Wedding booking pack
THANK YOU FOR CONFIRMING YOUR WEDDING CELEBRATION AT HAWKSTONE HALL & GARDENS .
WE ARE DELIGHTED TO ENCLOSE THE FOLLOWING INFORMATION WHICH IS DESIGNED TO ASSIST YOU DURING THE WEDDING PLANNING PROCESS .
1. CLIENT INFORMATION TIMELINE
2. TABLE PLAN TEMPLATE
3. ACCOMMODATION FORM
4. ADDITIONAL ACCOMMODATION LIST
5. HAWKSTONE HALL APPROVED RECOMMENDED SUPPLIERS
6. OPTIONAL FINISHING TOUCHES
7. CIVIL CEREMONY INFORMATION
01630 685242 ENQUIRES @ HAWKSTONEHALL CO UK thank you
FINANCIAL
INITIAL £2000.00 DEPOSIT
£5000.00 MID-TERM PAYMENT
REMAINING BALANCE IN FULL
FINANCIAL IMMEDIATELY UPON BOOKING CONFIRMATION
1 YEAR PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
THE FOLLOWING TIMELINE IS INTENDED TO OFFER YOU SUPPORT AND ACT AS A GUIDE AS TO WHEN WE WILL REQUIRE THE VARIOUS PIECES OF INFORMATION IN RELATION TO YOUR WEDDING .
IF YOU CAN ADHERE TO THIS TIMELINE , IT WILL ASSIST US TO MAKE THE NECESSARY ARRANGEMENTS AND TO ENSURE THAT ALL YOUR REQUIREMENTS HAVE BEEN COMMUNICATED IN THE MOST TIMELY AND EFFICIENT MANNER POSSIBLE .
NATURALLY , IF YOU ARE UNABLE TO PROVIDE SOME OF THE INFORMATION WITHIN THE TIMEFRAME , PLEASE DO LET US KNOW AND WE WILL BE HAPPY TO DISCUSS THIS WITH YOU . information
FOOD & BEVERAGE WEDDING MENU TASTING
WEDDING MENU CONFIRMATION
WINE & BEVERAGE CONFIRMATION
FINAL MINIMUM CATERING NUMBERS & ANY DIETARY REQUIREMENTS (E.G VEGAN, VEGETARIAN, GLUTEN FREE & ALLERGIES)
ACCOMMODATION
CONFIRMATION OF NUMBER OF BEDROOMS REQUIRED TO BE HELD
CONFIRMATION OF GUEST NAMES & YOUR COMPLETED ROOMING LIST
(1 LEAD GUEST NAME PER BEDROOM)
GENERAL ANY MEETINGS YOU’D LIKE TO HOLD WITH OUR WEDDING TEAM
MENU TASTING & FINAL DETAILS MEETING WITH ONE OF OUR WEDDING TEAM
FOOD & BEVERAGE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
ACCOMMODATION IMMEDIATELY UPON BOOKING CONFIRMATION
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
(FROM THE TIME OF BOOKING YOUR WEDDING, ROOM BOOKINGS CAN BE MADE BY INDIVIDUAL WEDDING GUESTS BY
GENERAL AT YOUR DISCRETION THROUGHOUT THE WEDDING PLANNING PROCESS
6 - 8 WEEKS PRIOR TO THE WEDDING DATE
final details meeting
YOUR FINAL DETAILS MEETING WILL BE ORGANISED BY THE WEDDING TEAM AND HELD 6 - 8 WEEKS PRIOR TO YOUR WEDDING DATE.
THIS IS WHERE YOU WILL FINALISE YOUR MENU, YOUR BEVERAGE PACKAGE, YOUR ACCOMMODATION LIST, AND YOUR FINAL NUMBERS.
PLUS OTHER TOUCHES SUCH AS YOUR WEDDING MUSIC AND SUPPLIER TIMINGS.
YOU WILL THEN BE ISSUED YOUR FINAL BALANCE INVOICE.
the ballroom with a long top table
CAPACITY : 109
10 ON LONG TOP TABLE , 11 ON ROUND TABLES
ON THE FOLLOWING PAGES YOU WILL SEE EXAMPLES OF TABLE PLANS , ONE WITH A LONG TOP TABLE , AND ONE WITH A ROUND TOP TABLE .
PLEASE CHOOSE WHICH LAYOUT YOU WOULD PREFER TO USE FOR YOUR EVENT .
WE WILL PROVIDE YOU WITH A FULL SIZE BLANK TABLE PLAN UPON YOUR CHOSE THAT WE WILL REQUIRE YOU TO FILL IN ACCORDINGLY , AND BRING WITH YOU FOR YOUR FINAL DETAILS MEETING .
INSTRUCTIONS ON COMPLETING THE TABLE PLAN : PLEASE TAKE INTO CONSIDERATION YOUR NUMBERS AND THE CAPACITY OF EACH ROOM FOUND IN THE WEDDING BROCHURE .
• HOW MANY TABLES ARE REQUIRED ( PLEASE CROSS OUT ANY TABLES THAT ARE NOT NEEDED )
• HOW MANY GUESTS ARE SAT AT EACH TABLE .
• HIGHLIGHT ANYONE THAT IS EATING SOMETHING DIFFERENT TO YOUR CHOSEN MENU ( E . G . CHILDREN , VEGETARIANS AND ANY OTHER DIETARY REQUIREMENTS )
• WHERE ARE HIGH CHAIRS ARE REQUIRED . table plan
* PLEASE NOTE THAT A MAXIMUM OF 12 GUESTS CAN BE SEATED AROUND EACH ROUND TABLE . WE RECOMMEND NOT GOING BELOW 8 GUESTS PER ROUND TABLE . IF YOU OPT TO HAVE A LONG TOP TABLE , THE MAXIMUM FOR THIS IS 10 GUESTS ON TOP TABLE .
the ballroom all round tables
CAPACITY : 120
12 ON ROUND TABLES
the refectory all round tables
CAPACITY : 222
8 ROUNDS OF 11 & 11 ROUNDS OF 12
accommodation
YOUR GUESTS CAN BOOK THEIR RESERVATIONS DIRECTLY WITH US BY CONTACTING OUR RESERVATIONS TEAM . IF YOU WOULD LIKE TO RESERVE ANY SPECIFIC ROOMS FOR YOUR LOVED - ONES , PLEASE CONTACT A MEMBER OF THE EVENTS TEAM .
IF YOU COULD PLEASE LET US KNOW IF YOU WOULD LIKE TO EITHER LET GUESTS PAY FOR THE ROOMS DIRECTLY , ALTERNATIVELY YOU COULD SUBSIDIZE OR PAY IN FULL THE BALANCE OF THE ROOMS YOU ARE RESERVING ON BEHALF OF YOUR GUESTS .
THIS CAN THEN BE ADDED TO YOUR FINAL INVOICE . WHEN BOOKING A GROUND FLOOR EXCLUSIVE WEDDING HAWKSTONE HALL & GARDENS WILL ENDEAVOUR TO HOLD ALL 36 BEDROOMS FOR THE NIGHT OF YOUR WEDDING .
OUR STANDARD HOTEL CANCELLATION POLICY APPLIES .
CHECK IN - OUT
CHECK - IN : IS FROM 3.00 PM MONDAY TO SUNDAY . ALL CHECK - IN REQUIRES A VALID CREDIT CARD OR DEBIT CARD .
BREAKFAST : IS INCLUDED IN YOUR ROOM RATE .
CHECK - OUT : ALL GUESTS MUST VACATE ROOMS ON THE DAY OF DEPARTURE PRIOR TO 11.00 AM . CHECK - OUT AFTER 4.00 PM WILL BE CHARGED FULL ROOM RATE .
HOTEL CHECK IN TIME : 3.00 PM HOTEL CHECK OUT TIME : 11.00 AM
HAWKSTONE PARK HOTEL
TRAVEL TIME : APPROX 7 MINUTES
WWW . HAWKSTONE . CO . UK
THE BEAR AT HODNET
TRAVEL TIME : APPROX 10 MINUTES
WWW . THEBEARINNHODNET . COM
THE CASTLE INN
TRAVEL TIME : APPROX 14 MINUTES
WWW . CASTLEINNBLETCHLEY . COM
PREMIER INN
TRAVEL TIME : APPROX 30 MINUTES
WWW . PREMIERINN . COM
HILL VALLEY HOTEL
TRAVEL TIME : APPROX 22 MINUTES
WWW . MACDONALDHOTELS . CO . UK
WE OFFER FREE ON - SITE PARKING .
DAWNS TAXIS 01630 652989 GO CARZ 01952 501050
SILVERLINK 01948 838195
S & M CARS LTD 07908778564
PLEASE NOTE * BAR CLOSE AND TAXIES IS PROMPTLY AT 1.00 AM . DUE TO OUR RURAL LOCATION
WE STRONGLY RECOMMEND PREBOOKING YOUR TAXI . transport
THE NEXT FEW PAGES ARE PACKED FULL OF OUR TALENTED AND MAGNIFICENT HAWKSTONE APPROVED RECOMMENDED SUPPLIERS . FROM PHOTOGRAPHERS TO VENUE DRESSERS , CAKE MAKERS TO MAKE - UP ARTISTS . recommended suppliers
BESPOKE CELEBRATION CAKES 01270 618518
WWW . BESPOKECELEBRATIONCAKES . CO . UK
INSTAGRAM : @ BESPOKE CELEBRATION CAKES
FIONA HACKSHALL WEDDING CAKES
WWW . FIONAHACKSHALLWEDDINGCAKES . CO . UK
FHWEDDINGCAKES @ GMAIL . COM 01270 618518 / 07715 421890
RED FLORAL ARCHITECTURE
07739 709400
MAT @ REDFLORAL . CO . UK
INSTAGRAM : @ REDFLORAL
KELLY LOUISE FLORAL ARTISTRY
KELLY @ KLFLORALARTISTRY CO UK
INSTAGRAM : @ KELLYLOUISEFLORALARTISITRY
entertainment decor
ARTLECTRIC EVENTS 07761728828
HELLO @ ARTLECTRICEVENTS . CO . UK
ARTLECT RICEVENTS . CO . UK
INSTAGRAM : @ ARTLECTRICEVENTS
KATACHEIFS TIPI HIRE 01630 653333
KATACHIEFS @ GMAIL . COM
INSTAGRAM : @ KATACHIEFS
INSTAGRAM : @ ICON BRIDES HAIR AND MAKEUP make-up
LENA JENIEC 01630 659132
ENQUIRIES @ BOTANIC . CO . UK
INSTAGRAM : @ BOTANIC HAIR BEAUTY SALON
ICON BRIDES 07968 145622
ICONPROCREATIVES . COM
CHESHIRE WEDDING HAIR 07866 954880
INFO @ CHESHIREWEDDINGHAIR CO UK
INSTAGRAM : @ CHESHIREWEDDINGHAIR
K - BRIDAL 07908 842226
KEELEYTHORNTON 14@ HOTMAIL . COM
KEELEYTHORNTON 14. WIXSITE . COM / KBRIDAL
INSTAGRAM : @ KBRIDAL HAIR
ICON BRIDES 07968 145622
ICONPROCREATIVES . COM
INSTAGRAM : @ ICON BRIDES HAIR AND MAKEUP hair
photographer
BRIDGWOOD WEDDING PHOTOGRAPHY 07885 741435
STEVEBRIDGWOODPHOTOGRAPHY . CO . UK
INSTAGRAM : @ STEVE BRIDGWOOD
CATHERINE BRADLEY 07879 491106
INFO @ CATHERINEBRADLEYPHOTOGRAPHY . COM
INSTAGRAM : @ CATHERINEBRADLEYPHOTOGRAPHY
BIRGITTA ZOUTMAN PHOTOGRAPHY
BIRGITTADESIGNS @ HOTMAIL . CO . UK
INSTAGRAM : @ BIRGITTAZOUTMANPHOTOGRAPHY
videographer
MARRY ME FILMS 07949806390
SARA @ MARRYMEFILMS CO UK
INSTAGRAM : @ MARRY ME FILMS
YSD MEDIA – STEFAN 07815 822495
INFO @ YSDMEDIA . CO . UK
INSTAGRAM : @ YSD MEDIA
LOVETWOFILM 07825037445
LOVETWOFILM @ GMAIL . COM
INSTAGRAM : @ LOVETWOFILM
SIROTECHNICS ( EXLUSIVE SUPPLIER ) 07881 915 101
SIMON @ SIROTECHNICS . CO . UK
SIROTECHNICS . CO . UK
NERO STRING QUARTET 07787163482
ANDY MURPHY 07775976380
ANDY @ ANDYMURPHYDJ . CO . UK
ANDYMURPHYDJ . CO . UK
INSTAGRAM : @ ANDY MURPHYD j
ANDY COLLINS EVENTS LIMITED 07484840061
ANDY @ ANDYCOLLINSDJ . COM ANDYCOLLINSDJ . COM
INFO @ NEROSTRINGQUARETET . COM
NEROSTRINGQUARTET . COM
CRAIG OWEN – VIOLIST & PIANIST 07779 609032
CONTACT @ CRAIGOWENMUSIC . COM
CRAIGOWENMUSIC . COM
INSTAGRAM : @ CRAIGOWENMUSIC
LIZZIE PEACOCK – HARPIST 07751 623583
LIZZIE @ LIZZIEPEACOCK . CO . UK
LIZZIEPEACOCK CO UK
NERYS HEWITT – HARPIST 07884095772
NERYS . HARPIST @ GMAIL . COM NERYSHEWITT . COM
STRING INFUSION 07590489940
WWW STRINGINFUSION COM
INSTAGRAM : STRINGINFUSION live music
finishing touches
LASER CLAYS ENTERTAINMENT 07773344217
ENQUIRIES @ LASERCLAYSENTERTAINMENT . CO . UK
LASERCLAYSENTERTAINMENT . CO . UK
THE FABULOUS FIZZ BAR 07540465506
THEFABULOUSFIZZBAR . CO . UK
INSTAGRAM : THEFABULOUSFIZZBAR
FEATHER AND FOX 07875434419
INFO @ FEATHERANDFOX . CO . UK
INSTAGRAM : FEATHER . AND . FOX
INSTAGRAM : @ ANDYCOLLINSDJ
ALIVE NETWORK 01782 383545
ALIVENETWORK . COM
INSTAGRAM : @ ALIVENETWORK
INFO @ THETOMMYGUNSBAND CO UK THETOMMYGUNSBAND . CO . UK bands
THE REVIEW 07850 132442
INFO @ REVIEWTHEBAND CO UK
INSTAGRAM : @ REVIEWUK
MONSTABALL BAND 07944 382307
MONSTABALLROCK @ GMAIL . COM
INSTAGRAM : @ MONSTABALL
THE TOMMY GUNS 07595 542279
singers
HAYLEY DI RITO 07553 138115
HAYLEYDIRITOVOCALIST @ OUTLOOK COM
INSTAGRAM : @ HAYLEY DI RITO
LUKE BROWN 07544 392293
LUKEBROWNMUSIC @ LIVE . CO . UK
FACEBOOK : @ LUKE BROWN MUSIC
LYDIA O ’ DOWD 07983 069166
FACEBOOK : LYDIA O ’ DOWD
venue dresser
IAN LLOYD EVENTS 01625 419646
IAN @ IANLLOYDEVENTS . CO . UK
INSTAGRAM : @ IANLLOYDEVENTSLTD
DESIGN ELEGANCE LTD 01543 630210
DESIGN - ELEGANCE . CO . UK
INSTAGRAM : @ DESIGNELEGANCELTD
the
dress
THE BRIDAL LOUNGE 01606 888766
INFO @ THEBRIDALLOUNGE . CO . UK
INSTAGRAM : @ THE BRIDAL LOUNGE
the
suit
PHILLIP ALEXANDER 01625 521337
PHILLIPALEXANDER . CO . UK
INSTAGRAM : @ PHILLIPALEXANDERBESPOKETAILOR
event nannies
SHROPSHIRE EVENT NANNIES - HARRIET MILLS 07886 684 070
SHROPSHIREEVENTNANNIES @ GMAIL . COM
SHROPSHIREEVENTNANNIES . CO . UK
stationary
WEDDINGLUX 07752351478
HELLO @ WEDDINGLUX . CO . UK
INSTAGRAM : @ WEDDINGLUXCO
optional extras
WE ARE AS KEEN TO ENSURE THAT YOUR EVENT IS EVERYTHING YOU WANT IT TO BE AS YOU ARE . HERE ARE SOME ADDITIONAL EXTRAS THAT WE ARE ABLE TO PROVIDE SHOULD YOU WISH .
YOUR DAY WILL BE UNFORGETTABLE ; HOWEVER PLEASE DON ’ T HESITATE TO ASK AN EVENT MANAGER ABOUT UNIQUE WAYS THAT WE CAN ASSIST YOU IN ADDING THAT SPECIAL TOUCH .
WE ’ RE ALWAYS HAPPY TO DISCUSS IDEAS & FIND THE BEST OPTIONS FOR YOU .
for the tables price
CHARGER PLATES
£1.50 PER PLATE
£35.00 PER ONE (10 AVAILABLE)
£40.00 PER ONE (10 AVAILABLE)
TABLE LINES & NAPKINS
ADVICE YOUR CHOSEN COLOUR FOR A QUOTE
for the bedrooms price
CHAMPAGNE & CHOCOLATE IN THE HONEYMOON SUITE
HAWKSTONE HALL TEDDY BEARS (KEEPSAKES FOR YOUR GUESTS)
£80.00
£15.00 PER TEDDY BEAR
arranging your civil ceremony
CEREMONIES CAN BE HELD 7 DAYS A WEEK AND ON BANK HOLIDAYS .
HOW SHOULD COUPLES CONTACT THE REGISTRARS ?
COUPLES SHOULD CONTACT SHROPSHIRE COUNTY COUNCIL
TO SEE CHECK AVAILABILITY ON 0345 678 9016
THIS LINE IS OPEN FROM 8.00 AM UNTIL 8.00 PM , MONDAY TO FRIDAY , AND 9.00 AM TO 5.00 PM ON SATURDAYS .
THE CONTACT CENTRE WILL TAKE ANY BOOKINGS AND ARRANGE APPOINTMENTS FOR NOTICE OF MARRIAGE IF THE COUPLES LIVE WITHIN SHROPSHIRE AND IF NOT , THEY CAN ADVISE ON THE CORRECT REGISTER OFFICE FOR THEM TO ATTEND .
THERE IS A SLIGHTLY DIFFERENT PROCEDURE FOR GIVING NOTICE OF MARRIAGE FOR NON - EEA COUPLES , BUT THE CONTACT CENTRE CAN ADVISE ON THIS OR THE STAFF AT THE REGISTRATION OFFICES WILL ADVISE .
HOW MUCH DOES IT COST ?
THE FEES ARE ;
£46.00 BOOKING FEE , NON - REFUNDABLE
£35.00 EACH TO GIVE A NOTICE OF MARRIAGE
£471.00 SATURDAY , SUNDAY & BANK HOLIDAYS CEREMONY FEE
£421.00 M ONDAY – FRIDAY CEREMONY FEE
THE COST OF CERTIFICATES IS £11.00 EACH ORDERED ON OR BEFORE THE DAY OF THE CEREMONY .
ADDITIONAL INFORMATION
FOOD AND DRINK SHOULD NOT BE CONSUMED IN THE ROOM TO BE USED FOR THE SOLEMNIZATION OF MARRIAGE FOR AN HOUR BEFORE THE CEREMONY OR DURING THE CEREMONY .