Friday Facts November 17

#HCISDPrideBeginsWithYou

Friday Facts November 17, 2023

November 17, 2023 UPCOMING DATES

IMPORTANT LINKS

November

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Codes

20-24- Student/Staff Holiday Happy Thanksgiving

Schoology PLC District

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23-24 District Assessment Calendar

28- Elem/Sec AP Meeting 8:30-3:30 ●

23-24 Elementary Grading Guidelines

December

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1- MS Instructional Coach Meeting @SMS Library 8:30-3:30

23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

See possibilities when others don’t. #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

● Thank you for your active engagement in our learning together yesterday! As a reminder for our December ILT, we will meet from 1:00-4:00 and will have an event following at Dr. Watson’s house (spouses are welcome). ● Enjoy the Thanksgiving break- 3 weeks when we return.

“Don’t count the days, make the days count!” ● We’ve created a short video to showcase how frontloading your small group instruction can really accelerate learning in your classroom! If you are interested in learning more, reach out to Dr. Watson or Emily Herrin. Acceleration Learning Video

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

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Professional Development Needs Survey- Please encourage your teachers to complete. Email was sent out from Erica on 11/10. See below: As we begin planning for our 24-25 school year and our goals for summer professional development, we would like to take an opportunity to gather feedback from our teachers and staff. We have created a Google Survey to gather some information and suggestions as we plan.

Please make sure that you are logged into your Hays Google account as you complete the survey and it will be open until December 1. The link to the survey is below: Hays CISD Professional Development Needs Survey

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MAP Testing - Please ensure text-to-speech is turned on for ALL 2nd and 3rd grade students. The window is Nov. 27 - Dec. 8.

Informational Items ST Math Ending - December 15, 2023 The TEA grant that funded access to ST Math ends Dec. 15, 2023. Students and teachers will not be able to log in past this date. If you are planning to purchase ST Math for your campus, please reach out to Kris Peterson to ensure a smooth transition with rostering.

Please let us know if you have any questions.

Elementary Literacy 3rd-5th grade CBA 2 goal setting and heat maps are updated and posted on the Content Site Assessment button ● 3rd grade CBA 2 ECRAs need to be scored on campus in a PLC- we will discuss them at our Just in Time session in January ● 4th and 5th grade CBA 2 ECRAs will be scored and discussed at our Just in Time sessions in December

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items

We have completed our first four Reading Academy sessions with our new cohort.

Our December Reading Academy date has been changed from December 5th to December 6th. This was sent out to principals and secretaries.

This session will be located at the PAC. 23-24 Upcoming Reading Academy Training Dates: ● 12/6, 1/17, 2/1, 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

❏ Continue working on scheduling meetings

❏ Clean up items noted on your campus reports

❏ Please refer to email sent by

Compliance reports are located in your campus folders/

Debbie Brown dated Nov. 9th for clarification

Informational Items

MOY Universal Screeners Screeners will be administered by the teacher-of-record, not the TIA support team.

CIRCLE mCLASS MAP (Elementary) MAP (Secondary) Reading (Secondary) BUBS

November 27 - December 15 November 27 - December 8 November 27 - December 8 November 27 - December 8 November 27 - December 1 January 8-20

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Response-to-Behavior Training @ Upper BES Cafeteria Register in Eduphoria

Coaching visits have been AMAZING! It has been a treat to see all the hard work and intentionality of teachers and staff as they support ALL our students. Final visits scheduled for Dec. 6th.

We have been awarded 3,000 licenses for our struggling elementary readers.

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Dec. 5th 7:45-10:45 am

Grade bands include eligible students in grades 1-2, 3-5 Amplify provides Office Hours for questions & support Training is required via online module 10 days lesson cycles provided Can be used towards HB 1416 hours Flexibility in which students can access the intervention

Questions or concerns? Contact Melinda Whittaker x45159

Debbie Brown

1,420+

elementary students benefiting from this intervention program already!

Advanced Academics Action Items

Texas Core In an effort to increase the number of students who enroll in advanced academic courses, Hays CISD is beginning an awareness campaign in regard to the Texas Core.

The Texas Core Refers to 42 hours of college coursework considered to be the core of curriculum for associate’s and bachelor’s degrees at any state college or university in Texas. Be on the lookout for more information. Want to learn more? View this presentation and/or contact Joy Philpott.

Informational Items

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HUGE shout-out/THANK YOU to Rob Hensarling, Kathy Avila, and Patty Fuentes for their work getting AP exam orders submitted in the midst of campus showcases!

Joy Philpott

Career and Technical Education (CTE) Informational Items

Shout out: Thank you to all the secondary campuses, admin and bus drivers for helping to make COW day a success on November 14th! We were also so happy that many C & I staff stopped by. Thank you for your support! It means a lot to our teachers and our team!

Suzi Mitchell

Digital Learning Action Items

Secondary Password Reset Update: THANK YOU for the work you have done in order to keep our student data safe.

If you would like a list of students who still need to change their passwords, please contact Kris Peterson.

If you are assigning activities in STEM scopes and the activities are not appearing on the student screen, it’s possible they are assigned to two campuses. Have the students click on their ID number at the top right and you will be able to see if they have two campuses on their account. If they do, please send an email to the HELP desk asking them to remove the second campus.

Informational Items The Hays CISD Print Shop requests are now available outside the network by using the HCISD Print Shop app in ClassLink.

The login process is the same, The Domain needs to be LDAP Account and the user ID and Password will be the Network username and password.

Emily Herrin

Federal Programs and Grants Parent Engagement

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Does your campus have a Parent Engagement event coming up?? ○ Be sure that you have a sign in sheet or QR code sign in to document your event. ○ Save any handouts or presentations. ○ Title 1 campuses must upload these items to Title Crate.

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Invite Cynthia Luna (Community Outreach Specialist) with Dell Children’s Health to your next event! https://dellchildrenshealthplan.com/ ○ ○ ○

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FREE Parent Engagement Virtual MH Sessions! ○ ○ ○ ○ ○

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Cynthia will bring outreach materials and be available to assist parents in accessing STAR Medicaid and CHIP benefits!!!

Cynthia Luna - 512-324-3302 cynthia.luna@ascension.org Many of our families recently lost access to these benefits and may not know where to start with re-application.

Please share these flyers with your families (Eng & Span) Sessions will be simulcast in English & Spanish Nov. 29 - Guiding Your Child Through Depression Dec. 14 - Teen Substance Use and Abuse Spring Session dates TBD

MKV Students - Reach out to Norris if you have grades 6-12 MKV students who could benefit from free homework help or 1:1 tutoring! Tutoring Program in the WORKS!! They also want to offer chat based homework help to ALL Grade 6-12 Hays CISD students - Includes all upper level science and math as well as essay feedback. Also includes live online free ACT and SAT Prep.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Save the dates: District PLC dates are Jan. 3rd, Feb. 16th, April 1st. All fine arts teachers have PLC commitments on these dates from 10:00 a.m. - Noon. Location TBD Secondary Principals: Feb. 2nd - Austin Symphony Concerts in the morning for music students (only orchestra for MS)

Informational Items

MS One Act Play Dates: Nov. 28-29 (PAC)

Please continue to check the District Fine Arts Calendar for public performance events. ● Teachers should keep public events up to date here.

HAPPY TURKEY DAY!!

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items Principals, I have finalized the fall G/T audit and consolidated all teachers within the district who need to complete training on one spreadsheet which can be viewed at THIS LINK. This is for informational purposes, please do not share the spreadsheet with teachers.

The first tab of the spreadsheet is a list of all teachers needing training. Please do not make changes to the first tab. For your individual campus, click on the tab at the bottom. Please meet with the teachers listed and develop a plan for how they will meet this requirement. In column O, document when you met with the teacher and in column P, document their plan. I know many of you have already met with teachers and created a plan. If a teacher believes he/she has already completed the required training, let me know and I will double check.

Fall online courses are open until November 30. A list of available courses can be found at THIS LINK. Registration is available in Eduphoria. As a reminder, if teachers do not complete their required training

by November 30, they will be documented by the principal and an action plan will be created.

From the Texas State Plan for the Education of Gifted/Talented Students: 5.1 A minimum of thirty (30) clock hours of professional learning that includes nature and needs of gifted/talented students, identification and assessment of gifted/talented students, and curriculum and instruction for gifted/talented students is required for teachers who provide instruction and services that are a part of the district’s defined gifted/talented services. Teachers are required to have completed the thirty (30) hours of professional learning prior to their assignment to the district’s gifted/talented services (19 TAC §89.2(1)).

5.2 Teachers without required training who are assigned to provide instruction and services that are part of the district’s defined gifted/talented services are required to complete the thirty (30) hour training within one semester (19 TAC §89.2(2)).

5.6 Teachers who provide instruction and services that are a part of the district’s defined gifted/talented services receive a minimum of six (6) hours annually of professional development in gifted/talented education that is related to state teacher gifted/talented education standards (19 TAC §89.2(3) and TAC §233.1).

Thanks for your help as we ensure our teachers are in compliance with their training. If you have any questions, don’t hesitate to ask.

Tish Cawley

Human Resources Action Items

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None at this time Informational Items

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Student Teachers Spring 2024 - Thank you so much to all the campuses and teachers that will be hosting students teachers in Spring 2024. Finalized lists are due to universities on November 17th and we will send out confirmation to cooperating teachers in December.

Evaluation Calendar - Reminder: No observations allowed December 11, 2023 December 15, 2023 Happy Thanksgiving! - We want to wish each and every one of you a happy holiday.

We are truly THANKFUL for you and the work you do for our students every day. We hope you take this time to rest and enjoy friends, family and YOU time :) Health and Wellness - Don’t miss out on helpful information from our EAP, Deer Oaks! Read the Employee Enhancement Newsletter information and tips on staying healthy!

Christina Courson, CHRO

Guidance and Counseling #StrongerTogether

MENTAL HEALTH UPDATES MindMatters provides access to mental health experts who share HEALTH UPDATES valuableMENTAL information and tools to help deepen our understanding and management of mental health. These resources are designed to support our community during challenging times and are available for ongoing use.

LINK TO MH UPDATES/RESOURCES

RESOURCES & OPPORTUNITIES

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

College & Career Readiness #StrongerTogether

SchooLinks

For 5th grade -12th grade students.

SCHOOLINKS: a comprehensive College & Career Exploration and planning platform for all of our 5th through 12th grade students.Hays CISD makes SchooLinks available to all of our 5th-12th grade students and parents to support the entire college & career student planning journey!

STUDENTS can access their SchooLinks account at any time through their single sign-on ClassLink Hays CISD account.

Sc󰈊o󰈘󰈀r󰈻󰈋󰈏p O󰈥󰈦or󰉃󰉉󰈞󰈏t󰉘 󰇿or 󰈻󰈩󰈞󰈏or󰈻! *Ap󰈥󰈘ic󰈀󰉃󰈏o󰈞 j󰉉󰈻󰉄 r󰇵󰇹e󰈞t󰈗󰉙 󰈡p󰇵󰈝e󰇶 f󰈡󰈸 󰈋󰈏g󰈊 a󰇸h󰈎󰇵󰉏i󰈞g 12󰉃󰈋 g󰈸 󰈼tu󰇷󰈩󰈞t󰈻 w󰈊o 󰈀󰈹󰇵 p󰈗a󰈞n󰈎󰈝󰈈 t󰈢 󰈥u󰈹s󰉉󰇵 a 󰈚󰈀󰈒󰈢r i󰈝 󰉄h󰈩 HE󰉝󰈴󰈙H 󰈠󰉎I󰉋N󰉑󰉈󰈟

Ap󰈥󰈘 De󰈀d󰈗󰈏󰈞e: Jan 5󰉃󰈋, 2024

College Board Opportunity Scholarships (for Juniors and Seniors)

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Maritza Gonzalez, Gonzalez Director &ofLindaRae Guidance, Counseling Johnson & CCR

Management Information Systems (MIS) Action Items ● ●

11/29/23- Campus deadline in TCP for pay period 11/12/23 - 11/25/2023 12/13/23- Campus deadline in TCP for pay period 11/26/23 - 12/09/2023 Information Items

January 2, 2024 ❖

PD must have been completed by December 29, 2023 Must be rectified in TCP no later than Wednesday, January 10, 2024

REMINDERS: ❖ ❖ ❖ ❖ ❖

Exchange Day Dates are WORK DAYS that are included in your work calendar.

Mandatory Safe School Trainings from HR- only counts for a ½ day credit.

If utilizing worked time for Exchange Days, it is hour for hour.

If PD was not completed, then Accruals must be utilized if employee is not working on these days. Instructions If the employee does not have any available Accruals, then a “Pay Dock” must be entered.

***When using Accruals, please adhere to the TCP guidelines that were put in place due to our budget deficit this school year***

TCP Instructions

Jeannie Alvarado

Management Information Systems (MIS) Information Items

Fall Snapshot Date: Friday, October 27, 2023 PEIMS Fall First Submission Due: Thursday, December 7, 2023 Principals Meet with MIS & SIS: Week of December 11-15, 2023 PEIMS Fall Resubmission Due Date: Thursday, January 18, 2024

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

Informational Items You still have time to register for Impact 2023! The fourth annual Impact Conference is a free virtual event with sessions December 4th, 5th, and 7th. Join educators from across the country for a week of professional learning geared toward improving education opportunities for multilingual learners.

Bilingual Campuses: Dr. Elizet Moret will be on campuses on Tuesday, 11/28 & Wednesday, 11/29.

Group A (TGES/SHES/HES) visits will be on 11/28 & Group B (CRES/UES/BVES) will be on 11/29. The purpose of these visits is to support campus administrators as our bilingual/DL teachers implement Biliteracy in their classrooms. Schedule is forthcoming.

For campuses that use Summit K12 Elementary

Secondary

District Assessment Window

District Assessment Window

BOY: Pre-Test

BOY: Pre-Test

Assessment Window: August 28 - September 22

Assessment Window: August 21 - September 22

MOY: Interim Assessment Assessment Window: November 27 - December 14 EOY: Summative Assessment Assessment Window: February 12 - February 21

MOY: Interim Assessment Assessment Window: November 27 - December 7 EOY: Summative Assessment Assessment Window: February 12 - February 21

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

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Fall Window - October 17 - December 1 Schedule a date and time to complete the CEC Checklist per teacher Scan and email a copy per teacher to me on or before December 1 I will enter data and share a report

Informational Items

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Pre-K Assessment Calendar

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Pre-K Annual Calendar

Skillbook & Letter Names/Sounds ●

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2nd 9 wk. Letter Names/Sounds window opened October 16th and closes December 15th - Due in Eduphoria January 5th 2nd 9 wk. Pre-K Skillbook (TEAMS) window opens December 15th and closes January 5th

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MOY Window opens November 27th and closes December 15th

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MOY does not count for TIA

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Pre-K Teachers will administer 6 measures to all students in their class (not district assessment team)

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CIRCLE PM Guidance & Support

LaShun Gaines

Special Education Action Items

Special Olympics Bowling Competition!

Thank you to those who came to help and support!

Informational Items Upcoming Events December 3–International Day of Persons with Disabilities https://www.who.int/campaigns/internati onal-day-of-persons-with-disabilities January 27-Parent training event at Lehman High School–9-12pm. More details to come February 22-Special Education Parent Advisory Meeting, Location TBD

Let us know how we can support you!

Just a reminder that we are willing to come and train your staff or a group of your staff.

SPED lead teacher meeting dates (Elem 3:30, Sec 4:30) January 11 February 8 March 21 April 11 May 9 Meetings will be held virtually.

MIchelle Velasquez

State Assessments and Accountability Action Items

ACTION REQUIRED: Before the end of January, please review the 2024 Accessibility training with all teachers. Campus can show the 20 minute video or review the slides themselves. Teachers should have a copy of the slides for their reference. All teachers will need to complete the Google Form once they have received training.

VIDEO SLIDES GOOGLE FORM Informational Items

NEW!!: Located in the District Data Folder, you’ll find our brand new Student Data Walls! These will self-populate with CBAs and Benchmarks. Campuses should review the Key and Reminders in the doc for how to use and manipulate the RLA and Math data. #GrowthForAll

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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No Action Items

Information Items

Fall PEIMS Submission Dates ● ● ●

12/7 - Fall PEIMS Initial Submission Due Date 1/18 - Fall PEIMS Resubmission Due Date OnData will be updated weekly for admin to review Fall Snapshot Data

Monitoring Your Campus Coding for Fall PEIMS ●

Timeline for Coding Fall PEIMS Data Elements (dates may change if data is not available on time for coding)

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Campus PEIMS Coding Status Googlesheet SIS updates the status for each campus as deadlines pass or coding is completed. You can check this google sheet to confirm your PEIMS clerk is on track with your campus coding.

OnData Suite https://105906.ondatasuite.com/index.php/gate/login ● Login process changed! ○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net) ○ Enter your computer password. ○ System will keep you logged in ● Email teams.email@hayscisd.net if you need assistance with access.

Dana Braun

Student Information Systems (SIS) Information Items

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers

Dana Braun

Student Services Campus PBIS, SEL, and Behavior Management

Coming back from holidays…

Critical Leadership Moves

Click the pic above for data.

Please ensure that you are planning as a campus for returning from holidays to: ● Get all students back to school ● Celebrate high attendance ● Ensure that attendance interventions are being implemented with fidelity.

Dr. Brian Dawson

Student Health Services If you have students with challenges in finding access to medical care, consult your campus nurse. We have some resources to give these families from STAR Kids/Texas Health Steps and Dell Children’s Health Plan.

School Health Screenings will conclude right after the Thanksgiving Break.

Nursing Staff have VSP Eyes of Hope Vision Vouchers for those that may need them. Please direct families to your campus nurse if they are seeking assistance for an eye care specialist.

Important Dates: ●

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January 3, 2023 - Nurse Meeting/Professional Development, Time: 8 am, Location: PAC (location change pending) January 3, 2023 - Emergency Backup for Clinic/Unlicensed Diabetic Care Assistant Training, Time: 12 pm, Location: PAC (location change pending), Sign Up here: https://forms.gle/v5jzk28zKFPJCAxu 6

Check out the latest newsletter from Student Health Services:

Megan Benthall, MSN, RN