November 3rd Friday Facts

#HCISDPrideBeginsWithYou

Friday Facts November 3, 2023

November 3, 2023 UPCOMING DATES

IMPORTANT LINKS

November

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Codes

7-Aspiring Administrator Academy @Old Buda RM 308 5:00-8:00

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8- INSPIRE New Teacher Training for HS Math, Science and SS @PAC 8:15-11:15

23-24 Elementary Grading Guidelines

Area 2&4 Principal Huddle @Old Buda RM 308 1:00-4:30

23-24 District Assessment Calendar

8-Area 1&3 Principal Huddle @Old Buda RM 308 8:00-11:30

Schoology PLC District

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23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

9-DLT Meeting @ PAC 4:30-6:30 15-Reading Academy Training @Old BUda Cafeteria 8:00-3:30 16-ILT Meeting @PAC 8:00-4:30

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

A team can’t be great if everyone is fighting for themselves instead of each other. #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

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Save the Dates…Coming Soon! ○ Leadership Retreat ■ June 12 and 13 ■ For Campus Principals, AP’s, C&I Leadership (IC’s are invited) ○ Assistant Principal Academy ■ July 16 ■ All New and Returning AP’s ○ Lead and Learn ■ July 17 and 18 ■ For Campus Principals, AP’s, C&I Leadership (IC’s are invited)

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items For MS Principals and ICs, With the extensive lesson planning required for Desmos this first year, we have added two additional “Just in Time” dates per grade level that are dedicated solely instructional planning. Teachers will have the entire day to unpack TEKS, review STAAR assessment items, and preview Desmos lessons slide by slide. This cross-campus collaborative planning went very well earlier this month and the teachers all requested additional planning time to fully review the Desmos models and strategies. These sessions are not required but highly recommended for teachers pending Principal approval. ○ ○ ○

November 6 – 6th Math, planning Unit 6 November 7 – 7th Math, planning Unit 6 November 8 – 8th Math, planning Unit 6

January 16 – 6th Math, planning Unit 7 and 8 January 22 – 7th Math, planning Unit 7 and 8 February 6 – 8th Math, planning Unit 7 and 8

These sessions will be entered into eduphoria and our planning sheets that Debbie uses with the Principal’s secretary (Secondary - Hays CISD District Just in Time Dates 23-24) tomorrow. ●

Please let Natalee or Derek know if you have any questions. As always, Debbie can handle any logistical help with coding for subs.

Informational Items Elementary Literacy● 3rd-5th grade CBA 2 goal setting and heat maps are updated and posted on the Content Site Assessment button ● 3rd grade CBA 2 ECRAs need to be scored on campus in a PLC- we will discuss them at our Just in Time session in January ● 4th and 5th grade CBA 2 ECRAs will be scored and discussed at our Just in Time sessions in December

Derek McDaniel

Curriculum and Instruction Action Items

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No items at this time

Informational Items

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items

We have completed our first three Reading Academy sessions with our new cohort.

We will work through Module 6 and introduce the Module 6 artifact in our next session on November 15th.

Our December Reading Academy date has been changed from December 5th to December 6th. This was sent out to principals and secretaries.

This session will be located at the PAC. 23-24 Upcoming Reading Academy Training Dates: ● 11/15, 12/6, 1/17, 2/1, 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

ELEMENTARY Campuses

❏ December 5th - Response to Behavior Training ❏ Please select 2-3 Tier 1 staff members to attend this training

ALL Campuses

❏ 504 Compliance Reports will be updated soon ❏ Please continue to schedule and hold meetings for our students Informational Items

MOY Universal Screeners

Screeners will be administered by the teacher-of-record, not the TIA support team.

CIRCLE mCLASS MAP (Elementary) MAP (Secondary) Reading (Secondary) BUBS

November 27 - December 15 November 27 - December 8 December 4-8 November 27 - December 8 November 27 - December 1 January 8-20

On-campus coaching visits November 7,8,14,15 and December 6.

We look forward to seeing all of the great ways in which your campus has implemented the components.

PLC with elementary dyslexia and interventionists October 31, 2023 Slide deck available here We have been awarded 3,000 licenses for our struggling elementary readers. ● ● ● ● ● ●

Grade bands include eligible students in grades 1-2, 3-5 Amplify provides Office Hours for questions & support Training is required via online module 10 days lesson cycles provided (may take longer as students are not seen every day) Can be used towards HB 1416 hours There is flexibility in which students can access the intervention

Debbie Brown

Advanced Academics Action Items

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AP students should be indicating their plans for AP tests within AP classroom; the deadline for exam orders (for year-long classes) is within the next week–responses to requests for additional financial assistance were sent to campuses on Thursday, October 19; update will come today (Friday, November 2)

Texas Core In an effort to increase the number of students who enroll in advanced academic courses, Hays CISD is beginning an awareness campaign in regard to the Texas Core.

The Texas Core Refers to 42 hours of college coursework considered to be the core of curriculum for associate’s and bachelor’s degrees at any state college or university in Texas. Be on the lookout for more information. Want to learn more? View this presentation and/or contact Joy Philpott.

Informational Items

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HUGE shout-out/THANK YOU to the following folks who made the first entirely digital PSAT 8 and PSAT go as smoothly as possible ○ Cindy Templer–BMS Rob Hensarling–HHS ○ Magda Flores–CMS Kathy Avila–JHS ○ Bridgette Gatzert–DMS Patty Fuentes–LHS ○ Gracie Kelly–MMS Vicki Williams–LOA ○ Leslie Spindler–SMS Elizabeth Comadruan–Impact ○ Stacy Lomax–WMS

Joy Philpott

Career and Technical Education (CTE) Informational Items

Careers on Wheels (COW) Day is a career exploration event for all 8th grade students in Hays CISD. Students from each of our six middle schools converge on the event to experience careers, businesses, and industries found in our local communities and to see for themselves the variety of Career & Technical Education programs Hays CISD has to offer at the high school level.

This event will be held: Tuesday, November 14, 2023 Hays CISD Performing Arts Center 979 Kohlers Crossing, Kyle TX

2024 Schedule 7:45 – 8:30am

Industry partner check-in and setup (coffee provided in hospitality area)

8:30 – 9:20am

Barton Middle School (295 students)

9:30 – 10:20am

Dahlstrom Middle School (298 students)

10:30 – 11:20am

Chapa Middle School (225 students)

11:20 – 12:15pm

Advisory Committee Lunch break (catered lunch provided in hospitality area)

12:15 – 1:05pm

McCormick Middle School (392 students)

1:15 – 2:05pm

Simon Middle School (275 students)

2:15 – 3:05pm

Wallace Middle School (250 students)

3:05 – 3:30pm

Tear down and clean up

Suzi Mitchell

Digital Learning Action Items The technology department has started pushing out updates for Windows desktops and laptops through our KACE system. If your computer needs an update, you will get a notification like the one below.

You have the option to Snooze. The first Snooze will give you 60 minutes. The second Snooze will give you 480 more minutes.

Technology updates are pushed out during the night, starting at midnight. You need to make sure you restart your computer in the afternoon, but do not shut it down. You will only get this notification if your computer doesn't get the needed updates.

Informational Items

Google Chrome Tip: Create a folder on your bookmark bar for the important websites you might open all at once. Bookmark those websites into that folder, and when you open your browser, you can open all of those tabs at once! Simply right click on the folder and select “Open all in new window”!

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

● CIP/DIP Formative Review #1 DUE in PLAN 4 Learning NOVEMBER 3!!! ● CIPs are being submitted to the Board - Nov. 6 for the November Board Meetings.

TITLE 1 SCHOOLWIDE Programs ●

Title 1 Crate UPLOADS - Please do not forgot to upload your Fall Title 1 materials into Crate. FALL Title 1 meeting must be held 2X before OCTOBER 20th (this is an ESSA requirement)!! If you have a sub or uncertified teacher in a position at a T1 Campus for more than 4 weeks, you must send out to all parents a notification letter - Eng and Span.

State Comp Ed Funds

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Extra Duty Tutoring (SCE or T1) & SCE Expenditures ○ Principals need to submit a use of funds form in Eduphoria prior to beginning afterschool tutoring using SCE funds. ○ Eduphoria Use of Funds - How to (For all SCE & T1 EXPENDITURES) ○ Tutors MUST complete and submit the Extra Duty Employment Agreement with their first Extra Duty Time sheet for the year. ○ A Tutoring log must also be submitted with any extra duty tutoring time sheets. (These forms are available under the Staff Resources section of the district website.) ○ NOTE: Paras MUST be paid at Overtime rate!!

11/3/2023

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Save the date: The next district PLC is scheduled for January 3rd.

Please be reminded that all fine arts teachers have PLC commitments on this date from 10:00 a.m. - Noon.

Informational Items

All 6th grade (beginning level) orchestra students have a district-wide String Fest event on November 7th at the PAC in morning with a public performance at 12:15 p.m. They should be back on campuses by 1:30 p.m. Transportation is provided and lunch is provided. The orchestra teachers should be coordinating details at their respective campuses.

Please continue to check the District Fine Arts Calendar for public performance events. ● Teachers should keep public events up to date here.

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

No action items at this time

Informational Items ●

Professional Development: Please make sure G/T cluster teachers are aware of the State’s G/T professional learning requirements. Fall online courses are now open and will close on November 30. A list of available courses and the State’s guidelines are available at THIS LINK. If there are any questions, contact me at tish.cawley@hayscisd.net or x45035.

Tish Cawley

Human Resources Action Items

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Supervisors: We hope that everything is going well within your departments and campuses with your staff. In the case where employees are not performing well, it is important to remember progressive discipline measures when addressing performance concerns. When the initial steps of conversations and coaching do not yield growth and improvement, it may then be necessary to progress to documentation. It is our hope staff will respond to feedback and improve, but in cases where they do not, a lack of documentation can become problematic if it becomes necessary to take more serious actions. If you have questions about progressive discipline or documentation, please contact Christina Courson or Tim Robinson for guidance.

Informational Items

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Teacher Incentive Allotment - Join us on Monday, November 13, 2023, 4:30-5:15 pm to learn more about the TIA program at Hays CISD. General information, guidelines and timeline for designations will be presented. This will be a virtual session, click on the link to join: Mary’s Zoom Room Appraisal Calendar: Formal Observations for New/Novice Teachers Complete by November 17, 2023.

Job Fairs: We will be recruiting at Texas A&M on November 6th and Texas State University on November 8th to find the best possible candidates for Hays CISD! Thank you to the administrators that will be joining to help out!

Cooperating Teachers: Please send your list of teachers interested in serving as cooperating teachers to mary.torres@hayscisd.net. It’s NOT too late!

Deer Oaks Employee Assistance Program: Deer Oaks is hosting an On-Demand Seminar “Caring for the Caregiver,” on November 21st.

Check out their November Newsletter that offers plenty of resources that you can take advantage of ahead of the winter season!

EAP Employee Enhancement Newsletter: November 2023 Clic

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Christina Courson, CHRO

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Guidance and Counseling & CCR #StrongerTogether RESOURCES

Mental Health Informational Items

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

11/15/23- Campus deadline in TCP for pay period 10/29/23 - 11/11/2023 11/29/23- Campus deadline in TCP for pay period 11/12/23 - 11/25/2023 Information Items

Day #1- October 30, 2023 ❖

PD must have been completed by October 20, 2023 Must be rectified in TCP no later than Wednesday, November 15, 2023

Day #2- January 2, 2024 ❖

PD must have been completed by December 29, 2023 Must be rectified in TCP no later than Wednesday, January 10, 2024

REMINDERS: ❖ ❖ ❖ ❖ ❖

Exchange Day Dates are WORK DAYS that are included in your work calendar.

Mandatory Safe School Trainings from HR- only counts for a ½ day credit.

If utilizing worked time for Exchange Days, it is hour for hour.

If PD was not completed, then Accruals must be utilized if employee is not working on these days. Instructions If the employee does not have any available Accruals, then a “Pay Dock” must be entered.

***When using Accruals, please adhere to the TCP guidelines that were put in place due to our budget deficit this school year***

TCP Instructions Jeannie Alvarado

Management Information Systems (MIS) Information Items

Fall Snapshot Date: Friday, October 27, 2023 PEIMS Fall First Submission Due: Thursday, December 7, 2023 Principals Meet with MIS & SIS: Week of December 11-15, 2023 PEIMS Fall Resubmission Due Date: Thursday, January 18, 2024

Staff Responsibility Workshops (MANDATORY) ***Location Changes***

For these workshops you will want to bring the following: It should all be as of Friday, October 27th ● ● ● ● ● ● ● ●

Campus Staff Roster (should include all paras, office staff, custodians, and child nutrition) Teacher Availability Report (TEAMS Master Schedule) Bell Schedule for secondary campuses only Start/End Times for elementary campuses only List of all SPED aides and the grade levels they assist with- form (you will need to download the form first) List of all PK/ECSE aides for elementary campuses only- form (you will need to download the form first) Most recent HR Staffing sheet Secondary campuses only - the person who builds your master schedule in TEAMS(share this information with them as well)

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

TELPAS District World Tour: Campus TELPAS Action Plans are due on 12/7/23.

Refer to the presentation for instructions for plan submission.

For campuses that use Summit K12 Summit K12 MOY Assessment

Plan for: - Listening/Speaking - 1 hr - Reading/Writing - 1 hr

Window: Nov. 27 - Dec. 7

Informational Items

From the desk of Ben Estrada, TELPAS/LPAC Coordinator November Newsletter

Bilingual Campuses: Our upcoming after-school bilingual/DL meeting is scheduled for Tuesday, November 14th.

Time: 3:35-4:35 Location: Blanco Vista Elementary Register through Eduphoria Assignment instructions are posted in our Schoology Bilingual/DL PD Course.

From the desk of Logan Stroud, World Languages District Lead November World Languages Newsletter Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

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Fall Window - October 17 - December 1 Schedule a date and time to complete the CEC Checklist per teacher Scan and email a copy per teacher to me on or before December 2 I will enter data and share a report

Informational Items

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Pre-K Assessment Calendar

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Fall Classroom Environment Checklist Window - October 17 - December 1

District Pre-K PLC Follow up ●

Training focus: Dan St. Romain Book Study & ABC’s of Responding to Pre-K Behavior

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MOY Window opens November 27 and closes December 15

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MOY does not count for TIA

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Here is a link to the presentation

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Pre-K Teachers will administer 6 measures to all students in their class (not district assessment team)

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Reflect on this guiding question with your team: What strategies will you use before, during and after behavior occurs?

LaShun Gaines

Special Education Action Items Please share in your campus newsletters! ● Special Education Newsletter-English ● Special Education Newsletter-Spanish We continue to experience Speech Pathologist vacancies. If you have questions from parents about speech services, please have them contact the special education office at 512-268-8250.

State Performance results are in. We are required to develop a Corrective Action Plan in two areas for not reaching 100%. Our secondary teachers will be receiving targeted training regarding TRANSITION in the next year.

Informational Items SPED lead teacher meeting dates (Elem 3:30, Sec 4:30) November 9 January 11 February 8 March 21 April 11 May 9 Meetings will be held virtually.

Let us know how we can support you!

Just a reminder that we are willing to come and train your staff or a group of your staff.

MIchelle Velasquez

State Assessments and Accountability Action Items

Round 1 of CBAs are here! How are your teams tracking #GrowthForAll? We have tons of tools for you including 2 new Aware Premium tools!

-Updated Lead4ward Growth Tool - Templates HERE -Student Growth Targets found HERE -Aware Premium Single Test Analysis info HERE -New!! Aware Premium Mastery Tracking info HERE

Informational Items

Do you and your teachers understand TEA’s definition of “Growth”? We have a video for that! If your teams are still confused with understanding the transition tables, please reach out to Kevin and Jaime ASAP. Campuses should have huge Domain IIA numbers this year. We don’t want any campus to be left out!!

SLIDES - VIDEO (Just under 7 minutes)

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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11/10 - Deadline for Elem Instructional Minutes for PEIMS Reporting.

11/10 - Deadline for SW2 Campus Special Programs & Principal Sign-offs

Information Items

Fall PEIMS Submission Dates ● ● ●

12/7 - Fall PEIMS Initial Submission Due Date 1/18 - Fall PEIMS Resubmission Due Date OnData will be updated weekly for admin to review Fall Snapshot Data

Monitoring Your Campus Coding for Fall PEIMS ●

Timeline for Coding Fall PEIMS Data Elements (dates may change if data is not available on time for coding)

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Campus PEIMS Coding Status Googlesheet SIS updates the status for each campus as deadlines pass or coding is completed. You can check this google sheet to confirm your PEIMS clerk is on track with your campus coding.

OnData Suite https://105906.ondatasuite.com/index.php/gate/login ● Login process changed! ○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net) ○ Enter your computer password. ○ System will keep you logged in ● Email teams.email@hayscisd.net if you need assistance with access.

Dana Braun

Student Information Systems (SIS) Information Items

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers

Dana Braun

Student Services Campus PBIS, SEL, and Behavior Management Why do we discipline students?

Four purposes of school discipline: 1. Ensuring the safety of students and teachers; 2. Creating a climate conducive to learning; 3. Teaching students needed skills for successful interaction in school and society; and 4. Reducing rates of future misbehavior.

-Skiba and Raush (2006) IS WHAT YOU ARE DOING AT YOUR SCHOOL ACCOMPLISHING THESE 4 PURPOSES OF DISCIPLINE? If not, what can we do to help? If so, what can we celebrate?

DID YOU KNOW? Research demonstrates that addressing behavior proactively is more effective than exclusionary discipline.

Four foundational principles underlie the paradigm shift to more proactive approaches to addressing behavior: ● ● ● ●

The student's behavior is challenging, not the student.

Challenging behavior produces a desired outcome for the student.

Challenging behavior can be changed.

Challenging behavior can be reduced by changing variables within the current environment that trigger and support the behavior.

Critical Leadership Moves Way to go Elementary and Middle Schools!!! Let’s see what we can do to get to 96%!!!

We Believe in you, High Schools!

We Can Get up to 95% or Higher!

Click here for a list of all campuses

Dr. Brian Dawson

Student Health Services Check out the latest newsletter from Student Health Services:

Important Dates: ● ● ●

November 15, 2023 - School Health Advisory Council Meeting, Time 11:30 am, Location: Kunkel Room at Old BES January 3, 2023 - Nurse Meeting/Professional Development, Time: 8 am, Location: PAC January 3, 2023 - Emergency Backup for Clinic/Unlicensed Diabetic Care Assistant Training, Time: 12 pm, Location: PAC, Sign Up here: https://forms.gle/v5jzk28zKFPJCAxu6

Megan Benthall, MSN, RN