2605_Membership_Meeting_pkg

M EM B E RS H I P M E E T I N G

agenda 11 may 2026

1 | Welcome | Chris Van Berkel 2 | Opening Devotions & Prayer | Student 3 | Minutes of the Fall Membership Meeting | Chris Van Berkel

Motion 1: Be it resolved that the membership approve the minutes of the November 10, 2025 Fall Membership meeting.

4 | Principal’s Report | Duncan Todd 5 | Strategic Plan Update | Sara Whetstone 6 | Technology & Student Culture | James Harskamp 7 | 2026-27 Budget Proposal Presentation | Sherry Osinga 8 | Budget Questions & Motion | Crystal Van Groningen

Motion 2: Be it resolved that the membership approve the proposed 2026-27 budget as circulated with the agenda.

9 | Presentation of Student Learning | Student/Staff 10| Volunteer Committee Call | Chris Van Berkel 11| Miscellaneous | Chris Van Berkel Note: Limited to items pre-authorized by the chairperson.

12| Recognition of Staff Milestones | Duncan Todd 13| Closing | Chris Van Berkel

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M E M B E R S H I P M E E T I N G M I N U T E S | 10 N O V E M B E R 2025 1. Welcome | Marty Speelman Marty Speelman gave greetings on behalf of the board and welcomed everyone to the meeting. There were 169 attendees present for the meeting, 163 were members. 63 proxy votes were received.

2. Opening Devotions & Prayer | Malika, HDCH chaplaincy intern from Redeemer University Malika read from Psalm 127 - Unless the LORD builds the house, those who build it labour in vain. If we excel, it’s nothing on our own strength. God is building the house. She also read Romans 11:36, and believes that this summarizes the heart of HD. 3. Minutes of Spring Membership Meeting - May 12, 2025 | Marty Speelman Motion 1: Be it resolved that the membership approve the minutes of the May 12, 2025 Spring Membership meeting as amended. (Dave DeJong | Joel Harsevoort) Carried.

4. Principal’s Report | Duncan Todd Mr. Todd acknowledged the great turn out and how appreciative we are that so many people care for this place. We are grateful for the partnership of members.

Duncan shared some highlights from the past year.

Some of the highlights are not always high or joyous, but rather notable. Our school year started out with the difficult news of the passing of one of our students: Rylan.

Gr. 9 day was a great day of community building for the new students. And then our Gr. 12 white water rafting trip.

The new cafe has opened in the cafeteria, it grew out of the Life Skills program, and the possibility of in school co-op experience for those students.

There are amazing learning things happening at our school. In athletics, we teach that character comes first, Christian character.

Duncan also reported briefly on the strategic plan, highlighting the spiritual development of our students.

Another theme is about developing our resources: financial, facility and human resources.

The students are what we are here for. It’s critical that our membership continues to pray for our school and support the work happening here. We have an incredible staff here at HDCH, and we need to continue to pour into them, and their continued learning.

We need to continue to build our trust as a community; as a staff we want to continue to build trust. The staff believe in and are committed to our students.

5. Voting for the Board of Directors | Marty Speelman Members voted for up to three Board Members. There are 7 nominees.

Motion 2: Be it resolved that the number of Directors for the 2025-26 year be fixed at nine. (Dave DeJong | Herman Proper) Carried.

6. Presentation of Student Learning: SHSM | Staff/Students Rylie Dreise is a Gr. 12 student in the Special High Skills major program. Sara Whetstone shared some of the highlights of the high skills program. HDCH is in a pilot program for this school year. We will have students who will graduate with a red seal on their diploma. Sara interviewed Rylie, exploring why she is participating in this program. Rylie is very grateful for this experience. It has challenged her emotionally and physically. She’s learned so much about the outside world, the community, her empathy has grown as she realized that everyone has a story.

7. Financial Statements | Sherry Osinga Marty thanked Sherry for her high detail work once again this year. Sherry presented the financial statements for the 2024/2025 year.

Motion 3: Be it resolved that the membership approve the financial statements as presented. (John DeVries | Nathan Randall) Carried.

Motion 4: Be it resolved that the chartered accountants Millard, Rouse & Rosebrugh be appointed to audit the financial statements for the Hamilton Association for

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M E M B E R S H I P M E E T I N G M I N U T E S | 10 N O V E M B E R 2025 Christian Education Inc. for the period ending August 31, 2026. (Herman Proper | Justin Colyn) Carried.

8. Student Handbook (Work in Progress) |

Marty Speelman/Leadership Team Sara and Duncan shared about the student handbook and the purpose of the handbook. This process began last year, with a goal of making it student friendly language and in one place for the students to access.

We received a sneak peak of the handbook. As a restorative justice school, we expect high expectations with high support.

Community Covenant: this is something that all students and staff sign. Every person here is due dignity and respect. We expect to share kindness. We want our students to bring their whole selves to the school, through presence.

Anti-Discrimination at HDCH: this will be a part of the handbook. We live in a broken world, and we need to teach some of the expectations to the students.

Every person is a carrier of God’s image.

Sexual Misconduct Policy: this is an internal policy, it is a lengthy and legal document. The Rationale is from Genesis 1:27. This policy is new and it addresses harm from student to student. This long policy is not shared with students, but taught in Gr. 9 and continually throughout their time here. The goal is to teach all our students where these boundaries are and the clear procedures for reporting.

What happens when community is broken? Duncan shared the Restorative Justice Approach: - Removal from Community - Reckoning: What happened - Reflection: How have my actions impacted others - Restitution: how can I make things right - Restoration to community

9. Admissions and Philanthropy | Sandra Baker Sandra shared some numbers on admission to date.

The most notable change since 2019 is the drop in international students. In 2019 we had 39 students, and this year we have one international student. For 2026-27, we have 146 prospective families who are talking to us about HD for their children.

CARE campaign, we are grateful for everyone who supported the campaign to date. Our theme this year is Matthew 5:14 - 16. The annual appeal will be going out shortly, this appeal supports debt reduction, tuition assistance for those in financial need, and regular building maintenance.

10. Appreciation of Retiring Board Members | Marty Speelman Marty shared the appreciation to the retiring Board members. Steph Haanstra and Danielle VandenAkker are finishing their terms this year. Serving on the Board is a privilege that we get to serve the HD community. Steph and Danielle have both faithfully filled the roles assigned to them.

11. Results of vote for Board Members | Marty Speelman Our new bylaws no longer require that we have a motion to destroy the ballots.

New elected Board Members are: Chris Van Berkel (reelected), Gerrit Hagen, Crystal Van Groningen.

12. Miscellaneous | Marty Speelman None were received 13. Closing Marty closed the evening in prayer.

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F R O M T H E B OARD C H AI R

Dear HDCH Members, It is that time of the year again!

A time to get together to hear all the many great things that are happening in the halls, classrooms, board rooms and hearts of HDCH! We all care for our school and we find opportunities to do that in many ways.

Whether through prayer, support, giving, and volunteering, there are many opportunities and ways that we are all needed, valued and working.

I applaud you for your constant care for this school and appeal to you to remain committed to that care and to walk alongside us in our tasks here at the school. Many opportunities abound to give back and to roll up your sleeves. This work is rewarding. It is needed and valued and so enriching for our community.

This brings us to another one of those opportunities. The business opportunities in the school. At the spring meeting, we look forward to presenting the budget for the 2026/27 year.

This year the finance committee, as in previous years, worked tirelessly with the board to present a budget that is in line with our overall strategic plan. To work to keep Christian Secondary Education as affordable as possible for families, all the while providing a dynamic Chrisitan education experience for our children.

Lastly, I would like to ask for your continued prayer for HDCH. Prayer is powerful. It is answered. We have seen this evidenced in our students and our staff. God constantly provides for us. He provides healing where there is hurt, resources where there is strain, and our God continues to be faithful to us. We know and trust that this will continue to ring true as we continue serving Him in and through HDCH. In Service to our Savior,

Chris Van Berkel Board Chair

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F R O M T H E P RI N C I PAL We, the Board and staff of HDCH, look forward to seeing you at our Spring Membership meeting.

We look back on the school year, and 70 school years, with gratitude, as always, for God’s faithfulness and goodness to us.

OF GOD’S GOODNESS

Much has changed in the 70 years HDCH has been operating, and we live in a very different world to the one in which the school opened its doors in 1956, but we are still founded on the truth of Scripture, rooted in the reality of Christ’s coming, His redemptive work and the anticipation of His coming again to make all things new. We are still inviting our students in to a relationship with the living Lord, to learn how all things come under His lordship and how He is working out His redemptive, restorative purposes in everything. They are discovering and developing their own unique gifts and learning how those gifts connect to God’s call to each of them and to the communities of which they are a part: a call to lives of service to God. We continue to be grateful you, the community that prays for our students and partners with us in this vision of Christian education.

At the meeting we will be reporting on our strategic plan and the progress we have made in various initiatives.

We will also be presenting for your approval the budget for the 2026-27 school year, which reflects our strategic objectives, and upholds this community’s biblical values of responsible stewardship and faith in God’s provision. I believe the budget balances these two values well in a world that is often fear-filled and uncertain.

We, your staff, are grateful for your unwavering commitment to the founding purposes of this school, for your prayers and your generosity that support us in this Kingdom work in the lives of the next generation. Thank you.

The Cast of the 2026 HDCH Spring Performance: Arsenic and Old Lace.

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PROPOSED BUDGE T 2026-27 | BUDGE T SUMMARY 2026/2027 BUDGET

2025/2026 Proposed Budget

Tuition Categories HDCH + Elementary (2 school, 1 child) HDCH + Elementary (2 school, 2 child) HDCH + Elementary (2 school, 3+ child) HDCH Only (1 school, 1 child) HDCH Only (1 school, 2 child) HDCH Only (1 school, 3+ child) HDCH Single Semester (2 school, 1 kid) HDCH Single Semester (2 school, 2+ kids) HDCH Single Semester (1 school, 2+ kids) HDCH Single Semester (1 school, 1 kid) HDCH International Single Semester HDCH International HDCH International - sibling Gross Tuition Revenue Total Number of Students Deductions: 50% Tuition Reduction for Staff & Pastors (@ 2 schools) & 25% reduction for P/T, 1 Child Only (A) 50% Tuition Reduction for Staff & Pastors (@ 2 schools) & 25% reduction for P/T, 2+ Children (B) 25% Tuition Reduction for Staff & Pastors (@ HDCH only), 1 Child (D) 25% Tuition Reduction for Staff & Pastors (@ HDCH only), 2+ Total Tuition Assistance Fund (TAF) Textbooks Net Tuition Revenue

A B

Qty 93.0 59.0

Amount 1,491,255 1,033,105

D C

136.0 58.0

2,770,311 1,280,047

H G E F 6 5 7

0.0 0.0 0.0 0.0 0.0 1.0 0.0 347.0

0 0 0 0 0 28,500 0 6,603,217

479

Tuition Fee Rates HDCH + Elementary (2 school, 1 child) HDCH + Elementary (2 school, 2 child) HDCH + Elementary (2 school, 3+ child) HDCH Only (1 school, 1 child) HDCH Only (1 school, 2 child) HDCH Only (1 school, 3+ child) HDCH International HDCH Single Semester (1 school, 2+ kids) Membership Fees Textbook Fees

Revenue/Expense Summary

Operating Total Revenue Total Expenses Surplus (Revenue - Expenses)

1.0 344.0

2026/2027 Proposed Budget

Amount 1,773,526 966,323 54,698 2,622,629 1,084,719 184,633 0 0 0 0 0 29,930 0 6,716,458

Diff. (i.e.26/27 Budget - 25/26 Budget) 14 -6 3 -11 -11 8 0 0 0 0 0 0 0 -3 113,240.80

466

4

32,070

6

49,725

17,655

55.1%

2

17,510

2

18,233

722

4.1%

2 2

10,185 11,035 305,000 52,050 6,175,367

0 4

0 23,079 305,000 51,600 6,268,821

-10,185 12,044 0 -450

-100.0% 109.1% 0.0% -0.9%

6,320,421

93,004

1.5%

12,000

1,500

14.3%

Total Payments From Families (Gross Tuition - Total TAF) Other Membership Fees

Qty 107.0 53.0 3.0 125.0 47.0 8.0

6,227,417 35

10,500 Sept Amount 16,035 17,510 20,370 22,070 28,500 10,185 300 150

Amount

40

Amount 16,575 18,233 18,233 20,981 23,079 23,079 29,930 10,491 300 150

Amount

Tuition Differences 540 722 611 1,009 1,430 306 0 0

3.37% 4.12% 4.12% 3.00% 4.57% 4.57% 5.02%

Differences

6,661,710 6,731,912 -70,201

6,759,080 6,794,929 -35,849

97,370 63,017 34,352

1.5% 0.9% -48.9%

Debt Servicing Total Revenue Total Expenses Surplus (Revenue - Expenses)

792,500 721,235 71,265

773,052 695,743 77,308

-19,448 -25,492 6,043

-2.5% -3.5% 8.5%

Total Budget Surplus/Deficit Less: Note/Loan Repmt Less: Mortgage Pmt Surplus/(Deficit)

1,064 20,000 147,255 168,319

41,459 20,000 142,868 204,327

40,395

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P R O P O S E D B U D G E T 2 0 26 - 2 7 | C A P I TA L F U N D I N G 2026/2027 BUDGET - CAPITAL FUNDING 2024/2025 Actual

CATEGORY REVENUE Annual Campaign Target Annual TAF Target School Renewal Transfer to/from Equity Capital Levy Fundraising - Infrastructure upgrades Total Revenue

2025/2026 Annualization

94,116 341,027 447,743 0 4,271 0 887,158

EXPENSES Interest Promissory Notes Tuition Assistance (Found./Scholarship) Mortgage Sub-total

2025/2026 Proposed Budget

71,521 140,386 422,404

140,000 305,000 200,000

-331,076 303,235

2026/2027 Proposed Budget

Difference

0 0 -17,948

147,500 0 792,500

140,000 305,000 182,052 0 146,000 0 773,052

0.0% 0.0%

-1,500 0 -19,448

#DIV/0!

-2.5%

39,183 0 42,692 81,875

-9,552 0 -10,053 -19,605

-19.6% #DIV/0!

-19.1% -19.3%

49,792

40,672

58,490 108,282

59,099 99,771

48,735 0 52,745 101,480

0

147,255 20,000 167,255

142,868 20,000 162,868

-4,387 0 -4,387

-3.0% 0.0% -2.6%

Principal Mortgage Note/Loan Repayment Sub-total

0 0 0

Capital Improvements Building, Property & Infrastructure Upgrades Capital Reserve Sub-total

0

25,499

0 147,500 147,500

0 146,000 146,000

0 -1,500 -1,500

#DIV/0!

-1.0% -1.0%

TAF

341,027

140,386

305,000

305,000

0

0.0%

Total Expenses

449,310

265,656

721,235

695,743

-25,492

-3.5%

887,158 449,310 437,848

303,235 265,656 37,579

792,500 721,235 71,265

773,052 695,743 77,308

-19,448 -25,492 6,043

-2.5% -3.5%

25,499

SUMMARY

Revenue Expenses Surplus/Deficit

P R O P O S E D B U D G E T 2 0 2 6 - 2 7 | O P E R AT I N G R E V E N U E 2026/2027 BUDGET - OPERATING REVENUE REVENUE Tuition Current Year Year-end overdue (Contingency) Sub-total

2024/2025 Actual 5,977,808 5,977,808

2025/2026 Annualization 6,190,860 -61,909 6,128,951

Tuition Assistance Tuition Assistance Fund (TAF) Donations Tuition Assistance (Found./Scholarship) Sub-total

341,027 0 341,027

313,000

Membership Fees Other Membership Fees Sub-total

2025/2026 Proposed Budget 6,175,367 -61,754 1.00% 6,113,613

2026/2027 Proposed Budget 6,268,821 -62,688 1.00% 6,206,133

Difference

93,454 -935 92,520

1.5% 1.5% 1.5%

313,000

305,000 0 305,000

305,000 0 305,000

0 0 0

0.0% #DIV/0!

0.0%

14,641 14,641

12,541 12,541

10,500 10,500

12,000 12,000

1,500 1,500

14.3% 14.3%

Rentals School Events Beach Volleyball Courts Communications Tower Sub-total

47,777 0 14,686 26,395 88,858

33,030

35,000 0 15,500 26,000 76,500

40,000 0 15,500 26,000 81,500

5,000 0

14.3%

0 5,000

0.0% 6.5%

Other Grants from Government Christian School Foundation Bus Service (Halton bus) Textbooks Church Collections Fundraising (Life Skills) Other Charities In memoriam International Income Misc.

Cafeteria Interest Earned Sub-total

22,000 1,466 -38,852 53,170 22,472 27,906 21,506 3,171 -905 7,893 79,003 48,739 247,569

22,000 1,200 -33,385 53,170 17,929

0

0

#DIV/0!

5,812 74,295 44,406 199,828

52,050 15,000 0 0 0 0 0 80,000 9,047 156,097

0 1,200 0 51,600 15,000 0 0 0 0 0 80,000 6,647 154,447

-450 0 0 0 0 0 0 0 -2,400 -2,850

-0.9% 0.0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

0.0% -26.5% -1.8%

6,669,903

6,729,245

6,661,710

6,759,080

96,170

1.4%

TOTAL REVENUE

15,500 26,395 74,925

12,506 1,895

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P R O P O S E D B U D G E T 2 0 26 - 2 7 | O P E R AT I N G E X P E N S E S HAMILTON DISTRICT CHRISTIAN HIGH SCHOOL

Budget_2026-2027 Quadrants- Vs2 - Board

2026/2027 BUDGET - OPERATING EXPENSES EXPENSES Instructional Teaching Salaries & Benefits Departmental Supplies & Disbursments Textbooks Counselling Services Sub-total: Instructional

2024/2025 Actual

2025/2026 Annualization

2025/2026 Proposed Budget

2026/2027 Proposed Budget

Difference

3,308,293 562,149 4,446 1,423 3,876,310

3,317,995 529,697 8,914 1,423 3,858,029

4,516,942 308,824 10,000 2,500 4,838,266

4,526,867 315,720 10,000 2,500 4,855,087

9,925 6,896 0 0 16,821

0.2% 2.2% 0.0% 0.0% 0.3%

Building Janitorial Salaries & Benefits Janitorial Supplies Maintenance - Building & Property Sanitation Service & Garbage Utilities - Gas Utilities - Water Utilities - Electricity Service Contracts Insurance Rental Expenses Property Taxes Sub-total: Building

189,115 29,006 142,826 15,049 29,956 10,616 105,914 82,145 57,550 644 4,854 667,674

183,157 22,443 87,363 15,658 44,362 9,632 110,601 67,439 62,388 3,644 4,253 610,940

208,164 20,000 72,500 12,600 40,000 12,000 100,000 79,700 65,000 2,000 5,000 616,964

197,607 21,000 83,500 13,200 40,000 12,000 100,000 81,900 65,000 2,000 5,000 621,207

-10,557 1,000 11,000 600 0 0 0 2,200 0 0 0 4,243

-5.1% 5.0% 15.2% 4.8% 0.0% 0.0% 0.0% 2.8% 0.0% 0.0% 0.0% 0.7%

General Accounting & Legal Support Staff Salaries & Benefits School Supplies Professional Development Assocations & Partnerships Telephone Computer-Related Expenses Cafeteria Bank Charges & Interest expense Grade 9 Retreat Transportation Yearbook Fundraising Exp Non - Budget Exp Loss/(Gain) on disposal Amortization Sub-total: General

20,713 435,064 117,974 72,617 23,157 12,796 124,379 67,554 15,846 6,962 512 0 27,906 24,513 1,803 126,647 1,078,442

19,495 428,216 126,172 64,188 23,157 14,319 131,717 64,799 15,024 6,911 1,712 20,226 0 4,010

20,000 675,347 127,000 54,400 28,000 20,000 128,743 65,200 15,000 9,000 0 18,000 0 6,500

20,000 700,342 128,750 57,300 28,000 20,000 146,437 65,500 15,000 9,000 0 18,000 0 6,500

0 24,995 1,750 2,900 0 0 17,694 300 0 0 0 0 0 0

0.0% 3.7% 1.4% 5.3% 0.0% 0.0% 13.7% 0.5% 0.0% 0.0%

130,000 1,049,946

0 1,167,190

0 1,214,829

0 47,639

4.1%

30,011 11,115 3,040 907 16,181 226 61,480

17,179 15,260 5,139 0 20,845 538 58,961

26,000 19,500 6,500 2,000 21,000 1,000 76,000

33,000 12,500 7,000 1,000 16,250 250 70,000

7,000 -7,000 500 -1,000 -4,750 -750 -6,000

26.9% -35.9% 7.7% -50.0% -22.6% -75.0% -7.9%

5,683,907 0 5,683,907

5,577,876 0 5,577,876

62,704 314 63,017

0.9% 0.9% 0.9%

Admissions & Advancement Advertising FundRaising Hospitality Professional Development Recruiting & Public Relations Initiatives Travel Sub-total: Admissions & Advancement Sub-total Expenses Contingency TOTAL EXPENSES

6,698,420 33,492 0.5% 6,731,912

6,761,124 33,806 6,794,929

0.5%

0.0% 0.0%

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