ACE Policies

All policies and procedures in GSL’s parent/student handbooks apply to ACE. The following are additional policies specific to ACE.

Registration

GSL uses UltraCamp to manage all ACE registrations and billing activity. An UltraCamp account with a valid credit card on file is required to register for all ACE programs.

Before registering, new families should: 1. 2.

Create an UltraCamp account

Add a credit card

To register: 1. 2.

View upcoming sessions and select the offering your child is interested in attending Proceed to checkout and pay the fee

Program fees must be paid in full three days prior to the start of the program for a student to be enrolled. Registration closes three business days prior to the start of the program. Program dates, times, and locations can be found in UltraCamp or in the ACE brochure.

ACE reserves the right to reschedule, modify, or cancel a program for reasons such as, but not exclusive to, insufficient enrollment or instructor illness In the event of a cancellation by the school, a full credit will be issued to the student’s UltraCamp account.

In the event of a cancellation by a family for After School Care or ACE @ Play, parents must email ace@gslschool.org five days prior to the start of the program in order to receive credit. If not cancelled before this time, no credit will be given. No prorated credits or refunds will be given for student absences from enrichment classes, regardless of advance notice.

Attendance

Parents are asked to communicate with ACE regarding any change in your child’s attendance in ACE by calling the ACE office at 901-677-2245 or emailing ace@gslschool.org.

If a student did not attend school on a given day, then he or she is not eligible to participate in ACE activities that afternoon. No prorated credits or refunds will be given for student absences.

Students must be supervised on campus at all times. Therefore, an on-campus student not checked into another program will be required to attend After School Care. If not registered for Full-Time After School Care, a drop-in fee will apply.