January 19 Friday Facts

#HCISDPrideBeginsWithYou

Friday Facts January 19, 2024

January 19, 2024 UPCOMING DATES

IMPORTANT LINKS ●

January

Schoology PLC District Codes

23- Elementary AP Meeting 8:00-12:30

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Secondary AP Meeting Option 1 1:00-4:30 24- Secondary AP Meeting Option 2 8:30-12:00

Calendar ●

26- MS Instructional Coach Meeting 8:30-3:30 31- Area 1 Instructional Huddle 8:30-11:30

23-24 Elementary Grading Guidelines

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Area 2 Instructional Huddle 1:00-4:30

February

23-24 District Assessment

23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

1- Area 3 Instructional Huddle 8:30-11:30 Area 4 Instructional Huddle 1:00-4:30

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom Leadership always begins with you and who you truly are on the inside. #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

Thank you for being engaged and sharing great ideas yesterday at ILT! We are excited to continue our Instructional Leadership professional learning with all of you. We appreciate how you all create a shared vision to inspire, support and coach your campus staff! Keep up the great work!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

It’s that time of year again!

Here are the MOY Open Court Open Court Checklists: Kindergarten Observation Checklist MOY First Grade Observation Checklist MOY Second Grade Observation Checklist MOY

The Literacy Team would love to join you on some of your instructional walks. Please reach out to invite us.

Here is the Extended Constructed Response Suggested Timelines and Scoring from ILT. This can help guide your planning and scoring of upcoming ECRs on the pacing guides.

Informational Items

Upcoming “Just in Time” Sessions - Elementary Math ○

1st & 2nd grade - Jan. 23rd or 24th

Math PD Opportunity at Region 13: Essential Math Practices for STAAR Success with Sarah Powell March 6, 2024 | 9:00 am - 4:00 pm | In-person or Virtual | $125 | Register Now Are you shooting for the STAAR? Come spend the day diving into evidence-based practices for your math instruction with our distinguished speaker and UT Associate Professor, Sarah Powell. Sara will focus on modeling and practice, math vocabulary, using different manipulatives and visuals, building fluency, and solving word problems. By the end of the workshop, you'll be ready to provide effective math instruction to all your students!

Assessment Reminders:

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Accessibility Training by 1/31 ○ SLIDES - VIDEO - GOOGLE FORM Updated RLA Field Test Info (Teachers must sign Oath by 2/2) MOY MAP and mCLASS Data Benchmark Tips and Reminders

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items We have rescheduled our January 17th session to take place on Friday, January 26th.

23-24 Upcoming Reading Academy Training Dates: ● 1/26, 2/1, 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

O8

We appreciate your continuous support of 504 compliance!

Informational Items

Dyslexia screener spreadsheet for 1st and 2nd grade students is due on January 19, 2024.

Use your MOY BUBS data to provide a wealth of information for a variety of purposes.

February 16 PD with dyslexia teachers and interventionists will be from 10:00 am until noon.

We want to celebrate the enrollment increase in Amplify Texas Tutoring!

Our Read 180 implementation has been successful because of our dedicated teachers! We will visit Read 180 classrooms around the district January 18th - 22nd.

Debbie Brown

Advanced Academics Action Items

Please review, share, and internalize presentations from our Navigate Your Future night and Paving the Pathway for Postsecondary Success linked to the pictures below Navigate Your Future Night from January 10

Paving the Pathway for Postsecondary Success from January 17

We STILL need judges for Middle School UIL on January 27! Please share with teachers and sign up here. (We can pay you!)

Informational Items

FREE SAT and ACT tutoring through Varsity Tutors in ClassLink! Information has been shared with high school lead counselors, CCR counselors and Academic Deans.

PSAT 8 and AP Potential lists will be shared with Advanced and AP teachers within the next week to help with recruitment into Advanced and AP classes.

Joy Philpott

Career and Technical Education (CTE) Informational Items

Wondering what programs we offer in CTE? Take a look at our Navigate Your Future Guide!

We will be starting a mentoring program that called PALS, Partners & Leaders in Service, in 24-25. It will be offered at the three high schools. The HS students will be mentoring younger students in the district.

HS Administration - We discussed PALS at the December ILT meeting. Have you chosen a teacher? How is the class being advertised on your campus to recruit students to sign up? Please reach out if you have any questions.

Suzi Mitchell

Digital Learning Action Items No Action Items at this time .

Informational Items

Microsoft Outlook Tips

Scheduling Poll Use the scheduling assistant to find a common time and then send a poll! The link above provides instructions for whatever version of Outlook you use.

Keep Declined Events on Your Calendar Go into the Calendar Settings on the web app to events and invitations.

The last checkbox is “Save declined events”.

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

Your MOY CIP Formative Reviews will be due JANUARY 26!!

This will be a quick turnaround because these will go to the February BOARD meeting. Please include meaningful data and progress update narratives. ● Be sure your CLT meeting info has been posted in P4L!!! ●

TITLE 1 SCHOOLWIDE Programs

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TITLE Crate - What should you have uploaded to date? T1 Due Dates

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Planning a literacy event? Norris has purchased scholastic books grades K-8 for T1 Campuses to give out at PFE Events or to send home for at home Parent-Student Literacy Engagement.

ALL CAMPUSES

ALL Hays CISD Secondary Students have access to Varisty tutor’s online homework work through May 2025. Students will need to locate the Varisty icon in the Library in Classlink. Once they add varsity, then they can access homework help (includes AP level courses through intervention) including the ability to upload and get feedback on their essary. There are also FREE Enrichment classes.

Link to Promotional materials: https://varsitytutorsllc.app.box.com/v/SchoolMarketingKit Parent letter and Classlink how-to can be found here.

If you have MKV or Free Reduced lunch students who could benefit during the school day from tutoring, email or text Norris.

1/192024

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

MS Principals: Due to a short benchmark testing window, BMS, DMS and WMS bands will attend Pre-UIL on 2/21/24 and CMS, MMS and SMS bands on 2/22/23.

6th Grade Choir Evaluation (Pre-UIL) is on 2/26/24. Exact times coming soon.

MS & HS Principals: Music students will attend a performance by the Austin Symphony at the PAC on 2/2/24 - details here. 2-5 students from each HS will perform with the ASO. Mariachi Pre-UIL is on 1/19/24.

Informational Items Rising 6th Graders: There is an instrument selection day for all current 5th graders wishing to play in band, orchestra, or mariachi in the 6th grade. ●

Instrument Selection Information (English)

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Instrument Selection Information (Spanish)

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

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If you have G/T students who had a schedule change for the Spring semester, please inform the new teacher(s) about the G/T professional development requirements. A list of available courses for the Spring can be found THIS LINK. Courses should be completed by April 30.

There are teachers on your campus who are doing awesome things to meet the needs of Gifted and Talented students! Please nominate someone for the G/T Spotlight Award by clicking on the link below.

G/T Spotlight Award Nomination

Informational Items

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No items at this time

Tish Cawley

Human Resources Action Items ●

Safeschools Training Deadline was December 31, 2023. If you have not completed your training, please log in and complete the training modules.

Informational Items

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New Healthcare Provider, Harbor Health - Hays CISD is collaborating with Harbor Health. If interested, employees will have the option to switch from their current Primary Care Provider (PCP) to one of Harbor Health's providers. The clinic's proximity to the Plum Creek community may make it easier and more convenient for individuals to receive care when necessary.

Additionally, a mobile clinic will rotate for medical visits; the locations and further details will be announced soon. Stay tuned for more details about our partnership with Harbor Health.

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Annuity Questions ? - Many employees have reached out with questions about their annuity statements! Employees can reach out to Trusted Capital Group (TCG) for all questions or concerns regarding their annuity accounts at TCG. <-Link

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Beware! - Trusted Capital Group (TCG) is the ONLY entity authorized to facilitate annuity (403b/457b) interactions for district employees. No other vendors should be allowed on campus to solicit services.

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National Board Certified Teacher - Congratulations to Megan McCune at Chapa Middle School for completing her National Board Certification! She is our first teacher to complete her certification as part of the TXNBCT Cohort at Hays CISD! We also want to congratulate Jeannette Brauchle at Negley Elementary for earning her National Board Certification! Your journey deserves to be acknowledged! Thank you for advancing your teaching practice and impacting student learning.

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Student Teachers on Campus - Be sure to welcome our student teachers that started on January 17th! They are coming from Texas State University, University of Texas, West Christian University and Stephen F. Austin University. Let’s make them feel like they are 100 % Hays CISD!

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether RESOURCES

Mental Health Informational Items

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

01/24/24- Campus deadline in TCP for pay period 01/07/24 - 01/20/2024 02/07/24- Campus deadline in TCP for pay period 01/21/24 - 02/03/2024 TimeClock Plus Resources

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Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions

TCP Instructions

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items Bilingual Staff: SMS needs Spanish UIL judges for 1/27, 8-11:30am. There is a compensation of $50. If interested, please reach out to Simon MS librarian, Jenn.Mcclelland@hayscisd.net

TELPAS Preparation: Jan. 29th -Feb. 9th Online Basic Training course for new K 12 raters* This course must be completed before taking calibration.

2024 BASIC & HOLISTIC RATING TRAINING FLOWCHART & REQUIREMENTS

Informational Items

Bilingual Campuses: Our next bilingual/DL after school meeting is scheduled for Tuesday, 2/6 at Science Hall Elementary, 3:35-4:35 pm. Please register in Eduphoria.

All Campuses: District Multilingual Parent Meeting flyer Date: 2/6/24 Time: 6-7pm Location: Lehman High School Black Box Topics: Spring Testing & Community Resources Do you have a teacher that needs their ESL certification? Check out the information below for the TExES ESL Supplemental Test #154 prep course. They are back in person. Register in Eduphoria.

ESL Academy Flyer, 2023-24 The free 190 Bilingual Target Language Proficiency Courses for certification courses have been published by TEA! https://www.txel.org/bilingualcourses

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

Make time to analyze the data with your Pre-K teachers and CELEBRATE! Review this helpful webinar in the CLI Engage system on Analyzing Pre-K CPM Data for MOY. After data analysis, the next step is to plan for small group instruction. The CIRCLE system will group students for the teacher and provide small group lesson activities based on the data from each measure assessed.

Informational Items

Thank you!!

There has been an adjustment in the order I appreciate you and your instructional of the the Spring themes to align with our leadership teams for supporting our Pre-K theme guides on the Pre-K curriculum Teachers, Instructional Aides, students resources. An email has been sent to Pre-K and families!! teachers to communicate this.

Upcoming Dates

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District PLC ~ February 16th ~ 10:00 - 12:00 ~ Location: TBD ~ Register

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Pre-K Assessment Calendar

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Pre-K Annual Calendar (Links to previous District PLC slide decks are included) LaShun Gaines

State Assessments and Accountability Action Items

ACTION REQUIRED: Before the end of January, please review the 2024 Accessibility training with all teachers. Campus can show the 20 minute video or review the slides themselves.

Teachers should have a copy of the slides for their reference.

All teachers will need to complete the Google Form once they have received training.

VIDEO - SLIDES - GOOGLE FORM

Informational Items

COMING VERY VERY SOON!!: The TEA-Required Stand Alone Field Tests are coming soon! TEA’s window is 2/5 - 2/9, but we are strongly recommending campuses to test on MONDAY, February 5th to knock out the field test! We will not offer makeups the following day.

Campuses are required to treat it like a STAAR test (shut down the campus, etc.).

Teachers will need to review the information below and complete the Field Test Oath linked in the document BEFORE 2/2:

TEA FIELD TEST INFO & OATH Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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1/12/24 - Due date for campuses to complete special program 6-weeks audits.

1/22/24 - Mid-Year Transcripts will be loaded to SchooLinks by SIS Information Items

Prior School Discipline & Behavior Threat Assessment Records ● ● ●

TX public school districts are now required to send discipline & BTA records to the next TX public school a student attends.

Prior school discipline records will now be available to view in a student’s paperclip in TEAMS (if records exist) Prior school BTA records will be provided to campus administrators and will not exist in TEAMS.

2024 - 2025 School Year Now Open in TEAMS ● ● ●

New 2025 courses added and scheduling module is ready for course request processing.

Timeline for assigning next year campuses to students Reports for Viewing Next Year Students

Fall PEIMS Submission - Completed ●

Final Fall PEIMS Data will be visible in OnData on 1/19/24

OnData Suite https://105906.ondatasuite.com/index.php/gate/login ● Login process changed! ○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net) ○ Enter your computer password. ○ System will keep you logged in ● Email teams.email@hayscisd.net if you need assistance with access.

Dana Braun

Student Information Systems (SIS) Information Items

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers

Dana Braun

Student Services Want to Tackle Chronic Absenteeism? Try Messaging Parents!

We understand and value the hard work and dedication of each and every student, and the families and staff who support them. Don’t forget to send out messages to our parents that are consistently getting their students to school. It is amazing how much a positive message can impact parents and students!

Teachers know first hand that too many absences can disrupt learning, not just for the absent student but for the entire classroom. To help build a culture of attendance and maintain it throughout the school year, help your teachers follow these every day strategies to help improve attendance and student achievement:

● Emphasize attendance from Day One to the Last Day ● Use parent teacher conferences to talk about attendance ● Promote a culture of attendance all year long

Click the image below for current attendance data.

PRINCIPALS/ADMIN WE NEED YOUR HELP!

Principals can create a culture of attendance in their school and monitor the data to intervene with students who are missing too much school.

Principals should always focus on the five essential strategies to reduce chronic absence: ● ● ● ● ●

Recognize good and improved attendance Engage students and families Monitor attendance data and practice Provide personalized early outreach Develop programmatic responses to barriers to attendance

Dr. Brian Dawson

Student Health Services Action Items

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Remind parents/guardians and students to bundle up on these chilly mornings!

Information Items

Texas Children’s Pediatric Clinic is now open in Kyle. More info here: https://www.texaschildrenspediatrics.org/loc ations/texas-childrens-pediatrics-kyle-crossi ng

Hays County Health Department Vaccine Clinic Now Open. Appointments preferred.

More info here: https://hayscountytx.com/departments/local-he alth-department/

Important Dates: ● ●

February 16th, Nurse PD/Meeting @ Old BES Cafeteria, 8 am - 12 pm February 21st, SHAC @ Kunkel Room, 11:30 - 1:00

Megan Benthall, MSN, RN