Our Three Camp Properties:
Camp Ginger Cascades (Currently CGC is closed for repairs.)
Located in Lenoir, NC (foothills near Boone, NC)
828-758-5321
Learn more about our units at https://bit.ly/4kxCI1C
Camp Pisgah
Located in Brevard, NC (western part of the state, near Asheville, NC) 828-862-4435
Learn more about our units at https://bit.ly/4ksK71X
Keyauwee Program Center
Located in Sophia, NC (located outside of Greensboro, NC)
336-861-1198
Learn more about our units at https://bit.ly/3HtGr1w
RENTAL SEASONS
Our camps are open year-round, but closed for holidays. Some units and buildings are not available during our winter season. Camps that host our summer resident camps are closed for rentals during the summer season.
• Winter: December - April (exact open and close dates vary by camp)
• Summer: May - August
• Fall: September - November
I WANT TO PLAN A WEEKEND TROOP CAMPING TRIP:
Here are some camping guidelines to review before planning your trip.
Check-In
• Check-in time on Fridays is between 4-8 p.m.
• Check-in time on Saturdays is between 8-11 a.m.
• Site staff will contact you one week prior to arrival date.
• If the estimated time of arrival changes or you will be more than 20 minutes late, you must call the camp or site staff member to arrange an alternate check-in time, otherwise check-in may be delayed. Likewise, you will be contacted via phone in the event of an emergency that would affect the above-listed arrangements.
• The person in charge of each group must check-in with the site staff member (camp ranger or program manager) immediately upon arrival at camp.
Do NOT enter camp without checking in.
• Please be sure that you are prepared with the appropriate outdoor trainings and emergency care trainings. You do not have to present proof of certification when you arrive at camp.
• It is required that your troop or service unit have on-site any copies for any certifications you plan to use for activities.
• The site staff will give the person in charge a camp orientation (including emergency procedures and communication systems), issue requested equipment, verify check out time, be available to answer questions, help solve problems and make your stay at camp more enjoyable.
Check-Out
• Check-out time is between 8 a.m. and Noon on Sundays. If you are checking out on a different day, please arrange your check-out time with the staff host.
• The person in charge of the group should contact the site staff before the group leaves the camp site to be checked out.
• The form “Check-Out Checklist for Council Campsites” must be completed and signed by the group leader and the site staff before the group leaves the property.
• Troops or service units that leave facilities without cleaning or without checking out properly will be charged a $75 cleaning fee.
• Please allow at least 30 minutes for the check-out inspection.
Cancellation Policy
Should your troop or service unit need to cancel their trip to camp, please contact both the Outdoor Experience Manager for the camp and the camp directly. There are no refunds given for reservations cancelled by troops or service units, but you will be provided with a camping credit that can be used at any of our properties for either a facility rental or for activity fees. If you cancel within four weeks of the reservation, the 25% deposit that is due at the time of reservation will not be returned with your refund.
Vehicles
Each camp has a driving plan and designated parking areas. Please refer to your confirmation letter to review the specific camp’s vehicle policy. Absolutely no transportation of persons in non-passenger vehicles is allowed (truck beds, golf carts, etc.).
Respect for Others & Quiet Hours
• Often there are several troops or service units camping at our sites on weekends. Please show respect for other people’s belongings and their space. Use only the fire circle and bathroom assigned to the unit you have rented. Orient your group to their campsite, pointing out the appropriate unit shelter/troop house and bathroom facilities.
• Quiet hours are between 9 p.m. and 8 a.m. and must be observed by all groups camping. If your group is in the
unit during this time, please remind your girls to use quiet voices and participate in activities that will not disturb neighboring campers.
• If your group wants or needs to be a little noisier after 9 p.m., please use open community spaces away from sleeping areas (games fields, etc) out of Girl Scout courtesy for other groups.
• Troops or service units may only use units and program areas which they have reserved.
Garbage
• Garbage bags will be provided, and the camp ranger will take your trash when you check out if you tie it up and place it in the truck when the ranger comes to check out your campsite before you leave.
• There is a dumpster or garbage house at each camp for troops or service units to use at other times.
Cleaning Supplies
Basic cleaning supplies will be provided (bleach solution, multi-purpose cleaner, mops, etc.).
Paper Products
Toilet paper, hand soap and hand towels in restrooms will be provided based on your group size. Troops or service units should bring all other paper products such as napkins, paper towels, clean-up wipes, facial tissues, etc.
Male Chaperones at Camp
If male chaperones will be attending camp with your troop or service unit, please contact the camp team to make arrangements for accommodations and restroom facilities. Male chaperones must have a sleeping area that is separate from all youth and female participants that are not part of their family unit. Men may use the same bathhouse as the rest of their group, but a female chaperone must make sure the bathhouse is clear of any youth or female participants first and stand outside the door while he is using the bathhouse to ensure no one else goes in during that time.
Medical Emergencies in Camp
• Troops or service units are responsible for handling all emergency situations during their camping weekend. This includes providing certified first aid personnel, all first aid supplies and equipment and emergency transportation when required. Camp staff should be informed immediately when an emergency occurs.
• In the event of a serious accident or emergency situation, notify the site staff as immediately and as safely possible. The group (and others on camp) will follow the direction of the site staff.
• Medical emergency transportation must be provided by Emergency Medical Services (911).
• Troop leaders should have this information on each person (including the adults!) in attendance: Name, address, emergency contact numbers, health statements and permission to seek emergency medical treatment.
• In the event of a serious accident or emergency, the person in charge should submit an Incident Report to the council within 48 hours.
Medication Management at Camp
All medications (both prescription and over-the-counter) must be stored under lock except when in the controlled possession of the person responsible for administering them. Exceptions allow for a limited amount of medication for life-threatening conditions carried by camper or staff person (like bee sting medication or inhaler) or limited medications approved for storage in first-aid kits.
Pets
No pets are allowed on camp. Service animals are allowed, but please notify site staff prior to your arrival.
Wildlife
Bugs, spiders and other animals are all a part of the outdoor experience. Unless the animals are interfering with program, please leave them alone. If a potentially dangerous snake (copper head or rattle snake) is spotted or if an animal is acting strange (dog, cat raccoon, squirrel, etc.), please contact staff immediately.
Weather
• Be sure that all members of your group have packed weather appropriate sleeping gear, shoes and clothing.
• In case of severe weather like thunderstorms and tornadoes, the dining hall is the most secure location for groups to gather. If your group is not close enough to make it to the Dining Hall, shelter in the closest bathhouse, cabin or solid building.
Safety at Camp
• Campers must have adult supervision at all times. Follow guidelines as stated in the Safety Activity Checkpoints found at bit.ly/44EfizV.
• Appropriate footwear should be worn for the group’s planned activities. Certain facilitated activities such as cooperation course, climbing wall, adventure park and archery REQUIRE closed-toe shoes to be worn.
• Participants should always use the buddy system at camp and refrain from walking around the site alone. Please use the buddy system whenever possible and make sure that all participants are familiar with the site and have a map when walking around.
• In case of an intruder at camp, contact all volunteers and staff. Gather group to a centralized and secure location away from the intruder. Count group members to make sure they are all accounted for. GSCP2P staff will approach the intruder and escort them off camp property. If the intruder is dangerous, go to a secure location with locking doors and call 911.
Fire
Safety (please note you must complete Basic Camp Skills License to build a fire)
• Firewood is available at all camps; it is kept outside and might be damp.
• Fires are allowed only in designated areas with fire safety equipment close at hand.
• A fire should never be left unattended and must be thoroughly extinguished.
• The burning of trash is not permitted.
• Candles or any type of open flame is not allowed in sleeping shelters. Candles are restricted in camp buildings and shelters with the exception of special events like birthday candles on a cake or for use in Girl Scout ceremonies. Candles used for repelling bugs and candle lanterns are not allowed.
• In case of fire, contact the staff immediately. If a fire is detected by the staff, the walkie talkie system will be used to give the group leader instructions on where to move the group, depending on the location of the fire. A drill may be conducted by the staff during a group visit.
Personal Property
GSCP2P is not responsible for the damage, loss or theft of personal property. The use of personal sports equipment (including, but not limited to: boats, archery, helmets, harnesses, life jackets, etc.) is not permitted.
Alcohol, Drugs, Tobacco and Weapons
• The use of alcoholic beverages and illegal drugs is prohibited on all GSCP2P camp properties. The use of prescription or over-the-counter medication must not impair adults’ ability to effectively carry out their responsibilities and supervise the girls.
• Smoking or the use of tobacco is no longer allowed at camp. This includes use of e-cigarettes, vaping, chew, etc.
• Fireworks, firearms and weapons are prohibited. Pocket knives, if part of an approved Girl Scout activity, are allowed.
Damage to Property
Fines may be assessed to the troop or service unit by Girl Scouts Carolinas Peaks to Piedmont for flagrant violations of camping guidelines and procedures, vandalism or purposeful and/or willful destruction of property by any person visiting a council property, failure to follow checkout procedures, failure to clean the campsite or facilities used, failure to follow safety rules and procedures or participating in an activity without a person being in possession of the required certification of training present for that activity. Any fines assessed will be equal to the value of the damage and must be paid to the council by the troop or service unit.
READY TO PLAN YOUR TRIP TO CAMP?
We are so excited your girls are ready to go to camp! This section is all about how to plan and what forms you need to turn in to go camping!
Where do you want to camp?
Things to keep in mind when selecting where you want to camp:
• Who is your Outdoor Adult? When are they available?
• Who is your designated First Aider? When are they available?
• Are there any holidays/school breaks coming up?
• What is the number of people attending the camping trip?
• How far is the camp from your location?
• What time will you be driving to camp, and what will your arrival time be?
Submit a reservation request!
To reserve a campsite for troop camping, please visit our page on CampLife! You can use the interactive map and filter by group size and amenities to browse available units at all three of our camps for your selected weekend. Please note that a 25% deposit will be due at the time of reservation.
The cancellation deadline for troop camping is four weeks out from your selected weekend. To cancel your reservation, please contact us at info@girlscoutsp2p.org or 800-672-2148. If you cancel your reservation within four weeks of your scheduled arrival date, the 25% deposit that is due at the time of reservation will not be returned with your refund.
Please note that the address shown for our “campground” on CampLife is the Hickory Service Center and not the address for the camp you have reserved. Please check out the Visit Us page for the addresses of each camp property.
If you have questions about Troop Camping or CampLife, please contact us at info@girlscoutsp2p.org or 800-672-2148.
Meal Planning
Meal planning is a great way to get your girls involved in their camping trip. Depending on your level of training, you can cook out over a fire for all meals, use the kitchen in your unit, have cold ready-to-eat meals (sandwiches, etc.) or a combination of all three!
Things to keep in mind when selecting a menu:
• Dietary Restrictions/Food Allergies
• Will you need any equipment (dutch oven, pots, etc. )? Please contact your camp to see what is available in the units.
• Does everyone have a mess kit? (mesh draw string bag, plate, bowl, spoon, fork, knife)? These items are easy to find at a dollar store.
• Who is doing the grocery shopping (great role for a troop parent)?
Here is a sample of a meal planning sheet (also in your Outdoor Cooking handout):
Meal Planning
Which meal? ______________________________________
Number of people? _____________________________
Main dish _________________________________________ Vegetables _____________________________________
Fruit ______________________________________________ Bread _________________________________________
Dessert _________________________________Beverage/s ________________________________________________
Item Ingredients Needed Quantity Equipment
Grocery List:
Possible Basic Items needed: Salt/Pepper, Dish Soap, Foil, Paper Towels
In addition to various lodging options, each of our unit shelters are stocked with items like the following:
• Cutting board
• Plastic bowls
• Oven mitts
• Pot holders
• Box of matches
• Tongs, Spatula, Ladle, Slotted spoon
• Can opener
• Measuring cups and spoons
• Whisk, Strainer
• Teapot
• Knives, Potato peelers
• Aluminum foil
• Cleaning supplies such as brooms and dust pans, mop with bucket, cleaning solutions, sponges, dish soap
• Toilet bowl brush and plunger
• Shovel
• Dutch ovens w/ lids
• Frying pans
• Large pots w/ lids
• 2 Medium pots w/ lids (may be extras)
• 2 Small pots w/ lids (may be extras)
• 3 Wash buckets
• 4 Pudgie pie makers
• 4 S’more sticks
Packing For Camp
Use our packing list as general suggestions of what to pack. The list will help make sure you and/or your camper has everything they need for a safe and fun camp experience. Remember that camp is rustic— think dirt, dust and humidity—so, clothes and shoes get dirty. We do not have laundry facilities available for camper use, so pack enough for the entire stay.
As you pack, label everything with your camper’s first and last name.
Clothing
• Underwear (enough for each day and at least one extra)
• Socks (enough for each day and at least one extra)
• T-shirts or tops (one for each day)
• Two sweatshirts or warm tops
• Shorts
• Long pants (jeans, yoga pants, sweatpants, etc.)
• Rain jacket, raincoat, or waterproof poncho
• Swimwear/swimsuit
• Sleepwear or pajamas (one pair)
• Sturdy walking shoes with cushion and support that do not expose toes or heels
Bathroom Items
• Medications, if applicable (pack separately to give to troop leader and/or adult volunteer)
• Please Note: Troop leader(s) and parent(s)/guardian(s) are responsible for their campers’ health forms and medications. Medications should be kept by the adult in a secure manner. Adults are responsible for giving the medication to the campers as needed.
• Deodorant
• Bug spray/insect repellent
• Menstruation products (pads, tampons, etc.)
• Shampoo, conditioner, soap, or body wash for showers
• Towels for swimming and showers
• Washcloth and hand towel
• Toothpaste and toothbrush
• Hairbrush or comb
• Sunscreen (SPF 15 or higher)
• Hat, beanie, bandana, or other preferred head covering
• Flashlight with charger or extra batteries
• Slip-on shoes or flip-flops for showers
Equipment
• Backpack or over-the shoulder(s) bag for carrying items around camp
• Sleeping bag or twin-sized sheets and blankets
• Pillow and pillowcase
• Refillable water bottle
Optional Items
• Sunglasses
• Facial tissues
• Other lotion or moisturizer
• Lip moisturizer, balm, Chapstick, etc.
• Other bathroom items as needed (extra contacts, contact solution, glasses, etc.)
• Stuffed animal or another comfort item
Items NOT to Bring to Camp
• Weapons
• Pets
• Tobacco
• Alcohol
• Personal sports equipment (unless approved by the Camp Director)
• Electronic devices
• Adults may have cell phones, but we ask that you do not use them during activities.
Before you arrive to camp
You will receive communication from your camp team one week before your arrival. In this communication, you will confirm your check-in/out times, confirmation of times for any activities you have requested and where to check in at. The camp team will also need to know if you have any late arrivers, who may not be arriving at the same time as the rest of the group.
When you arrive to camp
Park at the designated check-in location. A member of the camp team will greet you and go through the check-in procedure.
• If you have members of your party arriving later, how should they check in?
• Are there any changes to the number of people staying for the weekend?
• How to communicate with the on-call staff member (walkie talkies or phone)
• Cover Emergency Procedures
• How to unload your things for the weekend (wagon, drive to unit, etc.)
• Vehicle limit at camp site
• Go over check-out form and how to notify camp staff when you are ready to be checked out
• Any relevant information you need to know (other nearby groups, program, etc.)
While at camp
Now that you are settled in, it’s time to enjoy being outdoors! Here is what you need to know while you are onsite:
• Make sure to follow all Safety Activity Checkpoints and camp rules while at camp.
• Members of the camp team will periodically come check on your group. If you need anything, please let them know.
• If there is an emergency, a member of the camp team will inform you.
• Have a great time!
Time to leave camp
When it is time for your troop to check-out, you will inform the camp staff who will come and check over the unit with you and the girls. You cannot leave camp without a member of the camp team checking you out.
You can find a copy of the Check-Out Form at bit.ly/43E9bvC.
