Child Care Stimulus Grant Program Informational Webinar

Child Care Stimulus Grant Program Informational Webinar October 5 and 6, 2020

Child Care Stimulus Grant Program Purpose: To administer ~$15 million in CARES Act money to eligible licensed or registered child care providers Grant Period: 10/1/20 – 11/30/20 Final Report due: 11/20/20 Child Care Stabilization Option • To help relieve some of the immediate financial burdens caused by the COVID-19 pandemic.

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To provide emergency relief to providers that are open (at least 30 days) and providing care to protect against permanent closure.

Child Care Reboot and Reopen Option • To encourage providers to reopen if they are safely able to do so by November 1, 2020 •

Priority will go to programs in areas with child care shortages, especially rural areas, and those serving special populations.

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Eligibility & Criteria •

Applicant must be a licensed or registered child care program with the State of Hawaii Department of Human Service, a before/after school program, or a legally exempt A+ provider (HIDOE contractor) that is in good standing with the Department of Commerce and Consumer Affairs.

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Applicant’s program is open or will be open by November 1, 2020 and currently serving families and agrees to stay open for a minimum of six months after receipt of the grant award. If program should be required to close at the direction of the state health department or other authorized officials, applicant will need to notify HCF to determine how to handle the grant award on a case by case basis. Applicant agrees to reopen once the local health department or other authorized officials determine it is safe to do so.

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Applicant will serve, continue to serve, or agree to serve upon request, children on child care subsidy.

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Applicant will update Hawaii Community Foundation (via periodic online survey) of operating status, available space for children, impact of the grant and other necessary information.

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Applicant will use the DHS Guidelines for Child Care Facilities to Reopen or Continue Care (updated June 9, 2020). Additionally, the applicant will utilize health and safety practices that prevent the spread of COVID-19 by following Center for Disease Control (CDC) and Hawaii Department of Health guidelines as much as possible.

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Applicant fulfills insurance requirement and provides verification of Hawaii Compliance Express (HCE) Certificate of Good Standing with no state or federal tax obligations past due.

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Applicant allows full access to its records, reports, files, and other related documents for compliance review purpose relating to this grant.

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For sole proprietor businesses (usually home-based providers), a W-9 form will be submitted within five business days of grant award notice to consider your grant application complete.

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Eligible applicants Not-eligible: • School-run A+ providers (e.g. a public elementary school) • Private educational institutions or private schools that provide K-12 services, postsecondary education, or prekindergarten services that holds itself out to the public as a school or educational institution. HAIS maintains a list of Hawai'i Council of Private Schools (HCPS) 5

What applicants will need • Hawaii Compliance Express (HCE) Certificate of Vendor Compliance https://vendors.ehawaii.gov/hce/ ▪ This single certificate eliminates the need to obtain individual copies of clearances with the following agencies: ❖ Internal Revenue Service (IRS) - Form 8821 ❖ Department of Labor & Industrial Relations (DLIR) Form LIR27 ❖ Department of Commerce and Consumer Affairs (DCCA) - Form COGS ❖ Department of Taxation (DOTAX) - Form A-6 Need to upload the certificate to your application to make your application complete, before Submit

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Registration All applicants will need to complete Interest to Apply survey to get access to the application https://www.surveymonkey.com/r/J6QS7KW â–Ş Contact information, business type, child care provider type, and license or service ID number

Will receive access to online application within 2 business days 7

Grant Request and Budget • Stabilization Option ▪ Licensed providers must be currently open and operating for at least 30 days prior to applying.

▪ Cannot be affiliated with a private educational institution.

• Reboot and Reopen Option ▪ Licensed providers must agree to reopen within 15 days of grant award, or November 1, 2020 whichever is sooner.

▪ Cannot be affiliated with a private educational institution.

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Maximum Grant Award Calculator

This attachment is required for every application

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Eligible Expenses (Part 1 of 3) Grants funds will not cover • administrative costs and indirect costs; or • for the purposes of entertainment, perquisites, campaign contributions, or lobbying activities

Will cover (part 1 of 3) •Cleaning services, and cleaning and disinfecting supplies •Personal protective equipment to maintain safe environments 10

Eligible Expenses (Part 2 of 3) •Lease/rent/mortgage payments (biz-related portion) •Utilities/insurance payments (biz-related only) •Payroll expenses for employees to maintain or resume child care operations (i.e. operational costs including employee salaries)

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Eligible Expenses (continued) •Staff training •Reopening costs needed to safely operate the child care facility, including making minor improvements to the provider’s environment, and purchase equipment or supplies to better respond to health guidelines.

•Purchasing supplies for caring for children, diapers, wipes, infant formula

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Supplemental Grants • If additional funds are available once applicants have received initial funding, HCF will make supplemental grant awards not to exceed the initial max budget request for the period March 15 – September 30, 2020 • Need to complete Supplemental Budget Worksheet and submit with original application to be considered 13

Licensed or Registered Child Care Services Provide additional information for the licensed or registered child care service for which you are seeking funding, including locations served, number of sites, and number of children served.

Section for each type 1. Family Child Care 2. Group Child Care Home 3. Group Child Care Center 4. Infant/Toddler Center 5. Before/After School Program 6. Exempt A+ Provider 14

Resources • www.HawaiiCommunityFoundation.org/CareGrants ▪ RFP (Application Preview Package) ▪ FAQs

• CareGrants@hcf-Hawaii.org and 808-792-3105 • Evening Zoom Office Hours starting Oct. 12th 7-8 pm

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E paepae kekahi i kekahi.

Support one another.

Build one another up.