Servco Pacific Vehicle Loan Program - RFP

Request for Proposals (RFP)

Servco Pacific Vehicle Loan Program

PURPOSE The Servco Pacific Vehicle Loan Program will provide selected nonprofit organizations with the use of Servco Pacific brand vehicle for two-years to conduct direct service community programs.

BACKGROUND

Celebrating its 100-year anniversary in 2019, Servco Pacific Inc. is Hawaii’s largest privately held company with over $1.8 billion in annual revenues and 2,000 team members spanning Australia, Hawaii, and California. Founded in 1919 (as a two-car repair garage), Servco is now a diversified business with operations in automotive distribution & retail, car sharing, appliance distribution & retail, and capital investments. Through its businesses, Servco helps steward world-class brands including Toyota, Lexus, Subaru, Fender, Harley-Davidson, Hui and General Electric. Servco is one of the Top 20 largest automotive dealer groups based in the U.S. and has been recognized as one of the “Best Places to Work in Hawaii” for 15 consecutive years.

As it commemorates its important Centennial milestone, Servco Pacific didn’t want to celebrate in a normal self-centered way.

Instead, its celebration stems from its DNA of service. In January, it launched its #CentennialServiceCampaign which will invest over $1.5 million into the local communities this year in the form of nonprofit grants and in-kind donations. The Servco Pacific Vehicle Loan Program is one of those investments.

ELIGIBILITY

1. Organizations must have a tax-exempt 501(c)(3) status for a minimum of two (2) years. For-profit organizations are not eligible to apply, nor are organizations with fiscal sponsors, or programs of government agencies, or supporting organizations.

2. Organizations must be headquartered in Hawai‘i and provide direct services on the islands of Hawai‘i Island, O‘ahu, Maui, or Kaua‘i, islands where a Toyota or Subaru dealership is located.

3. Organizations with multiple branches or chapters may only submit one application, specifying the branch or chapter that is applying.

GRANT INFORMATION • • • • •

Up to ten (10) organizations will be awarded the use of certain Toyota or Subaru brand vehicles for two years (January 1, 2020 – December 31, 2021).

Organizations awarded will have the opportunity to select the vehicle of its choice from a list of available vehicles.

Organizations awarded will be responsible for fulfilling state insurance requirements.

Organizations awarded will be responsible for routine maintenance of the vehicle at an authorized Toyota or Subaru dealer, and be responsible for maintaining proper insurance, as well as the general up-keep and physical condition of the vehicle.

Awarded organizations will be required to complete a separate Terms and Agreement form with Servco Pacific.

2019 Subaru Forester 2.5I PREM CVT

2019 Toyota Tacoma 4x4 D-5' V6 6A SPT

2019 Servco Pacific Vehicle Loan Program

2019 Toyota Tacoma 4x2 D-5' V6 6A SR5

2020 Toyota Sienna LE 8P V6 8AT

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CRITERIA FOR REVIEW

Servco Pacific staff will review narrative responses, focusing on organizations that can best demonstrate how the use of a vehicle will positively benefit its community, scale its programs, or provide enhanced access to its programs.

APPLICATION INSTRUCTIONS • •

•

Only complete applications will be accepted. Applications missing information or required attachments will be administratively denied.

The application is a fillable Adobe Acrobat (PDF) form. Users will need the Adobe Acrobat Reader which can be downloaded for free at https://acrobat.adobe.com/us/en/acrobat/pdf-reader.html. The application contains character limits, including spaces. The character counts in MS Word may not match the character counts in the application. If you cut and paste your work into the application, please be sure your entire text fits the space provided.

We recognize the significance of diacritical markings in written Hawaiian as pronunciation guides; however, the application is unable to recognize diacritical markings consistently. Please do not include these in your narrative; it may cause errors in the way your application appears.

ORGANIZATIONAL & PROGRAM PROFILE As part of the application you will need provide information about: • your local headquartered location; • the location or geography of the community served by the program referenced in the application; • number of full, part-time staff, and volunteers; • the range of your operating budget; • date of incorporation; • mission statement; and • the vehicle you are interested in obtaining

NARRATIVE QUESTIONS

(The following character counts listed are approximate to the specified page lengths based on single-spacing in Arial 12-point font with 1 inch margins.)

1. Provide a brief executive summary of your organization, describing the community you serve and the work that you conduct. (max 1,000 characters = 1/3 page) Please note: This statement will be reviewed by individuals unfamiliar with your work. Please be clear in your response.

2. Describe how you would put to use a vehicle from Servco Pacific to serve your community, including how you will measure the benefits of the vehicle’s use. For example, if you believe the use of vehicle will increase the number of clients served, provide estimates of those numbers or how you will measure the increase. (max 2,000 characters = 1/2 page) Please recall: Servco Pacific staff are looking for responses that describe positive benefit to a community, scale of programming, or enhanced access.

OPERATING BUDGET ATTACHMENT: Please attach your current 2019 operating budget, showing your projected or secured annual sources of revenue, and projected annual expenses.

FILE NAMING CONVENTION: Applications should be saved and labeled with the organization’s name, an underscore, and “ServcoVehicle.”

Example: HawaiiCommunityFoundation_ServcoVehicle Attachments should be saved and labeled with the organization’s name, an underscore, and “OpBudget.”

Example: HawaiiCommunityFoundation_OpBudget 2019 Servco Pacific Vehicle Loan Program

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DEADLINE: Applications and related attachments must be emailed to Foundations@hcf-hawaii.org no later than 4:00pm HST on Monday, October 21, 2019.

If you have questions about this application, please contact Ophelia Bitanga-Isreal at obitanga-isreal@hcf-hawaii.org or (808) 566-5593.

Additional information about Servco Pacific can be found at https://www.servco.com/.

2019 Servco Pacific Vehicle Loan Program

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