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6.09 Electronic Communication and Social Media
6.08 Student E-mail Accounts
All HMS students are provided an official HMS e-mail account. Because the Medical School and other offices at Harvard send official information and notifications to this designated account, students are responsible for regularly monitoring their Harvard email account for important communications. Students are expected to reply promptly to email communications from their program faculty and leadership. Students should also be aware that e-mail is NOT a highly secure form of communication and should never be used to store or transmit high risk confidential information such as social security numbers, patient information, or any confidential information that you do not want to be public. Sensitive files should be shared through encrypted emails.
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Student HMS email accounts are deactivated 90 days after graduation. Students should forward personal communications to a personal account as to avoid any interruptions. Students may not retain possession, without obtaining HMS permission in advance, of research data acquired or generated while at Harvard without obtaining HMS permission in advance; patient information; or Harvard confidential information. In addition, students should include a “this account will be deactivated on or around [date]” message in an auto-reply. Student email accounts are also deactivated immediately upon withdrawal, dismissal, or expulsion.