules Committee shall be present for impeachment proceedings to occur.

VI.

Advisors

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The Colleges Against Cancer advisors shall consist of one faculty/staff member from the college, and may consist of an advisor from the local American Cancer Society staff.

VII.

Meetings Section 1. Regular meetings shall be held at least once a month at a time agreed upon by the majority of the members.

Section 2. Chapter meetings may coincide with Relay For Life meetings, if necessary.

Section 3. Special meetings may be called by the president upon request of any of the committee chair(s).

Section 4. A quorum shall consist of a simple majority of the membership.

VIII.

Funding Section 1. In deference to the nature and extent of the support afforded to this chapter of Colleges Against Cancer by the American Cancer Society, both locally and nationally, we hold ourselves subject to the standards and branding of the American Cancer Society in all activities and practices, as well as in our use of its trademarked and copyrighted materials. Any activity, practice, or use of these materials not explicitly or implicitly covered by said limitations will be considered only after consultation with official American Cancer Society staff and/or the exercise of reasonable and prudent judgment.

Section 2. No monies shall be accepted on behalf of Colleges Against Cancer that will directly and/or ultimately be put to use by agents other than the American Cancer Society itself. Monies received by Colleges Against Cancer may reside in third-party accounts, if the school itself administers those accounts. In the event that a particular college or university allots funding to its official student organizations, said funding can be used for administrative purposes and is not regarded in the same light.

Section 3. Administrative funding shall be handled according to the College Student Organization Handbook.

IX.

Method of Amendments Section 1. Proposed amendments to this constitution shall be presented at any regular meeting and shall be ratified by two-thirds (2/3) vote of the active members present and voting at the following regular meeting.

Section 2. Any amendments made to this constitution shall be presented to and approved by the Student Government Association’s Rules Committee before going into effect.

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Appropriations Minutes F16 Weekly Meeting 2 9/20/2016 Meeting Commenced

6:15 PM

Attendance Attended

Senator Durand Senator Ramirez Senator Amadio Comptroller Senderowicz Chair Casey

Visiting

Chair Normandin

Intervarsity Christian Fellowship Requested:

$780.40

Big Event Conference Registration Fees (4),Big Event Conference Travel Allocated: $780.40 Big Event Conference Travel Big Event Conference Registration Fees (4)

$140.40 $640.00

$140.40 $640.00

$363.00 $418.00

$363.00 $418.00

$10,140.00 $1,500.00

$3,900.00 $1,500.00

Culinary Club Requested:

$781.00

LIRR tickets to NYC Food Tour, NYC Food Tour Tickets Allocated: $781.00 LIRR tickets to NYC Food Tour NYC Food Tour Tickets

Ice Hockey Requested:

$11,640.00

ACHA Fee, Rink Time Allocated: Rink Time ACHA Fee

$5,400.00

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Rock Climbing Hofstra Requested:

$9,938.00

Brooklyn Boulders Climb Tickets, Camping Trip Fee, Equipment, LIRR Train Tickets to Climbing Events, The Cliffs LIC Climb Tickets Allocated: $5,400.00 LIRR Train Tickets to Climbing Events The Cliffs LIC Climb Tickets

$1,800.00 $4,800.00

$1,800.00 $3,600.00

Women's Rugby Requested:

$2,314.43

Stony Brook Conference Game Travel, Team CIPP fee, UAlbany Conference Game Hotels, UAlbany Conference Game Travel, Vassar College Conference Game Travel Allocated: $1,447.36 UAlbany Conference Game Travel UAlbany Conference Game Hotels

Meeting Adjourned

$747.36 $700.00

8:30 PM

Total Requested

$25,453.83

Total Allocated

$13,808.76

Percent Allocated

$747.36 $833.00

54.25%

Respectfully Submitted, Appropriations Chair Erin Casey

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Club Relations Minutes Meeting commenced Attendance

Absent Visiting

F16 Weekly Meeting 2 9/20/2016 6:15 PM Senator Jean-Louis Senator Tadbiri Senator Ismail Senator McCoy Senator Gordon Senator Irish Chairperson Cinquemani

1. Email to be sent out to Clubs by end of month a. Include Club Categories b. Mention Club Relations Purpose and what we do c. When we meet as a committee d. Mention Student Appreciation Week 2. Future Club E-Board Training a. Videos online b. Quiz at the end c. After said deadline to watch videos, hold an “open house� for student to come with questions about videos 3. Club Pride Day a. Collaborate with GiveKindnessHU b. SGA cosponsoring/collaborating/helping students plan events

Meeting Adjourned

6:45 PM

Respectfully submitted, Club Relations Chairwoman Lola Solis

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Public Relations Minutes Meeting Commenced

Fall 2016 Weekly Meeting #2 09/19/16 5:29 PM

Attendance Attended Senator Armando Gonzalez Senator Dana Craig Chair Kutsch Senator Ben Martin Senator Markakis Associate Sandy Le Senator Mana Tadbiri (visiting)

1. Social Media Calendar discussion: a. Ben and Dana first video recap this Friday – reach out. Address questions one week after.

2. First SGA Spotlight 3. Bulletin Board a. Group by committee b. Cut out pictures c. Missing: i. Basil Gordon ii. Sandy Le iii. Polina Mustazza iv. New Senators v. Ask about Associates d. Next meeting – finish board, assemble it.

Meeting Adjourned

6:12 PM

Respectfully Submitted, Max Kutsch, Public Relations Chair

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Spirit Minutes F16 Weekly Meeting 2 09/20/16 Meeting Commenced 6:27 PM Attendance: Attended:

Senator Tomasso Senator Narain Senator Read Senator Jasmin Senator Gardner Chairwoman Wright

We mainly spoke about what each individual wants to do in the committee for the year.  Biggest fears  Things we want to do to make this year better  Favorite memories from last year  Hard lessons we learned last year  Things that made us proud!

Meeting Adjourned: 7:12 PM Respectfully Submitted, Spirit Chair Madison Wright

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Student Services Minutes (F16) Meeting #2 9/19/16 Meeting Commenced Attendance Attended

8:16 PM Chairperson Rita Cinquemani Chairperson Lola Solis (Visiting) Senator Mana Tadbiri (Late-excused) Senator Johnathan Valerio Senator Chineye Ogujofor Senator Carissa Anderson Senator Natalie Mishkin Sabrina Michael-Duncan (Visiting) Alexis Lott (Visiting)

Minutes  



Introductions Updates: o Provost Scholar Reception- December 7th at Common Hour o Student Appreciation Week- November 7th- 11th, 2016  Shirt Giveaways, but not t-shirts  Event Outside & Inside the Library  Spirit- Prize Wheel during Common Hour  NYT Event  Coffee Sleeves with SAW at all Cafes with Hashtag  Free Book Drive  Bingo for Books  Student Performances/Flash Mob  Banner with “Who Do You Appreciate” on campus  Club Pride Day  Snapchat Geotag  Breakfast with Student Affairs  Breakfast in commuter & residential lounges  Outdoor Movie & Hot Cocoa with EU  At Dusk Concert with Hofstra Concerts, SGA & RHA Carnival  Paint Night  1,000 Thanks Cards  Think of alternative to wristband  No Punch Cards  Maybe Silicone Wristbands o Food Committee Meetings: Waiting for Dates Individual Initiatives: o Initial Paragraphs Done  Carissa: Advertising for clubs across campus, commuter lounge renovation, Expanding personalized training program

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

o o

Chineye: Sanitary Pads in Restrooms, More lights on path to the dorms, Workout rooms with TVs, more food options  Natalie: Ellipticals and Treadmills in every tower  Rita: Follow Up on Book Orders & Book Ordering Process  Mana: Update Course Catalogue Began Brainstorming Assigned Portfolios

Meeting Adjourned

9:19 PM

Respectfully Submitted, Rita Cinquemani Student Services Chairwoman

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