Fall 2020
Welcome
We are thankful for the opportunity to serve your family during what will no doubt be a memorable school year. While we are unable to offer many of our traditional offerings this fall due to increased health and safety measures, we are still committed to providing a well-rounded experience for your student. Fortunately, we have added several new offerings, including virtual one-on-one tutoring sessions for academic development and Anchors Away activity kits for in-home enjoyment. Of course, we are still offering in-person after school care and ACE @ Play with appropriate modifications to ensure your student remains safe while in our care. Whether your family is in remote learning or on campus for school, we hope you find something that enhances your GSL experience!
CONTACT US ACE Office (901) 278-2685
Amy Lee Director of Auxiliary Programs alee@gslschool.org
Sydney Prather ACE Office Assistant sprather@gslschool.org
Ashley Blake Preschool Associate Director of ACE ablake@gslschool.org
Table of Contents 4
After School Care
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Enrichment
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ACE @ Play
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Policies
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Connect with Us 3
AFTER SCHOOL CARE
After School Care provides extended care for students in a nurturing, communityoriented setting. Emphasis is placed on the whole child with opportunities for social, emotional, physical, and academic development.
AFTER SCHOOL CARE After school care is offered on school days from school dismissal until close (6:00 p.m. on regular school days and 5:30 p.m. on half days). Parents may register for after school care for all days of the month or select days only.
5 Days a Week Care LL - 8th Grades $10.50 per day 3-4 Days a Week Care LL - PK Grades Only $13.00 per day Drop-In Care LL - 8th Grades $15 per day if registered 3 days in advance $25 for late registrations
After School Care Policies Registration Advance registration on UltraCamp for after school care is required. Because families may not be able to commit semesterly, after school care will register monthly this year. Parents should register for after school care - including drop-ins - a minimum of three days in advance to give the ACE office adequate time to ensure proper staffing. However, if on occasion, a student must drop into ACE with less than three days notice, an additional $10 late registration fee will be assessed. Parents wishing to make these arrangements with less than three days notice must email sprather@gslschool.org or call the ACE office at 901-278-2685 as soon you know you will need care.
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ENRICHMENT
Enrichment offers classes after school to encourage students to explore, dive deeper into their interests, and master skills.
ENRICHMENT Virtual Tutoring Sessions
Tutors are GSL faculty members with expertise in their teaching fields. Each tutoring session is one hour in length. Please contact the tutor directly to ensure you are able to schedule a day, time, and frequency that works for your child. $65 for a one session or $60 each for 6+ sessions (save $30)
Ms. Harmony Swenson JK - 4th Grades Reading & Math hswenson@gslschool.org
Ms. Sara Ralston 1st - 3rd Grades Reading, Language Arts & Math sralston@gslschool.org
Ms. Jane Williams 3rd - 5th Grades All Subjects jwilliams@gslschool.org
Ms. Gretchen Riem 5th - 8th Grades English lriem@gslschool.org
Ms. Julie Binder 5th - 8th Grades Science jbinder@gslschool.org
Ms. Janet Webster 5th - 8th Grades Math & Spanish jwebster@gslschool.org
Mr. Russ Thompson 5th - 8th Grades Math & Science rthompson@gslschool.org.
Virtual Piano Lessons Music instructors offer 30-minute lessons for 12 weeks. Please contact the instructor directly to ensure you are able to schedule a day and time that works for your child. Please note returning students receive first priority on lesson days and times. Lessons with Ms. Lucy Owens 1st - 8th Grades lucy.owens@gmail.com & (901) 497-0691
Lessons with Ms. Lynda Strickland SK - 8th Grades lynstric@bellsouth.net & (901) 237-7152
$350 for 12 lessons
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ENRICHMENT Enrichment Policies Schedule All enrichment classes during fall 2020 will be virtual. Unfortunately, ACE is unable to accommodate students taking virtual enrichment classes while in after school care. Enrichment classes - in person or remote - will not meet on school half days or holidays. No credit or refund will be given for students who are registered for more than one program on a particular day or time. It is the parents’ responsibility to ensure a student is not registered for overlapping classes. The ACE office will not contact parents when a student is not in attendance, and no credit or refund will be given for a student who chooses not to attend an enrichment class. Registration Advance registration for enrichment classes is required. Classes are filled on a first-come, first-served basis until three days prior to the start of the class or when spots have been filled. No registrations are possible within the 24 hours prior to the start of the class. Online Policies In addition to GSL's Technology Acceptable Use Policy, the following policies apply: The educational tools and remote learning services used during enrichment courses are chosen at the discretion of the camp instructor/provider and may not coincide with the tools chosen by GraceSt. Luke’s. We ask that you cooperate with instructors/providers in supplying your student with the software necessary to attend enrichment services, dependent on the course. Tech support will not be provided by Grace-St. Luke’s during virtual enrichment classes. Responsibility for this falls to parents. Enrichment providers agree to communicate directly with parents about information regarding their classes, outside direct instruction time with the students. By enrolling or remaining in an enrichment class, parents agree to supervision of their student during the time of the virtual class.
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ACE @ PLAY
Packed with engaging programming, ACE @ Play provides students with a safe and fun environment on select days when students are off school.
ACE @ PLAY ACE @ Play is available to all GSL students. Parent-Teacher Conference Day LL - 8th Grades Friday, September 25 7:30 a.m. - 5:30 p.m. $45 Fall Break Care LL - 8th Grades October 8-12 7:30 a.m. - 5:30 p.m. $45 per day
ACE @ Play Policies Registration ACE @ Play is not included in the registration for after school care. A separate, advance registration for ACE @ Play is required. There is a $15 late registration fee that begins one week prior to the session. No registrations are possible within three days prior to the start of an ACE @ Play session. No drop-ins are possible. Lunch & Snacks Students must bring two snacks and a lunch, as the cafeteria is not open during school breaks. No food can be microwaved or refrigerated, so the use of room-temperature items, ice packs, and/or thermoses are recommended.
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POLICIES All policies and procedures in GSL’s parent handbooks apply to ACE. The following are additional policies specific to ACE.
Registration GSL uses UltraCamp to manage all ACE registrations and billing activity. An UltraCamp account with a valid credit card on file is required to register for all ACE programs. Before registering, new families should: 1. Create an UltraCamp account. 2. Add a credit card. To register: 1. View upcoming sessions and select the offering your student is interested in. 2. Proceed to checkout and pay the fee. Program fees must be paid in full three days prior to the start of the program for a student to be enrolled. Registration closes three business days prior to the start of the program. Program dates, times, and locations can be found in UltraCamp or in the ACE brochure. ACE reserves the right to reschedule, modify, or cancel a program for reasons such as, but not exclusive to, insufficient enrollment, instructor illness, or a pivot to remote learning. In the event of a cancellation by the school, a full credit will be issued to the student’s UltraCamp account. In the event of a cancellation by a family, parents must email sprather@gslschool.org five days prior to the start of the program in order to receive credit. If not cancelled before this time, no credit will be given.
Attendance Parents are asked to communicate with ACE regarding any change in your child’s attendance in ACE by calling the ACE office at 901-278-2685 or emailing sprather@gslschool.org. If a student did not attend school on a given day, then he or she is not eligible to participate in ACE activities that afternoon. No prorated credits or refunds will be given for student absences except in the event a student must be absent due to a COVID-19 quarantine lasting 3 or more days. Families are responsible for notifying ACE of this absence immediately upon starting the quarantine in order to receive a credit. Students must be supervised on campus at all times. Therefore, an on-campus student not checked into another program will be required to attend after school care. If not registered for after school care in advance, an additional fee will apply.
POLICIES Dismissal ACE is adopting staggered dismissal times. Families should pick up at either 4:30, 5:15, or 6:00 p.m. in the carpool line. On Wednesdays at the lower and middle schools, families have an additional choice to pick up at 3:00 p.m. Should a parent need to pick up outside these hours due to an emergency, parents should call the ACE office at 901-278-2685. Otherwise, parents must make arrangements to pick up at one of the designated dismissal times. At the preschool, parents should pull up to the red awning in the Miss Lee’s lot. All occupants of the car are required to wear a mask. Please be prepared to buckle your child in once he or she is brought to you. In lower school, parents should pull up to the circle driveway. In middle school, parents should pull up to the awning next to the middle school building on Lemaster Street. An ACE staff member will check your identification, then bring your child to you. Please be prepared to wait in your vehicle for a few minutes, as your child will need time to gather his or her items. Parents are encouraged to bring your own pen so you can sign your child out. Remain in your vehicle unless your child needs assistance getting into the vehicle and buckling. Parents with children in multiple divisions will need to go through each carpool line separately, so please plan accordingly. Students will only be released to an adult listed on the approved pick-up list. Parents may make arrangements for someone other than those listed to pick up a child by informing the ACE office in writing at sprather@gslschool.org. Anyone picking up may be asked to show valid picture identification until the staff become familiar with them. Parents with students who walk home independently in after school care should notify the ACE office in writing in advance and include the time in which the student should depart campus.
Communication Program-wide information appears in the weekly eNews. Additionally, any changes to programs will be emailed to the parents of participants. To view photos and see reminders, add ACE on the app Class Dojo. This is a private, secure group shared only with GSL families. Invitations will be shared with those registered in ACE. Unless parents notify the Director of Auxiliary Programs in writing, they consent to the use, publication, and copyright by GSL or any material created by their child and of any photographs, video, and/or audio recordings in which their child may appear in programs or activities of GSL. Parents allow the usage of these materials in any of GSL’s publications and promotional materials, via print, radio, television, outdoor, internet, and social media. The foregoing consent shall extend beyond a child’s registration of this program.
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POLICIES Lunch & Snacks Students have an opportunity to eat a snack in after school care. All students are required to bring a pre-packaged afternoon snack each day. Parents are encouraged to send snacks in easy to open containers that require minimal adult assistance. During ACE @ Play, students must bring two snacks and a lunch, as the cafeteria is not open during school breaks. No food can be microwaved or refrigerated, so the use of room-temperature items, ice packs, and/or thermoses are recommended.
Discipline It is expected that every student utilizing ACE adhere to the school's procedures and standards of behavior, which are located in the handbook on GSL’s website. ACE reserves the right to dismiss any student from the program whose behavior becomes unmanageable.
Electronics Because we strive to develop connections within our ACE community, personal electronics such as cell phones and tablets are not allowed. Students will be allowed to use the office phone to contact a parent if needed, and parents are encouraged to call the office at 901-278-2685 if you need to contact your child. ACE staff may give permission for school-owned tablets or laptops to be used during closely supervised homework times.
Illness Students who are experiencing symptoms of a communicable illness or disease will be separated from the group, and the parent will be contacted immediately and asked to make arrangements to pick up the student. Expedient action to pick up the student within the hour will be required for his or her own personal care. ACE will follow GSL’s protocols for any child who is experiencing symptoms.
Late Pick-Up A late pick-up fee of $5 per minute will be charged for any student whose parent is not waiting in the last carpool line promptly at closing time. Parents should inform the staff if they will be late by calling the office at 901-278-2685.
CONNECT WITH US Want to stay in the loop with ACE? Join us on Class Dojo to see photos, keep up with ACE news, and view reminders. We know a lot is changing this year. We also know you are used to being able to see what is happening during ACE while picking up your child. Even though we have to remain physically distant, we can still stay connected. Class Dojo is an easyto-use app that will help us give you a glimpse into everyday life in ACE.
This is a private group for GSL families only, so your request to join ACE: After School Care & Enrichment must be approved by an administrator. Only parents and guardians will be permitted to join. No child's personal information, other than a first name, will be shared on the app. ACE will honor written requests to the Director of Auxiliary Programs not to publish a child's photo in our publications, including Class Dojo.
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