Booking Pack - 2025

Wedding

booking pack

thank you T H A N K YO U FO R C O N F I R M I N G Y O U R W E D D I N G C E L E B R AT I O N AT H AW K S T O N E H A L L & G A R D E N S .

WE ARE DELIGHTED TO ENCLOSE T H E F O L L O W I N G I N F O R M AT I O N WHICH IS DESIGNED TO ASSIST YO U D U R I N G T H E W E D D I N G PLANNING PROCESS.

1 . C L I E N T I N F O R M AT I O N TIMELINE

2 . TA B L E P L A N T E M P L AT E 3. A C C O M M O D AT I O N F O R M 4. A D D I T I O N A L A C C O M M O D AT I O N LIST

5. H AW K S T O N E H A L L A P P R O V E D RECOMMENDED SUPPLIERS

6. OPTIONAL FINISHING TOUCHES

7. C I V I L C E R E M O N Y I N F O R M AT I O N

0 1 6 3 0 6 8 5 24 2 | E N Q U I R E S @ H A W K S T O N E H A L L . C O . U K

aspect

timeline

FINANCIAL I N I T I A L £ 20 0 0.0 0 D E P OS I T

FINANCIAL I M M E D I AT E LY U P O N B O O K I N G CO N F I R M AT I O N

£ 5 0 0 0.0 0 M I D -T E R M PAY M E N T 1 Y E A R P R I O R TO T H E W E D D I N G DAT E

information timeline THE FOLLOWING TIMELINE I S I N T E N D E D TO O F F E R YO U SUPPORT AND ACT AS A GUIDE AS TO WHEN WE WILL REQUIRE T H E VA R I O U S P I E C E S O F I N F O R M AT I O N I N R E L AT I O N T O

R E M A I N I N G BA L A N C E I N F U L L

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

FO O D & B EV E RAG E W E D D I N G M E N U TAST I N G

FO O D & B EV E RAG E 6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

W E D D I N G M E N U CO N F I R M AT I O N

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

W I N E & B E V E RAG E CO N F I R M AT I O N

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

F I N A L M I N I M U M CAT E R I N G N U M B E R S & A N Y D I E TA RY R EQ U I R E M E N TS ( E .G V EGA N ,

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

V EG E TA R I A N , G LU T E N F R E E & A L L E RG I ES)

YO U R W E D D I N G .

ACCO M M O DAT I O N CO N F I R M AT I O N O F N U M B E R O F B E D RO O M S R EQ U I R E D TO B E H E L D

ACCO M M O DAT I O N I M M E D I AT E LY U P O N B O O K I N G CO N F I R M AT I O N

CO N F I R M AT I O N O F G U EST N A M ES & YO U R CO M P L E T E D RO O M I N G L I ST

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

ARRANGEMENTS AND TO ENSURE T H AT A L L Y O U R R E Q U I R E M E N T S

( 1 L E A D G U EST N A M E P E R B E D RO O M )

( F RO M T H E T I M E O F B O O K I N G YO U R W E D D I N G, RO O M B O O K I N G S CA N B E M A D E BY I N D I V I D UA L W E D D I N G G U ESTS BY

G E N E RA L A N Y M E E T I N G S YO U ’ D L I K E TO H O L D WITH OUR WEDDING TEAM

G E N E RA L AT YO U R D I S C R E T I O N T H RO U G H O U T T H E W E D D I N G P L A N N I N G P RO C ESS

M E N U TAST I N G & F I N A L D E TA I L S MEETING WITH ONE OF OUR WEDDING TEAM

6 - 8 W E E KS P R I O R TO T H E W E D D I N G DAT E

I F YO U C A N A D H E R E TO T H I S TIMELINE, IT WILL ASSIST U S TO M A K E T H E N EC E S SA RY

H AV E B E E N C O M M U N I C AT E D I N T H E M O S T T I M E LY A N D EFFICIENT MANNER POSSIBLE. N AT U R A L LY , I F Y O U A R E U N A B L E TO P ROV I D E S O M E O F T H E I N F O R M AT I O N W I T H I N T H E TIMEFRAME, PLEASE DO LET US KNOW AND WE WILL BE HAPPY TO D I S C U S S T H I S W I T H YO U .

final details meeting YO U R F I N A L D E TA I L S M E E T I N G W I L L B E O RGA N I S E D BY T H E W E D D I N G T E A M A N D H E L D 6 - 8 W E E KS P R I O R TO YO U R W E D D I N G DAT E .

T H I S I S W H E R E YO U W I L L F I N A L I S E YO U R M E N U, YO U R B EV E RAG E PAC K AG E , YO U R ACCO M M O DAT I O N L I ST, A N D YO U R F I N A L N U M B E R S. P LU S OT H E R TO U C H ES S U C H AS YO U R W E D D I N G M U S I C A N D S U P P L I E R T I M I N G S. YO U W I L L T H E N B E I SS U E D YO U R F I N A L BA L A N C E I N VO I C E .

1.

the ballroom with a long top table table plan template

C A PA C I T Y : 1 0 9 1 0 O N L O N G T O P TA B L E , 1 1 O N R O U N D TA B L E S

O N T H E F O L L O W I N G PA G E S Y O U W I L L S E E E X A M P L E S O F TA B L E PLANS, ONE WITH A LONG TOP TA B L E , A N D O N E W I T H A R O U N D T O P TA B L E .

P L E A S E C H O O S E W H I C H L AY O U T YO U W O U L D P R E F E R TO U S E FO R YO U R E V E N T .

W E W I L L P R OV I D E YO U W I T H A F U L L S I Z E B L A N K TA B L E P L A N U P O N Y O U R C H O S E T H AT W E W I L L R EQ U I R E YO U TO F I L L I N A C C O R D I N G LY , A N D B R I N G W I T H Y O U F O R Y O U R F I N A L D E TA I L S MEETING.

the ballroom all round tables C A PA C I T Y : 1 20 1 2 O N R O U N D TA B L E S

INSTRUCTIONS ON COMPLETING T H E TA B L E P L A N : P L E A S E TA K E I N T O C O N S I D E R AT I O N Y O U R N U M B E R S A N D T H E C A PA C I T Y OF EACH ROOM FOUND IN THE WEDDING BROCHURE.

• H O W M A N Y TA B L E S A R E R EQ U I R E D (PLEASE CROSS OUT ANY TA B L E S T H AT A R E N O T N E E D E D )

• H O W M A N Y G U E S T S A R E S AT AT E A C H TA B L E .

• H I G H L I G H T A N Y O N E T H AT I S E AT I N G S O M E T H I N G D I F F E R E N T TO YO U R C H O S E N M E N U (E.G. C H I L D R E N , V E G E TA R I A N S A N D A N Y O T H E R D I E TA R Y R E Q U I R E M E N T S )

• WHERE ARE HIGH CHAIRS ARE REQUIRED.

* P L E A S E N O T E T H AT A M A X I M U M O F 1 2 G U E S T S C A N B E S E AT E D A R O U N D E A C H R O U N D TA B L E .

W E R E C O M M E N D N O T G O I N G B E L O W 8 G U E S T S P E R R O U N D TA B L E . I F Y O U O P T T O H AV E A L O N G T O P TA B L E , T H E M A X I M U M F O R T H I S I S 1 0 G U E S T S O N T O P TA B L E .

2.

the refectory all round tables C A PA C I T Y : 222 8 ROUNDS OF 11 & 11 ROUNDS OF 12

THE BALLROOM

T H E R E F EC TO RY

accommodation

Y O U R G U E S T S C A N B O O K T H E I R R E S E R VAT I O N S D I R E C T LY W I T H U S

BY C O N TA C T I N G O U R R E S E R VAT I O N S T E A M . I F Y O U W O U L D L I K E T O R E S E RV E A N Y S P EC I F I C R O O M S FO R YO U R LOV E D - O N E S , P L E A S E C O N TA C T A M E M B E R O F T H E E V E N T S T E A M .

I F YO U C O U L D P L E A S E L E T U S K N OW I F YO U W O U L D L I K E TO E I T H E R L E T G U E S T S PAY F O R T H E R O O M S D I R E C T LY , A LT E R N AT I V E LY Y O U C O U L D S U B S I D I Z E O R PAY I N F U L L T H E B A L A N C E O F T H E R O O M S Y O U A R E R E S E RV I N G O N B E H A L F O F YO U R G U E STS .

T H I S C A N T H E N B E A D D E D TO YO U R F I N A L I N VO I C E . W H E N B O O K I N G A G R O U N D F L O O R E X C L U S I V E W E D D I N G H AW K S T O N E H A L L & G A R D E N S W I L L E N D E AV O U R T O H O L D A L L 36 B E D R O O M S F O R T H E N I G H T O F YO U R W E D D I N G .

O U R S TA N D A R D H O T E L C A N C E L L AT I O N P O L I C Y A P P L I E S .

CHECK IN CHECK-IN: IS FROM

- OUT

3.0 0 P M M O N D AY T O S U N D AY . A L L C H E C K - I N

R E Q U I R E S A VA L I D C R E D I T C A R D O R D E B I T C A R D .

B R E A K FA S T : I S I N C L U D E D I N Y O U R R O O M R AT E .

C H E C K - O U T : A L L G U E S T S M U S T VA C AT E R O O M S O N T H E D AY O F

1 1 .0 0 A M . C H E C K - O U T A F T E R 4.0 0 P M W I L L B E C H A R G E D F U L L R O O M R AT E .

D E PA R T U R E P R I O R T O

HOTEL CHECK IN TIME:

3.0 0 P M H O T E L C H E C K O U T T I M E : 1 1 .0 0 A M

THE CHRISTIE SUITE

3.

additional accommodation H AW K S T O N E PA R K H O T E L T R AV E L T I M E : A P P R O X 7 MINUTES W W W . H AW KSTO N E . CO . U K T H E B E A R AT H O D N E T T R AV E L T I M E : A P P R O X 1 0 MINUTES WWW.THEBEARINNHODNET.COM THE CASTLE INN T R AV E L T I M E : A P P R O X 1 4 MINUTES WWW.CASTLEINNBLETCHLEY.COM PREMIER INN T R AV E L T I M E : A P P R O X 30 MINUTES WWW.PREMIERINN.COM H I L L VA L L E Y H O T E L T R AV E L T I M E : A P P R O X 22 MINUTES WWW.MACDONALDHOTELS.CO.UK

transport WE OFFER FREE ON-SITE PA R K I N G .

D AW N S TA X I S

0 1 6 30 652989 GO CARZ

0 1 9 52 5 0 1 0 5 0 S I LV E R L I N K

0 1 948 8 38 1 9 5 S & M C A R S LT D

079 0 87785 6 4 PLEASE NOTE* BAR CLOSE AND TA X I E S I S P R O M P T LY AT 1 .0 0 A M .

D U E T O O U R R U R A L L O C AT I O N W E S T R O N G LY R E C O M M E N D P R E B O O K I N G Y O U R TA X I .

4.

recommended suppliers T H E N E X T F E W PA G E S A R E PA C K E D F U L L O F O U R TA L E N T E D A N D M A G N I F I C E N T H AW K S T O N E A P P ROV E D R ECO M M E N D E D SUPPLIERS. FROM PHOTOGRAPHERS TO VENUE DRESSERS, CAKE MAKERS TO MAKE-UP ARTISTS.

5.

cakes

hair CHESHIRE WEDDING HAIR

B E S P O K E C E L E B R AT I O N C A K E S

0 1 270 61 851 8 W W W . B E S P O K E C E L E B R AT I O N C A K E S . C O . U K I N S TA G R A M : @ B E S P O K E _ C E L E B R AT I O N _ C A K E S FIONA HACKSHALL WEDDING CAKES W W W . F I O N A H A C K S H A L LW E D D I N G C A K E S . C O . U K FHWEDDINGCAKES@GMAIL.COM

0 1 270 61 851 8 / 077 1 5 42 1 89 0

florists RED FLORAL ARCHITECTURE

07739 70 94 0 0 M AT @ R E D F L O R A L . C O . U K I N S TA G R A M : @ R E D F L O R A L K E L LY L O U I S E F L O R A L A R T I S T R Y K E L LY @ K L F L O R A L A R T I S T R Y . C O . U K I N S TA G R A M : @ K E L LY L O U I S E F L O R A L A R T I S I T R Y

entertainment decor ARTLECTRIC EVENTS

07761 728 828 HELLO@ARTLECTRICEVENTS.CO.UK ARTLECT RICEVENTS.CO.UK I N S TA G R A M : @ A R T L E C T R I C E V E N T S

078 6 6 9 5 4 8 8 0 INFO@CHESHIREWEDDINGHAIR.CO.UK I N S TA G R A M : @ C H E S H I R E W E D D I N G H A I R K-BRIDAL 079 0 8 8 42226 KEELEYTHORNTON14@HOTMAIL.COM K E E L E Y T H O R N T O N 1 4. W I X S I T E . C O M / K B R I D A L I N S TA G R A M : @ K B R I D A L _ H A I R ICON BRIDES

079 6 8 1 45 6 22 I C O N P R O C R E AT I V E S . C O M I N S TA G R A M : @ I C O N _ B R I D E S _ H A I R _ A N D _ M A K E U P

photographer BRIDGWOOD WEDDING PHOTOGRAPHY

078 85 741 4 35 STEVEBRIDGWOODPHOTOGRAPHY.CO.UK I N S TA G R A M : @ S T E V E _ B R I D G W O O D C AT H E R I N E B R A D L E Y

07879 49 1 1 0 6 I N F O @ C AT H E R I N E B R A D L E Y P H O T O G R A P H Y . C O M I N S TA G R A M : @ C AT H E R I N E B R A D L E Y P H O T O G R A P H Y B I R G I T TA Z O U T M A N P H O T O G R A P H Y B I R G I T TA D E S I G N S @ H O T M A I L . C O . U K I N S TA G R A M : @ B I R G I T TA Z O U T M A N P H O T O G R A P H Y

K ATA C H E I F S T I P I H I R E

0 1 6 30 653333 K ATA C H I E F S @ G M A I L . C O M I N S TA G R A M : @ K ATA C H I E F S

videographer M A R RY M E F I L M S

07949 8 0 6 39 0 SARA@MARRYMEFILMS.CO.UK

make-up

I N S TA G R A M : @ M A R R Y _ M E _ F I L M S

LENA JENIEC

0 1 6 30 659 1 32 E N Q U I R I E S @ B O TA N I C . C O . U K I N S TA G R A M : @ B O TA N I C _ H A I R _ B E A U T Y _ S A L O N

– S T E FA N 078 1 5 82249 5 I N FO @ YS D M E D I A . CO . U K I N S TA G R A M : @ Y S D _ M E D I A

ICON BRIDES

LOV E T WO F I L M

0796 8 1 45 622 I C O N P R O C R E AT I V E S . C O M I N S TA G R A M : @ I C O N _ B R I D E S _ H A I R _ A N D _ M A K E U P

LOV E T WO F I L M @ G M A I L . CO M

YS D M E D I A

07825 0 374 45 I N S TA G R A M : @ L O V E T W O F I L M

fireworks SIROTECHNICS (EXLUSIVE SUPPLIER)

078 8 1 9 1 5 1 0 1 SIMON@SIROTECHNICS.CO.UK SIROTECHNICS.CO.UK

dj A N DY M U R P H Y

077759 76 38 0 A N DY @ A N DY M U R P H Y D J . CO . U K A N DY M U R P H Y D J . CO . U K I N S TA G R A M : @ A N D Y _ M U R P H Y D j

live music NERO STRING QUARTET

07787 1 6 3 482 INFO@NEROSTRINGQUARETET.COM NEROSTRINGQUARTET.COM

– VIOLIST & PIANIST 07779 6 0 9 032 C O N TA C T @ C R A I G O W E N M U S I C . C O M CRAIGOWENMUSIC.COM I N S TA G R A M : @ C R A I G O W E N M U S I C

CRAIG OWEN

– HARPIST 07751 62358 3 LIZZIE@LIZZIEPEACOCK.CO.UK LIZZIEPEACOCK.CO.UK LIZZIE PEACOCK

N E RYS H E W I T T – H A R P I ST

078 8 4 0 9 5772 N E RYS . H A R P I ST @ G M A I L . CO M N E RYS H EW I T T . CO M STRING INFUSION

0759 0 489 94 0 WWW.STRINGINFUSION.COM I N S TA G R A M : S T R I N G I N F U S I O N

A N DY CO L L I N S E V E N TS L I M I T E D

074 8 4 8 4 0 0 61 A N DY @ A N DYCO L L I N S D J . CO M A N DYCO L L I N S D J . CO M I N S TA G R A M : @ A N D Y C O L L I N S D J ALIVE NETWORK

0 1 782 38 35 45 ALIVENETWORK.COM I N S TA G R A M : @ A L I V E N E T W O R K

bands THE REVIEW

0785 0 1 324 42 INFO@REVIEWTHEBAND.CO.UK I N S TA G R A M : @ R E V I E W U K M O N S TA B A L L B A N D

0794 4 382307 M O N S TA B A L L R O C K @ G M A I L . C O M I N S TA G R A M : @ M O N S TA B A L L THE TOMMY GUNS

0759 5 5 42279 I N FO @ T H E TO M M YG U N S BA N D . CO . U K T H E TO M M YG U N S BA N D . CO . U K

finishing touches L A S E R C L AY S E N T E R TA I N M E N T

077733 4 42 1 7 E N Q U I R I E S @ L A S E R C L AY S E N T E R TA I N M E N T . C O . U K L A S E R C L AY S E N T E R TA I N M E N T . C O . U K T H E FA B U L O U S F I Z Z B A R

075 4 0 4 655 0 6 T H E FA B U L O U S F I Z Z B A R . C O . U K I N S TA G R A M : T H E FA B U L O U S F I Z Z B A R F E AT H E R A N D F O X

07875 4 3 4 41 9 I N F O @ F E AT H E R A N D F O X . C O . U K I N S TA G R A M : F E AT H E R . A N D . F O X

singers H AY L E Y D I R I T O

07553 1 38 1 1 5 H AY L E Y D I R I T O V O C A L I S T @ O U T L O O K . C O M I N S TA G R A M : @ H AY L E Y _ D I _ R I T O LUKE BROWN

075 4 4 392293 LUKEBROWNMUSIC@LIVE.CO.UK FA C E B O O K : @ L U K E B R O W N M U S I C LY D I A O ’ D O W D

079 8 3 0 69 1 6 6 FA C E B O O K : LY D I A O ’ D O W D

venue dresser I A N L L OY D E V E N T S

0 1 625 41 96 4 6 I A N @ I A N L LOY D E V E N T S . C O . U K I N S TA G R A M : @ I A N L L O Y D E V E N T S LT D D E S I G N E L E G A N C E LT D

0 1 5 4 3 6 302 1 0 DESIGN-ELEGANCE.CO.UK I N S TA G R A M : @ D E S I G N E L E G A N C E LT D

the dress THE BRIDAL LOUNGE

0 1 6 0 6 8 8 876 6 INFO@THEBRIDALLOUNGE.CO.UK I N S TA G R A M : @ T H E _ B R I D A L _ L O U N G E

the suit PHILLIP ALEXANDER

0 1 625 52 1 337 P H I L L I PA L E X A N D E R . C O . U K I N S TA G R A M : @ P H I L L I PA L E X A N D E R B E S P O K E TA I L O R

event nannies SHROPSHIRE EVENT NANNIES - HARRIET MILLS

078 8 6 6 8 4 070 SHROPSHIREEVENTNANNIES@GMAIL.COM SHROPSHIREEVENTNANNIES.CO.UK

stationary WEDDINGLUX

07752351 478 HELLO@WEDDINGLUX.CO.UK I N S TA G R A M : @ W E D D I N G L U X C O

optional extras WE ARE AS KEEN TO ENSURE T H AT Y O U R E V E N T I S E V E R Y T H I N G Y O U WA N T I T T O B E A S YO U A R E . H E R E A R E S O M E A D D I T I O N A L E X T R A S T H AT W E A R E A B L E TO P ROV I D E S H O U L D YO U W I S H .

Y O U R D AY W I L L B E U N F O R G E T TA B L E ; H O W E V E R P L E A S E D O N ’ T H E S I TAT E T O ASK AN EVENT MANAGER ABOUT U N I Q U E WAY S T H AT W E C A N A S S I S T Y O U I N A D D I N G T H AT SPECIAL TOUCH. W E ’ R E A LWAY S H A P P Y T O

& FIND THE B E ST O P T I O N S FO R YO U .

DISCUSS IDEAS

for the tables

price

G O L D C H A RG E R P L AT ES

£ 1 . 5 0 P E R P L AT E

S I LV E R CA N D E L A B RA

£ 35.0 0 P E R O N E ( 1 0 AVA I L A B L E )

G O L D & C RYSTA L CA N D E L A B RA

£4 0.0 0 P E R O N E ( 1 0 AVA I L A B L E )

CO LO U R E D TA B L E L I N ES & N A P K I N S

A DV I C E YO U R C H OS E N CO LO U R FO R A Q U OT E

for the bedrooms

6.

price

C H A M PAG N E & C H O CO L AT E I N T H E H O N EY M O O N S U I T E

£8 0.0 0

H AW KSTO N E H A L L T E D DY B E A R S ( K E E PSA K ES FO R YO U R G U ESTS)

£ 1 5.0 0 P E R T E D DY B E A R

C E R E M O N I E S C A N B E H E L D 7 D AY S A W E E K A N D O N B A N K H O L I D AY S .

H O W S H O U L D C O U P L E S C O N TA C T T H E R E G I S T R A R S ?

C O U P L E S S H O U L D C O N TA C T

S H RO PS H I R E CO U N T Y CO U N C I L 0 3 45 678 9 0 1 6

T O S E E C H E C K AVA I L A B I L I T Y O N

8 .0 0 A M U N T I L 8 .0 0 P M , M O N D AY T O F R I D AY , A N D 9.0 0 A M T O 5.0 0 P M O N S AT U R D AY S .

THIS LINE IS OPEN FROM

T H E C O N TA C T C E N T R E W I L L TA K E A N Y B O O K I N G S A N D A R R A N G E APPOINTMENTS FOR NOTICE OF MARRIAGE IF THE COUPLES LIVE WITHIN S H RO PS H I R E A N D I F N OT , T H EY CA N A DV I S E O N T H E CO R R ECT R EG I ST E R O F F I C E F O R T H E M T O AT T E N D .

T H E R E I S A S L I G H T LY D I F F E R E N T P R O C E D U R E F O R G I V I N G N O T I C E O F

arranging your civil ceremony

M A R R I A G E F O R N O N - E E A C O U P L E S , B U T T H E C O N TA C T C E N T R E C A N A D V I S E O N T H I S O R T H E S TA F F AT T H E R E G I S T R AT I O N O F F I C E S W I L L A D V I S E .

HOW MUCH DOES IT COST? THE FEES ARE;

£4 6 .0 0 B O O K I N G F E E , N O N - R E F U N D A B L E £ 35.0 0 E A C H T O G I V E A N O T I C E O F M A R R I A G E £47 1 .0 0 S AT U R D AY , S U N D AY & B A N K H O L I D AY S C E R E M O N Y F E E £42 1 .0 0 M O N D AY – F R I D AY C E R E M O N Y F E E T H E C O S T O F C E R T I F I C AT E S I S £ 1 1 .0 0 E A C H O R D E R E D O N O R B E F O R E T H E D AY O F T H E C E R E M O N Y .

A D D I T I O N A L I N F O R M AT I O N FOOD AND DRINK SHOULD NOT BE CONSUMED IN THE ROOM TO BE USED FOR T H E S O L E M N I Z AT I O N O F M A R R I A G E F O R A N H O U R B E F O R E T H E C E R E M O N Y O R DURING THE CEREMONY.

7.

happy wedding planning

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