February 16 Friday Facts

#HCISDPrideBeginsWithYou

Friday Facts February 16, 2024

February 16, 2024 UPCOMING DATES February 29- Secondary AP Meeting Option #1-

IMPORTANT LINKS ●

Schoology PLC District Codes

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1:00-4:00

23-24 District Assessment Calendar

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March

23-24 Elementary Grading Guidelines

1- Elementary AP Meeting 8:00-12:30

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23-24 Secondary Grading Guidelines

Secondary AP Meeting Option #2- 1:00-4:00 ●

23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

High expectations for your students, your colleagues, and yourself become contagious. This is the path to student achievement. Never lower the bar! #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

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Our goal is to conduct 60 minutes per day of Instructional Walkthroughs.

These are instrumental to support the growth for our students and teachers. Let’s be diligent and protect this time!

All course selections for middle school and high school must be completed in SchooLinks to ensure that all students create/update their graduation plans Area huddles scheduled for February 2024 have been cancelled.

Principals who have not yet completed their IFR/triad meetings for February 2024, should use the originally scheduled huddle date/time to complete the IFR with their colleagues. Please see your DAO for more information or if you have questions. ○ Resources: ■ Link to IFR expectations from Lead and Learn, July 2023 IFR Info from Lead and Learn 2023 ■ Link to IFR protocol (complete after the triad meets) IFR Protocol

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

3rd-5th grade Benchmark testing is next week. ○ Goal setting and heat map documents are updated on the Content Site ○ Remind teachers that they can hold students accountable for reading strategies and writing graphic organizers. They just can’t help them with the content.

Elementary ELAR/SLAR Upcoming Just in Time PD- We would love for any administrators and ICs to join us too! ○

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Remind your teachers to bring a copy of their Benchmark ECRAs. We will score them during our session. (We will post a reminder in Schoology too.)

3rd - 3/4 or 3/5 4th - 2/23 or 2/26 5th - 2/7 Informational Items

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None at this time

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items Our next Reading Academy session is March 6th. We appreciate all your efforts to get everyone to the sessions to avoid a make up session.

23-24 Upcoming Reading Academy Training Dates: ● 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

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None at this time.

Informational Items

Professional Development Slide Decks: Intervention PLC Dyslexia PLC

Good Things: Section 504: Supporting 2,300 student and growing Our Section 504 Coordinators are doing an amazing job juggling the demands of this role on top of their very busy AP role. Thank you!

Dyslexia: Supporting 2,048 students with dyslexia and 755 in direct services. The number of Certified Academic Language Therapists (CALTS) in our district is growing. This is the highest certification a dyslexia specialist can obtain. We have 3 CALTS and 1 teacher pursuing that certification.

Intervention: Supporting more than 3,800 students in tier 2 and 3. Our systems are strengthening at the campus level. More students that are receiving intervention support have documentation supporting the intervention. MTSS Facilitators are organizing, scheduling, facilitating and following up with students, staff and families in their role as facilitator.

Hundreds of meetings have taken place across Hays CISD.

Debbie Brown

Advanced Academics Action Items

Keep educating students, and make sure students are the ones doing the thinking and the speaking in classrooms and other educational spaces.

Informational Items

Cen-Tex Regional History Fair–Saturday, February 17, 8:00 a.m.--Del Valle High School High School Academic Meeting–Thursday, February 22, 9:00-11:00–LHS Blue Room Deadline to register for AP Exams for spring semester courses: March 1-4

Joy Philpott

Career and Technical Education (CTE) Informational Items

Happy CTE Month!

CTE PD on February 16th will be 10 - 12 at HHS in the Media Room.

CREW Day will be April 11th.

Suzi Mitchell

Digital Learning Action Items Please plan a time with your Campus Librarian to review Classroom Library expectations.

Informational Items Eduphoria Maintenance Mode

There will be a 2-5 hour window between Friday evening and Sunday evening where your organization will be in maintenance mode as well (most likely Friday night or Saturday afternoon).

While in maintenance mode, users will not be able to access the system and will receive a message informing them that the organization is in maintenance mode if they try to log in.

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

● ACTION: Now is the time to start your CNA Process.

TITLE 1 SCHOOLWIDE Programs

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Planning a literacy event? Norris has purchased scholastic books grades K-8 for T1 Campuses to give out at PFE Events or to send home for at home Parent-Student Literacy Engagement.

Wondering what else you could spend Title 1 PFE funds on? Take a look at this brochure from school speciality…just reminder that we get at least a 30% discount off most items with school speciality. Our contact? Victoria Jasik cell 512-702-7252 victoria.jasik@school specialty.com TRAVEL & PROFESSIONAL DEVELOPMENT

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Any out of district overnight travel should first be authorized (Pre-travel) using the district travel form. The same form should be used to reconcile expenses after travel.

Meals: ○ Meals may not be reimbursed for non-overnight travel (i.e. a one day training that does not involve an overnight stay). ○ All meals will be reimbursed by state/local (non-grant funds) Hotel stays: ○ Nightly rate must fall within the GSA rate for grant funded travel ○ You may not stay within the 50 mile radius for local travel PD: ○ If grant funds pay for PD and then a staff does not attend, you must use local funds to pay for the travel. ○ The campus should maintaining attendance certificates to prove attendance in the event of audit.

Grant Funded SUBS: ○ You may only pay a Guest Teacher as a Sub with Federal Funds. Ensure that your subs are secured and confirmed well in advance. Currently employed staff may only take on extra duties outside of their regular duty day.

Call Norris if you have questions about Grant funded travel & PD.

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

Please be reminded of eligibility dates. Many fine arts groups are now busy in spring semester contest season.

This includes Theatre One-Act Play, Color Guard, Dance, Mariachi, Art-VASE, and more! Thank you!

Informational Items

Upcoming Dates: 2/20 HS Choir Pre-UIL @ Hays CISD PAC 2/21 - 2/22 MS Band Pre-UIL @ Hays CISD PAC 2/24 HS One-Act Play Performances @ Hays CISD PAC 2/26 6th Grade Choir Festival @Hays CISD PAC 2/28 - 2/29 HS Band Pre-UIL @ Hays CISD PAC 2/29 - 3/1 MS Orchestra UIL @ Austin ISD PAC

District Fine Arts Calendar

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

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If you have G/T students who had a schedule change for the Spring semester, please inform the new teacher(s) about the G/T professional development requirements. A list of available courses for the Spring can be found THIS LINK. Courses should be completed by April 30.

There are teachers on your campus who are doing awesome things to meet the needs of Gifted and Talented students! Please nominate someone for the G/T Spotlight Award by clicking on the link below.

G/T Spotlight Award Nomination

Informational Items ●

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Notification of G/T assessment results will be emailed to parents on March 1.

The campus G/T liaison will provide a list of results to the principal and counselor. If a parent has questions, he/she will meet with the counselor. Tish can provide support as needed.

Elementary principals - As a reminder, the G/T Instructional Coach assigned to your campus will work with newly identified 1st - 5th grade students one hour per month from March through May. They will work with your campus Instructional Coach to schedule sessions. Please ensure your IC is aware of dates that need to be avoided.

Tish Cawley

Human Resources Action Items

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No action items at this time.

Informational Items

Lighthouse Program Information Session - Are you interested in becoming a teacher? Hays CISD will sponsor up to 20 current employees who currently have a degree and want to become certified teachers. Join us on February 21, 2024, 4:30 - 5:15 via zoom to learn more about this amazing opportunity! View Flyer here.

Join the Lighthouse Program session via Zoom: https://zoom.us/j/3687113697?pwd=dVQ1c0kydExyT G96OWNMVUdoMGlyUT09

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Evaluation Calendar - February 20th, No Observations Allowed Student/Staff Holiday - Happy President’s Day, February 19, 2024 Fun Fact - As of February 15, 2024 Guest Teachers have filled 20, 754 jobs!

Visit the Deer Oaks website to login and view webinars.

Username: hcisd Password: hcisd National Board Certified Teacher Awareness Session - Teachers, join our session to learn more about earning the highest and most respected professional certification in education. Hear more about our partnership with TXNBCT and how we provide support to those seeking certification. Join us on February 27, 4:30 - 5:15 on Zoom https://zoom.us/j/3687113697?pwd=dVQ1c0k ydExyTG96OWNMVUdoMGlyUT09

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether RESOURCES

Mental Health Informational Items

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

02/21/24- Campus deadline in TCP for pay period 02/04/24 - 02/17/2024 03/06/24- Campus deadline in TCP for pay period 02/18/24 - 03/02/2024 TimeClock Plus Resources ❖ ❖ ❖

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Full Manager’s Guide Full User’s Guide Canceling Leave Requests Approving and Adding Time Off Request Instructions Comp Time Accrual Balance Report Instructions Absence Report Instructions

Informational Items

Systems to be replaced: ❖ ❖ ❖ ❖

Munis TimeClock Plus TalentEd Applicant Tracking Smartfind Express Absences/ Substitute Mgmt

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

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Informational Items From the desk of Ben Estrada, LPAC & TELPAS District Coordinator: February EB Communication 2024 TELPAS Reminders: Elementary LPAC Chairs- Please share your TELPAS folder with Ben Estrada which includes, but not limited to: ● TELPAS Calibration Certificates ● Calibration sign-in sheet ● Student rater roster sheet ELLevation Reminders: Make sure you are reviewing and keeping up to date with ELLevation dashboard (Newly enrolled EB- the first 2 tiles) there are many EBs that need to be LPACed or coded by your campus PEIMS clerk.

From the desk of Logan Stroud, World Languages District Lead: February 2024 World Languages Newsletter Bilingual Campuses: Our next Bilingual English Learner Advisory Committee meeting is scheduled for Tuesday, 2/27 from 3:45-5:15pm. Our meeting is scheduled to be at the Tom Green Elementary library. A light dinner will be provided. Sign up through Eduphoria.

The make-up assignment for anyone that missed the 2/6, Bilingual/DL after school meeting is posted in our Bilingual/DL PD Schoology Course.

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

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Spring Window - February 6 - March 22

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Schedule a date and time to complete the CEC Checklist per teacher

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Scan and email a copy per teacher to me on or before March 22

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I will enter data and email a report

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Teachers with all 3’s are exempt

Informational Items

Pre-K Instructional Aides Shout out to all Pre-K Instructional Aides who are engaging more with our students and getting on their level to facilitate learning in our Pre-K classrooms!!

Upcoming Dates

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District PLC ~ February 16th ~ 10:00 - 12:00 @ Location: CRES Cafeteria ~ Register

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Pre-K Assessment Calendar

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Pre-K Annual Calendar (Links to previous District PLC slide decks are included) LaShun Gaines

Special Education Action Items

Current state of Speech Services Hays CISD continues to experience SLP shortages as well as everyone across the nation. We are working to find some help for the team so that all students can receive their services. Here is where we are at the moment: ● We have a handful of students who have not received any services ● We have students who have received some services but not all services ● We are communicating with families about any services missed through Annual ARDs and Progress Reports. Please refer any parents who reach out to you with questions to the special education office. ● We are tracking missed services so that we can provide compensatory services. ● We do have a few SLPs who are providing compensatory services after school

Here is how you can help us ●

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Relieve the SLP from any duty on your campus. Any moment the SLP has can be used to make up services or complete required paperwork. SLPs do not have a daily conference period.

Relieve SLPs from STAAR and Benchmark duties. SLPs can still provide services for students in non STAAR testing grades and for students in specialized programs. This is also a good time for them to make up services Provide the SLP access to students. Limiting times when students can be seen impacts the provision of services.

Informational Items

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Need to recertify for SAMA? Next date is February 28, 2024 Contact Patricia Esteves Have you registered for the Unified Champion Schools 5K?

Special Educator Spotlight Michelle Velasquez

Special Education Action Items

Informational Items

Michelle Velasquez

State Assessments and Accountability Action Items

NEXT WEEK!!: RLA Benchmarks will be given 2/21 or 2/22. We hope your teachers and students have a great round of Benchmarks! ●

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Teachers will need to enable the test prior to the test day (Just like a CBA). If a teacher forgets, CTCs or ICs can start tests for a teacher by going to Proctor in Eduphoria: Proctoring when Teacher is Unavailable Feel free to use the STAAR-like directions: 23-24 HCISD Benchmark Directions Most students have taken plenty of assessments in Eduphoria. Teachers can show the Student Reminders for Eduphoria RLA Benchmark - Spring 2024 if they wish.

Speech-to-Text, Online Spell Check are built into the Eduphoria platform for those students who have them enabled. Word Prediction is not, so students will need to use Google Read&Write or another device. For each of these supports, students cannot test in the Eduphoria LockDown browser.

For elementary, the score summary is already enabled. Students will be able to see how they did on the questions that are not constructed response after the test. For secondary campuses, we're enabling it on Monday, 2/26. Your teams can learn more here: Student Score Summary Your teachers will work with our fabulous RLA content team and ICs to score and enter all constructed responses.

#GrowthForAll Informational Items

NEW TEA DOCUMENT: The STAAR Accessibility Educator Guide has been posted and updated over previous years. Check out what TEA has to say about Content & Language Supports on pages 27-28 about how these supports are already being used in classroom instruction! Thank you for getting these supports in all of our Special Education, 504, and EB (testing in English) students’ paperwork so they can utilize them on STAAR!

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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2/20/24 - End of 4th six-weeks - campus special program staff should receive reports to review around this date

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2/27/24 - Due date for campus special program staff to complete review and sign-off on 4th six-weeks audit.

Information Items

Prior School Discipline & Behavior Threat Assessment Records ● ●

Prior school discipline records can be viewed in a student’s paperclip in TEAMS Prior school BTA records will be provided to campus administrators and will not exist in TEAMS.

2024 - 2025 School Year Now Open in TEAMS ● ●

Timeline for assigning next year campuses to students Reports for Viewing Next Year Students

2024 - 2025 School Year Online Registration Opens - 4/25/24

Dana Braun

Student Information Systems (SIS) Resources

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers OnData Suite https://105906.ondatasuite.com/index.php/gate/login

Dana Braun

Student Services Action Items Ensure Teachers Take Attendance - Every Day - Every Period What are you doing to ensure that teachers are taking attendance?

What do you do if they don’t take attendance?

Campus Principals are accountable for ensuring teachers are taking attendance.

Information Items

→ Click the table above to see all attendance data trends.

Dr. Brian Dawson

Student Health Services Action Items

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Please sign up for a nurse eval time slot if you haven’t yet: https://docs.google.com/spreadsheets/d/109UlsS1t6kdhtLmg3kxn MzcfkYpg6Gj_jvtbr1ZlMLk/edit?usp=sharing

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DITEP Training for APs and Nurses, sign up here: https://texasfriday.org/event/ditep-2-day-ditep-uhland-hays-county/

Information Items

Check out the latest newsletter from Student Health Services:

Important Dates: ● ●

February 16th, Nurse PD/Meeting @ Old BES Cafeteria, 8 am - 1030 am February 21st, SHAC @ Kunkel Room, 11:30 - 1:00

Megan Benthall, MSN, RN