December 1 Friday Facts

#HCISDPrideBeginsWithYou

Friday Facts December 1, 2023

December 1, 2023 UPCOMING DATES

IMPORTANT LINKS

December

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Codes

4- Aspiring Administrator Academy @Upper BES Cafeteria 5:00-6:30 PM

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23-24 District Assessment Calendar

7- ILT @PAC 1:00-4:00PM 8-Elementary IC Meeting @Upper BES Cafeteria

Schoology PLC District

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23-24 Elementary Grading Guidelines

12:30-3:30 PM ●

23-24 Secondary Grading Guidelines

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23-24 District Calendar

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23-24 C&I Meeting Dates

For the most up to date information view the Public Folders and Department Calendars Click HERE for the How To Document for adding public folders with the department calendars to your personal Outlook Calendar.

SUPERINTENDENT Dr. Eric Wright ➢

Pearls of Wisdom

You have a purpose, don’t give up! #HopeDealers

#HaysCISDPrideBeginsWithYou!!!

Dr. Eric Wright

Chief and Deputy Academic Officer Updates Action Items

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No action items at this time

Informational Items

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Reminder: ILT on December 7 will be from 1:00-4:00 @PAC. Check out the Power of Leadership below. We certainly appreciate your leadership and all you do for our Hays CISD staff and students!

Marivel Sedillo, Mary Noble, Jesus Gomez, David Pierce & Michael Watson

Curriculum and Instruction Action Items

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No items at this time

Informational Items

Elementary Literacy We are excited to see your teachers at our upcoming Just in Time PD Sessions4th & 5th gradeDec 11th or 12th 3rd grade - Jan. 8th or 10th AM- ELAR/SLAR PM- Math ●

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3rd grade CBA 2 ECRAs ○ Need to be scored on campus in a PLC- we will discuss them at our Just in Time session in January 4th and 5th grade CBA 2 ECRAs ○ Will be scored and discussed at our Just in Time sessions in December ■ Teachers should bring copies for scoring ○ Campuses will need to set time aside to score the ECRAs on campus if they don’t attend our PD

3rd-5th grade CBA 2 goal setting and heat maps are updated and posted on the Content Site Assessment button

Upcoming “Just in Time” Sessions - Elementary Math 3rd grade - Jan. 8th or Jan. 10th (w 3rd gr ELAR) 1st & 2nd grade - Jan. 23rd or 24th ST Math Ending - December 15, 2023 The TEA grant that funded access to ST Math ends Dec. 15, 2023. Students and teachers will not be able to log in past this date. If you are planning to purchase ST Math for your campus, please reach out to Kris Peterson to ensure a smooth transition with rostering.

Please let us know if you have any questions.

Derek McDaniel

C&I: TEA/Hays CISD Reading Academies Informational Items

We have completed our first five Reading Academy sessions with our new cohort. They are working on submitting their first draft artifact.

Our December Reading Academy date has been changed from December 5th to December 6th. This was sent out to principals and secretaries.

This session will be located at the PAC. 23-24 Upcoming Reading Academy Training Dates: ● 12/6, 1/17, 2/1, 3/6, 4/24, 5/8 ● Time: 8:00-3:30 ● Location: Old Upper Buda Elementary Cafeteria- (300 N. San Marcos St. Buda, TX 78610) ● Teachers should sign up in Eduphoria

Secretaries can use this code to enter when creating the absences: ● 199-11-6112-RA-911-11-2-0

Do you still want access to the Reading Academy Content? ● Request for Alumni Course Link

Denise Schweitzer, Mandy Taylor, Teri Stapp

Academic Support Action Items

1. Continue working on scheduling meetings 2. Clean up items noted on your campus reports * located in your campus folders

3. Please refer to email from Debbie Brown (Nov. 9th) for clarification

Sec. 504

Informational Items

Screeners will be administered by the teacher-of-record, not the TIA support team.

CIRCLE mCLASS MAP (Elementary) MAP (Secondary) Reading (Secondary) BUBS

November 27 - December 15 November 27 - December 8 November 27 - December 8 November 27 - December 8 November 27 - December 1 January 8-20

1420+ Dec. 5th 7:45-10:45 am

Response-to-Behavior Training @ Upper BES Cafeteria

Register in Eduphoria Coaching visits have been AMAZING! It has been a treat to see all the hard work and intentionality of teachers and staff supporting ALL students. Final visits scheduled for Dec. 6th.

Debbie Brown

students benefiting thus far

GOAL: 1800 Dec 1st

Advanced Academics Action Items

PSAT and PSAT 8 scores are available for students online and will be uploaded to eduphoria as soon as we receive the district DAT file. Be on the lookout for a letter to share with students/parents the week of December 4. Letter will be shared with counselors on December 5.

Texas Core In an effort to increase the number of students who enroll in advanced academic courses, Hays CISD is beginning an awareness campaign in regard to the Texas Core.

The Texas Core Refers to 42 hours of college coursework considered to be the core of curriculum for associate’s and bachelor’s degrees at any state college or university in Texas. Be on the lookout for more information. Want to learn more? View this presentation and/or contact Joy Philpott.

Informational Items

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Did you know that when AP exam orders were placed in mid-November we had 19% more tests ordered than were taken in 22-23? Thank you to AP teachers and AP coordinators for your work encouraging students to challenge themselves to these exams.

Joy Philpott

Career and Technical Education (CTE) Informational Items

We released a new, short 2-minute CTE video to introduce students to CTE. We ask that you please share this video with your students during advisory or some other time that works for your campus before.

Some of our high school students even had starring roles in the video! https://www.youtube.com/watch?v=yREq1-rrXno

Suzi Mitchell

Digital Learning Action Items .Total Number of Students

Number of Students Not Changed

% Changed

HHS

2191

1485

32%

IMP

76

42

45%

JHS

2802

2546

9%

LHS

2100

1800

14%

LOA

195

195

0%

BMS

837

264

68%

CMS

678

118

83%

DMS

873

561

36%

MMS

1120

75

93%

SMS

828

39

95%

WMS

792

98

88%

Campus

Here is an update of number of students who have changed their passwords!

We continue to encounter digital citizenship issues with students logging into other student accounts and appreciate your persistence in getting this done on your campus.

If you want an updated student list, please reach out to Kris Peterson.

Informational Items ●

No items at this time

Emily Herrin

Federal Programs and Grants Campus Improvement Plans

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CIPs have been approved by the Board. Thank you to you and your CLTs for your hard work on your CIPs. CIPs will be posted on each campus web page.

Title 1 CIPs will be translated into Spanish.

Your MOY CIP Formative Reviews will be due JANUARY 26!! This will be a quick turnaround because these will go to the February BOARD meeting.

Supporting MKV Students

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FREE HOMEWORK HELP! FREE 1:1 or SMALL GROUP TUTORING!! ○ Reach out to Norris if you have grades 6-12 MKV students who could benefit from free homework help or 1:1 tutoring! ○

Varsity Tutors wants to offer chat based homework help to ALL Grade 6-12 Hays CISD students - Includes all upper level science and math as well as essay feedback. Includes live online free ACT and SAT Prep.

Parent & Family Engagement

● FREE Parent Engagement Virtual MH Sessions! ○ Please share the flyers with your families (Eng & Span) ○ Sessions will be simulcast in English & Spanish ○ Dec. 14 - Teen Substance Use and Abuse ○ Spring Session dates TBD ● Invite Cynthia Luna (Community Outreach Specialist) with Dell Children’s Health to your next event! https://dellchildrenshealthplan.com/ ○ Cynthia will bring outreach materials and assist parents in accessing STAR Medicaid and CHIP benefits!!! ○ Cynthia Luna - 512-324-3302 cynthia.luna@ascension.org ○ Many of our families recently lost access to these benefits and may not know where to start with re-application.

Stephanie Norris (ext. 45156, cell 512-787-3746)

12/1/2023

Fine Arts Action Items

Save the Date: February 2nd: Morning time *All HS Band, Choir, Orchestra, and Mariachi students plus all MS Orchestra and Mariachi students will attend a performance at the PAC from the Austin Symphony Orchestra. More details on this coming soon.

Informational Items

District PLC Dates: *All fine arts teachers will attend January 3: 10:00 a.m. - Noon February 16: 10:00 a.m. - Noon April 3: 10:00 a.m. - Noon

H oliday Performances: Here

Patty Moreno & Jason Adam

Gifted and Talented Services Action Items ●

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A list of all teachers within the district who need to complete training can be viewed at THIS LINK. This is for informational purposes, please do not share the spreadsheet with teachers. The first tab of the spreadsheet is a list of all teachers needing training. Please do not make changes to the first tab. For your individual campus, click on the tab at the bottom.

Training was due by November 30. I will have all courses graded and the spreadsheet updated by the end of today. Principals should meet with teachers who did not complete their training by the deadline and complete a Corrective Action Plan to show how the teacher will complete their training by December 15, the end of the semester. Please make a copy of the document found at THIS LINK. This plan should be submitted to Tish Cawley by

December 6. If you have any questions, please contact Tish.

Tish Cawley

Human Resources Action Items ●

Safeschools Training Deadline Approaching-The deadline for Safeschools Training is fast approaching. Please make sure to complete all required modules by December 31, 2023.

Please contact Tim Robinson at Tim.Robinson@hayscisd.net if you have any questions.

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Fingerprinting Requirements Deadline December 15, 2023 If you have been previously notified that you are required to be fingerprinted or have your fingerprints updated, the deadline is quickly approaching! To update and maintain a safe and secure system, it is crucial that employees meet the fingerprinting requirements.

If you fail to meet this deadline: ○ You cannot return to work after December 15, 2023, until you have met the requirements. ○ You will need to use your personal leave until you meet the fingerprinting requirements. ○ Employees that need to complete this requirement were initially notified in April 2023 and have received monthly reminders. If you have questions, please contact fingerprints@hayscisd.net.

Informational Items

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Teacher Incentive Allotment (TIA) - Join the Teacher Incentive Allotment : 2023-2024 Schoology Course. You will find the TIA Information Session slides in the course along with any new resources. Course Code: MCD8-N4TZ-26MTD. Deer Oaks Employee Assistance Program - Click on the link to access the December Newsletter with great tips on managing change, holiday blues and maintaining a healthy lifestyle during the holidays HR Monthly Newsletter - The HR Monthly Newsletter was emailed to all employees on November 30, 2023! Please see the newsletter linked here for more information on access to benefits, important reminders and information on job postings, etc!

Christina Courson, CHRO

Guidance and Counseling #StrongerTogether RESOURCES

Mental Health Informational Items

December 5th & 6th, 2023

Register HERE: HCISD Google Form

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

Guidance and Counseling #StrongerTogether

MENTAL HEALTH UPDATES MindMatters provides access to mental health experts who share HEALTH UPDATES valuableMENTAL information and tools to help deepen our understanding and management of mental health. These resources are designed to support our community during challenging times and are available for ongoing use.

LINK TO MH UPDATES/RESOURCES

RESOURCES & OPPORTUNITIES

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Gonzalez & LindaRae Johnson

College & Career Readiness #StrongerTogether

SchooLinks

For 5th grade -12th grade students.

SCHOOLINKS: a comprehensive College & Career Exploration and planning platform for all of our 5th through 12th grade students.Hays CISD makes SchooLinks available to all of our 5th-12th grade students and parents to support the entire college & career student planning journey!

STUDENTS can access their SchooLinks account at any time through their single sign-on ClassLink Hays CISD account.

Sc󰈊o󰈘󰈀r󰈻󰈋󰈏p O󰈥󰈦or󰉃󰉉󰈞󰈏t󰉘 󰇿or 󰈻󰈩󰈞󰈏or󰈻! *Ap󰈥󰈘ic󰈀󰉃󰈏o󰈞 j󰉉󰈻󰉄 r󰇵󰇹e󰈞t󰈗󰉙 󰈡p󰇵󰈝e󰇶 f󰈡󰈸 󰈋󰈏g󰈊 a󰇸h󰈎󰇵󰉏i󰈞g 12󰉃󰈋 g󰈸 s󰉃u󰇶󰈩n󰉃󰈼 w󰈊o 󰈀󰈹󰇵 p󰈗a󰈞n󰈎󰈝󰈈 t󰈢 󰈥u󰈹s󰉉󰇵 a 󰈚󰈀󰈒󰈢r i󰈝 󰉄h󰈩 HE󰉝󰈴󰈙H S󰉑I󰉋󰈯C󰉈󰈠

Ap󰈥󰈘 De󰈀d󰈗󰈏󰈞e: Jan 5󰉃󰈋, 2024N

College Board Opportunity Scholarships (for Juniors and Seniors)

RESOURCES College Readiness Checklists 2023-2024 ● ● ● ● ●

Senior (Grade 12) En Español: Senior Checklist Junior (Grade 11) En Español: Junior Checklist Sophomore (Grade 10) En Español: Sophomore Checklist Freshman (Grade 9) En Español: Freshman Checklist Middle School Action List for CCLR En Español: Escuela Secundaria (6-8)

HCISD/Counseling Dept. Webpages: Guidance & Counseling | College and Career Readiness

Maritza Maritza Gonzalez, Gonzalez Director &ofLindaRae Guidance, Counseling Johnson & CCR

Management Information Systems (MIS) Action Items ● ●

12/13/23- Campus deadline in TCP for pay period 11/26/23 - 12/09/2023 01/10/24- Campus deadline in TCP for pay period 12/10/23 - 01/06/2024 Information Items

Fall Snapshot Date: Friday, October 27, 2023 PEIMS Fall First Submission Due: Thursday, December 7, 2023 Principals Meet with MIS & SIS: Week of December 11-15, 2023 PEIMS Fall Resubmission Due Date: Thursday, January 18, 2024

Jeannie Alvarado

Multilingual Education and Migrant Programs Action Items

TELPAS District World Tour: Campus TELPAS Action Plans are due on 12/7/23.

Refer to the presentation for instructions for plan submission.

Informational Items Summit K-12 Hays CISD usage report:

Every campus has 90% or higher usage, woohoo! Congrats to the campuses that have 100% usage. Continue to have students log in and focus on the speaking and writing components.

Starting in January of 2024, the recommendation is to increase the number of minutes (45-60 minutes) for each L/S & R/W to prepare for TELPAS. Updated Interim assessment dates: Nov.27-Dec.14th Updated Summative assessment dates: Jan.16-Feb. 9th From the desk of Ben Estrada, TELPAS/LPAC Coordinator: December Communication Newsletter

From the desk of Logan Stroud, World Languages District Lead December World Languages Newsletter Know someone who is a Language Learner Rock Star? Nominate them today for the Language Learner Rock Star Award.

Language Learner Rock Star Award Nomination

Patricia Melgar-Cook

Pre-K Program Action Items It’s a good time to review these takeaways from our Pre-K book study and reset behavior expectations!!! ●

Target specific behavioral skills and teach them.

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Have students practice as a means of breaking bad habits.

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Assess and discuss progress continually.

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Focus on acknowledging (3:1) good choices.

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Be patient. Changing behavior takes time.

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Review the ABC’s of Pre-K Behavior by Hays CISD Special Ed. Team

Informational Items

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Pre-K Assessment Calendar

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Pre-K Annual Calendar

Skillbook & Letter Names/Sounds ●

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2nd 9 wk. Letter Names/Sounds window opened October 16th and closes December 15th - Due in Eduphoria January 5th 2nd 9 wk. Pre-K Skillbook (TEAMS) window opens December 15th and closes January 5th

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MOY Window opens November 27th and closes December 15th

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MOY does not count for TIA

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Pre-K Teachers will administer 6 measures to all students in their class (not district assessment team)

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CIRCLE PM Guidance & Support

LaShun Gaines

Special Education Action Items Action: All special education case managers should complete special education progress reports by 1/3/2024, and should go home to parents no later than 1/5/2024

Informational Items

Upcoming dates: January 3–Specialized programs –10am-12pm (Locations forthcoming) January 11–SPED Lead teacher meeting 3:30 elem/4:30 sec (Zoom) January 27–Special education parent support conference–LHS–9-12 (More info coming soon) February 9–Talkfest February 12–SPED Lead teacher meeting 3:30 elem/4:30 sec (Zoom) April 6–Unified Champions 5k/1k–JHS–8am

Look for us!

Unified Champions and Special Olympics Athletes will be walking in the Budafest parade this Saturday night!

Parents of students receiving special education services receive a monthly newsletter: Click here for the November edition!

Michelle Velasquez

State Assessments and Accountability Action Items

ACTION REQUIRED: Before the end of January, please review the 2024 Accessibility training with all teachers. Campus can show the 20 minute video or review the slides themselves. Teachers should have a copy of the slides for their reference. All teachers will need to complete the Google Form once they have received training.

VIDEO SLIDES GOOGLE FORM Informational Items

NEW!!: Located in the District Data Folder, you’ll find our brand new Student Data Walls! These will self-populate with CBAs and Benchmarks. Campuses should review the Key and Reminders in the doc for how to use and manipulate the RLA and Math data. #GrowthForAll

Kevin Malandruccolo

Student Information Systems (SIS) Action Items

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12/11 - 12/15 - Principal Reviews of Fall PEIMS Data (calendar appointments were sent out by MIS Department)

Information Items

Fall PEIMS Submission Dates ● ● ●

12/7 - Fall PEIMS Initial Submission Due Date 1/18 - Fall PEIMS Resubmission Due Date OnData will be updated weekly for admin to review Fall Snapshot Data

Monitoring Your Campus Coding for Fall PEIMS ●

Timeline for Coding Fall PEIMS Data Elements (dates may change if data is not available on time for coding)

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Campus PEIMS Coding Status Googlesheet SIS updates the status for each campus as deadlines pass or coding is completed. You can check this google sheet to confirm your PEIMS clerk is on track with your campus coding.

OnData Suite https://105906.ondatasuite.com/index.php/gate/login ● Login process changed! ○ You will be prompted for your Microsoft email account = your computer login@hayscisdnet (ex:smithp@hayscisd.net) ○ Enter your computer password. ○ System will keep you logged in ● Email teams.email@hayscisd.net if you need assistance with access.

Dana Braun

Student Information Systems (SIS) Information Items

Monday Enrollment Reports ● Hays CISD - Monday Enrollment Reports Google Folder ● Each Monday, SIS adds the following reports: ○ Enrollments by campus and grade level ○ District and campus attendance percentages for the prior week of school and for the entire school year.

Grading Resources ● Elementary Grading Timeline ● Secondary Grading Timeline ● TEAMS Reports for Monitoring Grades Attendance Resources ● TEAMS Attendance Reports for Administrators Discipline Resources ● Discipline Coding Reference Chart ● Discipline Coding Guide ● TEAMS Discipline Guide Teacher Resources ● TEAMS Guide for Teachers ● TEAMS Skillbook Guide for Teachers

Dana Braun

Student Services Campus PBIS, SEL, and Behavior Management Students thrive when they know what to expect each day.

Set consistent times for lessons, activities, and breaks. This helps students mentally prepare for the day and creates a sense of structure that promotes engagement and focus. As teachers know, a classroom can quickly get off-track without effective behavior management. A well-managed classroom sets the stage for impactful teaching and learning. This is especially true as we approach holidays and return from holidays.

Structured rules, systems, and structures ensure that students and families understand classroom and campus norms and know what to expect when those norms are not met.

By consistently implementing behavior management best practices, teachers and school leaders can encourage a sense of agency in students, find a balance in the classroom, and promote positive school culture.

We also all know that our teachers will need your support in implementing this.

Critical Leadership Moves Successfully getting students to come to school starts at the top. When campus principals and their leadership team have a visible focus on attendance, it is proven to have a positive impact on student attendance increasing. What are you doing to emphasize the importance of student attendance on your campus? Help our students know that coming to school up until the holiday is very important!

Click image for all campuses…

Dr. Brian Dawson

Student Health Services Important Dates: ● ●

January 3, 2023 - Nurse Meeting/Professional Development, Time: 8 am, Location: PAC January 3, 2023 - Emergency Backup for Clinic/Unlicensed Diabetic Care Assistant Training, Time: 12 pm, Location: PAC , Sign Up here: https://forms.gle/v5jzk28zKFPJCAxu6

Check out the latest newsletter from Student Health Services:

Megan Benthall, MSN, RN