Friday Facts December 15

#HCISDPrideBeginsWithYou

Friday Facts December 15, 2023

December 15, 2023 UPCOMING DATES

IMPORTANT LINKS ●

January 2- Student Holiday/Staff Exchange Day

Codes ●

3- Student Holiday/Staff Workday 11-DLT Meeting 4:30-6:30PM

Schoology PLC District

23-24 District Assessment Calendar

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23-24 Elementary Grading Guidelines

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23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

Merry Christmas and Happy Holidays! #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Informational Items

End of Semester - Important Dates for Grades: ●

Administrators monitoring grades - NOW!

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End of semester - December 15

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Grades are due - January 5 (11:30 PM)

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Report Card Secondary - January 10 ○ Eligibility Lose / Regain - January 11

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Report Card Elementary - January 12

End of Semester - Grading Resources: ●

Grading Timeline - Elementary

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Grading Timeline - Secondary

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TEAMS Guide for Teachers

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TEAMS Update 2023-2024

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TEAMS Skillbook for PreK

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TEAMS Guide for Monitoring Grades

Derek McDaniel

Curriculum and Instruction Action Items MAP MOY Data Opportunity (K-7 Math) January 5, 2024 ● Two-hour virtual sessions with MAP trainer analyzing MOY data and planning for the spring semester. ● Geared towards principals, assistant principals, instructional coaches, and team leads ●

Register in Eduphoria: ○ 8:30 - 10:30 Session 1 ○ 10:30 - 12:30 Session 2 ○ 1:30 - 3:30 Session 3 *Zoom links will be provided closer to the sessions

Informational Items Secondary RLA: (1) How-to videos for accessing MOY growth measure reports to send home were linked in the Dec. Teacher Update. (2) Teachers will calibrate and score ECRs at our January “Just-in-Time” days. (6th: 1/9, 7th: 1/11, 8th: 1/12) Please reach out with any questions!

Reminder for Jan. 3 Professional Development: ● 8:00-9:30 - Campus PD & Meeting ● 10:00-12:00 - District PLC ○ CTE, Fine Arts, Specials, SPED Specialized groups, AP, Dyslexia and Intervention teachers ● 12:00 - 1:00 - Lunch ● 1:00-4:00 - Staff Work Time ● Reminder: All the dates/times/locations for District PLCs are located on the Hays CISD spreadsheet under the Electives and AP/OnRamps tab: ○ https://docs.google.com/spreadsheets/d/1yG2dPolY5oK2yg7AXjOETzvAufiIdbhg QySF4VnNd6g/edit?usp=sharing

Derek McDaniel

Curriculum and Instruction Action Items

Informational Items We had our first 4th/5th grade ELAR/SLAR Just in Time trainings this week. We scored the Extended Constructed Responses and teachers had opportunities to collaborate with teachers from across the district. We appreciate how engaged and reflective your teachers and ICs were during the trainings.

Our 3rd Grade ELAR/SLAR Just in Time sessions are on January 8th or 10th. We will meet with teachers in the morning and they will meet for math in the afternoon. They will also have opportunities to see writing from across the district and will have time to collaborate with their colleagues. Please remind them to bring copies of the ECRAs.

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items

We have completed our first five Reading Academy sessions with our new cohort. They have already turned in their first artifact.

Our next session is on January 17th at the Upper Buda Cafeteria.

23-24 Upcoming Reading Academy Training Dates: ● 1/17, 2/1, 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

Professional Development Jan. 3, 2024 10:00 am - noon

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Dyslexia Team @ SMS (Dyslexia Classroom)

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Intervention Team @ Upper BES Rm 308308 Informational Items

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Debbie Brown

Advanced Academics Action Items

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AP and OnRamps teachers will be in Room 213 at McCormick Middle School from 10 a.m.-noon during district time on January 3. Eduphoria link here.

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There is NO action (for work) to be taken December 16-January 2.

Please have a wonderful, peaceful, restful break!

Informational Items

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In 2023, the December solstice is on December 22, at 03:27 UTC.

Joy Philpott

Career and Technical Education (CTE) Informational Items

CTE PD on 1/3/24 will be 10-12 at Hays HS in the media room.

Suzi Mitchell

Digital Learning Action Items .

Remember to save your first semester course to your Schoology resources so it can be re-imported easily next year.

Second semester courses should be appearing soon on your dashboards. Work in your sandbox or current section until they arrive!

Here is a short video on how save your course to resources.

Informational Items

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

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CIPs have been posted on the district and each campus’ web page.

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Title 1 CIPs are being translated into Spanish.

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Your MOY CIP Formative Reviews will be due JANUARY 26!! This will be a quick turnaround because these will go to the February BOARD meeting.

TITLE 1 SCHOOLWIDE Programs

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TITLE Crate - What should you have uploaded to date? T1 Due Dates

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Planning a literacy event? Norris has purchased scholastic books grades K-8 for T1 Campuses to give out at PFE Events or to send home for at home Parent-Student Literacy Engagement.

MKV

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FREE HOMEWORK HELP! FREE 1:1 or SMALL GROUP TUTORING!!

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Reach out to Norris if you have grades 6-12 MKV students who could benefit from free homework help or 1:1 tutoring!

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Varsity Tutors wants to offer chat based homework help to ALL Grade 6-12 Hays CISD students - Includes all upper level science and math as well as essay feedback. Includes live online free ACT and SAT Prep.

12/15/2023

Stephanie Norris (ext. 45156, cell 512-787-3746)

Fine Arts Action Items

All Principals: Fine Arts PLCs will meet on January 3rd from 10:00AM 12:00PM. Agenda and locations are here. Please distribute to faculty.

Secondary Principals: February 2nd: 9:45AM and 11:00AM *All HS Band, Choir, Orchestra, and Mariachi students plus all MS Orchestra and Mariachi students will attend a performance by the Austin Symphony Orchestra at the PAC. Specific times have been sent to the music directors.

MS Principals: Please complete this form about MS Color Guard.

Informational Items

Thank you for attending the Holiday Concerts, musicals and community performances the last two weeks!

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

No action items at this time

Informational Items

Tish Cawley

Human Resources Action Items

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Safeschools Training - The deadline for Safeschools Training is fast approaching. Please make sure to complete all required modules by December 31, 2023. Please contact Tim Robinson at Tim.Robinson@hayscisd.net if you have any questions.

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Fingerprinting Requirements - Deadline December 15, 2023 If you have been previously notified that you are required to be fingerprinted or have your fingerprints updated, the deadline is December 15, 2023! To update and maintain a safe and secure system, it is crucial that employees meet the fingerprinting requirements.

If you fail to meet this deadline: ● You cannot return to work after December 15, 2023, until you have met the requirements. ● You will need to use your personal leave until you meet the fingerprinting requirements.

Informational Items ●

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Deer Oaks (EAP) Rideshare Reimbursement - If you find yourself in need of a ride, call a cab, Uber, Lyft or other rideshare option and send the bill to Deer Oaks for reimbursement. Please click on the link for more information -> Take the High Road Appraisal Calendar - Every teacher with an evaluation this year must have one walkthrough in the fall and one in the spring. Please be sure to fill in the Walkthrough Form in TalentEd Perform.

Access to Benefits - Remember, employees have digital and online access to their benefits while we are out on break. You can find all this information on www.hayscisd.net/benefits.

HR Monthly Newsletter - Please see the December HR Monthly Newsletter for more detail on benefits, highlights on our #ProudToBeHaysCISD employee and general information.

Christina Courson, CHRO

Guidance and Counseling & CCR #StrongerTogether RESOURCES

Mental Health Informational Items

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Management Information Systems (MIS) Action Items ● ●

01/10/24- Campus deadline in TCP for pay period 12/10/23 - 01/06/2024 01/24/24- Campus deadline in TCP for pay period 01/07/24 - 01/20/2024 Information Items

January 2, 2024 ❖

PD must have been completed by December 29, 2023 Must be rectified in TCP no later than Wednesday, January 10, 2024

REMINDERS: ❖ ❖ ❖ ❖ ❖

Exchange Day Dates are WORK DAYS that are included in your work calendar.

Mandatory Safe School Trainings from HR- only counts for a ½ day credit.

If utilizing worked time for Exchange Days, it is hour for hour.

If PD was not completed, then Accruals must be utilized if employee is not working on these days. Instructions If the employee does not have any available Accruals, then a “Pay Dock” must be entered.

***When using Accruals, please adhere to the TCP guidelines that were put in place due to our budget deficit this school year***

TCP Instructions Jeannie Alvarado

Management Information Systems (MIS) Information Items

Fall Snapshot Date: Friday, October 27, 2023 PEIMS Fall First Submission Due: Thursday, December 7, 2023 Principals Meet with MIS & SIS: Week of December 11-15, 2023 PEIMS Fall Resubmission Due Date: Thursday, January 18, 2024

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items Elementary Campus Enrollment Procedures for Emergent Bilingual Students: Student enrollment MUST happen at the student’s home campus.

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As a reminder, language testing and LPACs need to be done at the home campus. Below is the form that the multilingual dpt. has had in place for a number of years that outlines the steps of what has to be done by the sending & receiving campus.

Hays CISD Criteria and Procedure for Referring a Student from an ESL to Bilingual Campus 2.

Should transportation need to be arranged, the sending campus LPAC Chair or PEIMS clerk needs to email Diana Jimenez, our district route coordinator, and the receiving campus LPAC Chair. Please note that bus routes may take up to 2 weeks for them to be arranged. Below is an excerpt from the form that is expected to be used.

Contact transportation and notify them that this student will need transportation, if applicable. Students should remain on the ESL campus until transportation assigns a bus to the new school.

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Informational Items Professional Development Reminders: Wednesday, January 3rd, 1:00 - 2: 30 pm - Getting the Most Out of Summit K12 Participants will receive training from our Summit K12 representative who will share best practices for scoring constructed responses using TEA’s TELPAS rubrics, finding and utilizing graphic organizers to help students plan and deliver speaking and writing responses that reflect their current levels of English proficiency, and coaching tips for getting the most out of Summit K12.

Register in Eduphoria:https://hays.schoolobjects.com//wshop/default.aspx?cid=13165 Zoom Link: https://us02web.zoom.us/j/86778263794 ESL Academy Dates for Spring 2024: Now offering In-Person PD to prepare for the ESL #154 Supplemental Exam. See our flyer for more information.

Bilingual Campuses: Teachers, If your students need to type in Spanish or another language in your class, your students will need to switch their keyboard to the English (US) with International Keyboard. Please use the How-to linked below to help you add this keyboard. Students will then be able to use the keyboard shortcuts (also on the How-to) to add the appropriate punctuation/accent marks. Once the keyboard is added, students will be able to hit Ctrl + Space to switch between the International and the English US keyboard.

How-To Install the International Keyboard on Chromebooks Austin Area Association for Bilingual Educators Dec Newsletter 1. The Adelante Conference is scheduled for Saturday, 2/24.

Submit a proposal today! The deadline for submissions is January 8th.

We are calling all bilingual educators to consider sharing their talents, knowledge, and skills with the Multilingual Educator Community. *The presenter’s conference fee is waived. https://bit.ly/AAABEproposal2024 2. Submit this interest form linked here by January 5, 2024 if you are interested in being considered to attend.

CIMA Conference, 1/18/24 Fill out this form if you are interested in attending.

Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items

Informational Items

Pre-K Enrollment Procedures 1.

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Pre-K student enrollment MUST happen at the student’s home campus.

If the home campus is full, the home campus sending a student to another campus must communicate with the receiving campus and the Transportation Department..

Review the Pre-K Enrollment/Class Counts google sheet that is updated weekly by the Early Intervention Coordinator to see if campus has availability. If a student needs bilingual or ESL services, follow the procedures provided by the Multilingual Department.

Should transportation need to be arranged, the sending campus PEIMS clerk and Assistant Principal/LPAC Chair needs to email Diana Jimenez, our district route coordinator, and the receiving campus PEIMS clerk, Assistant Principal/LPAC Chair. Please note that bus routes may take up to 2 weeks for them to be arranged. Below is an excerpt from the form that is expected to be used. ● Contact transportation and notify them that this student will need transportation, if applicable.

Students should remain on the ESL campus until transportation assigns a bus to the new school.

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District PLC ~ January 3rd ~ 10:00 - 12:00 ~ Location: BVES ~ Register

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Pre-K Assessment Calendar

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Pre-K Annual Calendar LaShun Gaines

Special Education Action Items Follow up to STAAR Alt 2 information presented at November ILT meeting. Here are some tools to use when completing walkthroughs in FL classrooms, so you have an idea of what you should be looking for in classrooms. ● ●

ULS walkthrough form TXCAN Rubric by TEA

Informational Items

Students receive toys that were adapted and presented by HHS CTE Engineering Students

MIchelle Velasquez

State Assessments and Accountability Action Items

ACTION REQUIRED: Before the end of January, please review the 2024 Accessibility training with all teachers. Campus can show the 20 minute video or review the slides themselves. Teachers should have a copy of the slides for their reference. All teachers will need to complete the Google Form once they have received training.

VIDEO SLIDES GOOGLE FORM Informational Items

NEW!!: In addition to the Accessibility Training, your C&I, SpEd, and Assessment Departments collaborated to create the Student Supports in Classroom Instruction, Eduphoria Assessments, and STAAR document. Feel free to share with your teachers!

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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1/12/24 - Last date for campuses to make data changes for Fall PEIMS reporting.

Information Items

2024 - 2025 School Year Opens in TEAMS ● ● ● ● ● ●

12/15 - 24-25 SY opens in TEAMS, students assigned to next year campus based on system only.

TBD - Students assigned to next year campus based on address only.

TBD - Students assigned to next year campus based on existing transfers and special program participation TBD - new approved transfers assigned to next year campus Reports for Viewing Next Year Students - Coming Soon Timeline for Student Campus Assignments and Scheduling Set up- Coming Soon

Fall PEIMS Submission Dates ● ● ● ●

12/7 - Fall PEIMS Initial Submission Due Date 1/12 - Last Date for Campus Data Changes 1/18 - Fall PEIMS Resubmission Due Date OnData will be updated weekly for admin to review Fall Snapshot Data

OnData Suite https://105906.ondatasuite.com/index.php/gate/login ● Login process changed! ○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net) ○ Enter your computer password. ○ System will keep you logged in ● Email teams.email@hayscisd.net if you need assistance with access.

Dana Braun

Student Information Systems (SIS) Information Items

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers

Dana Braun

Student Services

See you in January!

Dr. Brian Dawson

Student Health Services

Basic tips for staying healthy during the holidays: ● Wash Hands frequently to prevent the spread of germs ● Give yourself a break if you feel stressed out ● Don’t drink and drive ● Get your flu shot Check out the latest newsletter from Student Health Services:

Important Dates: ●

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January 3, 2023 - Nurse Meeting/Professional Development, Time: 8 am, Location: PAC January 3, 2023 - Emergency Backup for Clinic/Unlicensed Diabetic Care Assistant Training, Time: 12 pm, Location: PAC , Sign Up here: https://forms.gle/v5jzk28zKFPJCAxu 6

Megan Benthall, MSN, RN