Build Coordinator Guide

2023 Build Season Village by the Creek

Thank you for supporting Habitat for Humanity of Greater Nashville by sponsoring and building with us. Your contribution is immeasurable. Many say that building with Habitat is a gift that keeps on giving as it will touch a future Habitat homeowner’s life for generations. This manual is a resource for you and your organization to use as a guide throughout the planning and building process.

At a Glance

What is the responsibility of a Build Coordinator?

The Build Coordinator is responsible for recruiting and communicating build information with your volunteers, as well as making sure logistics such as food, beverages, and other essentials are taken care of. This person serves as the liaison between your organization and Habitat by fielding questions and correspondence between both parties. As Build Coordinator, you can expect to be in communication with Habitat’s Volunteer Relations Manager and/or Sponsor Relations Manager leading up to and during your build.

Habitat Staff Support

Sponsor Relations Manager

Karel Straughn kstraughn@habitatnashville.org

615.942.1280 (p) /615.403-8986 (c)

Before Your Build Checklist

Volunteer Relations Manager

Emily Napier enapier@habitatnashville.org

615.942.1258 (p) /678.488.1595 (c)

□ Identify and confirm a committee to help you delegate responsibilities if you feel it is needed.

□ Attend pre-build meeting with Habitat (it is helpful if you have a committee, that they attend as well).

□ Send logo in a vector-based EPS, SVG, or AI file, social media handles/hashtags, and marketing contact (if applicable) to Sponsor Relations Manager, kstraughn@habitatnashville.org.

□ Locate your "Coordinator's Email" sent from Emily Napier, enapier@habitatnashville.org, and familiarize yourself with its contents.

□ Recruit your volunteers EARLY! 6-4 weeks before your build starts is ideal.

□ Identify your registered volunteers using the coordinator portal. We will start following up with you on your registration numbers about three weeks prior to your build.

□ Hold a pre-construction meeting with your volunteers (this will help you answer questions).

□ Plan breakfast, lunch, snacks, and drinks for your build day(s).

After Your Build Checklist

□ Thank your volunteers.

□ Attend your post build meeting with Habitat staff.

□ Be on the lookout for communications regarding the dedication celebration.

□ Schedule your build for next year!