Friday Facts February 2

#HCISDPrideBeginsWithYou

Friday Facts February 2, 2024

February 2, 2024 UPCOMING DATES February 8- DLT Meeting @PAC

IMPORTANT LINKS ●

Schoology PLC District Codes

●

15- ILT Meeting @Old Upper BES Cafeteria

23-24 District Assessment Calendar

●

23-24 Elementary Grading Guidelines

●

23-24 Secondary Grading Guidelines

●

23-24 District Calendar

●

23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

Research indicates that 80% of all human thoughts are negative unless habits are formed to train the brain to think positively. What type of habits are you forming?

Chief and Deputy Academic Officer Updates Action Items

●

No action items at this time

Informational Items

● Upcoming ILT Reminders ○ The ONE thing: Read Chapter 6 ○ In appreciation of spreading the LOVE in February, bring 25 of the ONE thing to share with colleagues. These can be small items that you feel are meaningful and want to share! ● Reminder for Secondary Principals Hours Needed ○ Required for all 9th grade students that entered in 2023 and after ○ Check out the FLYER for more information

Thank you for the amazing collaboration in the Huddles this week!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

It’s that time of year again!

Here are the MOY Open Court Open Court Checklists: Kindergarten Observation Checklist MOY First Grade Observation Checklist MOY Second Grade Observation Checklist MOY The Literacy Team would love to join you on some of your instructional walks.

Please reach out to invite us.

Here is the Extended Constructed Response Suggested Timelines and Scoring from ILT. This can help guide your planning and scoring of upcoming ECRs on the pacing guides.

Informational Items ●

Elementary ELAR/SLAR Upcoming Just in Time PD- We would love for any administrators and ICs to join us too!

3rd - 3/4 or 3/5 4th - 2/23 or 2/26 5th - 2/7

●

Science Instructional Materials Adoption Committee is meeting during school for in-person vendor presentations. C&I is paying for subs and we are using the “Just in Time” process that your secretaries are familiar with. Committee members will receive an email today and must secure Principal approval and sign up in Eduphoria to attend. ○

Secondary - Monday, February 12 from 8:00-4:00 @ PAC ■ Agenda: February 12th Publisher Presentations ■ Eduphoria Link: HERE

○

Elementary - Tuesday, February 13 from 8:00-4:00 @ PAC ■ Agenda: February 13th Publisher Presentations ■ Eduphoria Link: HERE

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items Wow! We only have 3 Reading Academy sessions left this year.

23-24 Upcoming Reading Academy Training Dates: ● 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

O8

Your campus 504 compliance reports have been updated for February 1.

Thank you for all of your hard work and support of our students. Please reach out if you have any questions.

Informational Items

February 16 PD: Interventionists will meet at Upper Buda Room 308 from 10:00-noon.

Dyslexia teachers will meet at PES. Amplify Texas Tutoring Update: We have 1133 students enrolled in the intervention support. We still have more licenses for our K-5 students. A majority of our students enrolled are on lesson set number 3. Woohoo!

Hopefully you are seeing the gains.

Office Hours:Feb. 21, 3–4 p.m. CT Strengthening sessions - Progress monitoring best practices: Feb. 15, 12:00 p.m. CT Previously recorded sessions: https://texas.start.amplify.com/tutoring/ Please reach out if you want to know campus specific data regarding enrollment numbers by grade level.

Read 180: Our secondary reading intervention classes are growing in reading skills! Our teachers are doing a fantastic job implementing the program and supporting our students! We have visited all of our classrooms and are so happy with what we are seeing. Some students have made gains to be dismissed from the class.

Debbie Brown

Advanced Academics Action Items Please join me in thanking Middle School UIL coaches and those who came out to help judge our district meet on Saturday, January 27. Special thanks to Simon Middle School for hosting and to the Middle School UIL coordinators who made the event happen: Jenn Mcclelland–Simon MS Cara Lantrip–Barton MS Francisco Garcia Almenar–Chapa MS Ashley Scruggs–Dahlstrom MS Kelli Shelly–McCormick Middle School Laura Porras–Wallace MS OnRamps teachers have their second Professional Learning Institute (PLI) in February.

Each teacher chooses one date to attend (see options below). Campus is responsible for paying for substitute (district pays for summer training)

AP and OnRamps teachers will meet from 10 a.m.-Noon on February 16 at MMS; exact room TBD Informational Items

FREE SAT and ACT tutoring through Varsity Tutors in ClassLink! Information has been shared with high school lead counselors, CCR counselors and Academic Deans.

PSAT 8 and AP Potential lists have been shared with Advanced and AP teachers to help with recruitment into Advanced and AP classes. 8th grade teachers will receive lists today (Friday, February 2) of students whom they should encourage to register for advanced coursework based on their PSAT 8 scores.

Joy Philpott

Career and Technical Education (CTE) Informational Items

February is CTE Month. Be sure to recognize the CTE teachers on your campus for all that they do to change lives!

CTE PD on February 16th will be 10 - 12 at HHS in the Media Room.

Suzi Mitchell

Digital Learning Action Items Informational Items MyVRSpot is now called MyVideoSpot.

This is still the same great resource to create instructional videos, classroom/campus news broadcasts, and host YouTube videos so elementary students can watch those ad free.

Ongoing PD opportunities Use the Strive Catalog to search for the courses below!

Getting Started with Schoology Schoology Assessments Using Portfolios with Schoology Schoology: Learning Objectives, Mastery and Rubrics Schoology: Managing and Using Rubrics Recording Teacher Videos with MyVRSpot Get Your Students Creating with Canva, Adobe Express or Screencastify!

Accessibility Resources in Hays CISD You will find a Schoology course code in the notes. When you are complete, we will grant credit in Eduphoria.

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

● Be sure your CLT meeting (agenda, sign in sheets, and minutes) info has been posted in P4L!!! If you need assistance with this, please reach out to Norris at x45156. She will come to campus to assist you or your Secretary with this task.

TITLE 1 SCHOOLWIDE Programs

● ●

●

TITLE Crate - What should you have uploaded to date? T1 Due Dates Planning a literacy event? Norris has purchased scholastic books grades K-8 for T1 Campuses to give out at PFE Events or to send home for at home Parent-Student Literacy Engagement.

Wondering what else you could spend Title 1 PFE funds on? Take a look at this brochure from school speciality…just reminder that we get at least a 30% discount off most items with school speciality. Our contact? Victoria Jasik cell 512-702-7252 victoria.jasik@school specialty.com MKV

ALL Hays CISD Secondary Students have access to Varsity tutors online homework work through May 2025. MS Students will need to locate the Varsity icon in the Library in Classlink. Once they add varsity, then they can access homework help (includes AP level courses through intervention) including the ability to upload and get feedback on their essary. This link has already been added to all HS students’ classlink. There are also FREE Enrichment classes - SAT/PSAT/etc.

Link to Promotional materials: https://varsitytutorsllc.app.box.com/v/SchoolMarketingKit Parent letter and Classlink how-to can be found here.

If you have MKV or Free Reduced lunch students who could benefit during the school day from online tutoring, email or text Norris. This is all subjects, all grade levels, and includes support in Spanish!

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items A friendly reminder regarding eligibility. Many fine arts groups are now in competitive seasons requiring academic eligibility to compete.

Events requiring eligibility include: Art (VASE, Jr. VASE), Theatre One-Act Play, Dance Contests, Color Guard Contests, & Music competitions.

Please help to ensure compliance at all secondary campuses with state eligibility requirements.

Note: Band, Choir, and Orchestra Concert & Sight-Reading does not require students to be eligible because this is considered a state evaluation and not a contest. This is used to demonstrate mastery of the course TEKS.

Informational Items Some upcoming events: February 3: Instrument Selection Day ● Rising 6th graders (current 5th graders) will have their first opportunity to select an instrument to play in the 6th grade.

February 8 - 10 TMEA State Music Convention ● Most secondary music teachers attend this annual event and all-state students perform. Some elementary music teachers attend on a rotation.

February 15: Orchestra Pre-UIL. ● All middle school 7th/8th grade orchestras travel to Austin ISD PAC for this evaluation.

February 16: District PLC 10:00 a.m. - Noon.

District Fine Arts Calendar

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

●

If you have G/T students who had a schedule change for the Spring semester, please inform the new teacher(s) about the G/T professional development requirements. A list of available courses for the Spring can be found THIS LINK. Courses should be completed by April 30.

There are teachers on your campus who are doing awesome things to meet the needs of Gifted and Talented students! Please nominate someone for the G/T Spotlight Award by clicking on the link below.

G/T Spotlight Award Nomination

Informational Items

●

No items at this time

Tish Cawley

Human Resources Action Items ●

None at this time Informational Items

● ●

●

● ●

Appraisal Calendar - February 16, 2024 - No observation allowed.

National Board Certified Teacher Certification- We want to congratulate Megan McCune at Chapa MS and Jeannette Brauchle at Negley ES on completing their National Board Certifications! We are proud and honored to continue to grow our teachers professionally at Hays CISD! We also want to congratulate Erin Drees-Snyder for her Maintenance of Certification! If you are interested in earning your National Board Certification, please attend an awareness session on February 27th, 4:30 - 5:15. See more information here: NBCT Info Session Hays CISD has chosen to OPT OUT of the offer from Texas State University as it pertains to their student teachers serving as a guest teacher for one day. The university refers to this offer as a “thank you” day. Hays CISD does not participate in using “thank you” days as liability concerns are associated. You may be approached by your cooperating teacher or Texas State student teacher regarding “thank you” days. If you need additional information or guidance, please contact Mary Torres or Ginger Blanchon.

2023 - 2024 Survey of New Hires - Please encourage your new hires to take the the employee satisfaction survey sent to their email from Christina Courson.

Lighthouse Program Information Session - Are you interested in becoming a teacher? The

objective of the program is to sponsor up to 20 current employees who currently have a degree and want to become certified teachers. Join us on February 21, 2024, 4:30 5:15 via zoom to learn more about this amazing opportunity! View Flyer here.

Click on the link to join: https://bit.ly/3HJ9aMH

Meeting ID: 368 711 3697 Passcode: 21003

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether RESOURCES

Mental Health Informational Items

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

02/07/24- Campus deadline in TCP for pay period 01/21/24 - 02/03/2024 02/21/24- Campus deadline in TCP for pay period 02/04/24 - 02/17/2024

TimeClock Plus Resources

❖ ❖ ❖

❖ ❖ ❖

Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions

TCP Instructions

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

.

Action Items for LPAC Chair ● ● ● ●

Teacher’s manual overview training dates TELPAS Student Practice Dates Date for TELPAS Rater Calibration Set 1 or 2 2024 Student TELPAS Online Testing Schedule

Informational Items

From the desk of Ben Estrada, LPAC & TELPAS District Coordinator: February EB Communication 2024 From the desk of Logan Stroud, World Languages District Lead: February 2024 World Languages Newsletter Friendly Reminders: ● ESL Academy Sessions Feb. 6th & 8th from 5:00-8:00 pm ● 2/6/24 Multilingual Parent Meeting flyer/information

Bilingual Campuses: Our next bilingual/DL after school meeting is scheduled for Tuesday, 2/6 at Science Hall Elementary, 3:35-4:35 pm. Please register through Eduphoria.

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

●

Spring Window - February 6 - March 22

●

Schedule a date and time to complete the CEC Checklist per teacher

●

Scan and email a copy per teacher to me on or before March 22

●

I will enter data and email a report

Informational Items

INSPIRE Campus Mentors & Advisors Shout out to all campus mentors and advisors who are supporting our new to profession, grade level and district Pre-K teachers!!

The CIRCLE small grouping tool will group students and provide links to lessons and activities that teachers and instructional aides can use to pull small groups and works with students.

Upcoming Dates

●

District PLC ~ February 16th ~ 10:00 - 12:00 @ Location: CRES Cafeteria ~ Register

●

Pre-K Assessment Calendar

●

Pre-K Annual Calendar (Links to previous District PLC slide decks are included) LaShun Gaines

Special Education Action Items

DYSLEXIA and INTERVENTION●

The dyslexia program that we use for Specially Designed Instruction (SDI) should not be used for MTSS intervention. PLEASE SEE Question 9 in FAQs

We continue to experience a shortage in Speech Language Pathologists in Hays CISD and across the nation. Students across the nation are not receiving services as promised.

We are informing parents of students who have not services in Hays CISD at ARD meetings and calling them prior to the ARD meeting. We include information in the IEP and in the progress report. If parents reach out to you with questions and/or concerns, please contact Michelle Velasquez, Melissa Corona, or Margarita Limon Ordonez.

Sign up to help us at TALKFEST!

The following staff volunteered at the Heart2Heart Parent Conference on January 27th.

Evelyn Falcon-Tobias Jennifer Roberts-Science Hall Sharon Adams-Elm Grove Allison Stern-Hemphill Debbie Brown-C&I Elsa Moreno-SPED OT

Michelle Velasquez

State Assessments and Accountability Action Items

NEXT WEEK!!: The TEA-Required Stand Alone Field Tests are happening next week! TEA’s window is 2/5 - 2/9, but we are strongly recommending campuses to test on MONDAY, February 5th to knock out the field test! We will not offer makeups the following day.

Campuses are required to treat it like a STAAR test (shut down the campus, etc.).

Teachers will need to review the information below and complete the Field Test Oath linked in the document ASAP (if they haven’t already done so:

TEA FIELD TEST INFO & OATH Informational Items

NEW TEA DOCUMENT: The STAAR Accessibility Educator Guide has been posted and updated over previous years. Check out what TEA has to say about Content & Language Supports on pages 27-28 about how these supports are already being used in classroom instruction! Thank you for getting these supports in all of our Special Education, 504, and EB (testing in English) students’ paperwork so they can utilize them on STAAR! 8th RLA CBA 2 Data Update: It was recently brought to our attention that the weight of the ECR on the 8th grade RLA CBA 2 had not been adjusted from /10 to /5. This has been corrected in Eduphoria, which means the assessment has been rescored for all students. This brings the weight of ECR from ~25% of the overall score down to a more reasonable ~15%. Thank you to MMS for catching this!

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

● ●

2/9/24 - TEA Membership Reconciliation process starts 2/13/24 - Due date for teacher to complete their reconciliation steps

Information Items

Prior School Discipline & Behavior Threat Assessment Records ● ●

Prior school discipline records can be viewed in a student’s paperclip in TEAMS Prior school BTA records will be provided to campus administrators and will not exist in TEAMS.

2024 - 2025 School Year Now Open in TEAMS ● ●

Timeline for assigning next year campuses to students Reports for Viewing Next Year Students

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services Action Items

Want to Tackle Chronic Absenteeism? Try Messaging Parents!

We understand and value the hard work and dedication of each and every student, and the families and staff who support them. Don’t forget to send out messages to our parents that are consistently getting their students to school. It is amazing how much a positive message can impact parents and students!

Teachers know first hand that too many absences can disrupt learning, not just for the absent student but for the entire classroom. To help build a culture of attendance and maintain it throughout the school year, help your teachers follow these every day strategies to help improve attendance and student achievement: ● ● ●

Emphasize attendance from Day One to the Last Day Use parent teacher conferences to talk about attendance Promote a culture of attendance all year long Information Items

Click this link for Campus-Specific data.

Dr. Brian Dawson

Student Health Services Action Items

●

Please sign up for a nurse eval time slot if you haven’t yet: https://docs.google.com/spreadsheets/d/109UlsS1t6kdhtLmg3kxn MzcfkYpg6Gj_jvtbr1ZlMLk/edit?usp=sharing Information Items

Check out the latest newsletter from Student Health Services:

Important Dates: ● ● ●

February 16th, Nurse PD/Meeting @ Old BES Cafeteria, 8 am - 1030 am February 21st, SHAC @ Kunkel Room, 11:30 - 1:00 July 22nd and 23rd,DITEP Training for APs and Nurses, Location: TBD

Megan Benthall, MSN, RN